21 Document Management Systems jobs in Saudi Arabia

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**Job Description:**
Parsons is looking for an amazingly talented **Project Information Management Systems (PMIS) Lead** to join our team on King Salman International Airport (KSIA)! In this role you will get to lead the Landside Infrastructure Delivery Partner strategy, design, implementation, integration and use of Project Management and Engineering Manager IT systems for large-scale infrastructure projects.
**What You'll Be Doing:**
**Strategy and Planning** **:**
+ Develop and implement the **strategy** for infrastructure projects, ensuring alignment with program goals and business objectives.
+ Collaborate with senior management to set priorities, budgets, and timelines.
+ Conduct **feasibility studies** to identify opportunities for systems, tools and processes within different program phases (design, construction, commissioning, and operations).
+ Evaluate and select and monitor the use of **PMIS/IT technologies** that improve delivery performance, reduce operational costs, and enhance overall efficiency.
**Systems Design and Integration** **:**
+ Ensure that **PMIS/IT solutions** are tailored to meet the technical, operational, and safety requirements of the program.
+ Manage the integration of **PMIS/IT solutions** ensuring smooth operation across diverse technologies.
+ Ensure **interdisciplinary coordination** with other members of the Technical team to guarantee that **PMIS/** IT systems align with the needs of other engineering disciplines (e.g., **requirements management, design assurance, design and construction integration/interface management** ).
**Project Management and Leadership** **:**
+ Oversee the **project lifecycle** , including design, procurement, installation, commissioning, and handover phases.
+ Manage a team of **subject matter experts** providing leadership, guidance, and support throughout the program lifecycle.
+ Track and report on **progress** , **performance** , and **resource allocation** .
+ Resolve any **technical challenges** that arise during project execution and ensure minimal disruption to program timelines.
**Quality Assurance and Compliance** **:**
+ Ensure that all **PMIS/IT systems** comply with relevant industry standards, regulations, and safety protocol, and meet the functional requirements of the program.
**Collaboration and Stakeholder Management** **:**
+ Act as the primary point of contact between **engineering teams** , **delivery managers** , and **other internal stakeholders** regarding their needs for the Landside Infrastructure program delivery.
+ Facilitate discussions on **PMIS/IT systems** implementation opportunities with internal teams, ensuring effective integration and alignment with broader project goals.
+ Coordinate (if required) with vendors and third-party contractors for the supply of equipment and services.
**Training and Knowledge Transfer** **:**
+ Develop and deliver **training programs** to ensure that all relevant personnel are equipped to operate, troubleshoot, and maintain the IT systems.
+ Stay current with the latest trends and innovations in **Infrastructure Delivery technologies** , sharing new insights and opportunities with the team.
**What Required Skills You'll Bring:**
+ Bachelor's degree in **IT,** **Automation Engineering** , **Electrical Engineering** , **Control Systems Engineering** , or a related field.
+ Minimum of **15 years** of experience in **IT systems implementation on major Infrastructure Projects/Programs** , with at least **3-5 years** in a management or leadership role.
+ Proven experience in large-scale infrastructure projects (e.g., **airports** , **railways** , **industrial plants** , **utilities** , etc.).
+ Strong understanding of **Project Management and Engineering IT systems** , and **industry standards** .
+ Proven project management skills, including **resource allocation** , **scheduling** , and **IT management** .
+ Knowledge of **IoT-based systems** , **cloud-based systems** , and **data analytics** in operational environments.
+ Experience in working with **Project Information Management Systems (PMIS), BIM (Building Information Modeling)** tools, IT Innovation, **digital twins** , and **smart building technologies** .
+ Familiarity with performance optimization for Project Management and Engineering IT systems.
+ Excellent problem-solving skills and ability to quickly identify and resolve issues in complex systems.
+ Ability to effectively communicate complex technical information to both technical and non-technical stakeholders.
**What Desired Skills You'll Bring:**
+ Master's degree in **IT,** **Automation** , **Project/Engineering Management** , or a related field is preferred.
+ **Project Management Professional (PMP)** or similar project management certification is highly preferred.
+ Experience with **transportation and utilities infrastructure** (e.g., **railway systems** , **airport systems** ).
+ Background in implementing **advanced technologies** , such as **Engineering and Construction IT tools** , or **AI-based IT** .
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
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About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Linum Consult’s client is a major engineering company in the Middle East. They are seeking a bilingual English- and Arabic-speaking Project Management Information Systems Expert (PMIS) to join their team in Madinah, Saudi Arabia.

PROFILE

• Bachelor’s degree in Computer Engineering, IT, or similar subject
• At least 10-15 years’ experience of using project management software
• PMP from the PMI
• BASIC (programming language), Object-Oriented Programming (OOP), Computer-Aided Software Engineering Tools
• Previous experience of working in a multicultural environment
• Excellent communication skills in spoken and written English and Arabic

APPLICATION PROCESS

If you fulfil the minimum requirements stipulated by our client and are confidentially interested in applying, then please drop Linum Consult a line with a copy of your CV and contact details to for the attention of Francis Ryan.

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• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-004**Location**
- KHASHM AL AN**Grade**
- O-20**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets; which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receive inventory, inspect inventory,- load/unload inventory, segregate inventory, and manage concerns and deliver supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and Saudi Arabia National Guard Aviation to ensure processes and procedures followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. A Duties/Responsibilities:
- B. Provide oversight to ensure material request are prepared correctly with required forms; records and correspondence for material request are accurately- maintained.- 1. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.- 2. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the- customer.- 3. Securely load materials onto trucks for delivery/movement to various locations.- 4. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the- item represents fair value for the funds expended.- 5. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual- requirements.- 6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.- 7. Ensure all required documentation are affixed to containers/packages and packed internally as required.- 8. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and- DOD regulations.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions in order to- facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste and abuse.- 11. Perform other duties and task as assigned.- C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the logistics- Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.- D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.- B. Experience: minimum of eight years of broad-based experience in Logistics/Supply Chain Management.- C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.

**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-004**Location**
- KHASHM AL AN**Grade**
- O-20**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets; which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receive inventory, inspect inventory,- load/unload inventory, segregate inventory, and manage concerns and deliver supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and Saudi Arabia National Guard Aviation to ensure processes and procedures followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. A Duties/Responsibilities:
- B. Provide oversight to ensure material request are prepared correctly with required forms; records and correspondence for material request are accurately- maintained.- 1. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.- 2. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the- customer.- 3. Securely load materials onto trucks for delivery/movement to various locations.- 4. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the- item represents fair value for the funds expended.- 5. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual- requirements.- 6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.- 7. Ensure all required documentation are affixed to containers/packages and packed internally as required.- 8. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and- DOD regulations.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions in order to- facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste and abuse.- 11. Perform other duties and task as assigned.- C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the logistics- Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.- D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.- B. Experience: minimum of eight years of broad-based experience in Logistics/Supply Chain Management.- C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.

Parsons KAFD is looking for an amazingly talented **Document Control Manager **to join our team!

In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business District that combines a mixture of world-class commercial offices, hotels, retail spaces, and contemporary residences in addition to smart city solutions that redefine urban living.

**POSITION OVERVIEW**:
Leads and coordinates project document and records management services team in all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance with Parsons and client procedures.

**SPECIFIC RESPONSIBILITIES**:
Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns, and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.

Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).

Provides on-demand request services to the PM or the client, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.

Identifies and coordinates document control resources to support program team members and serves as a liaison to client counterparts.

Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, permissions, and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.

Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.

Provides document control orientation briefing and materials to new hires.
Provides training and guidance to document control staff and program team members on the use of software tools and resources. Conducts informal lunchtime training sessions on the use of the program’s forms and templates.
Conducts goal plan review meetings with staff.

Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.

Performs other responsibilities associated with this position as may be appropriate.

**EDUCATION/EXPERIENCE**:
College Degree in a related field (or equivalent), and typically 12+ years of related work experience with at least typically 10+ years in document controls (or an equivalent combination of formal education and work experience).

**SKILLS/COMPETENCIES**:
Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.

Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train and lead others in its use.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This opportunity is to be involved in a Major mixed-use development, in Riyadh. The programme consists of over 200 projects including Cultural and heritage assets, F&B, Retail and Hotels, commercial buildings, and educational facilities.

Mace is currently providing programme management and looking for high-calibre experienced people.

The document controller will be responsible for the tracking, management, and overall control of all PMC documentation including incoming and outgoing documentation.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
Safety first - Going home safe and well.
Client focus - Deliver on our promise.
Integrity - Always do the right thing.
Create opportunity - for our people to excel.

You’ll be responsible for:

- Being knowledgeable with all process and procedures guides for the project and their implementation on the EDMS.
- Ensuring the team adheres to the project process and procedures and providing guidance when deviation occurs.
- Providing QA check all information coming into the system and processes accordingly.
- Following the distribution matrix for internal distribution of documents and correspondence.
- Monitoring control of project-wide data and records in the DMS database.
- Producing quantitative, status, and analysis reports.
- Supporting senior staff on routine and ad hoc project-wide assignments.
- Developing a training system on document protocols for document control contractor’s staff.

You’ll need to have:

- Experience using Office 365 Applications and Apple Devices.
- Advanced writing and proof-reading skills with attention to spelling and grammar.
- Advanced typing skills/ability.

You’ll also have:

- Experience in Information Management from one or more projects and programmes.
- Good written and oral communication, used to working with different stakeholders.
- Disciplined, methodical and organised.
- Technical qualifications and certifications such as APM IM, Assoc of Information Managers, (or equivalent).
- Subject expert experience in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
- ISO 19650 certification is desirable.

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