117 Office Coordinator jobs in Saudi Arabia

Job Overview

We are looking for an experienced Technical Office Coordinator with a strong technical background and proven expertise in managing construction and fit-out projects. The selected candidate will play a key leadership role by managing a team of drafters and designers, ensuring the delivery of accurate and high-quality technical documentation, while effectively coordinating with stakeholders to drive project success.

• Team Leadership
  • Lead, supervise, and mentor a team of drafters and designers to ensure timely and accurate preparation of technical drawings and documentation.
  • Review and provide guidance on drawing standards, detail development, and design coordination.
• Technical Documentation Review
  • Review, verify, and approve all technical documents (Mechanical, Electrical, and Civil), including drawings, calculations, and specifications, ensuring accuracy and compliance.
• Collaboration & Coordination
  • Collaborate with project managers and design leads to develop comprehensive technical specifications.
  • Coordinate with architects, engineers, and consultants to resolve design issues and modifications.
• Construction Plan Analysis
  • Interpret and evaluate construction plans, blueprints, and shop drawings to ensure alignment with project objectives and regulatory requirements.
• Site & Vendor Support
  • Provide technical support and direction to site teams, subcontractors, and vendors to ensure smooth project execution.
• Documentation & Reporting
  • Maintain organized and accurate technical documentation including revisions, submittals, progress reports, and as-built records.
• Compliance & Standards
  • Ensure all work complies with applicable codes, safety regulations, and industry standards.
• Process Optimization
  • Identify risks and implement process improvements to enhance quality, reduce delays, and control costs.
• Continuous Learning
  • Stay updated with advancements in construction technologies, industry practices, and regulatory changes.

• Key Skills & Competencies:
  • Proven leadership and team management abilities
  • Strong technical and engineering acumen
  • Excellent organizational and coordination skills
  • Ability to manage stakeholder expectations and resolve technical challenges
  • High attention to detail and commitment to quality
  • Strong communication and decision-making skills
• Technical Proficiency:
  • AutoCAD
  • Revit
  • MS Office Suite (Excel, Word, PowerPoint)
  • Familiarity with Primavera P6 or MS Project is preferred
  • Experience with construction management platforms such as Procore or Aconex is an advantage

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

Administrative Support

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Doing Some HR Related Activities as directed by supervisor.

Office Management

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Exposure to Gulf Region countries and culture.

SKILLS AND KNOWLEDGE

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

• Coordinate and manage billing processes, including the preparation and reconciliation of invoices
• Assist in tracking payments, processing transactions, and resolving billing discrepancies
• Assist in night audits and reconciliation of group billings, meal allocations and checks.
• Maintain accurate financial and client records in accordance with company policies
• Provide front desk support, including greeting visitors, answering phones, and managing appointments
• Liaise with internal departments to ensure seamless front office operations
• Support financial reporting and assist with audits or financial reviews as needed
  
  

• Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
• Strong understanding of billing, invoicing, and general financial procedures
• Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
• Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
• High attention to detail, accuracy, and organizational skills
• Ability to multitask, prioritize responsibilities, and work efficiently under pressure
• Professional appearance and demeanor with a customer-first mindset
• Flexibility to work varied shifts, including weekends and holidays, as needed

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

Administrative Support

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Doing Some HR Related Activities as directed by supervisor.

Office Management

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Exposure to Gulf Region countries and culture.

SKILLS AND KNOWLEDGE

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

• Coordinate and manage billing processes, including the preparation and reconciliation of invoices
• Assist in tracking payments, processing transactions, and resolving billing discrepancies
• Assist in night audits and reconciliation of group billings, meal allocations and checks.
• Maintain accurate financial and client records in accordance with company policies
• Provide front desk support, including greeting visitors, answering phones, and managing appointments
• Liaise with internal departments to ensure seamless front office operations
• Support financial reporting and assist with audits or financial reviews as needed
  
  

• Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
• Strong understanding of billing, invoicing, and general financial procedures
• Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
• Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
• High attention to detail, accuracy, and organizational skills
• Ability to multitask, prioritize responsibilities, and work efficiently under pressure
• Professional appearance and demeanor with a customer-first mindset
• Flexibility to work varied shifts, including weekends and holidays, as needed

Overview

Office Coordinator (Riyadh, KSA) role at Geberit

Join to apply for the Office Coordinator role at Geberit Riyadh. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities, providing administrative support, managing office supplies, coordinating meetings and events, and supporting staff. This role acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Administrative Support: Perform general office duties such as answering phones, managing correspondence, and handling inquiries. Maintain office supplies by checking inventory and ordering as needed. Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings). Prepare and edit documents, reports, and presentations.
• Office Management: Ensure the office and showroom are clean, organized, and well-maintained. Coordinate maintenance and repair of office equipment. Manage office budget and expenses, keeping records of all financial transactions. Serve as the liaison between the office and building management for facility-related issues.
• Event Coordination: Plan and organize office events, meetings, and conferences. Coordinate catering, venue, and logistics for events. Prepare materials and set up rooms for meetings, trainings and events.
• Communication: Act as the first point of contact for visitors and clients. Ensure effective communication within the office by distributing memos and announcements. Handle confidential and sensitive information with discretion.
• Support to Staff: Assist with onboarding new employees, including preparing workstations and conducting orientation sessions. Provide support to various departments as needed. Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience.
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass.
• Flat hierarchies and a collegial environment.
• Positive work-life balance.
• Varied tasks and exciting projects.

Job Type: Full-Time • Contract: Permanent
Location: Riyadh

Office Coordinator (Riyadh, KSA) role at Geberit

Join to apply for the Office Coordinator role at Geberit Riyadh. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities, providing administrative support, managing office supplies, coordinating meetings and events, and supporting staff. This role acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Administrative Support: Perform general office duties such as answering phones, managing correspondence, and handling inquiries. Maintain office supplies by checking inventory and ordering as needed. Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings). Prepare and edit documents, reports, and presentations.
• Office Management: Ensure the office and showroom are clean, organized, and well-maintained. Coordinate maintenance and repair of office equipment. Manage office budget and expenses, keeping records of all financial transactions. Serve as the liaison between the office and building management for facility-related issues.
• Event Coordination: Plan and organize office events, meetings, and conferences. Coordinate catering, venue, and logistics for events. Prepare materials and set up rooms for meetings, trainings and events.
• Communication: Act as the first point of contact for visitors and clients. Ensure effective communication within the office by distributing memos and announcements. Handle confidential and sensitive information with discretion.
• Support to Staff: Assist with onboarding new employees, including preparing workstations and conducting orientation sessions. Provide support to various departments as needed. Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience.
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass.
• Flat hierarchies and a collegial environment.
• Positive work-life balance.
• Varied tasks and exciting projects.

Job Type: Full-Time • Contract: Permanent
Location: Riyadh