151 Executive Assistant jobs in Saudi Arabia

• Provides administrative support to senior managers or other partners in the Asset Owner department
• Composes and creates documents, spreadsheets and/or presentations
• Maintains and organizes paper and the data bases files
• Ensures confidentiality
• Handles and confirms travel arrangements and processes travel expense reimbursements
• Process invoices and manages internal process
• Diary organisation and management for senior managers in the team
• Supports the arrangement of internal/external meetings/training and makes necessary room bookings and associated refreshments
• Helps with printing and binding of materials; internal and externally
• Supports the team for help with the management of events/conferences
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• May track or monitor expenses for the department
• May greet or assist prospects and/or vendors
• Responsible for identifying and resolving problems within established guidelines
• Expected to use some initiative but refer more complex problems to supervisors/experts
• Works effectively as a team member but also independently
• Manages multiple pieces of work efficiently and effectively
• Maintains strong relationships with our EA/PA/Admin assistants across the organisation
• Support Finance and HR teams in ensuring joiners and leavers related admin activities are managed.
  
  

• Excellent technical skills on core Microsoft applications (word/excel/powerpoint)
• Good oral and written communication skills are required
• Basic Functional / Industry Knowledge is preferred
• Analytical and problem solving skills are required
• Arabic Speaking
  
  

Our client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager .

Years of Experience: 5 Years Plus

Education: A Graduate

Notice Period: Immediate Joiners or Maximum 1 Month Notice Period

Must have a driver's license.

The Responsibilities include:

• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives' calendars and setting up meetings

Job brief

Perform a variety of administrative tasks and support our company's senior-level managers.

Manage calendars, make travel arrangements, and prepare expense reports.

Be well-organized, have great time management skills, and be able to act without guidance.

Contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communication skills

We Are Hiring: Executive Coordinator

Location: Jeddah, Saudi Arabia

Start Date: Immediate

Note: Only candidates currently residing in Saudi Arabia will be considered.

Fruit of Life Company is seeking a sharp, highly organized, and discreet Executive Coordinator to support senior leadership. This role requires exceptional communication, time management, and coordination skills, as well as the ability to handle sensitive information with professionalism.

Key Responsibilities:

• Provide direct administrative support to the CEO and executive team
• Manage calendars, schedule meetings, and coordinate travel and logistics
• Prepare reports, presentations, and professional correspondence
• Follow up on key tasks, deadlines, and deliverables across departments
• Act as a liaison between executives and internal or external stakeholders
• Handle confidential documents and ensure efficient flow of communication

Requirements:

• Bachelor’s degree in Business Administration or related field
• Minimum 3 years of experience in a similar executive support role
• Strong written and verbal communication in Arabic and English
• Proficient in Microsoft Office (especially Outlook, Excel, PowerPoint)
• High level of professionalism, discretion, and attention to detail

Join to apply for the Executive Assistant role at SEA Ventures Group .

SEA Ventures Group is dedicated to accelerating the career and business success of entrepreneurs. Our mission is to develop highly skilled entrepreneurial leaders who contribute to a brighter, sustainable future for their countries. The company's focus is on nurturing innovation and leadership to create lasting positive impacts.

Role Description

This is a full-time on-site role for an Executive Assistant, located in Riyadh. You will be responsible for providing executive administrative assistance, managing expense reports, and offering executive support. Daily tasks include handling communication, scheduling meetings, and general administrative assistance to ensure smooth operations.

Qualifications

• Experience in executive administrative assistance and managing expense reports
• Strong communication skills, both written and verbal
• High level of organizational skills and attention to detail
• Ability to work independently and manage multiple tasks effectively
• Bachelor's degree in Business Administration or related field (preferred)
• Previous experience as an Executive Assistant (preferred)

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Business Consulting and Services

This job posting appears to be active. Referrals can increase your chances of interviewing by 2x.

Act as the primary point of contact between APSG Group, internal teams, and external partners or clients regarding executive-related matters.

Complete tasks assigned by the executive to the functional Directors, Heads, and their teams; follow up on actions and results; organize and maintain the executive's files, documents, invoices, etc.

Manage the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and making travel and accommodation arrangements.

Coordinate visitors and delegations for the executive (visits, meetings, conferences).

Ensure confidentiality at the workplace.

Take minutes during meetings.

Monitor the Function Management team’s vacation and business trip tracker.

Track the executive's and their direct reports' tasks to ensure timely completion.

Maintain awareness of all work-related matters concerning the executive.

• Education: An associate degree in Business Administration (BA) or a related field, or an equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience: 2 to 4 years as an executive or personal assistant to senior or executive-level managers.
• Extensive experience in a similar role.
• Time management skills.
• Proficiency in spoken and written English.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

The candidate will be responsible for providing administrative support to managers and other partners in the Asset Owner department.

They will work with the Saudi Arabia management team in the smooth and efficient running of the office, the role entails engagement with internal and external stakeholders. And responsible for the delivery of the highest quality service whilst also ensuring cost efficiency wherever possible.

Previous administrative supportive experience or completion of professional administrative support training is required.

The key responsibilities of the role include:

• Provides administrative support to senior managers or other partners in the Asset Owner department
• Composes and creates documents, spreadsheets and/or presentations
• Maintains and organizes paper and the data bases files
• Ensures confidentiality
• Handles and confirms travel arrangements and processes travel expense reimbursements
• Process invoices and manages internal process
• Diary organisation and management for senior managers in the team
• Supports the arrangement of internal/external meetings/training and makes necessary room bookings and associated refreshments
• Helps with printing and binding of materials; internal and externally
• Supports the team for help with the management of events/conferences
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• May track or monitor expenses for the department
• May greet or assist prospects and/or vendors
• Responsible for identifying and resolving problems within established guidelines
• Expected to use some initiative but refer more complex problems to supervisors/experts
• Works effectively as a team member but also independently
• Manages multiple pieces of work efficiently and effectively
• Maintains strong relationships with our EA/PA/Admin assistants across the organisation
• Support Finance and HR teams in ensuring joiners and leavers related admin activities are managed.

Skills/ Qualifications:

The successful candidate will benefit from having:

• Excellent technical skills on core Microsoft applications (word/excel/powerpoint)
• Good oral and written communication skills are required
• Basic Functional / Industry Knowledge is preferred
• Analytical and problem solving skills are required
• Arabic Speaking

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

We Are Hiring: Executive Coordinator

Location: Jeddah, Saudi Arabia

Start Date: Immediate

Note: Only candidates currently residing in Saudi Arabia will be considered.

Fruit of Life Company is seeking a sharp, highly organized, and discreet Executive Coordinator to support senior leadership. This role requires exceptional communication, time management, and coordination skills, as well as the ability to handle sensitive information with professionalism.

Key Responsibilities:

• Provide direct administrative support to the CEO and executive team
• Manage calendars, schedule meetings, and coordinate travel and logistics
• Prepare reports, presentations, and professional correspondence
• Follow up on key tasks, deadlines, and deliverables across departments
• Act as a liaison between executives and internal or external stakeholders
• Handle confidential documents and ensure efficient flow of communication

Requirements:

• Bachelor’s degree in Business Administration or related field
• Minimum 3 years of experience in a similar executive support role
• Strong written and verbal communication in Arabic and English
• Proficient in Microsoft Office (especially Outlook, Excel, PowerPoint)
• High level of professionalism, discretion, and attention to detail

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Direct message the job poster from Optimus Fit

Job Title: Executive AssistantLocation: Riyadh – Diriyah AreaEmployment Type: Full-timeReporting To: Chief Executive Officer (CEO)Salary: Open budgetRemote Work: Up to 4 remote days per monthPosition OverviewWe are seeking a highly efficient and proactive Executive Assistant to provide strategic and operational support to the CEO of a leading company in the media industry. The ideal candidate will ensure seamless executive office operations, support project execution, and contribute to high-level decision-making through exceptional organizational and communication skills.Key ResponsibilitiesManage the CEO’s calendar, travel plans, and daily agenda with precision.Coordinate leadership meetings, prepare meeting minutes, and track follow-up actions.Support strategic project execution and oversee progress on key initiatives.Draft comprehensive reports and strategic insights for executive review.Automate tasks and streamline workflows using AI tools.Facilitate communication between the executive office and internal/external stakeholders.Maintain governance documentation and compliance records, including board meeting files.Qualifications3–5 years of experience in an Executive Assistant or senior administrative role.Bachelor’s degree in Business Administration or a related field (Master’s degree is a plus).PMP or PMO certification preferred, with strong project management knowledge.Fluency in both Arabic and English (spoken and written).Experience in dynamic or creative work environments is a plus.Advanced proficiency in Microsoft Office and productivity tools.Familiarity with AI applications for workflow enhancement.Willingness to travel when required.Core CompetenciesStrong organizational and multitasking skills with attention to detail.Professional communication and stakeholder engagement skills.Proven experience managing governance documents and board meetings.High level of discretion when handling confidential information.Excellent time management and resource coordination abilities.Proactive decision-making and analytical thinking skills.Perks & BenefitsComprehensive health insurance coverageMonthly remote work flexibilityFull access to necessary software and toolsInternal and external training opportunitiesCollaborative, creative, and professional work environment

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Business Development, Project Management, and Art/Creative
• Industries Business Consulting and Services, Marketing Services, and Broadcast Media Production and Distribution

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