116 Document Control Processes jobs in Saudi Arabia

Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

One of our clients is in the Metal Industry, in Saudi Arabia, and is hiring for the position of Quality Control Inspector.

Industry: Aluminum and Steel Manufacturing and Installation

Years of Experience: 2- 3

Education: Relevant Bachelors or a Masters Degree

Notice Period: Immediate joiners or a maximum one-month notice period.

We are seeking a meticulous and experienced Quality Control Inspector with strong knowledge in HVAC and ducting systems to ensure that all project installations comply with relevant codes, standards, and specifications. The ideal candidate will have a deep understanding of HVAC systems, duct fabrication and installation, and applicable quality standards.

1. Inspect HVAC and ducting installations on-site to ensure compliance with project specifications, drawings, and applicable standards (SMACNA, ASHRAE, etc.).
2. Conduct routine inspections and tests of duct materials, insulation, supports, air leakage, and alignment.
3. Monitor and verify duct fabrication processes to ensure quality workmanship and materials.
4. Collaborate with project engineers and contractors to resolve quality-related issues in a timely manner.
5. Maintain accurate documentation of inspections, test reports, non-conformance reports (NCRs), and corrective actions.
6. Verify and ensure proper installation of HVAC equipment (AHUs, FCUs, exhaust fans, etc.) and alignment with duct systems.
7. Perform quality checks during pressure testing, air balancing, and commissioning stages.
8. Assist in developing and updating the quality control procedures and checklists for HVAC and ducting work.
9. Ensure all work complies with safety standards and company policies.

1. Diploma or Degree in Mechanical Engineering or a related technical field.
2. Minimum of 3 years of experience in HVAC and ducting inspection or quality control.
3. Familiarity with relevant standards (SMACNA, ASHRAE, ISO, etc.).
4. Strong knowledge of HVAC drawings, layouts, and schematic diagrams.
5. Good communication and reporting skills.
6. Attention to detail and strong analytical skills.
7. Certification in QA/QC or HVAC (preferred but not mandatory).

1. Experience working in large-scale MEP or construction projects.
2. Proficiency in MS Office, AutoCAD, and report preparation tools.
3. Knowledge of duct fabrication techniques and materials.

Note: We thank all applicants for their interest however, only those candidates who are shortlisted will be contacted.

Construction and Real Estate Risk Management

• Assist in monitoring construction projects to identify potential compliance issues.
• Support forensic reviews of procurement and contracting processes.
• Collect, analyze, and organize data related to project performance and risks.
• Conduct site visits. Participate in, or conduct, interviews with project stakeholders.
• Prepare preliminary reports and summaries for senior management teams.
• Collaborate with cross-functional teams to implement integrity monitoring procedures.

• Degree in construction management, engineering,and/or related field.
• 3+ Years of project management experience.
• Airport experience required.
• Basic understanding of compliance procurement processes and risk management.
• Strong analytical and communication skills.
• Ability to work collaboratively on a team.
• Multilingual skills (Arabic and English) strongly preferred.
• Ideal candidates will also hold one or more of the following certifications or credentials: Certified Public Accountant (CPA); Licensed Professional Engineer (P.E.); Certified Fraud Examiner (CFE); and/or Certified Internal Auditor (CIA).

This role is located onsite in the Middle East.

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Embark on an exciting opportunity in Saudi Arabia as a Quality Control Supervisor with a renowned Drilling and Construction Contractor onshore. If you are ARAMCO approved and have a keen eye for detail, this role is perfect for you!

Requirements:

• Control Supervisor shall have a university degree OR equivalent and a total of seven years inspection experience OR a high school diploma with a total of ten years inspection experience . At a minimum, he shall have three (3) years directly relating to supervision of construction activities in the Contract Scope of WORK (e.g., oil, gas and petrochemical projects, Infrastructure, communication).
• ARAMCO approved
• Strong understanding of onshore construction processes.
• Excellent communication and analytical skills.

Embark on an exciting opportunity in Saudi Arabia as a Quality Control Supervisor with a renowned Drilling and Construction Contractor onshore. If you are ARAMCO approved and have a keen eye for detail, this role is perfect for you!

Requirements:

• Control Supervisor shall have a university degree OR equivalent and a total of seven years inspection experience OR a high school diploma with a total of ten years inspection experience . At a minimum, he shall have three (3) years directly relating to supervision of construction activities in the Contract Scope of WORK (e.g., oil, gas and petrochemical projects, Infrastructure, communication).
• ARAMCO approved
• CBT passed
• Strong understanding of onshore construction processes.
• Excellent communication and analytical skills.

• Job Title: Quality Control Supervisor
• Projects: Onshore Saudi Arabia
• Location: KSA
• Rotation: Various rotation schemes are on offer, 120/16 days on/off - 60 weekly hours OR 75/21 for 60 weekly hours
• There is also the possibility of offshore missions.
• Payment is monthly, during on and off days
• Salary: Please state your realistic expected monthly wage when applying. This will be discussed with the right candidate.
  
• Start date: TBC
  
• Travel, accommodation and food provided by the company during the days on

Company Industry

• Shipping

Department / Functional Area

• Quality
• Testing
• QA
• QC
• Inspector

Keywords

• Quality Control Supervisor | Onshore Oil And Gas Construction | ARAMCO Approved

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Job Purpose

The Quality Inspector is responsible for inspecting all inbound deliveries before acceptance.

The role involves ensuring that all received products meet Panda Specifications (where available) and that no sub-standard products enter the Panda Food Chain.

Compliance with local (SASO, SFDA) and international quality and food safety standards is essential.

Functional Responsibilities:

QC - Produce / Deli

• Scheduling and preparing for receiving fresh deliveries daily.
• Following the DC receiving SOP and applying sampling plans during product reception in coordination with the TL.
• Checking the temperature of vendor vehicles and products before offloading and prior to dispatch to stores.
• Inspecting products and making recommendations to the TL and Assistant QC Manager to receive or reject deliveries based on set specifications.
• Documenting all non-conformities with photographs and reporting them to the TL.
• Accurately completing all required documentation, including receiving logs and inspection checklists.
• Ensuring proper storage practices according to product categories and conditions.
• Adhering to Panda Receiving Processes.
• Checking Brix and firmness for relevant fruits based on specifications.
• Monitoring the pest control system in the DC to prevent pest infestations.

Job Purpose

Quality Inspector responsibilities include checking all inbound deliveries before receipt. The role ensures quality inspection of all received products to confirm they meet Panda Specifications (where available) and to prevent sub-standard products from entering Panda Food Chain. The inspector must ensure compliance with local (SASO/ SFDA) and international quality and food safety standards.

1. QC - Produce / Deli
2. Schedule and prepare for receiving fresh deliveries daily.
3. Follow the DC receiving SOP and sampling plan for product receiving and inspection in coordination with the TL.
4. Check temperatures of vendor vehicles and products before offloading and dispatching deliveries to stores.
5. Inspect products and recommend to the TL and Assistant QC Manager whether to receive or reject deliveries based on product specifications.
6. Document all non-conformities with photos and report them to the TL.
7. Accurately complete all receiving logs and inspection checklists on time.
8. Ensure proper storage practices according to product categories and storage conditions.
9. Ensure conformance to Panda Receiving Processes.
10. Check Brix and firmness for fruits based on specifications.
11. Monitor the pest control system in the DC to prevent pest infections.

• Diploma required; college level preferred.
• Familiarity with QA regulations set by the Corporate QA Team.
• Proficiency in English; knowledge of Arabic is an advantage.
• Ability to work independently and be self-motivated.
• Strong leadership and decision-making skills.
• Ability to recommend improvements to standards and processes.
• Ability to justify rejection of deliveries with technical explanations.
• Proficient in computer skills, including email, reporting, digital photography, and use of industrial thermometers.
• Previous experience in related fields, especially in fresh produce, grocery foods, is mandatory.

To execute quality control processes, inspection, and documentation in order to meet project specifications and customer expectations, while ensuring compliance with regulatory standards and company policies.

Job Responsibilities:

1) Daily Operations:

• Implement the day-to-day operations assigned to the Quality Control Department to ensure compliance with the established standards and procedures.
• Identify opportunities for continuous improvement of systems, processes and practices considering ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
• Review reports of the Quality Control Department timely and accurately to meet company and department requirements, policies, and standards.

2) Specific Job Accountabilities:

• Develop and implement a strategic monthly inspection schedule that optimizes inspector assignments ensuring thorough quality assessments, efficient resource utilization, and alignment with project timelines and quality objectives.
• Review all project quality control documentation, including procedures, inspections, test plans, checklists, forms, etc. ensuring that they meet the project’s specifications.
• Proactively address and resolve quality control issues by implementing an effective escalation process to ensure rapid engagement and resolution by senior management.
• Ensure compliance with local and international quality control requirements as well as company policies and procedures.
• Review, sign, and submit QA/QC prepared by inspectors to clients, in a timely and accurate manner.
• Review the Non-Conformity Report (NCR) submitted by the client and conduct root cause analysis, formulate preventive/corrective actions in coordination with QA Team.
• Participate in periodically audits by preparing the required QC documentation and evidence of compliance.
• Monitor and analyse quality control processes to identify opportunities for improvement and implement changes to increase efficiency and quality.

3) Direction of Subordinates:

• Organize and supervise the activities and work of inspectors to ensure that all work is carried out in an efficient and procedurally compliant manner.
• Evaluate team performance, provide formal and informal feedback, identify training needs, and implement development programs to enhance skills and knowledge.
• Provide instructions to subordinates and monitor their adherence to relevant policies and procedures so that work is carried out in a controlled manner.

5) Safety, Quality & Environment:

• Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.

Qualifications:

• Bachelor’s degree in industrial or mechanical or any related filed in engineering.
• 7+ years relevant experience in quality control in the construction industry.
• Certificate in ISO 9001 & ISO 45001 is required.
• Leadership, communication, and documentation development skills are required.
• Familiar with construction codes (AWS, EN, AISC, ASME & Aramco)
• Certificates such as Certified Welding Inspector and Certified Coating Inspector are mandatory.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative, Engineering, and Other
• Industries Manufacturing, Civil Engineering, and Engineering Services

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Job Accountability & Activities:

1. Develop and maintain the document system that controls the organization's quality standards, including amending, reviewing, and issuing.
2. Ensure all personnel are adequately trained on procedures affecting their job function and aware of their role within the QA system.
3. Coordinate and execute internal Quality Audits at least twice a year to ensure correct implementation of the Quality Assurance System.
4. Maintain contract with the official certification organization and manage inspection and calibration records.
5. Identify and eliminate non-conformances within the quality system, and ensure corrective actions are taken.
6. Identify and implement training for personnel on quality assurance needs, especially for system changes.
7. Register and follow up on customer, internal, and supplier complaints.
8. Prepare pre-qualification documents, technical submittals, and marketing materials.
9. Update catalog and maintain technical standards and specifications.
10. Coordinate internal sales activities, including follow-up on quotations and customer technical support.
11. Prepare and control the company's QA manual and all quality documentation.
12. Perform internal and external audits on behalf of the company's management.
13. Verify customer quality requirements documentation submittals.
14. Monitor the progress and effectiveness of the project quality management system and recommend improvements.
15. Coordinate quality-related correspondence with customers.
16. Review and amend the QMS to suit changing business trends and organizational structure.
17. Handle customer third-party audits and initiate necessary corrective and preventive actions.
18. Manage the calibration and maintenance of measuring/testing equipment.
19. Review the correctness of job-specific quality records prior to issuance to clients.
20. Ensure consistent conformity of products/services to meet customer satisfaction.

Experience/Education & Certification:

• Bachelor's degree in Engineering, preferably Polymer engineering.
• ISO 9001, 14001, and 45001 internal Auditor or Lead Auditor Certification.

Behavior Skills/Competencies:

• Decision-making
• Teamwork
• Demonstrable experience in quality auditing
• Initiative-taking
• Experience in document management processes
• Good communication skills
• Commitment to Quality
• Effective, analytical, and problem-solving skills
• Ability to supervise others
• Effective computer skills

Required Experience:

5-6 years experience in a similar work environment, with a preference for manufacturing experience.

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