66 Office Administration jobs in Saudi Arabia

Work Schedule

Environmental Conditions

Job Description

At Thermo Fisher, we empower our employees to excel and innovate. As an Office Administration Manager, you will play a crucial role in ensuring seamless operations, supporting our mission to make the world healthier, cleaner, and safer!

• Coordinate and manage daily office administrative functions.
• Coordinate between departments to ensure flawless workflow.
• Implement and maintain office systems to support operational efficiency.
• Coordinate & support onboarding of colleagues with access to government tools & portals.

• Outstanding organizational and multitasking abilities.
• Proven track record in managing office operations.
• Strong leadership and communication skills.

• High school diploma and equivalent experience required.

• Minimum of 3 years in an administrative or office management role.
• Experience in a fast-paced, dynamic environment.
• Background in managing diverse teams.

• Proficiency in office software and tools.
• Excellent problem-solving skills.
• Ability to strictly adhere to company policies and procedures.

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Join a diverse team of intelligent professionals sharing a common quest. Work in an environment where you can be yourself, thrive, and find your next opportunity now. We’ve got what you’re looking for.

Job Description:

Parsons is seeking a talented Office Administration Assistant to join our team. In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative support to ensure the department operates effectively.

What You'll Be Doing:

• Manage the GM's office, including appointments, meetings, calls, emails, and correspondence systems.
• Handle logistics such as arranging travel, accommodations, and transportation.
• Develop reports and presentations.
• Coordinate activities, resources, schedules, and information.
• Liaise with clients to identify requirements, scope, and objectives, ensuring client needs are met.
• Assign tasks to internal teams and assist with schedule management.
• Organize administrative activities, from simple to complex plans.
• Analyze risks and opportunities.
• Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
• Perform coordinating tasks like schedule and risk management, and handle documentation and files.
• Serve as liaison between offices and departments.
• File, photocopy documents, and distribute as per procedures.
• Maintain documents and ensure proper storage.
• Act as point of contact, communicate status, and attend calls as needed.
• Prepare statistical reports and other documentation for the GM.

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
• At least 2 years of experience in project coordination, document control, administration, or secretarial support.
• Ability to prepare project reports, organizational charts, schedules, and action plans.
• Strong organizational skills, including multitasking and time management.
• Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
• Punctuality and commitment.
• Maintain confidentiality of work and personal information.

Minimum Clearance Required to Start: Confidential

We value diversity and are committed to equal employment opportunity for all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars—join Parsons today!

Beware of fraudulent recruitment practices. For more information and how to report it, visit parsons.com/fraudulent-recruitment .

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to your career, if you can imagine it, you can do it at Parsons. Join a diverse team of intelligent professionals sharing a common quest. Work in an environment where you can be yourself, thrive, and find your next opportunity now. We've got what you're looking for.

Job Description:

Parsons is seeking a talented Office Administration Assistant to join our team. In this role, you will maintain and monitor project coordination, plans, schedules, working hours, organize meetings, and provide administrative support to ensure the department operates effectively.

What You'll Be Doing:

• Manage the GM's office, including appointments, meetings, calls, emails, and correspondence systems.
• Handle logistics such as arranging travel, accommodations, and transportation.
• Develop reports and presentations.
• Coordinate activities, resources, schedules, and information.
• Liaise with clients to identify requirements, scope, and objectives, ensuring client needs are met.
• Assign tasks to internal teams and assist with schedule management.
• Organize administrative activities, from simple to complex plans.
• Analyze risks and opportunities.
• Work closely with GM/Directors and peers to prepare comprehensive action plans, including resources and timeframes.
• Perform coordinating tasks like schedule and risk management, and handle documentation and files.
• Serve as liaison between offices and departments.
• File, photocopy documents, and distribute as per procedures.
• Maintain documents and ensure proper storage.
• Act as point of contact, communicate status, and attend calls as needed.
• Prepare statistical reports and other documentation for the GM.

What Required Skills You'll Bring:

• Bachelor's Degree in Business Administration, SCM, Accounting, or related field from a recognized university.
• At least 2 years of experience in project coordination, document control, administration, or secretarial support.
• Ability to prepare project reports, organizational charts, schedules, and action plans.
• Strong organizational skills, including multitasking and time management.
• Proficiency in Microsoft Word, Excel, PowerPoint, and data processing software.
• Punctuality and commitment.
• Maintain confidentiality of work and personal information.

Minimum Clearance Required to Start: Confidential

We value diversity and are committed to equal employment opportunity for all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetic information.

We invest in our employees' wellbeing and offer endless growth opportunities. Aim for the stars-join Parsons today!

Beware of fraudulent recruitment practices. For more information and how to report it, visit .

About the role:

We are looking for a detail-oriented and organized Data Entry to join our team. In this role, you will be responsible for entering and maintaining accurate data in our systems and ensuring the integrity and confidentiality of company information.

Key Responsibilities:

• Accurately input data into databases, spreadsheets, and internal systems
• Review data for errors or inconsistencies and correct any inaccuracies
• Maintain organized records and files
• Ensure data is backed up regularly
• Collaborate with team members to ensure data needs are met
• Generate reports and summaries as requested
• Follow data privacy and security guidelines at all times

Requirements:

• High school diploma or equivalent; additional qualifications are a plus
• Proven experience in data entry or a similar role
• English and Arabic Language Skills
• Strong typing skills with high accuracy
• Proficiency in MS Office (especially Excel)
• Excellent attention to detail and organizational skills
• Good communication skills
• Basic understanding of databases and data systems