49 Document Control Procedures jobs in Saudi Arabia

**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-004**Location**
- KHASHM AL AN**Grade**
- O-20**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets; which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receive inventory, inspect inventory,- load/unload inventory, segregate inventory, and manage concerns and deliver supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and Saudi Arabia National Guard Aviation to ensure processes and procedures followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. A Duties/Responsibilities:
- B. Provide oversight to ensure material request are prepared correctly with required forms; records and correspondence for material request are accurately- maintained.- 1. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.- 2. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the- customer.- 3. Securely load materials onto trucks for delivery/movement to various locations.- 4. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the- item represents fair value for the funds expended.- 5. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual- requirements.- 6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.- 7. Ensure all required documentation are affixed to containers/packages and packed internally as required.- 8. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and- DOD regulations.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions in order to- facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste and abuse.- 11. Perform other duties and task as assigned.- C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the logistics- Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.- D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.- B. Experience: minimum of eight years of broad-based experience in Logistics/Supply Chain Management.- C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.

The Role
Project Scheduler and Document Controller Position Overview We are seeking a highly organized and detail-oriented individual to join our team as a Project Scheduler and Document Controller. In this role, you will play a crucial part in ensuring smooth project execution by effectively managing project schedules and maintaining accurate documentation. Responsibilities Project Scheduling - Develop and maintain project schedules utilizing project management software Primavera P6 or MS Project - Collaborate with project managers and teams to gather necessary information and understand project timelines and deliverables. - Construct Work breakdown structures WBS and resource loaded schedules. - Analyze and identify critical path activities, milestones, and dependencies. - Monitor and update project schedules regularly, tracking progress and deviations from planned timelines. - Anticipate and mitigate schedule risks and make recommendations for adjustments to maintain project objectives. - Generate comprehensive reports on project scheduling status, providing insights and recommendations to key stakeholders. - Coordinate with multiple teams to ensure alignment of schedules and resolve scheduling conflicts.

**Requirements**:
Document Control - Establish and maintain an efficient document control system for projects, ensuring the accuracy and availability of project documentation. - Establish and implement a proper companywide document Numbering and Naming system. - Establish and implement a companywide communication protocol, naming, and numbering system. - Receive, review, and distribute project-related documents. - Ensure that all project documentation is properly labeled, logged, indexed, and stored in accordance with established procedures. - Maintain accurate and up-to-date document repositories, both physical and electronic, to facilitate easy retrieval and access to project documents. - Implement version control protocols to manage revisions and updates to project documents, ensuring that the latest versions are readily available to stakeholders. - Collaborate with project teams to ensure proper documentation flow and adherence to document control processes throughout the project lifecycle. - Monitor document distribution and ensure that confidential or sensitive information is appropriately handled and secured. - Conduct regular audits of project documents to ensure compliance with established procedures and standards. - Assist in the development and implementation of document control policies, procedures, and best practices. - Provide training and support to project team members on document control processes and systems. Requirements - Bachelor's degree in a related field or equivalent experience in document control - Demonstrated skills in similar document control capacity. - Minimum of 5 years of experience in similar site based or project-based role. - Deep working knowledge in Primavera P6 or MS Project software

About the company
SATEC is a well-established leading electrical contractor in Saudi Arabia. SATEC is reorganizing into new markets such as Aero derivative GT installation and Renewable energy installation. SATEC was established in 1976: as a construction company with over 150 employees. Currently SATEC has over 400 employees, and multiple electrical infrastructure and telecom projects with SEC, Royal Commission of Jubal & Yanbu. SATEC enjoys a strong market position in the electrical infrastructure industry in Saudi Arabia. SATEC has a diversified product portfolio in Electrical Infrastructure, Telecommunication, Substations, distribution systems, this helps widen the market penetration. SATEC has a leading Level 2 classification with MOMRA enabling it to undertake large infrastructure projects. SATEC has an experienced and highly qualified engineering and projects team. SATEC has a highly skilled workforce that is experienced in installing electrical infrastructure products and systems. Existing contracts and deep market penetration in Yanbu, Makkah, and Jeddah Extensive stock of heavy equipment with ability to undertake large infrastructure projects. Mission: Our Mission is to utilize our vast experience and talented projects team to solidify our status as a leading Power infrastructure and distribution contractor in Saudi Arabia. Our experienced team partners with customers and suppliers to develop and execute high quality projects on time and within budget. Vision: To become a leading provider of environmentally friendly sustainable green energy infrastructure projects in helping achieve Saudi Arabias ambitious plans as part of the Saudi 2030 vision.

Parsons is looking for an amazingly talented **Document control specialist **to join our team

**Responsibilities**:

- Periodically audit all files.
- Coordinate all correspondence, to ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, contractors and suppliers as applicable.
- Maintain the documents and drawings, correspondence, reports, drawings, and minutes of meetings, requests-for-information, and all project documents.
- Copy, scan and save documents.
- File documents in both hard copy and soft copy records.
- Log document requests and help retrieve documents as needed for the engineers.
- Preparing analytical reports as needed.
- Communicating with suppliers and contractors as needed.
- Preparing purchasing orders and invoices after approval of the project manager.

**What Required Skills You'll Bring**:

- 8+ years experience as a Document Controller
- Proven work experience as a Document Controller
- Excellent in Microsoft Excel, Outlook and Word.
- Good in English.
- Attention to details.
- Knowledge of Electronic Document Management Systems.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

Parsons KAFD is looking for an amazingly talented **Document Control Manager **to join our team!

In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business District that combines a mixture of world-class commercial offices, hotels, retail spaces, and contemporary residences in addition to smart city solutions that redefine urban living.

**POSITION OVERVIEW**:
Leads and coordinates project document and records management services team in all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance with Parsons and client procedures.

**SPECIFIC RESPONSIBILITIES**:
Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns, and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.

Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).

Provides on-demand request services to the PM or the client, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.

Identifies and coordinates document control resources to support program team members and serves as a liaison to client counterparts.

Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, permissions, and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.

Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.

Provides document control orientation briefing and materials to new hires.
Provides training and guidance to document control staff and program team members on the use of software tools and resources. Conducts informal lunchtime training sessions on the use of the program’s forms and templates.
Conducts goal plan review meetings with staff.

Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.

Performs other responsibilities associated with this position as may be appropriate.

**EDUCATION/EXPERIENCE**:
College Degree in a related field (or equivalent), and typically 12+ years of related work experience with at least typically 10+ years in document controls (or an equivalent combination of formal education and work experience).

**SKILLS/COMPETENCIES**:
Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.

Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train and lead others in its use.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This opportunity is to be involved in a Major mixed-use development, in Riyadh. The programme consists of over 200 projects including Cultural and heritage assets, F&B, Retail and Hotels, commercial buildings, and educational facilities.

Mace is currently providing programme management and looking for high-calibre experienced people.

The document controller will be responsible for the tracking, management, and overall control of all PMC documentation including incoming and outgoing documentation.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
Safety first - Going home safe and well.
Client focus - Deliver on our promise.
Integrity - Always do the right thing.
Create opportunity - for our people to excel.

You’ll be responsible for:

- Being knowledgeable with all process and procedures guides for the project and their implementation on the EDMS.
- Ensuring the team adheres to the project process and procedures and providing guidance when deviation occurs.
- Providing QA check all information coming into the system and processes accordingly.
- Following the distribution matrix for internal distribution of documents and correspondence.
- Monitoring control of project-wide data and records in the DMS database.
- Producing quantitative, status, and analysis reports.
- Supporting senior staff on routine and ad hoc project-wide assignments.
- Developing a training system on document protocols for document control contractor’s staff.

You’ll need to have:

- Experience using Office 365 Applications and Apple Devices.
- Advanced writing and proof-reading skills with attention to spelling and grammar.
- Advanced typing skills/ability.

You’ll also have:

- Experience in Information Management from one or more projects and programmes.
- Good written and oral communication, used to working with different stakeholders.
- Disciplined, methodical and organised.
- Technical qualifications and certifications such as APM IM, Assoc of Information Managers, (or equivalent).
- Subject expert experience in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
- ISO 19650 certification is desirable.

LI-Onsite

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Overview:

The Executive - EAM & Document Control at Six Flags Qiddiya City and AquArabia plays a critical role in maintaining the integrity of documents and ensuring that the Enterprise Asset Management (EAM) processes are executed effectively. This position supports the operational efficiency of the park by ensuring all documentation, procedures, and asset management practices are in compliance with the company's standards.

Primary Responsibilities:

• Oversee the management and quality control of all asset documentation.
• Implement and maintain filing systems and document tracking systems.
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements.
• Assist in the development and implementation of EAM processes and practices.
• Monitor the performance of asset management activities and report on findings to the management team.
• Provide training and support for staff on document control systems and EAM practices.
• Ensure proper archiving and retrieval of documents in accordance with company policies.
• Assist in audits and internal reviews related to document control and asset management.
• Generate reports and analyze data to optimize asset management practices.
• Other duties as assigned by management to support operational goals.

Desired Candidate Profile

Education:

• Bachelor's degree in Business Administration, Document Management, or a related field.

Experience:

• 2-4 years of experience in document control and asset management.

Skills:

• Computer Skills: Proficient in Microsoft Office Suite and document control software.
• Languages: Fluent in English and Arabic.
• Strong analytical skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.

Core Competencies:

• Self-Actualization & Fulfillment: Proficiency Level MEDIUM.
• Team Synergy & Development: Proficiency Level MEDIUM.
• Entrepreneurial Mindset & Drive: Proficiency Level MEDIUM.
• Business Acumen & Diligence: Proficiency Level MEDIUM.

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