59 Senior Administrative Roles jobs in Riyadh

Overview

Kanz is partnering with Faden Media to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Job location: Riyadh, Saudi Arabia. We are seeking a highly organized and efficient Executive Assistant to join our team. The Executive Assistant will play a crucial role in supporting senior executives and ensuring smooth day-to-day operations of our office.

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential information and correspondence with utmost discretion
• Prepare and edit reports, presentations, and other documents
• Act as a liaison between executives and internal/external stakeholders
• Organize and maintain filing systems, both digital and physical
• Manage incoming calls, emails, and other communications
• Assist in planning and coordinating company events and meetings
• Perform administrative tasks such as expense reporting and office supply management
• Prioritize and manage multiple projects simultaneously
• Provide general support to visitors and guests

• Bachelor's degree in Business Administration or related field
• Minimum of 3 years of experience as an Executive Assistant, preferably in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational and time management skills
• Ability to maintain a high level of confidentiality and discretion
• Exceptional attention to detail and accuracy
• Proactive problem-solving abilities and critical thinking skills
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and ability to interact with senior executives and stakeholders
• Knowledge of office management systems and procedures
• Familiarity with Saudi Arabian business culture and etiquette is a plus

Overview

الغرض الوظيفي: تقديم دعم مباشر للرئيس التنفيذي من خلال إدارة الأولويات اليومية، متابعة المشاركات الداخلية، تنظيم الاجتماعات والمواعيد، والإشراف على المحتوى المنشور عبر منصات التواصل الاجتماعي، بما يسهم في تقليل الأعباء التشغيلية والإدارية وتمكين الرئيس التنفيذي من التركيز على الجوانب الاستراتيجية وتطوير أعمال الشركة.

• إدارة جدول أعمال الرئيس التنفيذي وتنظيم الاجتماعات والرحلات.
• حضور الاجتماعات وتوثيقها وضمان متابعة المخرجات.
• إعداد المراسلات والتقارير والملخصات التنفيذية باحترافية.
• العمل كحلقة وصل بين الرئيس التنفيذي وأصحاب المصلحة داخليًا وخارجيًا.
• متابعة المشاريع وإعداد ملخصات الإنجاز بشكل دوري.
• التعامل بسرية تامة مع المعلومات الحساسة.
• تطوير عروض تقديمية مؤثرة (PowerPoint) وتقارير تنفيذية.
• تحويل البيانات والتقارير المعقدة إلى رسائل واضحة وجذابة.
• دعم إعداد الخطابات والملاحظات والرسائل الخاصة بمبادرات الرئيس التنفيذي.
• التعاون مع فرق التصميم والمحتوى لضمان انسجام الرسائل مع هوية الشركة.

• درجة البكالوريوس في إدارة الأعمال أو الاتصال أو التسويق أو أي مجال ذي صلة.
• خبرة مهنية من 2 إلى 5 سنوات كمساعد تنفيذي أو متخصص اتصالات أو دور مشابه.
• إجادة استخدام MS Office (Word, Excel, PowerPoint) وأدوات العروض المرئية.
• مهارات قوية في الاتصال الكتابي والشفهي باللغتين العربية والإنجليزية.
• قدرة عالية على التنظيم وإدارة الأولويات في بيئة ديناميكية.
• خبرة في إعداد أو تحرير العروض والتقارير الموجهة للإدارة العليا.
• شخصية مهنية، تتسم بالسرية، والقدرة على التكيف مع ضغوط العمل.

• Familiarity with change management, consulting environments, or strategy / communications projects.
• Knowledge of data visualization tools (Power BI, Tableau, Qlik Sense).
• Exposure to storytelling in a corporate or consulting setting (structuring narratives, adapting content for different audiences).

Job Description Job Purpose : An Executive Assistant support the President to work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, research and any other administrative tasks that help the President Execute his daily tasks. Job Responsibilities :

• Calendar management, meeting and travel planning (including proactive calendar and meeting management).
• Screening phone calls, inquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, often corresponding on behalf of the manager.
• Taking dictation and minutes of meetings.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research.
• Claims Management – Initiating and following formal request.Job Requirement Qualifications & Experience
• Bachelor’s Degree
• 3-5 Years of experience as secretary or In Executive assistance Skills :
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills Preference :
• Excellent written and spoken in English and Arabic language
• Preferably Saudi National
• Good in excel & Power point presentations
• Presentable & Soft Spoke

Overview

Summary: A career in Administration and Secretarial Services, within Internal Firm Services, will give you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receive and direct incoming calls or emails to the appropriate parties, arrange business travel, track expenses, and coordinate meeting arrangements.

• As a Senior Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
• Demonstrate critical thinking and the ability to bring order to unstructured problems.
• Review your work and that of others for quality, accuracy and relevance.
• Use a broad range of tools and techniques to extract insights from current industry or sector trends.
• Know how and when to use tools available for a given situation and can explain the reasons for this choice.
• Seek and embrace opportunities which give exposure to different situations, environments and perspectives.
• Use feedback and reflection to develop self awareness, personal strengths and address development areas.
• Delegate to others to provide stretch opportunities, coaching them to deliver results.
• Uphold the firm's code of ethics and business conduct.

Note: The description references PwC Professional skills and responsibilities for this management level.

Degrees / Field of Study required : Degrees / Field of Study preferred :

Certifications

Required Skills

Optional Skills

Desired Languages

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date

Overview

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director (MD) with daily administrative and operational tasks. The ideal candidate will have prior experience managing executive calendars, coordinating meetings, handling confidential information, and acting as a liaison with internal teams and external stakeholders.

Key Responsibilities:

• Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate with internal departments and assist in managing administrative staff activities.
• Follow-up with internal and external stakeholders.
• Handle confidential documents and communications with utmost discretion.
• Assist in the preparation of reports, presentations, and correspondence.
• Ensure the MD is briefed and well-prepared for all engagements.

Requirements:

• 3–5 years of experience in a similar executive support role with knowledge of basic accounting
• Strong organizational and time-management skills
• Excellent Business communication in both Arabic and English
• Proficiency in Microsoft Office and calendar management tools
• Professional demeanor and ability to multitask in a fast-paced environment.

• Associate

• Full-time

• Administrative

• Telecommunications

Job Overview :

We are currently seeking a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work in a fast-paced environment. The Executive Assistant will be responsible for managing the day-to-day administrative tasks of the company's executives, as well as providing support to the wider team.

Key Responsibilities :

• Manage and maintain the executives' schedules, including arranging meetings and appointments, and coordinating travel arrangements
• Act as the point of contact between the executives and internal / external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and gather information for various projects and presentations
• Assist with the planning and execution of company events and meetings
• Handle confidential and sensitive information with discretion
• Maintain and update company databases and records
• Attend meetings and take accurate minutes
• Assist with the creation and distribution of company-wide communications
• Perform general office duties such as filing, photocopying, and ordering office supplies

Qualifications :

Overview

Provide administrative and finance support to the Assistant Superintendent as required, including but not limited to

• Receiving and screening all calls / emails.
• Calendar organization and appointment arrangement.
• Preparing documents, presentations, reports, meeting notes, lists, etc.
• Manage multiple email accounts.
• Making travel arrangements and transportation bookings.
• Handle confidential documents ensuring that they remain secure.
• Proofreading materials as required.
• Drafting communications for review and editing.
• Conduct research and prepare summaries as required.
• Coordinate and provide support in relation to IT matters.
• Provide support for principals, parents and students in relation to your role
• Preparing meeting and other communication materials as required.
• Maintain meeting schedules and follow up on action points as needed.
• Answer queries (email / telephone calls).
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Assist new staff with onboarding / offboarding requirements, e.g.
• ID, transportation, etc.
• Balance and prepare petty cash reports.
• Provide cover for other Superintendent team members, as required.
• Assist with booking staff travel arrangements, conferences and retreats, as required.
• Be the first point of contact for both the Superintendent's Office and Central Office Teams
• Screen all visitors and telephone calls.
• Handle incoming and outgoing correspondence.
• Greet all visitors and assist with enquiries by directing them to the correct persons.
• Maintain a clean reception, guest area and meeting rooms.
• Regularly review and process all equipment and furniture needs for guest areas.
• Provide a full range of administration and financial records support, as required (including filing, absence reports, presentation reports, invoices, purchase orders, requisitions, reconciliation reports, etc.).
• Maintain and manage room booking diaries and meeting set up requirements, as needed.
• Organize all Superintendent’s Office events and assist in the planning of ISG Board events.
• Monitor and maintain office supplies, including negotiating terms with suppliers to ensure the most cost-effective orders and receive goods.
• Maintain and monitor all budgets for the Superintendent’s Office, including the provision of monthly reports.
• Handle confidential documents ensuring they remain secure.
• Exercise reasonable judgments.
• Perform other duties, including projects, as assigned by ISG Assistant Superintendent.

• The ideal candidate will have Bachelor’s degree in a related field of study (is preferred).

• The ideal candidate will have
• Experience
• Proven experience as an executive assistant or similar administrative role.
• Skills
• Proficient in MS Office and Google Suite.
• Proficient in English (both written and verbal).
• In-depth knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• The ideal candidate should have a Bachelor's degree in a related field and proven experience as an executive assistant or in a similar administrative role.
• Proficiency in MS Office and Google Suite, along with excellent organizational and communication skills, is essential.

Our client is a globally recognised real estate firm specialising in commercial real estate services. Their global offices are leaders in their local markets and work in unison to provide clients with exceptional solutions to their commercial real estate needs. They have more than 300 offices located in primary an secondary markets throughout the world, ready to build the future of real estate.

About the role

We are seeking a highly organized and proactive ExecutiveAssistant to support the team
in various administrative and operational tasks. This role will be pivotal in ensuring the smooth
setup and daily operations of the company, contributing to its success from the ground up.

Responsibilities

• Manage the setup of the new office, ensuring the procurement of office supplies, furniture,
  and technology infrastructure
• Create, manage, and organize essential business documents such as contracts, leases,
  agreements, and company policies
• Assist in obtaining necessary business licenses and permits while ensuring full compliance
  with local regulations
• Serve as the main point of contact for clients, vendors, and service providers; maintain
  contracts and communication to ensure smooth relationships
• Assist in researching the local real estate market, compiling data, and preparing reports to
  support management in making strategic decisions
• Coordinate and manage schedules for senior management, arranging internal and external
  meetings
• Assist in managing accounts, tracking expenditures, preparing invoices, and supporting
  financial planning processes
• Aid in recruitment processes, schedule interviews, maintain employee records, and assist in
  onboarding new team members
• Collaborate with IT vendors to install necessary software and hardware, including CRM and
  communication platforms
• Write and format client and investor proposals, ensuring they align with the companys
  strategic goals and present a compelling business case.

Qualifications

• Bachelors degree in Business Administration, Real Estate, or a related field
• 4+ years of experience in an administrative, operations, or office management role
  (experience in real estate is a plus)
• Strong organizational skills with attention to detail
• Excellent communication skills (both written and verbal)
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with proposal writing and presentation preparation is preferred
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Problem-solving mindset with a proactive approach
• Fluent in English; knowledge of Arabic is a plus.

What We Offer

• Competitive salary and benefits
• An opportunity to grow within a dynamic and expanding real estate services company
• Involvement in the establishment of a new office and opportunity to contribute significantly to the companys success
• A collaborative and innovative work environment.