152 Office Coordinator jobs in Saudi Arabia

Job Description

Office Coordinator (Riyadh, KSA)

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent

Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.

PURPOSE OF POSITION
Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS
Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type:
Full-Time
Contract:
Permanent

Location:
Riyadh

Job Description:

The
PMO Project Coordinator
supports project planning, monitoring, and documentation. Responsibilities include preparing schedules, organizing meetings, facilitating communication, and providing administrative support to project and program managers. The role also involves basic financial tracking, reporting, and identifying simple risks for escalation.

Job Requirements:

• A minimum of
  5 years of experience in project coordination or management within information technology or business administration.
• Bachelor's degree in Information Technology, Business Administration, or a related field.
• Demonstrated ability to
  prepare, maintain, and execute detailed project plans and schedules.
• Proficiency in
  facilitating and coordinating meetings, workshops, and documentation processes
  with multiple stakeholders.
• Strong ability to monitor project progress, follow up on daily tasks, and effectively document outcomes and issues.
• Experience in assisting project managers in a supportive role, including budget tracking and coordination between teams or suppliers.
• Proficient in identifying and documenting basic project risks and communicating them effectively to project management.
• Knowledge of financial tracking, including monitoring expenses
  and contributing to budget preparations.
• Strong interpersonal and communication skills, capable of fostering relationships at all organizational levels.
• Familiarity with project management tools and software to enhance productivity and project tracking.

Job Responsibilities:

• Planning and Organization

By Assisting in the preparation of project plans and schedules, Coordinating meetings, workshops, and presentations & documents.

• Monitoring and Execution:

Following up on daily tasks, Checking work progress& documenting, Coordinating with members /parties (internal & external) and facilitating communication.

• Supporting the Project & Program Manager:

Assisting project manager in coordinating between teams or suppliers, Providing administrative support such as scheduling and budget tracking, Alerting manager to delays or issues that may impact the project

• Financial Tracking (if required):

Monitoring project expenses and preparing basic financial reports, Assisting in preparing/updating project budgets.

• Risk Management (basic level):

By Identifying simple risks that may affect the project, and reporting them to project manager for appropriate action

Required Skills:

• Monitoring & Execution
• Communication & Reporting
• Supporting the Project & Program Manager
• Financial Tracking
• Risk Management (basic level)

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Perform HR related activities as directed by supervisor.

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Exposure to Gulf Region countries and culture.

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

• Entry level

• Full-time

• Administrative

• Wholesale Building Materials

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

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PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Doing Some HR Related Activities as directed by supervisor.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

SKILLS AND KNOWLEDGE

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

Manage front desk and support Geberit Riyadh administration department. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Administrative Support: Perform general office duties such as answering phones, managing correspondence, and handling inquiries. Maintain office supplies by checking inventory and ordering new supplies as needed. Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings). Prepare and edit documents, reports, and presentations.
• Office Management: Ensure the office and showroom are clean, organized, and well-maintained. Coordinate maintenance and repair of office equipment. Manage office budget and expenses, keeping records of all financial transactions. Serve as the liaison between the office and building management for any facility-related issues.
• Event Coordination: Plan and organize office events, meetings, and conferences. Coordinate catering, venue, and logistics for events. Prepare materials and set up rooms for meetings, trainings and events.
• Communication: Act as the first point of contact for visitors and clients. Ensure effective communication within the office by distributing memos and announcements. Handle confidential and sensitive information with discretion.
• Support to Staff: Assist with onboarding new employees, including preparing workstations and conducting orientation sessions. Provide support to various departments as needed. Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent
Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.

Manage front desk and support Geberit Riyadh administration department. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Administrative Support: Perform general office duties such as answering phones, managing correspondence, and handling inquiries. Maintain office supplies by checking inventory and ordering new supplies as needed. Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings). Prepare and edit documents, reports, and presentations.
• Office Management: Ensure the office and showroom are clean, organized, and well-maintained. Coordinate maintenance and repair of office equipment. Manage office budget and expenses, keeping records of all financial transactions. Serve as the liaison between the office and building management for any facility-related issues.
• Event Coordination: Plan and organize office events, meetings, and conferences. Coordinate catering, venue, and logistics for events. Prepare materials and set up rooms for meetings, trainings and events.
• Communication: Act as the first point of contact for visitors and clients. Ensure effective communication within the office by distributing memos and announcements. Handle confidential and sensitive information with discretion.
• Support to Staff: Assist with onboarding new employees, including preparing workstations and conducting orientation sessions. Provide support to various departments as needed. Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent
Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.