233 Office Administration jobs in Saudi Arabia

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Overview

Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations. Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.

• Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations.


• Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.

Skills

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

• Entry level

• Full-time

• Administrative

• Hospitality

Overview

We’re looking for skilled Arabic-English interpreters to support technical training sessions, meetings, events, and bilingual administrative tasks in Riyadh.

• Training Course Interpreter (As-Needed, Ongoing) : interpret during classroom-based technical courses, translate materials, and ensure clear communication between English and Arabic speakers. Assignments may run daily for 1–5 weeks, up to 8 hours/day. May be asked to assist with instructor communications outside classroom hours.
• Event & Meeting Interpreter (As-Needed, Hourly) : provide consecutive or simultaneous interpretation for meetings and events, from small private sessions to large group conferences. Note-taking may be required. Translate documents (English-Arabic), and provide short consecutive interpretation as needed to support daily communications between American and Saudi staff.

• High school diploma (KSA or equivalent)
• Completion of professional interpreter/translator training
• Bachelors in Arabic language studies
• 3+ years’ experience in translation or interpretation (consecutive/simultaneous)
• Full professional proficiency in English (Interpretation & Translation Level 3)
• Strong written and spoken English & Arabic
• Understanding of Saudi Arabian and American cultures
• Familiarity with a broad range of terminology
• Basic computer skills (Word, Excel, PowerPoint)
• Eligible for future security clearance

• Various technical, government, and professional sites in the Riyadh area

Please apply below and include a resume that contains details regarding your experience, education and interpreting/translation certifications.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

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Join Our Team as a Sales Coordinator/Office Manager in Riyadh!

Are you organized, detail-oriented, and passionate about supporting sales and operations? We're looking for a Sales Coordinator to be an integral part of our team, ensuring the seamless operation of our office in Riyadh.

Responsibilities

• Provide administrative and operational support to the sales team to achieve targets.
• Assist in developing and implementing effective sales strategies.
• Manage customer inquiries and provide detailed product information to ensure satisfaction.
• Prepare and manage sales documents, proposals, and contracts.
• Oversee order processing, shipment tracking, and logistics to ensure timely delivery.
• Coordinate with clients and internal teams to ensure seamless product and service delivery.
• Liaise with sales, project management, and marketing to streamline processes and resolve issues.
• Prepare price quotations and assist with internal demands, including PQA.
• Handle documentation required by banks, including Letters of Credit and guarantees.
• Prepare tender submissions and organize factory visits during project acquisition.
• Save and manage correspondence and documentation in internal systems.
• Prepare and archive minutes of meetings.
• Create PowerPoint presentation and assist with design selection for projects.

Qualifications

• A bachelor's degree in business or a related field.
• Fluency in Arabic and English, with the ability to conduct business in both languages.
• Exceptional communication skills, both verbal and written.
• Proven experience in sales coordination, administrative support, or a similar role.

Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Technology, Information and Internet

Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

Overview

A leading Real Estate Company in Riyadh is seeking an Office Manager to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.

• Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
• Handle day-to-day administrative matters, documents, and visitor interactions independently.
• Manage CEO’s travel arrangements, meeting schedules, and incoming communications.
• Prepare information, reports, and data required for the CEO’s internal and external meetings.
• Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
• Maintain secure and effective filing and data management systems for the CEO office.
• Ensure office equipment, resources, and logistics are available and well-maintained.
• Ensure compliance with company policies, standards, and reporting requirements.
• Contribute to continuous improvement of office systems and practices.

• Diploma or Bachelor’s degree in a relevant field.
• 3–5 years of experience in a similar Office Manager or Executive Assistant role.
• Advanced proficiency in Arabic & English (spoken and written).
• Strong organizational, communication, and multitasking skills.
• High sense of urgency, professionalism, and confidentiality.
• Ability to adapt to a dynamic executive schedule and travel requirements.

• Associate

• Full-time

• Management and Administrative

• Human Resources Services and Real Estate