69 Senior Administrative Roles jobs in Riyadh

SEA Ventures Group is dedicated to accelerating the career and business success of entrepreneurs. Our mission is to develop highly skilled entrepreneurial leaders who contribute to a brighter, sustainable future for their countries. The company's focus is on nurturing innovation and leadership to create lasting positive impacts.

This is a full-time on-site role for an Executive Assistant, located in Riyadh. As an Executive Assistant, you will be responsible for providing executive administrative assistance, managing expense reports, and offering executive support. Daily tasks include handling communication, scheduling meetings, and general administrative assistance to ensure smooth operations.

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports and providing Executive Support
• Strong Communication skills, both written and verbal
• High level of organizational skills and attention to detail
• Ability to work independently and manage multiple tasks effectively
• Bachelor's degree in Business Administration or related field is a plus
• Previous experience as an Executive Assistant is preferred

BIG is a holding company that unites a collective of experts, and leaders in the entertainment and leisure industry. BIG is the bedrock of its collective of companies and creates teams that feel supported, cared for, and secure.

Responsibilities

As a Public Relations Assistant (PRA), you will play a crucial role in maintaining strong relationships with governmental authorities, ensuring compliance with legal and administrative procedures, managing office maintenance, and providing support to company partners. Your responsibilities will include:

• Facilitate the visa application process for new employees, including documentation and submissions to relevant government agencies.
• Coordinate visa renewals for existing employees, ensuring timely submission of required documents.
• Manage all documentation related to the company's commercial license renewal, ensuring compliance with government regulations.
• Complete all necessary paperwork and filings through governmental portals to ensure the company meets all administrative requirements.
• Liaise with governmental authorities to resolve any issues or queries related to visas, licenses, or other administrative matters.
• Stay updated on changes in local laws and regulations, advising management on potential impacts on operations.
• Maintain accurate records of all documentation and transactions related to governmental affairs.
• Coordinate office maintenance and repairs, liaising with suppliers and service providers as needed.
• Ensure the office is well-maintained and all facilities are in working order.
• Provide logistical support to company partners, including picking them up from the airport and arranging transportation during their visit.
• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.
  
  

• Proven experience as a Public Relations Assistant or similar role, focusing on governmental relations, administrative compliance, and office management in Saudi Arabia.
• Excellent knowledge of Saudi Arabian visa regulations and procedures.
• Familiarity with governmental portals and online systems for document submissions.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities, with the capability to build relationships with governmental authorities and suppliers.
• Ability to work effectively under pressure and meet tight deadlines.
• Proficiency in Arabic and English languages.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  
  

Established in the region for 40 years, PwC has around 12,000 people across 12 countries including Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia, and the United Arab Emirates.

Our regional team operates across the Middle East, bringing international experience within the context of the region and its culture. We leverage the collective knowledge of over 370,000 people globally in advisory, assurance, and tax to help you find value.

Internal Firm Services

Not Applicable

IFS - Internal Firm Services - Other

Associate

As an Executive Assistant, your duties include:

• Financial: Adhere to budget
• Customer: Manage diaries, book appointments, arrange meetings, and ensure timely arrivals with proper documentation. Act as backup for other Executives’ diaries when needed.
• Call Management: Handle and screen calls, pass messages promptly.
• Email Management: Monitor inboxes, take action when necessary.
• Client Relationships: Maintain good relationships with clients and assistants via phone and email.
• Internal Processes: Plan meetings, organize logistics, greet visitors, proofread documents, and manage files.
• Learning and Growth: Exercise confidentiality, comply with policies, build relationships, and assist in organizing events.

Degree and/or field of study not specified.

Not specified.

Required skills not detailed; optional skills and language preferences not specified.

Travel requirements, work visa sponsorship, and government clearance details are not provided.

This job posting is active and available.

Job Description Job Purpose : An Executive Assistant support the President to work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, research and any other administrative tasks that help the President Execute his daily tasks. Job Responsibilities :

• Calendar management, meeting and travel planning (including proactive calendar and meeting management).
• Screening phone calls, inquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, often corresponding on behalf of the manager.
• Taking dictation and minutes of meetings.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research.
• Claims Management – Initiating and following formal request.Job Requirement Qualifications & Experience
• Bachelor’s Degree
• 3-5 Years of experience as secretary or In Executive assistance Skills :
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills Preference :
• Excellent written and spoken in English and Arabic language
• Preferably Saudi National
• Good in excel & Power point presentations
• Presentable & Soft Spoke

Provide executive and administrative support to assigned office / team or member of ARDARA management team, by coordinating and providing administration and office support to ensure efficient and effective running of work responsibilities and tasks.

Key Accountabilities:

• Generate minutes of meetings and other action-tracker documents related to internal or external meetings.
• Managing and assisting the CEO/Chief levels in the administration wise.
• Prepare, receive, send and/or follow up on all communication, mail and correspondences related to the office (incoming and outgoing) and ensure actions related to these correspondences are taken at required time.
• Manage the calendar of the office / Team members and schedule meetings, calls, visits, appointments, interviews, travel, in a daily basis.
• Receive office / team visitors and accords them courtesies and arrangements according to appropriate protocols.

Qualification & Experience:

• Bachelor’s degree in business administration or similar field.
• Secretarial Certification is preferable.
• 4+ years in secretarial/administration role.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative, Management, and Other
• Industries Community Development and Urban Planning, Real Estate, and Investment Management

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Riyadh, Riyadh, Saudi Arabia 42 minutes ago

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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

The core responsibilities of this role will revolve around executive secretarial support, including:

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings & meeting minutes
• Responding to emails and document requests on behalf of executives
• Drafting and formatting reports, slides, meeting notes and documents for executives

Qualifications

• Excellent English communication skills (written and spoken)
• Flexible and available for frequent international business travel (Mandatory)
• Experience in projects or investment related fields is a plus
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills

• Seniority level Associate

• Employment type Full-time

• Job function Administrative

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Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role is essential for supporting the executive team through a variety of administrative tasks that ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will significantly contribute to our mission of creating a world-class entertainment destination.

Key Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions
• Handle sensitive information with discretion and maintain the confidentiality of executive communications
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties
• Assist with organizing company events and initiatives to foster a productive workplace culture
• Support special projects and initiatives as needed by the executive team
  
  

• Bachelor's degree in Business Administration, Management, or a related field
• 3-5 years of experience as an executive assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software
• Strong organizational and multitasking skills to manage competing priorities
• Excellent verbal and written communication skills
• High level of professionalism and attention to detail
• Ability to work independently as well as collaboratively within a team
• Experience in the entertainment or real estate sectors is a plus
  
  

• Minimum of 6–7 years of experience in executive or C-suite support roles.
• Proven experience managing executive calendars, drafting correspondence, and handling follow-ups.
• Familiarity with official protocol, VIP handling, and confidential communication.
• Fluent in Arabic and English, both spoken and written.
• Strong skills in stakeholder engagement, scheduling, and administrative coordination.
• High level of discretion, professionalism, and maturity.
  
  

• Prior experience supporting government officials or working within public sector organizations.
  
  

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and manage multiple tasks with minimal supervision.
• Excellent time management and problem-solving skills.
• Strong attention to detail, especially in document formatting and official communications.
• Professional demeanor with the ability to interact confidently with senior stakeholders.
  
  

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Draft, review, and format official letters, memos, and reports in both Arabic and English.
• Coordinate follow-ups on action items, meetings, and correspondences.
• Ensure all communications and interactions comply with protocol and etiquette standards.
• Serve as the point of contact between the executive and internal/external stakeholders.
• Support in organizing official meetings, events, and engagements involving high-level stakeholders.
• Maintain confidential records, documentation, and filing systems.
• Provide general administrative and logistical support to ensure smooth day-to-day operations.