12 Document Control jobs in Saudi Arabia

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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Parsons is looking for an amazingly talented **Senior Document Control Manager **to join our team! In this role you will be responsible for Parsons’s Document Controls Management for SAPL Qiddiya Infrastructure Partner (QIDP). Responsible and accountable for ensuring that all work is in full coordination with Qiddiya Investment Company (QIC) and delivery partners. Reports directly to the Senior Quality Manager.

This is an exciting opportunity to work at the forefront of one of the most transformative projects in Saudi Arabia's history. A visionary giga-project that aims to create a world-class entertainment, sports, and cultural destination, offering unparalleled experiences to visitors from around the globe. Our project aims to deliver a world-class entertainment and tourism destination, showcasing thrilling attractions, diverse entertainment offerings, and captivating cultural experiences.

**What You'll Be Doing**:

- Managing the Document Control team as well as assisting in the Document transmittal submittals in Aconex
- Selects personnel for project assignments to fulfill client and project requirements. Establishes clear/concise work standards and goals. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.
- Develops estimates and budgets of manpower requirements to meet project requirements. Plans for reassignment, growth, and reduction of work group as project requirements change.
- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
- Keeps abreast of department technologies, techniques, and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage, or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
- Prepare the needed reports.
- Ensures adherence to all corporate, contractual, ethics and safety standards, policies, and procedures.
- Performs other responsibilities associated with this position as may be appropriate.

**What Required Skills You'll Bring**:

- Degree in MIS or related discipline
- Minimum 10 years’ experience in construction projects, specifically management experience across multi-disciplinary teams.
- Strong communication skills in English, written and spoken.
- Highly experienced in Aconex and Document Control Procedures
- Demonstrated teamwork and management skills.
- Proven experience of working within complex construction environment.
- Ability to follow through & clearly deliver work instructions in a complex stakeholder environment. Ability to work in a matrix organization (dual reporting). Ability to interact with senior-level management. Ability to consult, motivate, and negotiate effectively with client groups, co-workers, employees, vendors, and contractors.

**What Desired Skills You'll Bring**:

- Advantageous to have extensive experience of significant PM/CM contracts.
- nan Certified is a plus.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

**Requisition ID**:276611**
- ** Relocation Authorized**:National - Single**:

- ** Telework Type**:Full-Time Telework**:

- ** Work Location**:Riyadh**

**Extraordinary teams building inspiring projects**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

**Project Overview**:
New Murabba Project Infrastructure” which will be built around the concept of sustainability, featuring green areas and walking and cycling paths that will enhance the quality of life by promoting healthy, active lifestyles and community activities. It will also feature an iconic museum, a technology and design university, a multipurpose immersive theater, and more than 80 entertainment and culture venues.

The project will be situated at the intersection of King Salman and King Khalid roads to the North West of Riyadh, over an area of 19 square kilometers, to accommodate hundreds of thousands of residents. The project will offer more than 25 million sqm of floor area, featuring more than 104,000 residential units, 9,000 hotel rooms, and more than 980,000 sqm of retail space, as well as 1.4 million sqm of office space, 620,000 sqm of leisure assets, and 1.8 million sqm of space dedicated to community facilities.

The New Murabba project will offer a unique living, working and entertainment experience within a 15-minute walking radius and will have its own internal transport system. It will be approximately 20-minutes' drive from the airport.

We encourage you to watch this video which gives a glimpse at what we (you) are about to build!

**Job Summary**:
The Cooperative Training will be given an overview and training in various Office services functions/verticals, The primary coverage will be on the processes based on a two-month program.

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**Major Responsibilities**:
Cooperative Trainees will work under the supervision and guidance of respective vertical leaders and will work closely with team leads and supervisors for day-to-day activities as follows:

- Students will be learning various systems and procedures which are used by these verticals.
- Collaborative Trainees would be provided training and expected to assist in preparing weekly/monthly reports/activities including developing and utilizing databases, and various other reports.
- Shadowing and learning from experienced professionals in the field.
- Assisting with day-to-day tasks and projects.
- Participating in training sessions and workshops to enhance skills.
- Conducting research and analysis as required.
- Contributing innovative ideas and solutions to ongoing projects.

**Education and Experience Requirements**:

- Students must be in the final stages of graduation.
- Bachelor of Science Degree program in in Human Resources Management at an accredited college or university
- Students should qualify to undergo the training as part of the university curriculum.
- Students must have a minimum cumulative GPA of (2.5 out of 4) or (4 out of 5).
Excellent skills in oral and written communication.
- Proficient in the use of Microsoft Office.

**Required Knowledge and Skills**:

- Ability to work well in a team.
- Time management and organizational skills
- Willingness to learn and take on new challenges.
- Attention to detail and accuracy.
- Adaptability and flexibility
- Students should be from the core Human Resources field.
- Good Academic background.
- The students must know the basic principles and practices.

**Total Rewards/Benefits**:
**Diverse teams build the extraordinary**:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power ou

Parsons KAFD is looking for an amazingly talented **Document Control Specialist**:

- Saudi National **to join our team!

In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business District that combines a mixture of world-class commercial offices, hotels, retail spaces, and contemporary residences in addition to smart city solutions that redefine urban living.

**What You'll Be Doing**:

- Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
- Ensures that pre-established document control requirements (e.g., which document numbering system will be used, how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the project's duration.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
- Initiates and replies to routine correspondence related to area of responsibility.
- Keeps abreast of department technologies, techniques, and services relevant to area of responsibility.
- Works with other staff members as needed to develop and improve services.
- Respond to changing technology environment and participate in decision-making activities relating to customers’ needs.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based on client, project, department, and supplier requirements.

**What Required Skills You'll Bring**:

- A degree in a related discipline (or equivalent years of experience) with a minimum of 5 years of experience on construction projects.
- Experience with Aconex Document Control Systems
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.
- Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

**Requisition ID**:265005**
- ** Relocation Authorized**:None**:

- ** Telework Type**:Full-Time Office/Project**:

- ** Work Location**:Ras Al Khair**

**Position Summary**

Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logístical planning on an unprecedented scale. It the biggest civil engineering project in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities. In June 2021, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more.

**Work Location: Ras-Al-Khair**

**The work location for this position is in Ras-Al-Khair which is located about 90 KMS north of Jubail Industrial City. You will be required to commute Jubail - Ras-Al-Khair - Jubail daily using the available transportation facility /shuttle bus service.**

***

**Major Responsibilities**:

- Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
- Performs QA/QC metadata after each document to make sure it is error-free, assign the transmittal packages to the correct Engineer Leads based on the distribution matrix for comments and review.
- Administered and improved Document Control processes that incorporate the use of Compliant Eversuite/Oracle Unifier document management system as well as a complex paper-based workflow, filing, and archiving process.
- Liaise between the Project team, Design team, construction contractors and other external parties on document management issues
- Carry out day to day and final audits of Initial Acceptance As Built and Final Acceptance As Built in compliance to client’s standards.
- Maintained metrics to track all submittals and timelines, etc.
- Send out notifications of outgoing transmittals received and sent out to Project Management based on the distribution matrix.
- Ensure proper document classification, revision control, document status, deliverable dates and volume of documents received and sent.
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
- Assist the Document Management Team & Lead to deliver Document Management Support on the Project this includes all Document Management Activities required to all operations.
- Circulate documents for Review according to review process in a timely manner.
- Complete each task - process, transmit, and attach electronic files do hard copy filing.
- Assist in completing requests, searches queries as requested by project personnel.
- Assist in providing guidance training to more junior team members.
- Assist in preparing issuing project status/progress reports.
- Assist in project close-out handover/archiving activities.
- Making sure that departments are following the correct procedures in the document flow process in accordance to the Policies and Procedures.
- Perform any other tasks assigned by the department manager.

**Skills and Qualifications**:
**Essential Technical**:

- Bachelor / Diploma holder or equivalent in Computer Science, Business, Office Management or any other related disciplines.
- 0-2 years experience in Document Control, Archiving or Office Management.
- Intermediate level experience in Microsoft Suite: Word, Access, Excel.
- Intermediate level knowledge in Adobe Professional.
- Proficient typing and editing skills.

**Essential Behavioral**:

- Team player
- Good verbal & written communication skills (English).
- Proactive & can take Initiatives.
- Able to work on his/her own.
- Must be flexible working in multiple locations.

**Preferred Technical**:

- Experience using Document Controls EDMS systems (for example, Aconex, Unifier)
- Intermediate knowledge in Document Control Processes.
- Intermediate knowledge in ISO 9001 & Implementation at work.
- Intermediate knowledge in QA & QC while handling documents.
- Intermediate knowledge in Archiving documents (Soft & Hard Copy).
- Intermediate knowledge in Retrieving documents (Soft & Hard Copy).
- Intermediate knowledge Preparing KPI reports.
- Perf

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
**Responsibilities:**
+ Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
+ Assist in the preparation and distribution of project documentation, reports, and presentations.
+ Maintain accurate records and databases, including contact lists, project files, and correspondence.
+ Coordinate communication between internal teams, clients, contractors, and stakeholders.
+ Organize and facilitate meetings, workshops, and training sessions as required.
+ Assist in the coordination of project events, conferences, and site visits.
+ Handle incoming inquiries and requests in a professional and timely manner.
+ Assist with procurement activities, including preparing purchase orders and tracking deliveries.
+ Support the interface management team in tracking project milestones, deadlines, and deliverables.
+ Perform other administrative tasks and duties as assigned by management.
+ Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
+ Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
+ Excellent communication and interpersonal skills, with a professional and courteous demeanor.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
+ Ability to work effectively in a fast-paced environment and adapt to changing priorities.
+ Attention to detail and accuracy in all work activities.
+ Experience working in a multicultural environment is preferred.
+ Bachelor's degree in Business Administration, Management, or a related field is desirable.
+ Saudi national.

**Via Medica International Healthcare** is looking for an
**Administrative Support Staff **to join our team for our upcoming project in
**KSA.**

**Qualifications**:
Must have a Bachelor's Degree

**Responsibilities**:

- 1. Provide administrative, clerical, and customer assistance. Greet customers, prepare required paperwork, process payments, answer inquires, and routine correspondence.
- 2. Answer telephone and assist the general public. Provide routine and general information regarding departmental and City policies and procedures. Respond to questions and requests for information or direct individuals to appropriate office, department, or personnel. Relay messages, make appointments, or schedule meetings.
- 3. Receive complaints by phone or in person.
- 4. Provide administrative support for Department. Type and proofread a variety of documents including correspondence, reports, memos, letters, notices, forms, notes, etc.
- 5. Maintain and update information by hand or via data entry in various manual and computerized files, records, and logs. May purge files and prepare for document imaging. Organize files and retrieve data effectively.
- 6. Receive, sort, and distribute incoming and outgoing mail.

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Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

Qualifications

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

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