134 Office Manager jobs in Riyadh

Key Responsibilities:

Government Relations Officer:

• Act as the company’s primary point of contact for government-related tasks, including the processing and renewal of visas, work permits, Iqamas, and licenses.
• Manage the timely submission and renewal of government documentation for employees, ensuring compliance with Saudi regulations.
• Maintain up-to-date knowledge of Saudi labor laws, ensuring that the company adheres to all legal requirements.
• Handle interactions with GOSI, the Chamber of Commerce, Zakat, tax authorities, and other government bodies.
• Facilitate the legalization, attestation, and approval processes for business-related documentation.

HR Administrator:

• Support the recruitment process, including posting job openings, coordinating interviews, and onboarding new employees.
• Maintain and update employee records, manage HR databases, and oversee leave management, attendance, and contract renewals.
• Assist with payroll preparation, ensuring accurate and timely salary disbursements.
• Administer employee benefits, handle grievances, and ensure compliance with company HR policies and Saudi labor laws.
• Address employee inquiries related to policies, regulations, and employment conditions.

Office Manager:

• Office Operations: Oversee day-to-day office management, ensuring the office runs smoothly and efficiently.
• Manage office supplies, vendor relationships, and ensure prompt replenishment of materials.
• Coordinate with building management for office maintenance and facility-related concerns.
• Plan and organize company events, meetings, and employee engagement activities.
• Handle correspondence, manage official documents, and maintain an organized filing system.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

Responsibilities

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities
  
  
  

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Overview

Office Manager role at Vanderlande to support the project team working on a prestigious international airport development in the Middle East. The ideal candidate is a proactive problem solver with excellent communication skills and meticulous attention to detail to ensure the smooth operation of the project office and to support the leadership team.

Our customer is undertaking a bold development of two world-class terminals at a major international airport. Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases. This large-scale, high-profile project requires professionalism, innovation, and organization, and Vanderlande is committed to contributing its expertise through strong project support and execution.

• Coordinate and schedule meetings, events, and workshops.
• Prepare reports, presentations, and project correspondence.
• Manage travel arrangements, including visa processes and logistics.
• Support documentation processes and maintain project records.
• Act as the main point of contact for administrative matters.
• Proactively identify and implement office and process improvements.

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organizational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Automation Machinery Manufacturing and Industrial Machinery Manufacturing

Referrals increase your chances of interviewing at Vanderlande by 2x.

We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success.

Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

• We are looking for a dedicated professional who fits the following profile:
• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

Overview

Talent Acquisition | Recruitment | Onboarding | OD | Learning & Development | Organizational Development | Talent Management | HR

To ensure smooth office operations and provide high-level administrative support to management.

• Manage daily office operations and administrative tasks.
• Coordinate schedules, meetings, and communications.
• Prepare reports, correspondence, and documentation.
• Act as a point of contact between management and staff.
• Ensure office efficiency and compliance with policies.

• Diploma or bachelor’s degree in business administration or related field.
• 10+ years of experience as an Office Manager or Executive Assistant.
• Strong organizational and communication skills.
• Proficiency in MS Office and office management systems.
• Ability to handle confidential information with professionalism.

• Supportive work environment.
• Training and development.

• Associate

• Full-time

• Administrative

• Hotels and Motels, Hospitality, and Real Estate

We are seeking a detail-oriented, organized, and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office resources, supervise administrative staff, coordinate office procedures, and support overall company productivity and efficiency.

Key Responsibilities:

• Manage the day-to-day operations of the office environment
• Supervise administrative and clerical staff; delegate tasks and monitor performance
• Maintain office supplies inventory; order new materials as needed
• Ensure proper maintenance and functioning of office equipment and facilities
• Oversee scheduling of meetings, appointments, and company events
• Support HR tasks such as onboarding, timekeeping, and employee records
• Serve as the point of contact for vendors, service providers, and landlord
• Develop and implement office policies and procedures
• Ensure compliance with health and safety regulations
• Assist in budget preparation and expense reporting
• Support executive management with administrative tasks as needed
  
  

• 2-3 years of experience
• Proven experience as an Office Manager, Administrative Manager, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools
• Familiarity with office systems and procedures

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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Overview

The Company

My client is a diversified business and sits within the Oil & Gas sector. Due to major expansion and company development my client has grown from strength to strength and is now a leader in their field.

Based in Riyadh, Saudi, this organisation is currently recruiting for an Office Manager with a proven record in providing first class secretarial and administration support at Director level. Working for a true professional, this challenging and important position provides a vital link between management, clients and customers and will require you to utilise your first class communication and organisational skills to the fullest. Due to the level of this position, applications will only be considered from those individuals with a minimum of five years Office Management experience within the Middle East as you will be expected to understand the differing cultures and business practices across the region. There is also an element of travel with this role so flexibility is essential.

You must also have previous experience of working at Director level or above, as this is an extremely involved position, requiring someone with an exemplary professional background. Essential qualities for this position include excellent computer knowledge; the ability to prioritise and organise both your own and your managers work load; first class communication skills and the ability to use your own initiative. You will carry out a number of functions, from arranging travel itineraries and meetings, to working on specific projects where you will be able to demonstrate your ability to multitask and work autonomously. Due to the nature of the business, our client is looking for a mature, discreet individual who has complete. Candidates MUST be western educated and if not already located in Saudi, Must be able to relocate.

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment