83 Administrative Assistant jobs in Riyadh

The Administrative Assistant manager plays a key role in representing the company and building long-term strategic relationships with its merchant partners. This role is responsible for overseeing the entire merchant journey—from registration to contract signing—ensuring a seamless, professional experience that reflects the company's values and fosters customer loyalty, all within a fast-growing environment focused on quality and innovation.

Job Title:

Administrative Assistant

Key Responsibilities:

• Communicate with newly registered merchants through the platform and professionally present the company’s services in an appealing manner.
• Coordinate and schedule merchant visits to the company’s headquarters to build trust and strengthen direct relationships.
• Oversee all stages of the merchant onboarding process from registration to contract signing, ensuring smooth procedures.

Operational Oversight:

• Prepare and review contracts, follow up on transfers, and ensure all regulatory requirements are completed.
• Ensure that merchant registration processes are executed in accordance with approved policies and with the highest quality.
• Monitor merchant satisfaction post-contract and respond promptly to any inquiries or issues.
• Work on contract renewals and ensure the continuity of commercial relationships and timely payments.

Internal Coordination:

• Coordinate with internal departments (e.g., Finance, Technical Support, Operations) to enhance the merchant experience.
• Contribute to the improvement of merchant service policies and procedures based on feedback and best practices.

Qualifications Required:

• Previous experience in sales or customer service (even if limited).
• Strong communication skills and the ability to build long-term relationships with merchants.
• Excellent organizational and follow-up skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in basic computer tools (email, etc.).
• English proficiency is preferred.
• Ambitious, adaptable, growth-oriented personality with a team spirit.
• Employment type: Full-time (on-site).
• Salary: Determined after the interview, based on qualifications and experience.

JR0125482

Administrative Assistant – Riyadh, KSA

Do you thrive in a fast-paced environment where organization and efficiency are key?

Would you like to support a global company that believes in empowering people and streamlining operations? Then it’s time to join Western Union as an Administrative Assistant.

Western Union powers your pursuit.

As an Administrative Assistant, you’ll play a vital role in ensuring the smooth operation of our Riyadh office. You’ll support the Country Director, manage daily administrative functions, and coordinate across HR, finance, and compliance. This is a dynamic role that requires discretion, attention to detail, and the ability to juggle multiple responsibilities.

Role Responsibilities

• Oversee daily clerical operations, including mail handling, filing, record keeping, and supply inventory.
• Maintain centralized documentation and ensure compliance with administrative procedures.
• Manage office equipment, service contracts, and logistics for workspace planning or relocations.
• Provide comprehensive administrative assistance to the Country Director, including calendar, travel, and meeting coordination.
• Prepare reports and presentations; serve as liaison with internal and external stakeholders.
• Handle sensitive information with discretion.
• Support onboarding, workspace setup, and orientation for new hires.
• Maintain employee records, attendance, and leave tracking.
• Coordinate with HR vendors on travel entitlements and contract renewals.
• Manage petty cash, process office-related expenses, and ensure accurate reconciliation.
• Track and renew licenses, permits, and agreements; maintain organized compliance records.
• Ensure adherence to internal financial and approval protocols.
• Supervise junior staff, providing guidance and ensuring adherence to office standards.
• Foster a collaborative and efficient work environment.
  
  

• 3–5 years of experience in administrative or office management roles.
• Strong organizational and multitasking skills.
• Familiarity with HR and financial administrative procedures.
• Proficiency in Microsoft Office Suite; HR systems experience is a plus.
• High level of discretion and professionalism.
• Excellent communication and coordination abilities.
  
  

• Short-term incentives
• Health and life insurance
• Access to best-in-class development platforms
  
  

• Comprehensive medical coverage
• Group Life Policy
• End-of-service benefits
• Global Travel Policy
  
  

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Join to apply for the Administrative Assistant role at Gallup

Join to apply for the Administrative Assistant role at Gallup

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup’s Riyadh office, you’ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You’ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you’ll help us exceed our goals and deliver exceptional experiences to our clients.

What You’ll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup’s legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup’s office required

What You’ll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it’s safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Customer Service
• Industries Business Consulting and Services and Research Services

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Direct message the job poster from Astek Middle East

Job Title: Assistant Coordinator

Location: Riyadh, KSA (Onsite)

Contract: 1 Year (Extendable)

Position Overview:

We are looking for a dynamic and proactive Assistant Coordinator to support our client’s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.

Key Responsibilities:

• Provide support to employees by addressing concerns and ensuring a positive work environment

• Review and verify invoices for accuracy and completeness

• Coordinate internally to follow up on tasks and ensure timely execution

• Manage the CTO’s calendar, schedule meetings, and arrange events

• Maintain strong relationships with vendors and ensure effective communication and follow-up

Qualifications:

• Minimum 1 year of experience in a similar administrative or coordination role

• Excellent command of English (written and verbal)

• Strong interpersonal and communication skills

• Demonstrated ability to take initiative and work effectively in a fast-paced environment

• Proficient in handling multiple tasks and setting priorities

Soft Skills:

• Outgoing and confident personality

• Ability to engage and collaborate with cross-functional teams

• Professional, proactive, and detail-oriented

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Management
• Industries Information Technology & Services and Office Administration

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Riyadh, Riyadh, Saudi Arabia 16 hours ago

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2 days ago Be among the first 25 applicants

MUAF is a prominent manufacturer based in Riyadh, specializing in the production of high-quality uniforms, military gear, and civilian apparel. Our commitment to quality, innovation, and customer satisfaction has made us a trusted partner to a range of sectors, including defense, law enforcement, and private enterprises. We pride ourselves on delivering durable, comfortable, and reliable solutions to our clients.

Role Description

Managing and coordinating daily administrative tasks related to the department

Key Responsibilities:

·Handle and coordinate active calendars

·Schedule and confirm meetings

·Ensure file organization based on office protocol

·Provide ad hoc support around office as needed

·Ability to multitask

·Proficiency in Microsoft Office

·Diploma in Office Management or equivalent

·Ensure Accountability

·Action-oriented

• Experience in performing administrative tasks in general.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Manufacturing

Referrals increase your chances of interviewing at MUAF by 2x

Riyadh, Riyadh, Saudi Arabia 19 hours ago

Riyadh, Riyadh, Saudi Arabia 19 hours ago

Riyadh, Riyadh, Saudi Arabia 21 hours ago

Riyadh, Riyadh, Saudi Arabia 19 hours ago

Riyadh, Riyadh, Saudi Arabia 19 hours ago

Riyadh, Riyadh, Saudi Arabia 20 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Become a pivotal part of Niceone s high-growth environment as an Administrative Assistant through the Tamheer Program. In this foundational role, you will provide vital administrative and organizational support to help drive the efficiency, productivity, and collaboration of one of Saudi Arabia s fastest-growing retail companies. This entry-level opportunity is ideal for motivated, proactive individuals seeking hands-on experience in office management and business operations within a forward-thinking workplace. Join Niceone to launch your administrative career in a nurturing, diverse team that champions growth, innovation, and operational excellence.Key Responsibilities Administrative & Office Support

• Office Management: Support the daily operations of the office environment including supplies inventory, filing, and coordination of meeting spaces to ensure smooth workflows.
• Scheduling & Coordination: Manage calendars, plan meetings and events, and coordinate logistics between teams, clients, and external partners.
• Document Preparation: Create, edit, and manage documents, reports, and presentations with a high degree of accuracy and confidentiality.
• Communication: Serve as a point of contact for incoming calls and correspondence, ensuring timely, professional, and effective responses.
• Data Entry & Records Management: Maintain up-to-date records, input data into organizational systems, and assist with data gathering for reporting needs.
• Support to Teams: Provide administrative support to various departments, assisting with projects, travel arrangements, and special assignments as needed.
• Process Improvement: Identify opportunities to streamline office operations and contribute to implementing best practices in administration.

• Education: Bachelor s degree in Business Administration, Management, Office Administration, or a related field. Tamheer Program eligibility is required.
• Organization: Exceptional attention to detail and time management skills with the ability to prioritize in a dynamic setting.
• Communication: Strong verbal and written communication, interpersonal skills, and customer-focused approach.
• Technical Proficiency: Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with office equipment and management systems is valuable.
• Integrity & Confidentiality: High ethical standards and discretion in handling sensitive information and tasks.
• Teamwork: Collaborative and adaptable, with a willingness to learn and support colleagues in a fast-paced setting.

• Learning & Growth: Gain practical training, mentorship, and exposure to all aspects of administrative work in a leading retail organization.
• Career Pathways: Develop transferable business administration skills for long-term career advancement within Niceone.
• Diverse Culture: Work in an inclusive environment that values initiative, responsibility, and professional development.
• Modern Workplace: Enjoy a collaborative culture, advanced tools, and holistic wellness support.

• Bachelor s degree in Business Administration, Management, Office Administration, or a related discipline.
• Eligibility to participate in the Tamheer Program.
• Previous experience through internships, academic projects, or coursework in administration is a plus but not required.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Position Overview:

Do you love tech , but have a passion for people too ? At accesso, we believe technology has the power to redefine the guest experience. We are seeking a highly organized, detail-oriented Administrative Assistant to support the day-to-day operations of our organization. This individual will play a key role in ensuring smooth internal workflows, supporting executives or department leaders, and fostering a positive and professional environment.

Reports to: Head of Operations, Middle East

What you’ll be working on:

• Provide administrative support to department heads and/or executive leaders, including calendar management, travel coordination, and expense reporting.
• Coordinate and schedule meetings, video conferences, and internal events.
• Prepare meeting agendas, take minutes, and distribute notes and action items.
• Assist with internal communications, document preparation, and presentation formatting.
• Attend meeting with clients and colleagues, in person or remote as required, and record meeting notes, next activities, tasks assignment
• Handle confidential information with integrity and discretion.
• Collaborate across departments to support cross-functional administrative needs.

What you bring to the role:

• Fluent in English and Arabic (speaking and writing).
• 1 to 3 years of office management or administrative assistant experience preferred.
• Strong attention to detail.
• Excellent communication and time management skills.
• Expert in various office technologies such as Microsoft Office, Excel, Teams, etc.
• Ability to multi-task and prioritize work.

️ Bonus points if you have:

• Bachelor’s degree in business, technology or a related field is a distinct advantage.
• Previous or current theme park experience.
• A keen interest in technology, web-based applications and data.

*If you don’t have all the qualifications listed, don’t worry! We understand everyone’s career path is unique and still encourage you to apply if you feel this role is aligned with your career trajectory.

Ataccesso , we believe that fun is a fundamental part of the workday! From our tech to our passion for attractions, we infuse fun into everything we do, and our culture is no different. We’ve created a virtual environment with no shortage of connection – so share memes and high fives with teammates, or break up your day with virtual escape quests, “Online Office Olympics” and more! Work-life balance is important here too, so you’ll have flexibility in choosing the work setting and hours that fit your life best (so long as your work permits).

We believe that diversity is vital to innovation and that when we celebrate what makes each of us unique, we create a more inclusive environment where you can truly thrive. Our people are our most treasured asset, and we are proud to have such talented, passionate and tech-savvy professionals on our team. We are dedicated to providing equal opportunities for all, and any hiring decisions will be assessed on qualifications, merit and business need. If there are any accommodations you may need throughout the hiring process, please feel free to email us at so that we can set you up for success.Learn more aboutDiversity & Inclusion ataccesso . You can review our candidate privacy statement here: Candidate Privacy Statement

Our team is on a mission to improve the guest experience with technology. We support some of the world's top attractions and leisure & entertainment venues by creating innovative technology solutions that enhance the guest journey from start to finish. Currently,accesso employs over500team members around the globe , many of whom come from the industries we serve. From ticketing and eCommerce to virtual queuing and more, we understand firsthand what makes our clients and their guests smile, and we’re constantly developing new solutions to enhance the guest experience while helping our clients streamline operations and drive revenue.

Create a Job Alert

Interested in building your career at accesso? Get future opportunities sent straight to your email.

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Are you bilingual in English and Arabic? * Select.

You will be automatically disqualified if you are not fluent in both languages

Select.

How did you learn about this opportunity? If you are a referral from an accesso employee, please provide their name. *

What salary rate/range are you seeking? *

Are you 18 years or older? * Select.

Do you now, or will you in the future, require employer sponsorship for work authorization (e.g. H1B)? * Select.

Please note that we are unable to provide sponsorship for this role at this time.

What are your preferred pronouns? *

He/him

She/her

They/them

Xe/xem

Ey/em

Hir/hir

Fae/faer

Hu/hu

Use name only

Let us know your pronouns so that we can be sure to address you correctly.

At accesso, we celebrate the diverse perspectives of our team members, and are dedicated to fostering a culture centered around inclusivity and belonging

To help us on this mission, we invite you to participate in this brief, entirely optional survey. Please be assured that any information shared is strictly confidential and will in no way impact your candidacy for current or future roles. We're simply eager to learn more about our diversity and inclusion strides, and your insights are key piece to the puzzle.

How would you describe your gender identity? (mark all that apply) Select.

How would you describe your racial/ethnic background? Select.

Do you identify as having a disability? Please note: If there are any accommodations you may need throughout the hiring process, please feel free to communicate them with our recruiting team so that we can set you up for success. Select.

Are you a veteran or active member of the Armed Forces? (select one) Select.

By checking this box, I agree to allow accesso to retain my data for future opportunities for employment for up to 1460 days after the conclusion of consideration of my current application for employment.

By checking this box, I consent to accesso collecting, storing, and processing my responses to the demographic data surveys above.

Position Overview:

Do you love tech , but have a passion for people too ? At accesso, we believe technology has the power to redefine the guest experience. We are seeking a highly organized, detail-oriented Administrative Assistant to support the day-to-day operations of our organization. This individual will play a key role in ensuring smooth internal workflows, supporting executives or department leaders, and fostering a positive and professional environment.

Reports to: Head of Operations, Middle East

What you’ll be working on:

• Provide administrative support to department heads and/or executive leaders, including calendar management, travel coordination, and expense reporting.
• Coordinate and schedule meetings, video conferences, and internal events.
• Prepare meeting agendas, take minutes, and distribute notes and action items.
• Assist with internal communications, document preparation, and presentation formatting.
• Attend meeting with clients and colleagues, in person or remote as required, and record meeting notes, next activities, tasks assignment
• Handle confidential information with integrity and discretion.
• Collaborate across departments to support cross-functional administrative needs.

What you bring to the role:

• Fluent in English and Arabic (speaking and writing).
• 1 to 3 years of office management or administrative assistant experience preferred.
• Strong attention to detail.
• Excellent communication and time management skills.
• Expert in various office technologies such as Microsoft Office, Excel, Teams, etc.
• Ability to multi-task and prioritize work.

️ Bonus points if you have:

• Bachelor’s degree in business, technology or a related field is a distinct advantage.
• Previous or current theme park experience.
• A keen interest in technology, web-based applications and data.

*If you don’t have all the qualifications listed, don’t worry! We understand everyone’s career path is unique and still encourage you to apply if you feel this role is aligned with your career trajectory.

Ataccesso , we believe that fun is a fundamental part of the workday! From our tech to our passion for attractions, we infuse fun into everything we do, and our culture is no different. We’ve created a virtual environment with no shortage of connection – so share memes and high fives with teammates, or break up your day with virtual escape quests, “Online Office Olympics” and more! Work-life balance is important here too, so you’ll have flexibility in choosing the work setting and hours that fit your life best (so long as your work permits).

We believe that diversity is vital to innovation and that when we celebrate what makes each of us unique, we create a more inclusive environment where you can truly thrive. Our people are our most treasured asset, and we are proud to have such talented, passionate and tech-savvy professionals on our team. We are dedicated to providing equal opportunities for all, and any hiring decisions will be assessed on qualifications, merit and business need. If there are any accommodations you may need throughout the hiring process, please feel free to email us at so that we can set you up for success.Learn more aboutDiversity & Inclusion ataccesso . You can review our candidate privacy statement here: Candidate Privacy Statement

Our team is on a mission to improve the guest experience with technology. We support some of the world's top attractions and leisure & entertainment venues by creating innovative technology solutions that enhance the guest journey from start to finish. Currently,accesso employs over500team members around the globe , many of whom come from the industries we serve. From ticketing and eCommerce to virtual queuing and more, we understand firsthand what makes our clients and their guests smile, and we’re constantly developing new solutions to enhance the guest experience while helping our clients streamline operations and drive revenue.

Create a Job Alert

Interested in building your career at accesso? Get future opportunities sent straight to your email.

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Are you bilingual in English and Arabic? * Select.

You will be automatically disqualified if you are not fluent in both languages

Select.

How did you learn about this opportunity? If you are a referral from an accesso employee, please provide their name. *

What salary rate/range are you seeking? *

Are you 18 years or older? * Select.

Do you now, or will you in the future, require employer sponsorship for work authorization (e.g. H1B)? * Select.

Please note that we are unable to provide sponsorship for this role at this time.

What are your preferred pronouns? *

He/him

She/her

They/them

Xe/xem

Ey/em

Hir/hir

Fae/faer

Hu/hu

Use name only

Let us know your pronouns so that we can be sure to address you correctly.

At accesso, we celebrate the diverse perspectives of our team members, and are dedicated to fostering a culture centered around inclusivity and belonging

To help us on this mission, we invite you to participate in this brief, entirely optional survey. Please be assured that any information shared is strictly confidential and will in no way impact your candidacy for current or future roles. We're simply eager to learn more about our diversity and inclusion strides, and your insights are key piece to the puzzle.

How would you describe your gender identity? (mark all that apply) Select.

How would you describe your racial/ethnic background? Select.

Do you identify as having a disability? Please note: If there are any accommodations you may need throughout the hiring process, please feel free to communicate them with our recruiting team so that we can set you up for success. Select.

Are you a veteran or active member of the Armed Forces? (select one) Select.

By checking this box, I agree to allow accesso to retain my data for future opportunities for employment for up to 1460 days after the conclusion of consideration of my current application for employment.

By checking this box, I consent to accesso collecting, storing, and processing my responses to the demographic data surveys above.