175 Project Teams jobs in Saudi Arabia

Overview

Working as a member of the EMEA Project Operations team, this is a fast-paced, hands-on role providing operational and administrative support to Project Managers and business delivery teams.

You will be responsible for all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set-up right through to and including client invoicing.

• Triage requests in team mailbox and action responses
• Create projects within Microsoft Dynamics 365
• Check and qualify project data and documentation and resolve inaccuracies or missing information
• Coordinate and complete regular project lifecycle and administration tasks
• Undertake regular client invoicing throughout month
• Upload invoices to client invoicing portals
• Investigate and resolve invoice queries and raise credit notes
• Maintain internal stakeholder relationships to ensure efficient exchange of information regarding project data
• Manage WIP reports to prepare and support stakeholder discussions
• Attend and contribute to stakeholder meetings on project status and delivery timescales to aid timely invoicing, ensuring accurate commentary is recorded on project trackers
• Act as a point of contact for project administration and provide ad-hoc support to project managers and internal delivery teams
• Engage with client on-boarding procedures & liaise with client’s administrative teams, qualifying client documentation to support invoicing
• Collaborate with internal teams including Finance and Business Operations to ensure prompt resolution of project related or invoice queries
• Assist and contribute to project reporting

• Relevant experience in a similar project coordination role
• Self-starter, with a proactive approach to workload
• The ability to work independently with a passion to learn
• Strong organisational and administrative skills
• Confident communicator, verbally and in writing, with a variety of stakeholders
• Client focused with the ability to resolve queries efficiently
• The ability to handle multiple priorities with a structured approach
• Exhibit a high degree of professionalism and resilience
• Proficiency with Microsoft Suite, including MS Dynamics 365 or similar ERP systems preferred
• Excellent level of accuracy and attention to detail

Responsibilities

• Responsible forFollowing-up on Projects & Implementation of Internal Policies & Procedures.
• Key KPIs include:
• Accumulative subordinates PM’s KPI’s
• Customer satisfaction & delivery against projectspecs
• Help PMs in any project related tasks and act on behalf of PMs as requested in projects.
• Attend Meetings held between Project Managers and HPM, register requirements and follow-up with PMs until pending tasks are completed.
• Provide report to HPM with pending Issues in Projects.
• Attend in meetings held between PMs & teams, writes MOM to be submitted to HPM.
• Support in the preparations of Monthly Business Report Meeting to review Business Plan updates with management.
• Register on MS Project all plans with achieved tasks and register delays.
• Send due tasks to resources and follow up with them daily to update plan.
• Add/remove users to Document Repository program for all users in all projects.
• Make filling to all necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports.)
• Schedules meetings and arranges appointments in projects
• Performs other related duties as required.
• Follow-up Internal Policies & Procedures within projects

We are looking for an organized and detail-oriented Project Coordinator to join our dynamic team. The Project Coordinator will assist in the planning, execution, and monitoring of various IT projects, ensuring that all project documentation is accurate and up to date. This role will involve working closely with project managers and team members to support project deliverables and facilitate effective communication between stakeholders.

Responsibilities:

• Assist in the development of project plans, schedules, and budgets
• Maintain comprehensive project documentation, including project charters, status reports, and meeting minutes
• Coordinate project activities and tasks among team members to ensure alignment with project goals
• Monitor project progress and proactively identify and communicate any issues or delays
• Facilitate communication between project stakeholders, including team members, clients, and management
• Organize and participate in project meetings, making sure action items are tracked and follow-ups are conducted
• Support the project manager in compiling and analyzing project data to help inform decision-making
• Assist in the preparation of project presentations and reports for stakeholders
  
  

• Bachelor's degree in information technology , or a related field
• Minimum of 2 years of experience in project coordination or administration
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills to facilitate collaboration
• Proficiency in project management tools and software (e.g., Microsoft Project, Trello, Jira)
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with IT project management processes and methodologies is a plus

• ABOUT US

• OUR VISION

• OUR MISSION

• Develop, plan, and coordinate multiple projects, programs, and activities.
• Support the planning and execution of project activities to meet goals and timelines.
• Coordinate the day-to-day operations of assigned projects, ensuring smooth workflows and addressing any challenges.
• Track project budgets and expenditures, maintaining accurate financial records.
• Assist in updating and maintaining project files, plans, budgets, and policies.
• Support growth and development of the organization's project portfolio.

• Manage project communications effectively through in-person meetings, phone calls, media relations, and social media platforms.
• Foster positive relationships within the team and with external stakeholders.
• Schedule and organize meetings, events, and trainings while maintaining detailed agendas.
• Represent the company on internal and external committees, ensuring effective communication of project progress.
• Prepare and submit project proposals and reports, highlighting outcomes and future plans.

• Maintain updated project records and track milestones.
• Prepare and manage paperwork, materials, and logistics related to project activities.
• Ensure proper use of technology for project operations (e.g., classroom setup, video conferencing, and presentations).
• Compile and analyze data collected during projects to create actionable reports.

• Promote company functions and projects through strategic communication and publicity efforts.
• Send training proposals to clients, negotiate terms, and finalize agreements.
• Develop and manage contracts for training, events, and other related activities.
• Attend meetings and events representing the company to build relationships and expand networks.

• Be prepared to accommodate after-hours commitments, including evenings and weekends when necessary.
• Travel as required for project activities and events.
• Provide additional support as needed, ensuring the success of all company initiatives.

• Oversee the proper use of technology for operational purposes (e.g., audio-visual equipment, digital tools).
• Ensure seamless execution of operations such as classroom setups, video conferencing, and presentations.

• Bachelor's degree in project management, business administration, or a related field.
• Proven experience in project coordination or management roles.
• Strong organizational and multitasking skills.
• Proficiency in both Arabic and English is required.
• Excellent written and verbal communication abilities.
• Proficiency in digital tools, financial tracking systems, and office management software.
• Flexibility to adapt to varying workloads and timeframes.
• Strong interpersonal skills and a collaborative team spirit.
• Attention to detail with the ability to anticipate and resolve issues.

The Project Coordinator serves as a key liaison between the project team and the client, ensuring smooth project execution while addressing technical requirements. They manage project timelines, resources, and communication, while also translating client needs into actionable tasks for the team. This role involves tracking progress, resolving issues, and ensuring the project meets both internal objectives and client expectations. Strong organizational, technical, and communication skills are crucial for project success and client satisfaction.Responsibilities

• Act as the technical representative, providing clients with ongoing support throughout the project lifecycle.
• Attend meetings and conduct site visits to coordinate smoothly with all stakeholders, ensuring project milestones are met.
• Inspect materials, installations, and the overall property condition for conformance to project specifications and UAE/KSA Codes and Standards.
• Provide regular progress reports to client, ensuring transparency and accountability in project delivery.
• Track project progress and ensure adherence to project schedules and budgets.
• Review contracts, drawings, material specifications, project schedules, and variations, ensuring alignment with project objectives.
• Prepare detailed inspection reports, summarize findings, and recommend corrective actions or repairs as necessary.
• Ensure project deliverables meet high-quality standards and conform to project scope and requirements.

• Bachelor’s degree in architecture, engineering, construction management, or a related field
• Proven experience in project coordination or client-facing technical roles, preferably in construction and engineering.
• In-depth knowledge of building codes, regulations, and property standards.
• Strong attention to detail and ability to identify defects, hazards, and non-compliance issues.
• Ability to read and interpret project drawings, technical data, and regulatory documents
• Excellent written and verbal communication skills.
• Proficient in using project management software and tools.
• Strong customer service and interpersonal skills.
• Analytical and problem-solving abilities.
• Valid driver’s license and willingness to travel

We are seeking a highly organized and motivated Project Coordinator with over 3 years of experience to support the planning, coordination, and execution of large-scale construction or infrastructure programs in Riyadh . The ideal candidate will play a vital role in ensuring effective communication between stakeholders, maintaining project documentation, and supporting the delivery of high-quality outcomes on time and within budget.

Support project managers and senior leadership in coordinating day-to-day project activities.

Track project progress, update schedules, and follow up on deliverables and milestones.

Prepare and maintain comprehensive project documentation, reports, and correspondence.

Liaise with clients, consultants, contractors, and internal teams to ensure alignment on project objectives.

Assist in managing project timelines, budgets, and risks.

Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

Monitor contractor performance and ensure compliance with PMC standards and contract requirements.

Use project management tools and software to track deliverables, issues, and timelines.

Assist in quality control and assurance documentation in accordance with project requirements.

Provide administrative and logistical support for project team activities on-site and off-site.

• Saudi National (mandatory)

• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.

• Minimum 3 years of experience

• Familiarity with project management processes in construction, infrastructure, or engineering consultancy .

• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Primavera P6, MS Project, Aconex, etc.).

• Strong communication skills in Arabic and English (written and spoken).

• Good understanding of project documentation, reporting, and administrative processes.

• Knowledge of Riyadh’s regulatory environment and construction standards is a plus.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

With us, you can. Apply today.

Role Overview:

The Project Coordinator plays a pivotal role in supporting the planning and execution of diverse property management, real estate, and construction projects across AZAD’s portfolio. The successful candidate will ensure project milestones are delivered on time, within scope, and in alignment with company standards, policies, and operational requirements. This role is ideal for a detail-orientated and proactive individual with strong organisational and communication skills, keen on building a career in project management.

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
  
• Track project progress and prepare reports for management and stakeholders
  
• Organize and attend project meetings, document minutes and follow up on action items
  
• Assist in preparing project documentation
  
• Monitor and update project timelines and deliverables
  
• Liaise with procurement and finance for project-related needs
  
• Assist Projects Director organizing emails and priorities
  
• Will be responsible for managing Projects Director's office and tasks
  

• Bachelor’s degree in Civil Engineering, Architecture, Project Management, or related field
  
• 2–4 years of experience in project coordination, preferably in the real estate or construction sector
  
• Strong knowledge of project management tools and methodologies
  
• Excellent organizational and communication skills
  
• Proficiency in Microsoft Office , Excel , etc.
  
• Proficiency in project tracking software is a plus (e.g., MS Project, Primavera)

• Excellent organisational, time-management, and administrative abilities.
• Clear, confident verbal and written communication skills.
• Strong attention to detail and commitment to supporting a culture of continuous improvement.
• Problem-solving mindset and ability to act with initiative under minimal supervision.
• Flexibility to adapt to changing priorities and high-pressure environments.
• Committed to upholding inclusivity and teamwork in all interactions.
• IT literate and keen to contribute to process improvement initiatives.

• Relevant certification (CAPM, Agile Practitioner, or similar) is advantageous.
• Exposure to real estate or facilities management projects is a plus.
• Familiarity with health and safety regulations as applied to construction or property management projects.
• Fluency in English is required; proficiency in Arabic is highly valued.
• Demonstrates a professional attitude, respect for diversity, and a commitment to ethical project delivery.

If you are passionate about project support, teamwork, and driving operational excellence in a collaborative environment, we welcome your application and look forward to seeing how you can contribute to our growing team at AZAD.

Master-Works is looking for a dedicated and proactive Project Coordinator to join our dynamic team. The Project Coordinator will play a vital role in supporting project managers and ensuring that projects run smoothly and efficiently. This position requires excellent organizational skills and the ability to communicate effectively with team members and stakeholders.

Key Responsibilities:

• Assist in the development and implementation of project plans to ensure successful project delivery.
• Coordinate project activities, including scheduling meetings, ensuring that deadlines are met, and tracking progress against project milestones.
• Maintain comprehensive project documentation and documentation control processes.
• Facilitate communication between project teams, ensuring all stakeholders are informed and engaged.
• Monitor project budgets and expenditures, assisting in financial tracking and reporting.
• Prepare and distribute project status reports to stakeholders and team members.
• Identify any potential risks or issues affecting project timelines and assist in implementing solutions.
• Support the Project Manager in various administrative tasks related to project management.

• Bachelor's degree in project management, Business Administration, or a related field.
• 2-3 years of experience in project coordination or similar roles.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Experience in service provider compliance.
• Excellent verbal and written communication skills.
• Proficient in project management software and tools.
• Detail-oriented with strong problem-solving abilities.
• Ability to work effectively in a team-oriented environment.
• Basic understanding of project management methodologies is a plus.