43 Facility Coordinator jobs in Saudi Arabia

On Behalf of Our Clint , we are looking for aFacility Management coordinator .

The Facility Management Coordinator oversees event logistics and operational support, coordinating with internal teams and vendors to ensure safe, smooth, and efficient setups. The role requires strong organizational skills, technical knowledge, and flexibility to work evenings and weekends.

• Plan, coordinate, and oversee event logistics and facility setups in line with organizational objectives.
• Collaborate with internal departments (Marketing, Procurement, IT, H&S) and external vendors to ensure requirements are met.
• Arrange access requirements for vendors, including permits, security clearance, and safeguarding training.
• Supervise vendor activities after hours and weekends to ensure compliance with safety and quality standards.
• Ensure proper use of facilities and safe handling, storage, and return of school items post-events.
• Conduct inspections of event locations, report hazards, and coordinate corrective actions.
• Maintain documentation, collect feedback, and recommend improvements for future events.
• Support the FM contractor and internal teams in delivering technical and non-technical assistance.
• Ensure adherence to health, safety, and safeguarding policies at all times.
• Provide reports and recommendations to management based on event evaluations and stakeholder feedback.

• At least 3 years of experience in Events & Facilities Management and at least 2 years should have been in a supervisory role.
• Clear communication in written and spoken English, Arabic Language is preferred.
• Technical Background of Building's MEP systems and Audio-visual systems
• Experience with the Multinationals community
• Evidence of good organizational skills, including recordkeeping
• Proficiency in the use of Google workspace, Windows, IOS and MS office, with user experience of CAFM/CMMS systems and Dashboards

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

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• Coordinate and manage billing processes, including the preparation and reconciliation of invoices
• Assist in tracking payments, processing transactions, and resolving billing discrepancies
• Assist in night audits and reconciliation of group billings, meal allocations and checks.
• Maintain accurate financial and client records in accordance with company policies
• Provide front desk support, including greeting visitors, answering phones, and managing appointments
• Liaise with internal departments to ensure seamless front office operations
• Support financial reporting and assist with audits or financial reviews as needed
  
  

• Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
• Strong understanding of billing, invoicing, and general financial procedures
• Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
• Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
• High attention to detail, accuracy, and organizational skills
• Ability to multitask, prioritize responsibilities, and work efficiently under pressure
• Professional appearance and demeanor with a customer-first mindset
• Flexibility to work varied shifts, including weekends and holidays, as needed

Job Overview

We are looking for an experienced Technical Office Coordinator with a strong technical background and proven expertise in managing construction and fit-out projects. The selected candidate will play a key leadership role by managing a team of drafters and designers, ensuring the delivery of accurate and high-quality technical documentation, while effectively coordinating with stakeholders to drive project success.

• Team Leadership
  • Lead, supervise, and mentor a team of drafters and designers to ensure timely and accurate preparation of technical drawings and documentation.
  • Review and provide guidance on drawing standards, detail development, and design coordination.
• Technical Documentation Review
  • Review, verify, and approve all technical documents (Mechanical, Electrical, and Civil), including drawings, calculations, and specifications, ensuring accuracy and compliance.
• Collaboration & Coordination
  • Collaborate with project managers and design leads to develop comprehensive technical specifications.
  • Coordinate with architects, engineers, and consultants to resolve design issues and modifications.
• Construction Plan Analysis
  • Interpret and evaluate construction plans, blueprints, and shop drawings to ensure alignment with project objectives and regulatory requirements.
• Site & Vendor Support
  • Provide technical support and direction to site teams, subcontractors, and vendors to ensure smooth project execution.
• Documentation & Reporting
  • Maintain organized and accurate technical documentation including revisions, submittals, progress reports, and as-built records.
• Compliance & Standards
  • Ensure all work complies with applicable codes, safety regulations, and industry standards.
• Process Optimization
  • Identify risks and implement process improvements to enhance quality, reduce delays, and control costs.
• Continuous Learning
  • Stay updated with advancements in construction technologies, industry practices, and regulatory changes.

• Key Skills & Competencies:
  • Proven leadership and team management abilities
  • Strong technical and engineering acumen
  • Excellent organizational and coordination skills
  • Ability to manage stakeholder expectations and resolve technical challenges
  • High attention to detail and commitment to quality
  • Strong communication and decision-making skills
• Technical Proficiency:
  • AutoCAD
  • Revit
  • MS Office Suite (Excel, Word, PowerPoint)
  • Familiarity with Primavera P6 or MS Project is preferred
  • Experience with construction management platforms such as Procore or Aconex is an advantage

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

• Minimum 3 years' experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

• Coordinate and manage billing processes, including the preparation and reconciliation of invoices
• Assist in tracking payments, processing transactions, and resolving billing discrepancies
• Assist in night audits and reconciliation of group billings, meal allocations and checks.
• Maintain accurate financial and client records in accordance with company policies
• Provide front desk support, including greeting visitors, answering phones, and managing appointments
• Liaise with internal departments to ensure seamless front office operations
• Support financial reporting and assist with audits or financial reviews as needed
  
  

• Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
• Strong understanding of billing, invoicing, and general financial procedures
• Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
• Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
• High attention to detail, accuracy, and organizational skills
• Ability to multitask, prioritize responsibilities, and work efficiently under pressure
• Professional appearance and demeanor with a customer-first mindset
• Flexibility to work varied shifts, including weekends and holidays, as needed

Manage front desk and support Geberit Riyadh administration department. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Administrative Support: Perform general office duties such as answering phones, managing correspondence, and handling inquiries. Maintain office supplies by checking inventory and ordering new supplies as needed. Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings). Prepare and edit documents, reports, and presentations.
• Office Management: Ensure the office and showroom are clean, organized, and well-maintained. Coordinate maintenance and repair of office equipment. Manage office budget and expenses, keeping records of all financial transactions. Serve as the liaison between the office and building management for any facility-related issues.
• Event Coordination: Plan and organize office events, meetings, and conferences. Coordinate catering, venue, and logistics for events. Prepare materials and set up rooms for meetings, trainings and events.
• Communication: Act as the first point of contact for visitors and clients. Ensure effective communication within the office by distributing memos and announcements. Handle confidential and sensitive information with discretion.
• Support to Staff: Assist with onboarding new employees, including preparing workstations and conducting orientation sessions. Provide support to various departments as needed. Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent
Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.

Overview

Purpose of Position: Manage front desk and support Geberit Riyadh administration department. The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent

Location: Riyadh