110 Document Controller jobs in Saudi Arabia

The Document Controller will be responsible for managing and overseeing documents for a particular project or for an entire organization. This includes ensuring the proper categorization, storage, retrieval, and distribution of documents. The Document Controller will maintain and manage all important documents for the organization, ensuring that they are easily accessible and stored securely.

1. **Document Management:**

- Establish and maintain an efficient document control system.

- Manage the storage, organization, retrieval, and archiving of documents.

- Ensure that all documents are accurate, up-to-date, and comply with the company's standards and policies.

2. **Document Distribution:**

- Distribute documents to relevant parties and ensure proper receipt.

- Track and manage the distribution and receipt of documents.

3. **Version Control:**

- Maintain and control document versioning and revisions.

- Ensure that all stakeholders are working from the latest versions of documents.

4. **Compliance and Standards:**

- Ensure compliance with company policies and industry standards.

- Conduct regular audits to ensure document control processes are being followed.

5. **Security and Confidentiality:**

- Ensure that sensitive and confidential documents are stored securely and access is controlled.

6. **Coordination and Communication:**

- Coordinate with various departments to ensure document control requirements are met.

- Communicate effectively with team members to provide updates on document status.

7. **Training and Support:**

- Train and support staff on document control procedures and systems.

8. **Reporting:**

- Generate reports on document status, versioning, distribution, and compliance.

Qualifications:

- **Education:** Diploma or degree in business administration, information management, or related field.

- **Experience:** Minimum of 3-5 years of experience in document control, preferably in the (construction, oil & gas, etc.) sector.

- **Technical Skills:** Proficiency in document management software (e.g., SharePoint, Aconex, Documentum) and Microsoft Office Suite.

- **Certifications:** Certification in Document Control is a plus.

- **Knowledge:** Understanding of document management systems and best practices.

- Excellent organizational and multitasking skills.

- Strong attention to detail and accuracy.

- Good communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Problem-solving skills and the ability to handle complex documentation.

Job Type: Full-time

Pay: Up to ﷼5,500.00 per month

Ability to commute/relocate:

• Riyadh: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

JASARA PMC is actively seeking a Document Controller to join our innovative team. As a Document Controller, you will play a critical role in the management of project documentation. Your responsibilities will include organizing, maintaining, and tracking project documents, ensuring they are accurate and easily accessible for all relevant stakeholders. You will also be responsible for archiving files, processing documentation requests, and ensuring compliance with company standards and regulations. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and experience in document control.

• Proven 5 years experience as a Document Controller or similar role in a project environment
• Strong understanding of document management systems and processes
• Excellent attention to detail and accuracy in document handling
• Strong organizational and time management skills
• Proficient in MS Office, particularly Word and Excel; knowledge of document control software is a plus
• Ability to manage multiple tasks and deadlines effectively
• Strong communication skills, both verbal and written
• Bachelor's degree in a relevant field is preferred

• Competitive salary and benefits package
• Opportunity to work in a dynamic and growing organization.
• Be part of a collaborative and supportive team
• VIP Medical Insurance

مسؤول توثيق المستندات (Document Controller)

وصف الوظيفة:

نبحث عن مسؤول توثيق المستندات (Document Controller)

يتمتع بمهارات عالية في إدارة وأرشفة الملفات والمستندات، ويكون مسؤولاً عن حفظ العقود والوثائق والملفات السرية الخاصة بالشركة، سواءً بنسخها الورقية أو الرقمية، بما يضمن سهولة الوصول إليها وسريتها التامة.

سيكون المرشح المثالي هو الشخص الذي يملك القدرة على تنظيم الملفات بدقة، والعمل وفق سياسات وإجراءات واضحة، وضمان حماية المعلومات الحساسة من الوصول غير المصرح به.

المسؤوليات الرئيسية:

• حفظ وأرشفة جميع العقود والمستندات الرسمية والسرية الخاصة بالشركة.
• إدخال وتسجيل الوثائق في النظام الرقمي المعتمد وتصنيفها وفق معايير واضحة.
• حفظ النسخ الورقية في أماكن مؤمنة ومراقبة الوصول إليها.
• مراجعة وتحديث الملفات بشكل دوري وإزالة الملفات المنتهية الصلاحية وفق سياسات الشركة.
• التنسيق مع الأقسام المختلفة للحصول على نسخ أصلية من المستندات وضمان حفظها.
• إعداد تقارير دورية عن حالة الأرشيف والوثائق.
• ضمان الالتزام التام بإجراءات السرية والحوكمة.

المؤهلات المطلوبة:

• شهادة دبلوم أو بكالوريوس في الإدارة، نظم المعلومات، أو تخصص مشابه.
• خبرة عملية لا تقل عن سنتين في مجال إدارة الوثائق أو الأرشفة.
• إجادة استخدام أنظمة إدارة الوثائق (DMS) والبرامج المكتبية مثل MS Office.
• معرفة جيدة بسياسات وإجراءات الأرشفة وحماية المعلومات.
• قدرة عالية على التعامل مع المستندات السرية والحفاظ على سريتها.

المهارات المطلوبة:

• مهارات تنظيمية ممتازة ودقة عالية في العمل.
• الالتزام بالمواعيد النهائية والعمل تحت الضغط.
• مهارات تواصل جيدة مع مختلف الأقسام.
• النزاهة والالتزام التام بالسرية.
• الإلمام بإجراءات النسخ الاحتياطي الرقمي وحفظ الملفات الآمن.

مكان العمل: المقر الرئيسي – (الرياض)

Job Description:

We are looking for a Document Controller with strong skills in managing and archiving files and documents. The role involves maintaining the company’s contracts, official documents, and confidential files—both in physical and digital formats—ensuring easy accessibility and complete confidentiality.

The ideal candidate will be highly organized, follow clear policies and procedures, and ensure sensitive information is protected from unauthorized access.

Key Responsibilities:

• Store and archive all company contracts, official documents, and confidential records.
• Enter and register documents in the approved digital system and classify them according to clear standards.
• Secure physical copies in protected storage with controlled access.
• Review and update files regularly, removing expired documents according to company policies.
• Coordinate with departments to obtain and archive original copies of documents.
• Prepare periodic reports on the archive and document status.
• Ensure full compliance with confidentiality and governance procedures.

Qualifications:

• Diploma or Bachelor’s degree in Administration, Information Systems, or a related field.
• Minimum 2 years of experience in document control or archiving.
• Proficiency in Document Management Systems (DMS) and MS Office applications.
• Good knowledge of archiving procedures and information protection policies.
• Strong ability to handle confidential documents.

Required Skills:

• Excellent organizational skills and high attention to detail.
• Ability to meet deadlines and work under pressure.
• Good communication skills across departments.
• Integrity and full commitment to confidentiality.
• Knowledge of digital backup and secure file storage procedures.

Join to apply for the Document Controller role at Burjline Builders

Join to apply for the Document Controller role at Burjline Builders

• Maintain a centralized document control system for both digital and physical records.
• Ensure proper classification, storage, retrieval, and archiving of documents.
• Manage controlled documents such as SOPs, work instructions, inspection records, certificates, and correspondence.
  
  
• Control issuance, revision, and distribution of engineering drawings, quality documents, and specifications.
• Ensure obsolete documents are removed from active use and archived properly.
• Track document versions, approvals, and update logs in coordination with relevant departments.
  
  

• Maintain a centralized document control system for both digital and physical records.
• Ensure proper classification, storage, retrieval, and archiving of documents.
• Manage controlled documents such as SOPs, work instructions, inspection records, certificates, and correspondence.
  
  

• Control issuance, revision, and distribution of engineering drawings, quality documents, and specifications.
• Ensure obsolete documents are removed from active use and archived properly.
• Track document versions, approvals, and update logs in coordination with relevant departments.
  
  

• Support internal and external audits by providing required documentation and records.
• Ensure all documents comply with ISO standards (e.g., ISO 9001, ISO 14001) and company policies.
• Maintain confidentiality and data integrity of sensitive information.
  
  

• Assist QA, HSE, and Production teams in document formatting, reporting, and database management.
• Prepare document templates and standard formats for consistency.
• Track and monitor records such as calibration certificates, training records, material test certificates, etc.
  
  

• Coordinate with department heads, supervisors, and external partners regarding document requirements.
• Provide training and support to employees on document control procedures and software.
• Liaise with suppliers or contractors for documentation submissions and transmittals.
  
  

• Diploma or Bachelor's degree in Business Administration, Information Management, or a relevant field.
• 3–5 years of experience in a document control role, preferably in a manufacturing or engineering environment.
• Familiarity with ISO standards, quality documentation, and foundry industry terminology is an advantage.
• Proficient in MS Office (Excel, Word, Outlook) and document control software or ERP systems.
• High attention to detail, strong organizational skills, and excellent filing/recordkeeping habits.
• Good communication and coordination abilities.
• Knowledge of confidentiality protocols and data protection regulations.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Construction

Referrals increase your chances of interviewing at Burjline Builders by 2x

Al Khobar, Eastern, Saudi Arabia 1 day ago

Riyadh, Riyadh, Saudi Arabia 17 hours ago

Ras Tanura, Eastern, Saudi Arabia SAR8,000.00-SAR10,000.00 1 month ago

Al Sinaiyah, Al Jawf, Saudi Arabia 2 hours ago

Khafji, Eastern, Saudi Arabia 2 hours ago

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Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers, and a host of facilities in the Middle East and other countries.

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

• Precast concrete products and architectural elements

To manage and organize a company's documents, ensuring that they are stored, accessed, and processed efficiently and accurately, maintaining document control systems, managing document distribution, and ensuring that documents comply with company policies and ISO 9001 standard. Must be an expert on Aconex System.

• Skills: Good working knowledge of Office software (Excel, Word, Power Point, Outlook), a good level of computer literacy, and knowledge of ISO 9001 standards and regulatory requirements.
• Version Control: Input document data into standards registers, ensuring information is accurate and up to date, and monitor log status.
• Confidentiality and Security: Maintain confidentiality and data security measures for sensitive documents, including implementing access controls and encryption where necessary.
• Document Retrieval and Archiving: Facilitate document retrieval, maintain organized archives, and implement retention schedules to ensure compliance.
• Compliance and Audit: Perform regular audits of document control processes to ensure compliance with ISO standards and regulatory requirements.
• Aconex Expert: Must have practical experience with the Aconex System.

• Document Management: Establish and maintain efficient document control procedures, ensuring all incoming and outgoing documents bear the company stamp.
• Document Tracking: Track the flow of documents throughout their lifecycle, including creation, review, approval, distribution, and archiving.
• Document Control Systems: Implement and maintain document control systems, such as DMS or electronic document control systems, to facilitate tracking, version control, and access permissions.
• Communication: Ability to work independently and collaboratively in a fast-paced environment; convey complex information clearly and concisely in documentation and interactions.
• Distribution: Ensure drawings with stamps are distributed to relevant parties internally and externally, maintaining confidentiality and security.
• Recordkeeping: Maintain accurate records of document transactions, including log status, changes, and approvals.
• Compliance: Ensure documents adhere to regulatory requirements, standards, and organizational policies.
• Review Process: Coordinate review and approval processes, routing documents to stakeholders for feedback and approval.

Bachelor Degree in Administration or related field.

All levels of technical document control and other administrative support duties ensuring assigned tasks and responsibilities.

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

1. Assist with administrative support and effective interaction with senior managers on the job.
2. Ability to organize workload and manage filing methods and management techniques.
3. Work with document management software applications.
4. Knowledge in the use of spreadsheets, database and word processing.
5. Maintaining, managing, and ensuring easy access to, tracking, distribution and archiving of documents.
6. Organize, file, and maintain design documents (drawings, specs, reports) in the document management system (DMS).
7. Ensure all documents are up-to-date, properly indexed, and easily retrievable.
8. Track and manage revisions of design documents, ensuring the latest versions are used and distributed.
9. Maintain accurate records of document changes, approvals, and transmittals.
10. Distribute documents to relevant stakeholders (internal and external).
11. Ensure compliance with Document Control Procedure of the organization.
12. Oversee the archiving of completed or outdated documents.
13. Ensure secure storage and easy retrieval of archived documents.
14. Update of Data logs.

Generic Skills:

Advanced level in Arabic and English.

Qualifications:

Bachelors or Diploma Degree.

Years of Experience:

5-8 Years.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter! Bring your unique contributions and help us shape the future.

JASARA PMC is looking for a dedicated Document Controller to join our dynamic team. In this role, you will be responsible for managing the flow of documents throughout the project lifecycle, ensuring accuracy, quality, and compliance with company standards. Key responsibilities include organizing and maintaining document control systems, filing, archiving, and distributing documents, as well as collaborating with project teams to ensure that all project documentation is up-to-date and accessible. The ideal candidate will have excellent attention to detail, strong organizational skills, and previous experience in document control.

• Proven experience as a Document Controller or in a similar role
• Familiarity with document management systems and workflow
• Strong organizational and time-management skills
• Attention to detail and accuracy in work
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and document control software
• Ability to manage sensitive information with confidentiality
• Bachelor's degree in a relevant field is preferred

• Competitive salary and benefits package
• Opportunity to work in a dynamic and growing organization
• Make a real impact on Jasara's cybersecurity posture
• Be part of a collaborative and supportive team

WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.

We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 5 years of experience, specifically in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways.

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
• Saudi National
• Proven experience in document control or records management role.
• Proficiency in document management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Good communication and interpersonal skills.
• Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.
• Certification in document management (e.g., Certified Document Controller) is desirable.
• Saudi national.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

Responsibilities:

• Document Management : Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.
• Version Control : Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.
• Document Retrieval : Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.
• Quality Assurance : Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.
• Compliance : Ensure that document management processes comply with relevant regulatory standards and organizational policies.
• Training and Support : Provide training and support to staff on document management processes and software systems.
• Collaboration : Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.
• Security : Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.
• Auditing : Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.
• Continuous Improvement : Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.

We are looking for a Document Controller, the position is to be based in Khafji, Saudi Arabia & other locations.

The Document Controller will be responsible for overseeing the document control process, ensuring accuracy, integrity, and timely distribution of project documentation in compliance with company standards and industry regulations.

Qualifications:

• Bachelor’s degree in administration or equivalent closely related field.
• Diploma or equivalent with a certificate from a recognized agency in Project Administration.

Knowledge / Experience (Skills):

• Six (6) years of experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems, and document flow procedures.
• Ten (10) years of experience is preferable.
• PMC experience in a similar role for at least several years is preferable.
• Knowledge of Saudi Aramco Desktop Standard and procedures/practices is beneficial.
• Previous exposure to construction and commissioning phases is beneficial but not mandatory.
• Computer literate with all MS Packages, particularly proficient in Word and Excel.

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