441 Administrative Supervisor jobs in Saudi Arabia

Manage audits, financial reporting, and compliance with Saudi Arabia tax laws while supporting administrative functions and ensuring financial security.

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Organize files, prepare documents, support CEO, manage dashboards, and coordinate tasks; requires Bachelor's degree, strong skills, and proficiency in English.

Manage executive schedules, prepare documents, coordinate logistics, and assist in budgeting while demonstrating strong communication and problem-solving skills.

Supervise office operations, manage administrative staff, maintain records, and support HR processes; requires Bachelor's degree and strong leadership skills.

Oversee Front Office operations, ensure guest satisfaction, manage team performance, and promote hotel services while maintaining high standards and effective communication.

Organize meetings, manage office operations, supervise staff, and ensure financial objectives while possessing strong communication and organizational skills.

Assist in managing front office operations, ensuring guest satisfaction, training staff, and implementing policies while possessing strong leadership and communication skills.

Lead Front Office team to create memorable guest experiences, manage operations, oversee VIP services, and drive revenue through effective management and customer service.

Manage communications, coordinate schedules, approve contracts, and handle sensitive information while supporting executives with excellent organizational and communication skills.

Seeking a detail-oriented Office Manager to oversee daily operations, manage resources, supervise staff, and ensure compliance with procedures and regulations.

The role involves managing daily office operations, supervising staff, maintaining supplies, and supporting HR tasks with strong organizational and communication skills.

Seeking an organized Office Manager to oversee administrative operations, manage resources, support staff, and ensure compliance in a professional environment.

Coordinate with authorities and contractors for permits, prepare reports, and ensure timely document reviews; requires engineering knowledge and bilingual communication skills.

Manage technical office for road and infrastructure projects, utilizing civil 3D, with expertise in specifications, measurement methods, and bilingual communication.

Seeking a motivated Back-Office Assistant for event coordination and management, requiring strong organizational skills and confident communication in English and Arabic.

Assist Front Office team with guest services, manage VIP procedures, ensure guest satisfaction, and maintain confidentiality while speaking Arabic and English.

Provide administrative support, manage schedules, maintain documentation, and facilitate communication while possessing strong organizational and interpersonal skills.

Responsible for lease documentation, compliance monitoring, and internal coordination, requiring proficiency in lease management software and strong organizational skills.

Manage CEO's calendar and correspondence, prepare reports, maintain confidentiality, and organize events; requires advanced MS Office skills and strong communication abilities.

Lead and manage office services and workplace operations, ensuring excellence in facility management, space planning, asset control, and event execution.

Manage front-desk responsibilities, handle administrative tasks, and support communications while maintaining a professional environment with strong communication skills.

Oversee office operations, manage computer systems, and ensure administrative efficiency; requires diploma or graduate with strong communication and MS Office skills.

Ensure timely information flow, manage calendars, coordinate travel, oversee office tasks, and prepare communications; requires a Bachelor's degree and relevant experience.

Provide high-level administrative support for port projects, manage documentation, coordinate meetings, and possess strong organizational and computer skills.

Manage finance, accounts, and administration in the elevator field, requiring a degree and over five years of relevant experience.

Seeking a proactive Executive Admin to provide administrative support, manage communications, and organize events, requiring strong Arabic and English skills.

The role involves lead generation, client relationship management, and sales generation, requiring strong communication skills and a business-related degree.

Responsible for providing professional massage and spa services, ensuring guest satisfaction, maintaining cleanliness, and adhering to operational budgets.

Assist in managing operational activities, procurement, and events while ensuring effective communication and organizational skills in a dynamic environment.

Provide exceptional reception services, ensure efficient check-in/out, demonstrate customer service, and possess strong communication and IT skills.

Wild&Org is a healthy Grab&Go cafe committed to providing delicious, organic food for health-conscious foodies in Jeddah. Our professional nutritionists and chefs create natural, flavorful dishes inspired by local ingredients, ensuring that you never have to compromise on food quality for the sake of time. We’re dedicated to making it easy to find healthy, ready-made meals that support your effort to live your best, healthiest life. As part of an urban health movement in Saudi Arabia, Wild&Org leads with a shortcut-free approach to food choices.

This is a full‑time, on‑site role located in Jeddah for an Office Manager. The Office Manager will be responsible for overseeing office operations and ensuring that the office runs smoothly. Daily tasks include providing administrative assistance, managing office equipment and supplies, maintaining customer service standards, and supporting office administration functions. Importantly, the Office Manager will also support a welcoming and efficient environment for both staff and customers.

• Excellent communication and customer service skills
• Experience in administrative assistance and office administration
• Proficiency with office equipment
• Strong organizational and multitasking abilities
• Ability to work independently and in a team
• Previous experience in the food industry is a plus
• Bachelor’s degree in Business Administration or a related field

• Entry level

• Full‑time

• Administrative

• Food and Beverage Retail

Referrals increase your chances of interviewing at Wild&Org healthy Grab&Go cafes by 2x.

Overview

Beyond Limits is seeking a detail oriented Office Manager to maintain the office administration tasks. The ideal candidate will be responsible for overseeing the general administrative functions and any events or activities in the office. And the ability to blend a positive attitude, flexibility, discretion, and command while managing multiple priorities including supporting C-Level Executives, Calendar Management, Administrative Tasks, Meeting Setup and Travel Planning.

• Manage and maintain executive schedules, including : making appointments, managing incoming calls, emails and correspondence distribution.
• Experience with International Travel scheduling
• Monitor inventory of office supplies and initiating timely replenishment orders and handle monthly office expenses.
• Be the point person for all things office facilities, management related,filing systems and providing administrative support to the EMEA team.
• Coordination of complex schedules and logistics
• Maintain a professional, organized office environment
• Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
• Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc. including timely review of assists and elements to meet deadlines.
• Provide support to the EMEA Finance team.

• Bachelors Degree in a related field.
• Minimum 5+ years of office management experience.
• Strong knowledge in Saudi Labor Law.
• Strong experience and knowledge in working with governmental portals.
• Know-How of Visas, Work Permit and Residences.
• Demonstrating strong organization & communication skills with attention to detail
• Ability to appropriately respond to and resolve issues with little direction
• Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
• Ability to work effectively in a team environment
• Past experience in working with a highly technical organization a plus

• Event planning and execution
• Advanced MS Office experience

Job Overview

Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.

• In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements
• Liaise with procurement with respect to RFPs on wider office purchases
• Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments.
• Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager while abiding by budget
• Propose cost saving solutions as appropriate
• Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function
• Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Employment type: Full-time | Seniority level: Mid-Senior level | Job function: Administrative | Industries: Wholesale

Office Manager / Executive Administrator

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We are seeking an experienced Office Manager / Executive Administrator to oversee administrative operations and provide high-level support to our management team. The role requires excellent organizational skills, discretion, and the ability to coordinate across departments to ensure a smooth workflow and professional office environment.

• Manage day-to-day office activities including correspondence, calendar management, meetings, presentations, profiles, and periodic reports.
• Handle all incoming and outgoing written communications with professionalism and confidentiality.
• Develop and maintain an organized filing system and archive for correspondences, circulars, contracts, and other office documents.
• Coordinate with various departments to facilitate communication and ensure efficient operational and administrative support.
• Foster synergy between departments to maintain smooth workflows and professional operations.
• Monitor and follow up on assigned tasks, ensuring deadlines and priorities are met.
• Proactively manage the team’s calendar, including appointments, meetings, and travel schedules.
• Prepare and edit complex, confidential correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and other relevant tools.
• Prepare agendas, take minutes, and coordinate logistics for internal and external meetings and events.
• Provide full personal assistance to the office as needed, maintaining confidentiality and a sense of urgency.
• Strong verbal and written communication skills in English and Arabic .
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent time management and ability to prioritize under pressure.
• Highly organized, detail-oriented, and accountable.
• Creative and innovative, with the ability to think outside the box.
• Strong team player with flexibility to adapt to changing needs.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 8–15 years of experience in administration or office management, preferably in the entertainment or media sector.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industries: Technology, Information and Media and Broadcast Media Production and Distribution

Job location: Riyadh, Saudi Arabia

Overview

The Company

My client is a diversified business and sits within the Oil & Gas sector. Due to major expansion and company development my client has grown from strength to strength and is now a leader in their field.

Based in Riyadh, Saudi, this organisation is currently recruiting for an Office Manager with a proven record in providing first class secretarial and administration support at Director level. Working for a true professional, this challenging and important position provides a vital link between management, clients and customers and will require you to utilise your first class communication and organisational skills to the fullest. Due to the level of this position, applications will only be considered from those individuals with a minimum of five years Office Management experience within the Middle East as you will be expected to understand the differing cultures and business practices across the region. There is also an element of travel with this role so flexibility is essential.

You must also have previous experience of working at Director level or above, as this is an extremely involved position, requiring someone with an exemplary professional background. Essential qualities for this position include excellent computer knowledge; the ability to prioritise and organise both your own and your managers work load; first class communication skills and the ability to use your own initiative. You will carry out a number of functions, from arranging travel itineraries and meetings, to working on specific projects where you will be able to demonstrate your ability to multitask and work autonomously. Due to the nature of the business, our client is looking for a mature, discreet individual who has complete. Candidates MUST be western educated and if not already located in Saudi, Must be able to relocate.

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

Overview

The Office Manager will assist the General Manager in leading and managing the Front Desk team while upholding Aqua-Tots Swim Schools’ Core Values and brand standards. Our mission is to provide consistent, high-quality swimming lessons that follow the Aqua-Tots Curriculum Standards, along with excellent customer service in a safe and welcoming environment.

• Full-time position
• 5 working days per week (schedule may vary based on the season)
• Working hours: 1:00 PM – 9:00 PM

• Lead & Manage the Front Desk Team — Hire, onboard, train, and schedule Front Desk staff while ensuring full coverage. Coach, mentor, and review performance while providing timely feedback. Build a collaborative team environment and promote the Aqua-Tots culture. Assist in planning and hosting monthly in-service meetings.
• Drive Customer Experience & Sales — Create a welcoming and engaging Aqua-Tots experience. Educate families about the swim journey and sell swim lesson packages. Resolve customer issues in coordination with the General Manager.
• Lead Management & Technology Systems — Manage the Front Desk staff in tracking and converting leads. Ensure accuracy and cleanliness of Pike13 profiles and customer plans. Maintain excellent customer experience with all technology platforms.
• Uphold Safety, Facility & Inventory Standards — Ensure the school’s safety and maintain brand-standard appearance inside and outside the facility. Manage inventories for customers, staff, and facility needs.
• Reporting & Goal Execution — Implement and achieve sales goals. Own and monitor school revenue targets. Analyze and present reports to support management decisions.

• High School Diploma or equivalent.
• Minimum of one year of experience in sales, customer service, or a leadership role.

We are seeking a detail-oriented, organized, and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office resources, supervise administrative staff, coordinate office procedures, and support overall company productivity and efficiency.

Key Responsibilities:

• Manage the day-to-day operations of the office environment
• Supervise administrative and clerical staff; delegate tasks and monitor performance
• Maintain office supplies inventory; order new materials as needed
• Ensure proper maintenance and functioning of office equipment and facilities
• Oversee scheduling of meetings, appointments, and company events
• Support HR tasks such as onboarding, timekeeping, and employee records
• Serve as the point of contact for vendors, service providers, and landlord
• Develop and implement office policies and procedures
• Ensure compliance with health and safety regulations
• Assist in budget preparation and expense reporting
• Support executive management with administrative tasks as needed
  
  

• 2-3 years of experience
• Proven experience as an Office Manager, Administrative Manager, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools
• Familiarity with office systems and procedures

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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Overview

Supervise work of administrative staff in the maintenance of company records, telephone, fax & data transmission services, photocopying & typing services. Direct the processing and distribution of internal and external correspondences, maintain inventories and issue office stationeries. Manages the daily activities of the VP like meetings, conferences, travels, project presentations, etc.

• Evaluates job performance and initiates or recommends hiring, disciplinary actions and termination of administration staff.
• Monitors operation regularly and suggest necessary ideas and counter measures to improve outputs and ensure standardization of operation and processes in the office and encourages Kaizen processes for the improvement of the business.
• Trains, assigns duties and work schedules and supervises the work of the administration staff.
• Responsible in the purchasing and servicing of office equipment; makes order and issuance of office supplies, stationeries, business cards and forms.
• Cross-functionally enhances proper communication in related division / department / BU and the operation by supporting to establish the platform of the standards and the overall direction.
• Arrange management meeting between VP and division/department/BU heads to establish and review projects, policies, functions and operations by defining the responsibilities and procedures to attain the objectives.
• Uses administrative oversight to ensure that associate and accounting records and reports are maintained accurately on schedule.
• Analyses, evaluates and presents information of the business situations and economic trends for consideration by other members of management.

• Customer (Guest) and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management: Basic Knowledge of business and management principles involved in resource allocation, production methods, and coordination of people and resources.
• Sales and Marketing, Strategic Planning: Basic knowledge of principles and methods for promoting, and selling products or services. This includes basic marketing strategy and techniques, product demonstration and after sales control systems.
• Financial and Accounting: Basic knowledge of Accounting and Financial principles and procedures.
• English Language: Advanced knowledge of the English language. Knowledge of other language is an advantage.
• Minimum 3 years’ experience in Strategic Planning & business support with top management
• Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents.
• Understanding the implications of new information for both current and future problem-solving and decision-making.
• Job requires accepting criticism and dealing calmly and effectively with high stress situations.
• Ability to apply advanced mathematical concepts, mathematical operations to such tasks as analysis of variance and factor analysis. Interpret an extensive variety of technical instructions in mathematical or diagram form with several abstract and concrete variables.
• Job requires the knowledge in worksheets, word processing, presentation and database management.
• Ability to define problems, collect data, establish facts and draw valid conclusions; Ability to respond to common inquiries and complaints from customers, regulatory agencies or members of the business community.
• The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).