145 Office Coordinator jobs in Saudi Arabia

Job Title:
Office Coordinator

Location:
Riyadh, Saudi Arabia

Employment Type:
Full-time

About the Role:

We are looking for a skilled and well-organized
Office Coordinator
to support daily office operations and ensure smooth communication across departments. The ideal candidate will have strong attention to detail, excellent communication skills in English, and a professional attitude.

Key Responsibilities:

• Handle daily administrative and coordination tasks.
• Manage internal and external communication.
• Organize meetings, schedules, and office logistics.
• Maintain records, files, and documentation accurately.
• Support HR and management teams with general administrative needs.

Requirements:

• Minimum
  3 years of experience
  in office coordination or administration.
• Strong command of
  English (spoken and written)
  .
• Excellent organizational and multitasking skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Currently
  based in Riyadh
  and available to join within a short notice period.

Job Description

Office Coordinator (Riyadh, KSA)

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent

Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.

Company description
:-

MAFAD Food Industries Company, established in 1993, is a premium food manufacturer in Riyadh Saudi Arabia. Specializing in high-quality ice cream, cakes, cheesecakes, and sauces made from natural ingredients, Mafad Food Industries guarantees the highest level of freshness. The company operates in multiple segments such as HORECA, RETAIL, PRIVATE LABELING, FRANCHISE around Saudi Arabia that has strategic partnerships locally & internationally.

Brands under Mafad food industries CONEZONE - FORZA - DELIGHTFUL all are SAUDI MADE

that has strategic partnerships locally & internationally.

Role Description:-

This is a full time role for an Office Coordinator located in Riyadh, Saudi Arabia. The Office Coordinator will be responsible for administrative tasks, providing and maintaining effective communication within the office environment between team members. The Office Coordinator will be responsible for organizing & coordinating the Marketing / Operation team activities, ensuring efficient workflow, and supporting team members in achieving goals. Additionally, the team planner will collaborate with different departments & external communication to enhance productivity within the organization and deliverelables with due dates.

Qualifications:-

• Administrative Assistance & Office Equipment skills
• 3+ years experience as an assistant or office coordintor
• Customer Service & Communication skills
• Proficiency in Microsoft Office suite
• Strong organizational & time management abilities
• Ability to work independently and collaboratively in a team
• Previous experience in a similar role is a plus
• Fluency in Arabic & English

PURPOSE OF POSITION
Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS
Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type:
Full-Time
Contract:
Permanent

Location:
Riyadh

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

#riyadhjobs #ksaopportunities #saudihiring #officecoordinator #executivesupport #administrationjobs #legaljobsksa #professionalsaudi #legalcareers #expatjobsksa #arabicjobs #lawfirmjobs #gulftalent #careeropportunity #riyadhroles #MENARecruitStrength

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years' experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

#riyadhjobs #ksaopportunities #saudihiring #officecoordinator #executivesupport #administrationjobs #legaljobsksa #professionalsaudi #legalcareers #expatjobsksa #arabicjobs #lawfirmjobs #gulftalent #careeropportunity #riyadhroles #MENARecruitStrength

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Doing Some HR Related Activities as directed by supervisor.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

SKILLS AND KNOWLEDGE

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

Job Summary

The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.

The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
• To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
• Arrange and organize departmental meetings as requested by the designated/assigned Department head.

• To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.

• Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.

• Receives, logs, and distributes all incoming and outgoing correspondences.
• Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
• Accomplishes basic studies and special projects as assigned by the Head of Department.
• Assist the Head of department for day to day work schedule.
• Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
• Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion.
• Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
• Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
• Operates office machines such as fax, copy machine and computer.
• Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.

Qualifications
:

Education:

• Required:

Diploma in secretarial studies

• Desirable:

Bachelor's Degree/Diploma in Medical Secretarial Course.

Experience:

• Required:

Required (2) years experience as Secretary