26 Office Supplies jobs in Riyadh

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You’ll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You’ll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

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Direct message the job poster from Thirty Seven

At 37, we take your journey to the next level with innovative marketing and event solutions tailored to fulfill client needs. Established in 2021 in Saudi Arabia, 37 has been dedicated to delivering exceptional marketing and event services across the Kingdom. With a highly qualified team of professionals in the events industry, we ensure efficiency, high-quality service, and seamless operational processes. We specialize in creatively transforming our clients’ ideas into impactful realities.

About the Role:

The Project Management Office (PMO) oversees the unification and organization of project management processes across the company to ensure efficiency and alignment with strategic objectives. It applies and develops modern project management methodologies, monitors their implementation in coordination with various departments, and prepares project schedules, budgets, and periodic reports. The PMO is also responsible for evaluating performance and risks, ensuring compliance with quality and governance standards, allocating human and financial resources, and implementing internal monitoring and auditing systems to maintain execution quality.

The position requires 5 to 7 years of experience in project management and quality assurance, with strong knowledge of corporate governance, reporting, performance monitoring, and operational risk management.

Key Responsibilities:

-Establish, implement, and maintain a unified project management system that includes processes, policies, and tools.

-Lead the implementation and development of project management methodologies to ensure effective execution and achievement of organizational goals.

-Oversee project implementation in coordination with various departments to ensure consistency and efficiency.

-Prepare project schedules, budgets, and periodic reports, and monitor performance against defined objectives.

-Assess risks and opportunities and develop appropriate solutions to achieve goals within time and budget constraints.

-Apply a clear governance framework for project management to ensure compliance with budgets, timelines, and quality standards.

-Organize and allocate human and financial resources, define and monitor performance indicators, and take corrective actions when needed.

-Standardize work procedures across departments to ensure organizational integration.

Prepare regular reports for senior management on project progress

-Collaborate continuously with development and operations teams to ensure execution quality.

-Participate in regular meetings with departments and clients to provide updates and progress reports.

-Prepare and update the Quality Assurance Manual and monitor its implementation across departments and projects.

- Conduct and follow up on internal and external audits to ensure compliance with policies and standards.

-Review quality documents submitted by suppliers and contractors before approval.

-Prepare Quality Management documentation for each project before initiation.

-Coordinate with client representatives and attend quality meetings.

-Monitor the effectiveness of the quality management system and provide improvement recommendations .

-Handle non-conformities and follow up on corrective actions.

-Develop an annual audit plan covering high-risk operations and conduct risk assessments.

-Establish strategies to minimize the likelihood of non-compliance.

-Maintain an accurate database that includes all quality documents and reports related to projects

-Strong skills in project and quality management.

-Ability to analyze risks and provide effective solutions.

-Proficiency in preparing reports and conducting project financial and timeline analyses.

-Strong understanding of corporate governance management.

-Excellent communication and coordination skills across departments and with clients.

-Proficiency in project management tools (such as MS Project or Monday).

-Strong leadership and organizational skills.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Events Services

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Overview

The Role Job Overview The Office Assistant plays a key role in maintaining five-star operational standards for Cloud Spaces and its clients. This role requires a proactive, detail-oriented professional who ensures seamless daily operations, delivers exceptional customer service, and contributes positively to the team culture.

• Open boardrooms, meeting rooms, and studios by 8:15 am.
• Monitor and manage room bookings via Essensys Operate system; prepare rooms with required setups and refreshments.
• Ensure coffee stations and supplies are fully stocked and presented impeccably.
• Maintain photocopier supplies and coordinate stationery orders when necessary.
• Time-stamp and distribute incoming mail promptly; arrange outgoing postage and couriers.
• Conduct daily floor walks with the Manager to identify and address maintenance needs.
• Clear used cups / glasses from client desks daily and assist with client office setups.
• Deliver outstanding customer service, anticipating and responding to client needs.
• Handle client requests professionally, notifying the secretarial team as needed.
• Maintain confidentiality and build a friendly, professional rapport with clients.
• Answer calls promptly and direct appropriately; greet visitors and manage reception area presentation.
• Organize security passes, office keys, and visitor follow-ups.
• Record all leads and ensure client queries are handled efficiently.
• Operate systems including Essensys / OPERATE, Cloud Spaces Online Portal / App, Cisco IP Phones & Call Manager, IMAGICLE.
• Manage photocopiers, video conferencing tools, and AV equipment per Cloud Spaces guidelines.
• Liaise with Maintenance and Cleaning teams to maintain floor standards.
• Inform the Manager promptly of conflicts or uncompleted tasks.
• Maintain a professional appearance and positive energy at all times.

• Attitude: Positive, enthusiastic, confident, honest, sincere, approachable, with a great smile.
• Communication Skills: Clear and articulate speaker; courteous; diligent in follow-up communication.
• Customer Service Orientation: Proactive in assisting clients, attentive listener, and genuinely interested in helping.
• Problem-Solving Ability: Logical thinker who provides practical solutions.
• Attention to Detail: Meticulous in maintaining five-star standards.
• Flexibility: Comfortable adapting to varying client needs and dynamic daily tasks.
• Cultural Fit: Brings positive energy, adds value, and contributes to a supportive team environment.
• Technical Skills: Familiarity with Essensys Operate system, Cisco IP Phones, and general office equipment; ability to quickly learn and use company-specific systems and manuals.
• Work Ethics: Professional, honest, discreet, and dependable; takes ownership of tasks and signs work with excellence; respects confidentiality and maintains professional boundaries.
• Personal Presentation: Well-groomed, professional attire; friendly, approachable demeanor; a team player who supports colleagues.

Office assistant vacancy in Riyadh Saudi Arabia

Office Assistant in Riyadh for Indian Nationals with Biometric Passport

We are seeking a responsible and efficient Office Assistant to join our team in Riyadh. As an Indian national with a biometric passport, you will have a preference for this role. This is an English-speaking job, so proficiency in the language is required.

• Manage and organize office operations and procedures.
• Maintain office supplies and coordinate meetings and appointments.
• Handle correspondence, maintain records and databases, and manage incoming and outgoing mail.
• Support teamwork and communicate effectively with colleagues.

• Detail-oriented, organized, and able to multitask.
• Strong communication skills and ability to work in a team.
• Previous office experience or training is preferred but not required.
• Biometric passport is necessary to apply for this position.
• English proficiency is required.

Overview

SHAFONS Recruitment Services, a leading Private Limited Company specializing in Human Resource consultancy in Dubai, is looking for an Office Assistant with at least 1 year of experience. Join our dynamic team and contribute to our mission of connecting job seekers with their ideal opportunities.

• Assist in day-to-day office operations and administrative tasks.
• Support recruitment processes, including scheduling interviews and managing candidate communications.
• Maintain organized records and databases of candidates and job placements.
• Prepare and distribute company communications and reports.
• Provide excellent customer service to clients and candidates.

• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills in English.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude and strong team player.

• Communication
• Health Insurance
• Incentive Bonus
• Leaves
• Life Insurance

Researching and conducting data to prepare documents for review and presentation by boards of directtors, committees and executives

following up and reminding direct reports ofpreparing financial statements, reports, memos, invoices letters and other documents.

Attending virtual meetings and taking dictation and minutes and writing them subsequently

Implementing and maintaining procedures/adminitrative systems

Collecting and submitting expenses.

Producing reports and presentations

Proficient in MS Office and Google suite application

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Role Summary

Establish and maintain PMO standards, methodologies, and governance framework tailored for IT solution projects. Manage the end-to-end project lifecycle, including initiation, planning, execution, monitoring, and closure. Develop and maintain project documentation, reports, dashboards, and risk registers. Oversee IT platform implementation, system integration, and vendor management with both Korean and Saudi vendors. Support project-related activities, including equipment transportation, ensuring compliance with Saudi local regulations. Track project KPIs, budgets, and schedules, ensuring alignment with strategic objectives. Facilitate bilingual communication (Korean English) across HQ, clients, and local teams. Identify risks, manage issues, and propose mitigation strategies for IT-related challenges.

• Establish and maintain PMO standards, methodologies, and governance framework tailored for IT solution projects.
• Manage the end-to-end project lifecycle, including initiation, planning, execution, monitoring, and closure.
• Develop and maintain project documentation, reports, dashboards, and risk registers.
• Oversee IT platform implementation, system integration, and vendor management with both Korean and Saudi vendors.
• Support project-related activities, including equipment transportation, ensuring compliance with Saudi local regulations.
• Track project KPIs, budgets, and schedules, ensuring alignment with strategic objectives.
• Facilitate bilingual communication (Korean and English) across HQ, clients, and local teams.
• Identify risks, manage issues, and propose mitigation strategies for IT-related challenges.

• Native Korean.
• Bachelor’s degree in an IT-related field.
• Minimum 5+ years of PMO or project management experience in IT, digital solution, or software platform projects.
• Availability for long-term business trips or residency in Riyadh, Saudi Arabia.

• Excellent stakeholder management and communication skills.
• Fluency in English (spoken and written); Arabic is an advantage.
• Hands-on experience with PM tools (MS Project, Jira, Confluence, or equivalent).
• PMP or Agile/Scrum certification preferred.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Other
• Industries: Wholesale Building Materials

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