71 Records Manager jobs in Saudi Arabia

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

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**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-004**Location**
- KHASHM AL AN**Grade**
- O-20**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets; which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receive inventory, inspect inventory,- load/unload inventory, segregate inventory, and manage concerns and deliver supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and Saudi Arabia National Guard Aviation to ensure processes and procedures followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. A Duties/Responsibilities:
- B. Provide oversight to ensure material request are prepared correctly with required forms; records and correspondence for material request are accurately- maintained.- 1. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.- 2. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the- customer.- 3. Securely load materials onto trucks for delivery/movement to various locations.- 4. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the- item represents fair value for the funds expended.- 5. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual- requirements.- 6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.- 7. Ensure all required documentation are affixed to containers/packages and packed internally as required.- 8. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and- DOD regulations.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions in order to- facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste and abuse.- 11. Perform other duties and task as assigned.- C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the logistics- Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.- D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.- B. Experience: minimum of eight years of broad-based experience in Logistics/Supply Chain Management.- C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.

**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-004**Location**
- KHASHM AL AN**Grade**
- O-20**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets; which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receive inventory, inspect inventory,- load/unload inventory, segregate inventory, and manage concerns and deliver supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and Saudi Arabia National Guard Aviation to ensure processes and procedures followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. A Duties/Responsibilities:
- B. Provide oversight to ensure material request are prepared correctly with required forms; records and correspondence for material request are accurately- maintained.- 1. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.- 2. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the- customer.- 3. Securely load materials onto trucks for delivery/movement to various locations.- 4. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the- item represents fair value for the funds expended.- 5. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual- requirements.- 6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.- 7. Ensure all required documentation are affixed to containers/packages and packed internally as required.- 8. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and- DOD regulations.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions in order to- facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste and abuse.- 11. Perform other duties and task as assigned.- C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the logistics- Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.- D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.- B. Experience: minimum of eight years of broad-based experience in Logistics/Supply Chain Management.- C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.

Parsons KAFD is looking for an amazingly talented **Document Control Manager **to join our team!

In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business District that combines a mixture of world-class commercial offices, hotels, retail spaces, and contemporary residences in addition to smart city solutions that redefine urban living.

**POSITION OVERVIEW**:
Leads and coordinates project document and records management services team in all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance with Parsons and client procedures.

**SPECIFIC RESPONSIBILITIES**:
Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns, and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.

Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).

Provides on-demand request services to the PM or the client, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.

Identifies and coordinates document control resources to support program team members and serves as a liaison to client counterparts.

Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, permissions, and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.

Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.

Provides document control orientation briefing and materials to new hires.
Provides training and guidance to document control staff and program team members on the use of software tools and resources. Conducts informal lunchtime training sessions on the use of the program’s forms and templates.
Conducts goal plan review meetings with staff.

Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.

Performs other responsibilities associated with this position as may be appropriate.

**EDUCATION/EXPERIENCE**:
College Degree in a related field (or equivalent), and typically 12+ years of related work experience with at least typically 10+ years in document controls (or an equivalent combination of formal education and work experience).

**SKILLS/COMPETENCIES**:
Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.

Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train and lead others in its use.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This opportunity is to be involved in a Major mixed-use development, in Riyadh. The programme consists of over 200 projects including Cultural and heritage assets, F&B, Retail and Hotels, commercial buildings, and educational facilities.

Mace is currently providing programme management and looking for high-calibre experienced people.

The document controller will be responsible for the tracking, management, and overall control of all PMC documentation including incoming and outgoing documentation.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
Safety first - Going home safe and well.
Client focus - Deliver on our promise.
Integrity - Always do the right thing.
Create opportunity - for our people to excel.

You’ll be responsible for:

- Being knowledgeable with all process and procedures guides for the project and their implementation on the EDMS.
- Ensuring the team adheres to the project process and procedures and providing guidance when deviation occurs.
- Providing QA check all information coming into the system and processes accordingly.
- Following the distribution matrix for internal distribution of documents and correspondence.
- Monitoring control of project-wide data and records in the DMS database.
- Producing quantitative, status, and analysis reports.
- Supporting senior staff on routine and ad hoc project-wide assignments.
- Developing a training system on document protocols for document control contractor’s staff.

You’ll need to have:

- Experience using Office 365 Applications and Apple Devices.
- Advanced writing and proof-reading skills with attention to spelling and grammar.
- Advanced typing skills/ability.

You’ll also have:

- Experience in Information Management from one or more projects and programmes.
- Good written and oral communication, used to working with different stakeholders.
- Disciplined, methodical and organised.
- Technical qualifications and certifications such as APM IM, Assoc of Information Managers, (or equivalent).
- Subject expert experience in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
- ISO 19650 certification is desirable.

LI-Onsite

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Overview:

The Executive - EAM & Document Control at Six Flags Qiddiya City and AquArabia plays a critical role in maintaining the integrity of documents and ensuring that the Enterprise Asset Management (EAM) processes are executed effectively. This position supports the operational efficiency of the park by ensuring all documentation, procedures, and asset management practices are in compliance with the company's standards.

Primary Responsibilities:

• Oversee the management and quality control of all asset documentation.
• Implement and maintain filing systems and document tracking systems.
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements.
• Assist in the development and implementation of EAM processes and practices.
• Monitor the performance of asset management activities and report on findings to the management team.
• Provide training and support for staff on document control systems and EAM practices.
• Ensure proper archiving and retrieval of documents in accordance with company policies.
• Assist in audits and internal reviews related to document control and asset management.
• Generate reports and analyze data to optimize asset management practices.
• Other duties as assigned by management to support operational goals.

Desired Candidate Profile

Education:

• Bachelor's degree in Business Administration, Document Management, or a related field.

Experience:

• 2-4 years of experience in document control and asset management.

Skills:

• Computer Skills: Proficient in Microsoft Office Suite and document control software.
• Languages: Fluent in English and Arabic.
• Strong analytical skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.

Core Competencies:

• Self-Actualization & Fulfillment: Proficiency Level MEDIUM.
• Team Synergy & Development: Proficiency Level MEDIUM.
• Entrepreneurial Mindset & Drive: Proficiency Level MEDIUM.
• Business Acumen & Diligence: Proficiency Level MEDIUM.

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SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

We are looking for a PMIS/Document Control Manager to lead and manage the implementation, integration, and operation of Project Management Information Systems (PMIS) and Document Control functions for major rail projects within Saudi Arabia. You will ensure best practices in document management, collaborative workflows, data integrity, and regulatory compliance across all project phases.

Missions/Main Duties:

PMIS Management:

• Implement, configure, and optimise PMIS for multi-disciplinary rail projects.
• Oversee data migration, system integration, and user acceptance testing.
• Train internal and external stakeholders on effective use of PMIS platforms.

Document Control:

• Develop, implement, and enforce document control policies, procedures, and workflows in accordance with company and client requirements.
• Ensure document numbering, archiving, approval, and distribution standards are strictly followed.
• Oversee the management of controlled documents (drawings, reports, correspondences, contracts) to ensure timely, secure, and accurate delivery.

Leadership & Team Management:

• Lead and mentor a team of document controllers and PMIS administrators.
• Collaborate with Engineering, Construction, Quality, and Compliance teams to streamline information management processes.
• Conduct regular audits to assure system integrity and continuous improvement.
• Interface with client representatives, JV partners, and subcontractors for document and data management requirements.
• Generate dashboard reports and KPI analytics for senior management and stakeholders.
• Manage the control and distribution of project documentation for regulatory and contractual compliance.
• Identify improvement areas in document control and PMIS workflows.
• Deploy innovative solutions and digitisation initiatives to enhance operational efficiency.

Profile/Skills

• Bachelor’s degree in Engineering, Information Management, Project Management, or a related technical field.
• Minimum 15 years’ experience in document control and information management within the rail, transit, or major infrastructure sector.
• Demonstrated expertise in leading PMIS (e.g., Aconex, Bentley eB, Primavera Unifier, Asite, or similar platforms).
• Familiarity with industry standards and regulations (BS/ISO 19650, CDE principles, etc.).
• Significant experience within a PMO on large-scale or multi-package rail projects.
• Strong leadership, communication, and team management skills.
• Middle East experience is a must

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Engineering and Consulting
• Industries Transportation Programs and Rail Transportation

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Overview:

The Executive - EAM & Document Control at Six Flags Qiddiya City and AquArabia plays a critical role in maintaining the integrity of documents and ensuring that the Enterprise Asset Management (EAM) processes are executed effectively. This position supports the operational efficiency of the park by ensuring all documentation, procedures, and asset management practices are in compliance with the company's standards.

Primary Responsibilities:

• Oversee the management and quality control of all asset documentation
• Implement and maintain filing systems and document tracking systems
• Coordinate with various departments to ensure proper documentation and compliance with regulatory requirements
• Assist in the development and implementation of EAM processes and practices
• Monitor the performance of asset management activities and report on findings to the management team
• Provide training and support for staff on document control systems and EAM practices
• Ensure proper archiving and retrieval of documents in accordance with company policies
• Assist in audits and internal reviews related to document control and asset management
• Generate reports and analyze data to optimize asset management practices
• Other duties as assigned by management to support operational goals

Requirements:

Education:

• Bachelor's degree in Business Administration, Document Management, or a related field

Experience:

• 2-4 years of experience in document control and asset management

Skills:

• Proficient in Microsoft Office Suite and document control software
• Fluent in English and Arabic
• Strong analytical skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively

Core Competencies:

• Self-Actualization & Fulfillment: Proficiency Level - MEDIUM
• Team Synergy & Development: Proficiency Level - MEDIUM
• Entrepreneurial Mindset & Drive: Proficiency Level - MEDIUM
• Business Acumen & Diligence: Proficiency Level - MEDIUM

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• IT Services and IT Consulting

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