151 Document Control Processes jobs in Saudi Arabia

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity
This role offers the chance to be the first point of contact for visitors and clients, ensuring they receive a warm, professional welcome. You'll also play a vital role in supporting the smooth functioning of the office by managing reception, switchboard services, and meeting room reservations with efficiency and courtesy.

Your Key Responsibilities

• Welcome and greet visitors and clients in a professional, courteous manner.
• Maintain a polished reception area and ensure meeting rooms are clean, presentable, and ready for use.
• Handle all incoming calls promptly, screen effectively, and connect callers to the appropriate person or take accurate messages.
• Manage meeting room bookings, reconfirm reservations daily, and process cancellations to optimize availability.
• Provide visitor badges when required and escort guests to meeting rooms while offering refreshments.
• Support meeting and event logistics, including catering requirements and arrangements.

Skills And Attributes For Success

• Professional appearance and demeanor, with excellent interpersonal skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and remain calm under pressure.
• Attention to detail and a proactive approach to maintaining office standards.
• Strong organizational skills to manage bookings and priorities efficiently.

Ideally, you'll also

• Have prior experience in a customer-facing or administrative support role.
• Be comfortable using calendar/booking systems and basic office software.
• Demonstrate cultural awareness and the ability to interact with diverse stakeholders.

What We Look For
We are seeking a well-presented, courteous, and resourceful individual who thrives in a professional services environment. Someone who takes pride in creating a welcoming atmosphere, ensures seamless communication, and delivers excellent support to colleagues and clients alike.

What We Offer You
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY
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EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Primary Responsibilities :

Job Title: Quality Control

Reports to: Production Manager / Quality Manager

Job Description:

• Conduct inspections of ductwork products to ensure compliance with quality standards and project specifications.

• Perform audits and identify non-conformities or process deviations.

• Work with production teams to implement corrective and preventive actions.

• Develop quality control protocols and maintain documentation of inspections and results.

• Collaborate with Engineering and Production teams to uphold quality assurance objectives.

Requirements:

2–5 years of experience in quality control within a manufacturing setup.

Familiarity with inspection techniques, quality audits, and testing procedures.

Ability to interpret data and drive corrective action plans.

Strong interpersonal and reporting skills.

State: Riyadh

Postal Code:

Created Date:

End Date:

Experience: 2 - 5 year

Openings: 1

Key Responsibilities:

1. Conduct compliance inspections of frontline operations for partners in various countries, analyze the inspection results, and ensure compliant operations on the partner side.
2. Inspect the implementation of headquarter's partner management policies on the frontline by partners, promptly understand the reasons for any discrepancies, and provide corresponding improvement suggestions and plans.
3. Effectively implement headquarter's inspection tasks, such as assisting the equipment team in supervising and checking the coverage of equipment, and effectively spot-checking false capacity and operational fraud on the partner side.
4. Through on-site visits, promptly understand competitive and market conditions, and provide timely feedback to the headquarter to assist in policy iteration.

Requirement:

1. Candidates with experience in on-site inspections, supervision, and channel management are preferred.
2. Ability to quickly adapt to job content and ensure the effective implementation of headquarter's policies on the frontline. Possess integrity and a strong sense of ethics.
3. Have a rigorous work attitude and strictly implement inspections according to headquarter's standards.
4. Fluency in English and Arabic is required, and local candidates are preferred.

Exciting Career Opportunity – Leading Construction Company

We are seeking a highly skilled professional to join our team.

• Job Purpose
  
  Responsible for supporting project quality assurance (QA) and quality control (QC) by maintaining standardized quality management tools and reporting processes. The role ensures consistent application of quality protocols, tracks non-conformance trends, and supports audit readiness across the capital project portfolio.

Functional Responsibilities

• Develop and maintain quality management systems, templates, and procedures in line with corporate quality standards.
• Track and monitor project quality metrics, ensuring timely data collection for compliance assessment and continuous improvement.
• Consolidate and analyze non-conformance reports to identify trends, root causes, and improvement opportunities.
• Prepare and submit quality performance reports and dashboards to management and QA leads.
• Support documentation audits by maintaining accurate quality records per organizational standards.
• Coordinate with project teams to ensure consistent implementation of QA/QC procedures and timely resolution of quality issues.

Educational Requirements

• Bachelor's degree in Engineering, Quality Assurance, or a related field.

Preferred Requirements

• ISO 9001 Internal Auditor certification.
• Six Sigma Yellow Belt.
• QA/QC Construction Certification.

Job Description
Job Purpose

Quality Inspector responsibilities will be to have all inbound deliveries checked before being received. To provide quality inspection of all Products received to ensure that only items that match Panda Specification's (where available) are received and no sub -standard products enter Panda Food Chain Compliance to local (SASO/ SFDA/ ) and international quality and food safety standards

Functional Responsibilities:

QC- Produce / Deli

Scheduling & Preparing for Receiving Fresh deliveries for the day

Follow the DC receiving SOP for product receiving plan and apply the sampling plan for sampling and checking in conjunction with the TL.

Receiving & Checking Temperature of Vendor Vehicles and Products before offloading & before dispatch of deliveries to stores.

Product Inspections- Making recommendations to the TL and Assistant QC Manager to Receive or Reject deliveries based on set and agreed Produce & Meat Product Specifications.

Capturing all Non-Conformities of items received/ rejected with pictures and reporting them to the TL.

Accurately fill all required documents of receiving log and checklist on time of inspection.

Confirm the right and good practice for product storage according to product categories and the right storage condition.

Conformance to Panda Receiving Processes.

Checking Brix & Firmness for all related Fruits based on specifications.

Monitoring the pest control System in DC to ensure that no pest infection

Skills
Education

Diploma required level preferable college level.

Experience, Skills & Competencies:

Job holder must be familiar with QA regulations set by Corporate QA Team.

Possess good level of English language (Knowing Arabic language is an excellent advantage)

Able to work without supervision and be self-motivated

Strong Leadership & Decision making skills `

Recommend improvements to standards & processes

Ability to reject deliveries and have a technical explanation to justify the decisions

Adequate literacy skills (computer & e-mail, reporting, digital camera, industrial thermometers)

Previous experience in the related field of work is mandatory- preferably in the area of Fresh, Produce, Grocery Food

Company - Tawreed Integrated Industries LLC

Job Summary:

The Quality Control (QC) Engineer is responsible for ensuring that all manufactured low-voltage (LV) panelboards meet established quality standards, project specifications, and relevant industry regulations (IEC, SASO). This role involves implementing and maintaining quality control processes, conducting inspections at various production stages, identifying and resolving quality issues, and driving continuous improvement, with a particular focus on systems and standards aligned with ABB's manufacturing practices and product lines.

Key Responsibilities:

1. Quality Planning & Documentation:

2. Develop, implement, and maintain Quality Control Plans (QCPs), Inspection and Test Plans (ITPs), checklists, and standard operating procedures (SOPs) for LV panelboard manufacturing, ensuring alignment with ABB quality protocols where applicable.

3. Review project specifications, technical drawings (including those based on ABB designs), and Bill of Materials (BOMs) to establish quality criteria.

4. Inspection & Testing:

5. Conduct thorough incoming material inspections, particularly for critical components like ABB circuit breakers, protection relays, and other specified parts, verifying compliance with purchase order specifications and authenticity.

6. Perform in-process inspections during panelboard assembly, busbar fabrication, wiring, and component installation, ensuring adherence to design drawings, workmanship standards (aligned with ABB practices), and safety protocols.
7. Conduct final quality control inspections and witness routine factory tests (e.g., visual, dimensional, mechanical, continuity, insulation resistance, functional tests, high voltage tests if required) on completed LV panelboards according to IEC 61439, SASO standards, and specific ABB testing procedures.

8. Conducts & trouble shoots all the SAT procedures with the client.

9. Non-Conformance Management:

10. Identify, document, segregate, and report any defects, deviations, or non-conformances using established procedures.

11. Lead or participate in root cause analysis (RCA) for quality issues and collaborate with Production, Engineering, and Procurement teams to implement effective corrective and preventive actions (CAPA).

12. Calibration & Equipment Management:

13. Ensure all inspection, measuring, and test equipment (IM&TE) used for QC activities are properly calibrated, maintained, and in good working order.

14. Reporting & Analysis:

15. Prepare accurate and timely QC reports, including inspection records, test results, non-conformance reports (NCRs), and quality metrics.

16. Analyze quality data to identify trends, areas for improvement, and report findings to management.

17. Making all the SAT procedures along with Method statements, ITP, operation & maintenance Manual is a must.

18. Continuous Improvement & Training:

19. Actively contribute to continuous improvement initiatives aimed at enhancing product quality, reducing defects, and optimizing QC processes, drawing on best practices from ABB or similar high-standard environments.

20. Provide training and guidance to production personnel on quality standards, inspection criteria, and workmanship requirements specific to LV panelboard assembly (including ABB-specific practices).

21. Supplier Quality (Support):

22. May assist in evaluating supplier quality and providing feedback based on incoming material inspections.

23. Audits & Compliance:

24. Participate in internal and external quality audits (e.g., ISO 9001, client audits, potential ABB system audits).

25. Ensure all QC activities comply with the company's Quality Management System (QMS) and relevant regulatory requirements.

Required Qualifications & Experience:

• Education:
  Bachelor's degree in Electrical Engineering is strongly preferred.
• Experience:
• 5-8 years of dedicated experience as a Quality Control (QC) Engineer.
• Essential:
  Proven experience in the quality control of low-voltage panelboard/switchgear manufacturing, including assembly, wiring, and testing.
• Highly Preferred:
  Demonstrable experience working within an
  ABB panelboard factory environment
  or for a company that predominantly manufactures LV panelboards based on ABB designs, components (e.g., Emax 2, Tmax XT, System pro E power), and adheres to ABB quality systems/standards.
• Technical Skills:
• In-depth knowledge of LV panelboard components, construction methods, wiring standards, and assembly best practices (especially those aligned with ABB).
• Proficiency in reading and interpreting electrical schematics, single-line diagrams, general arrangement drawings, wiring diagrams, and technical specifications (familiarity with ABB documentation is a key advantage).
• Thorough understanding and practical application of IEC standards (particularly IEC 61439 for LV Switchgear Assemblies) and relevant SASO standards.
• Hands-on experience with standard electrical testing procedures and equipment used in panelboard QC.
• Strong knowledge of quality control methodologies (e.g., statistical process control, root cause analysis, CAPA) and tools.
• Familiarity with ISO 9001 Quality Management Systems.
• Ability to identify and accurately document non-conformances and deviations.
• Soft Skills:
• Exceptional attention to detail and meticulous approach to work.
• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to work effectively independently and as part of a multidisciplinary team.
• High level of integrity and commitment to quality.
• Languages:
  Fluency in English (written and spoken) is mandatory. Arabic language skills are highly beneficial.