390 Office Manager jobs in Saudi Arabia

Key Responsibilities:

Government Relations Officer:

• Act as the company’s primary point of contact for government-related tasks, including the processing and renewal of visas, work permits, Iqamas, and licenses.
• Manage the timely submission and renewal of government documentation for employees, ensuring compliance with Saudi regulations.
• Maintain up-to-date knowledge of Saudi labor laws, ensuring that the company adheres to all legal requirements.
• Handle interactions with GOSI, the Chamber of Commerce, Zakat, tax authorities, and other government bodies.
• Facilitate the legalization, attestation, and approval processes for business-related documentation.

HR Administrator:

• Support the recruitment process, including posting job openings, coordinating interviews, and onboarding new employees.
• Maintain and update employee records, manage HR databases, and oversee leave management, attendance, and contract renewals.
• Assist with payroll preparation, ensuring accurate and timely salary disbursements.
• Administer employee benefits, handle grievances, and ensure compliance with company HR policies and Saudi labor laws.
• Address employee inquiries related to policies, regulations, and employment conditions.

Office Manager:

• Office Operations: Oversee day-to-day office management, ensuring the office runs smoothly and efficiently.
• Manage office supplies, vendor relationships, and ensure prompt replenishment of materials.
• Coordinate with building management for office maintenance and facility-related concerns.
• Plan and organize company events, meetings, and employee engagement activities.
• Handle correspondence, manage official documents, and maintain an organized filing system.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

Responsibilities

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities
  
  
  

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Overview

Job Title: Office Manager

Location: Jeddah, Saudi Arabia

We are looking for an experienced and organized Office Manager to oversee daily administrative operations in our Jeddah office. The ideal candidate will ensure smooth office functioning, support management, and lead administrative staff effectively.

• Manage daily office operations & staff supervision
• Oversee facilities, supplies & vendor coordination
• Handle correspondence, documentation & reporting
• Manage office budgets & ensure cost control
• Support HR in onboarding & office policy implementation
• Ensure compliance with company procedures & safety standards

• Bachelor’s degree in Business Administration or related field
• Minimum 5 years’ experience in office management
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong communication skills (English required, Arabic a plus)
• Leadership, multitasking & organizational efficiency

Send CVs to (or share suitable references)

Overview

Job Title: Office Manager

Location: Jeddah, Saudi Arabia

We are looking for an experienced and organized Office Manager to oversee daily administrative operations in our Jeddah office. The ideal candidate will ensure smooth office functioning, support management, and lead administrative staff effectively.

• Manage daily office operations & staff supervision
• Oversee facilities, supplies & vendor coordination
• Handle correspondence, documentation & reporting
• Manage office budgets & ensure cost control
• Support HR in onboarding & office policy implementation
• Ensure compliance with company procedures & safety standards

• Bachelor’s degree in Business Administration or related field
• Minimum 5 years’ experience in office management
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong communication skills (English required, Arabic a plus)
• Leadership, multitasking & organizational efficiency

Send CVs to (or share suitable references)

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Overview

Office Manager role at Vanderlande to support the project team working on a prestigious international airport development in the Middle East. The ideal candidate is a proactive problem solver with excellent communication skills and meticulous attention to detail to ensure the smooth operation of the project office and to support the leadership team.

Our customer is undertaking a bold development of two world-class terminals at a major international airport. Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases. This large-scale, high-profile project requires professionalism, innovation, and organization, and Vanderlande is committed to contributing its expertise through strong project support and execution.

• Coordinate and schedule meetings, events, and workshops.
• Prepare reports, presentations, and project correspondence.
• Manage travel arrangements, including visa processes and logistics.
• Support documentation processes and maintain project records.
• Act as the main point of contact for administrative matters.
• Proactively identify and implement office and process improvements.

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organizational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Automation Machinery Manufacturing and Industrial Machinery Manufacturing

Referrals increase your chances of interviewing at Vanderlande by 2x.

We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success.

Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

• We are looking for a dedicated professional who fits the following profile:
• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

Overview

Beyond Limits is seeking a detail oriented Office Manager to maintain the office administration tasks. The ideal candidate will be responsible for overseeing the general administrative functions and any events or activities in the office. And the ability to blend a positive attitude, flexibility, discretion, and command while managing multiple priorities including supporting C-Level Executives, Calendar Management, Administrative Tasks, Meeting Setup and Travel Planning.

• Manage and maintain executive schedules, including : making appointments, managing incoming calls, emails and correspondence distribution.
• Experience with International Travel scheduling
• Monitor inventory of office supplies and initiating timely replenishment orders and handle monthly office expenses.
• Be the point person for all things office facilities, management related,filing systems and providing administrative support to the EMEA team.
• Coordination of complex schedules and logistics
• Maintain a professional, organized office environment
• Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
• Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc. including timely review of assists and elements to meet deadlines.
• Provide support to the EMEA Finance team.

• Bachelors Degree in a related field.
• Minimum 5+ years of office management experience.
• Strong knowledge in Saudi Labor Law.
• Strong experience and knowledge in working with governmental portals.
• Know-How of Visas, Work Permit and Residences.
• Demonstrating strong organization & communication skills with attention to detail
• Ability to appropriately respond to and resolve issues with little direction
• Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
• Ability to work effectively in a team environment
• Past experience in working with a highly technical organization a plus

• Event planning and execution
• Advanced MS Office experience

Overview

We are looking for a highly organized and proactive Office Manager to oversee the daily administrative operations of our real estate office. The ideal candidate will ensure smooth functioning of the office, support management and sales teams, and maintain an efficient and professional work environment. This role requires excellent communication, organizational, and leadership skills.

• Manage day-to-day office operations, including supplies, maintenance, and administrative tasks.
• Supervise and support administrative staff, receptionists, and office assistants.
• Coordinate meetings, schedules, and communications for managers and team members.
• Oversee document filing, data entry, and record-keeping systems.
• Assist HR and accounting departments with onboarding, payroll coordination, and expense reports.
• Monitor office budgets, purchasing, and vendor management.
• Ensure the office complies with legal, health, and safety policies.
• Maintain a welcoming and professional office environment for staff and clients.
• Support real estate transactions and documentation processes as needed.

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience (3+ years) in office management, preferably in the real estate or construction sector.
• Excellent verbal and written communication skills in English (Arabic is a plus).
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and handle confidential information.

• Familiarity with real estate documentation and processes.
• Basic knowledge of finance and human resources.
• Leadership and problem-solving abilities.
• Customer service orientation.