142 Executive Assistant jobs in Saudi Arabia

• Minimum of 6–7 years of experience in executive or C-suite support roles.
• Proven experience managing executive calendars, drafting correspondence, and handling follow-ups.
• Familiarity with official protocol, VIP handling, and confidential communication.
• Fluent in Arabic and English, both spoken and written.
• Strong skills in stakeholder engagement, scheduling, and administrative coordination.
• High level of discretion, professionalism, and maturity.
  
  

• Prior experience supporting government officials or working within public sector organizations.
  
  

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and manage multiple tasks with minimal supervision.
• Excellent time management and problem-solving skills.
• Strong attention to detail, especially in document formatting and official communications.
• Professional demeanor with the ability to interact confidently with senior stakeholders.
  
  

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Draft, review, and format official letters, memos, and reports in both Arabic and English.
• Coordinate follow-ups on action items, meetings, and correspondences.
• Ensure all communications and interactions comply with protocol and etiquette standards.
• Serve as the point of contact between the executive and internal/external stakeholders.
• Support in organizing official meetings, events, and engagements involving high-level stakeholders.
• Maintain confidential records, documentation, and filing systems.
• Provide general administrative and logistical support to ensure smooth day-to-day operations.
  
  

Executive Assistant to the General Manager - MEMR

Job Summary:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to our General Manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
  • Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Maintain highly organized digital and physical filing systems.
  • Handle confidential and sensitive information with the utmost discretion.
• Travel Management:
  • Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
  • Prepare detailed itineraries and travel packs.
  • Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:
  • Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
  • Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
  • Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
  • Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:
  • Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
  • Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

JOB DESCRIPTION

NOTE : Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary :

The Executive Assistant to the President provides high-level administrative support to the President, ensuring efficient operation of the executive office. This role requires professionalism, discretion, and the ability to handle sensitive information. The ideal candidate will be proactive, resourceful, and possess exceptional organizational and communication skills.

RESPONSIBILITIES / ACCOUNTABILTY & AUTHORITY :

• Manage and maintain the executive calendar, including scheduling appointments, meetings, and travel arrangements.
• Serve as the primary point of contact between the executive, internal staff, and external stakeholders.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen and prioritize incoming communications, calls, and requests; respond or direct as appropriate.
• Organize and maintain confidential files and records.
• Assist with special projects and initiatives as assigned by the President.
• Facilitate effective communication and collaboration within the executive team and across departments.
• Represent the President's office in a professional and courteous manner.
• Undertake additional tasks and responsibilities as required to support the efficient functioning of the President's office.

BEHAVIORAL SKILLS / COMPETENCIES & REQUIRED :

EXPERIENCE / EDUCATION / SKILL-SET REQUIRED :

ABOUT US

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary an secondary markets throughout the world, ready to build the future of real estate.

About the role

We are seeking a highly organized and proactive ExecutiveAssistant to support the team
in various administrative and operational tasks. This role will be pivotal in ensuring the smooth
setup and daily operations of the company, contributing to its success from the ground up.

Responsibilities

• Manage the setup of the new office, ensuring the procurement of office supplies, furniture,
  and technology infrastructure
• Create, manage, and organize essential business documents such as contracts, leases,
  agreements, and company policies
• Assist in obtaining necessary business licenses and permits while ensuring full compliance
  with local regulations
• Serve as the main point of contact for clients, vendors, and service providers; maintain
  contracts and communication to ensure smooth relationships
• Assist in researching the local real estate market, compiling data, and preparing reports to
  support management in making strategic decisions
• Coordinate and manage schedules for senior management, arranging internal and external
  meetings
• Assist in managing accounts, tracking expenditures, preparing invoices, and supporting
  financial planning processes
• Aid in recruitment processes, schedule interviews, maintain employee records, and assist in
  onboarding new team members
• Collaborate with IT vendors to install necessary software and hardware, including CRM and
  communication platforms
• Write and format client and investor proposals, ensuring they align with the companys
  strategic goals and present a compelling business case.

Qualifications

• Bachelors degree in Business Administration, Real Estate, or a related field
• 4+ years of experience in an administrative, operations, or office management role
  (experience in real estate is a plus)
• Strong organizational skills with attention to detail
• Excellent communication skills (both written and verbal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with proposal writing and presentation preparation is preferred
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Problem-solving mindset with a proactive approach
• Fluent in English; knowledge of Arabic is a plus.

What We Offer

• Competitive salary and benefits
• An opportunity to grow within a dynamic and expanding real estate services company
• Involvement in the establishment of a new office and opportunity to contribute significantly to the companys success
• A collaborative and innovative work environment.

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Internal Firm Services - Other

Management Level
Senior Associate

Job Description & Summary
At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

The role emphasizes building relationships, managing and inspiring others, navigating complex situations, and growing personal and technical expertise. You are expected to anticipate the needs of your teams and clients, and to deliver quality. Embracing ambiguity, you ask questions and use these moments as opportunities to grow.

Key skills and knowledge areas include:

• Responding effectively to diverse perspectives, needs, and feelings of others.
• Using a broad range of tools and techniques to generate ideas and solve problems.
• Applying critical thinking to analyze complex concepts.
• Understanding the broader objectives of your role and how it aligns with overall strategy.
• Developing a deeper understanding of the changing business context.
• Using reflection for self-awareness and development.
• Interpreting data to inform insights and recommendations.
• Upholding professional standards and compliance with PwC guidance and conduct codes.

Minimum years of experience required
(Specify years of experience here)

Additional application instructions
(Specify instructions here)

Required Skills

(List of required skills)

Optional Skills
Accepting Feedback, Active Listening, Administrative Support, Analytical Thinking, Business Process Improvement, Calendar Management, Change Management, Clerical Support, Communication, Customer Service, Data Entry, etc.

Desired Languages
(Specify languages if applicable)

Travel Requirements
Up to 20%

Available for Work Visa Sponsorship?
No

Government Clearance Required?
No

Job Posting End Date

We are seeking an exceptional Senior Executive Assistant to provide seamless 1:1 business and private support to a high-profile individual based in Saudi Arabia. The successful candidate must have lived and worked in Saudi or the UAE previously.

This prestigious Executive Assistant role demands discretion, agility, and professionalism at the highest level. The Executive Assistant will act as a trusted gatekeeper, managing a dynamic schedule, coordinating international travel, and ensuring smooth day-to-day operations across both personal and professional domains.

Key Executive Assistant Requirements:

• Proven experience supporting a C-suite or high-profile individual in a similar 1:1 capacity.
• Willingness and ability to travel regularly with the Principal.
• Prior experience living and working in Saudi Arabia or the UAE – cultural awareness is essential.
• Flawless written and spoken English; Arabic a plus.
• High emotional intelligence, confidentiality, and the ability to remain composed under pressure.

What’s on Offer in the EA role:

• A highly competitive salary.
• Private healthcare.
• The chance to work in a truly dynamic, international environment with significant autonomy and responsibility.

This is a rare and rewarding opportunity for an accomplished Execuitve Assistant who thrives in a fast-paced, high-stakes environment.

Get AI-powered advice on this job and more exclusive features.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

The core responsibilities of this role will revolve around executive secretarial support, including:

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings & meeting minutes
• Responding to emails and document requests on behalf of executives
• Drafting and formatting reports, slides, meeting notes and documents for executives

Qualifications

• Excellent English communication skills (written and spoken)
• Flexible and available for frequent international business travel (Mandatory)
• Experience in projects or investment related fields is a plus
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills

• Seniority level Associate

• Employment type Full-time

• Job function Administrative

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Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role is essential for supporting the executive team through a variety of administrative tasks that ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will significantly contribute to our mission of creating a world-class entertainment destination.

Key Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions
• Handle sensitive information with discretion and maintain the confidentiality of executive communications
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties
• Assist with organizing company events and initiatives to foster a productive workplace culture
• Support special projects and initiatives as needed by the executive team
  
  

• Bachelor's degree in Business Administration, Management, or a related field
• 3-5 years of experience as an executive assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software
• Strong organizational and multitasking skills to manage competing priorities
• Excellent verbal and written communication skills
• High level of professionalism and attention to detail
• Ability to work independently as well as collaboratively within a team
• Experience in the entertainment or real estate sectors is a plus