70 Senior Administrative Roles jobs in Riyadh

Overview

Summary: A career in Administration and Secretarial Services, within Internal Firm Services, will give you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receive and direct incoming calls or emails to the appropriate parties, arrange business travel, track expenses, and coordinate meeting arrangements.

• As a Senior Associate, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.
• Demonstrate critical thinking and the ability to bring order to unstructured problems.
• Review your work and that of others for quality, accuracy and relevance.
• Use a broad range of tools and techniques to extract insights from current industry or sector trends.
• Know how and when to use tools available for a given situation and can explain the reasons for this choice.
• Seek and embrace opportunities which give exposure to different situations, environments and perspectives.
• Use feedback and reflection to develop self awareness, personal strengths and address development areas.
• Delegate to others to provide stretch opportunities, coaching them to deliver results.
• Uphold the firm's code of ethics and business conduct.

Note: The description references PwC Professional skills and responsibilities for this management level.

Degrees / Field of Study required : Degrees / Field of Study preferred :

Certifications

Required Skills

Optional Skills

Desired Languages

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date

Job Overview :

We are currently seeking a highly organized and detail-oriented Executive Assistant to support our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work in a fast-paced environment. The Executive Assistant will be responsible for managing the day-to-day administrative tasks of the company's executives, as well as providing support to the wider team.

Key Responsibilities :

• Manage and maintain the executives' schedules, including arranging meetings and appointments, and coordinating travel arrangements
• Act as the point of contact between the executives and internal / external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and gather information for various projects and presentations
• Assist with the planning and execution of company events and meetings
• Handle confidential and sensitive information with discretion
• Maintain and update company databases and records
• Attend meetings and take accurate minutes
• Assist with the creation and distribution of company-wide communications
• Perform general office duties such as filing, photocopying, and ordering office supplies

Qualifications :

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

• Proactively coordinate and engage with leadership in planning and organizing events and activities
• Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion
• Organize, prioritize, and appropriately handle time-sensitive and confidential information
• Organize, execute, and assist with team activities and meetings
• Keep travel logistics, expense reports, and administrative needs well organized and up to date
• Partner with the EA team to manage onsite meals, events, and employee activities
• Prioritize inclusion, diversity, and equity initiatives for executives
• Foster a positive work environment and encourage colleagues to do the same

• Experience supporting high-level executives in a dynamic environment
• Proficiency in Microsoft Office applications
• Excellent interpersonal and time management skills
• Strong problem-solving abilities and attention to detail
• Growth mindset and willingness to learn and adapt
• Ability to organize events and manage office operations

• Comprehensive benefits package, including private health insurance and access to wellness resources
• Support for families, such as assistance with childcare and parental leave
• Retirement plans and financial well-being programs
• Opportunities for professional growth and learning
• Flexible work arrangements and a supportive, inclusive work environment

Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

The executive assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and databases.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Draft and proofread business documents, memos, and emails.
• Arrange and prepare materials for meetings, including agendas and minutes.
• Coordinate logistics for executive meetings, conferences, and corporate events.
• Assist in special projects, research, and data analysis as needed.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Handle sensitive information with professionalism and confidentiality.
• Maintain a high level of integrity in all interactions.
• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.

SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.

Further details on our web site:

Currently we are looking for an Executive Assistant, for our office in Riyadh, KSA.

Mission:

Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.

• Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries. etc
• Co-ordinating complex travel and accommodation arrangements for all GCC team.
• Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
• Performs all other business related tasks as assigned by the CEO, the Managing Director & the HR Director
• Support to onboarding & Employee Integration: design, lead and maintain the key processos which are important for any new employee (find a house, school subcriptions, etc. IQAMA process, etc.
• Support to onboarding & Employee Integration.
• External Partnerships & Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.

• Experience Background: minimum 5 years in a similar position
• Educational background: University Degree or equivalent
• Certifications: Bachelor Degree
• Location: Riyadh
• Geographic scope: Saudi Arabia and GCC
• Travel requirements: sometimes
• Competitive salary package.
• Opportunities for career advancement within the company.
• Friendly and dynamic work environment.

SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law

Job Vacancy

Executive Assistant (Saudi Nationals Only)

Riyadh – Full-time

We are seeking a Saudi national Executive Assistant to support the executive management team and ensure smooth day-to-day operations. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, handle correspondence, and maintain effective communication within the organization and with external stakeholders.

• Manage executive calendars, appointments, and daily schedules.
• Prepare and manage expense reports and budgets.
• Coordinate meetings, events, and travel arrangements.
• Draft and handle official correspondence and documents.
• Prepare presentations, reports, and executive summaries.
• Support smooth workflow and communication across departments.

• Saudi nationals only (mandatory requirement).
• Proven experience as an Executive Assistant or in a similar role (experience in reputable companies is preferred).
• Bachelor’s degree in Business Administration, Management, or related field (postgraduate studies are a plus).
• Strong organizational and time-management skills with ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English and Arabic.
• Professionalism, confidentiality, and ability to work under pressure.

Executive Assistant to the General Manager - MEMR

Job Summary:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to our General Manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
  • Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Maintain highly organized digital and physical filing systems.
  • Handle confidential and sensitive information with the utmost discretion.
• Travel Management:
  • Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
  • Prepare detailed itineraries and travel packs.
  • Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:
  • Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
  • Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
  • Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
  • Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:
  • Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
  • Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

Overview

The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The candidate will be responsible for optimizing the executive's time by managing schedules, coordinating travel arrangements, and preparing essential documentation and communication. The ideal candidate will possess a high degree of professionalism, discretion, and a commitment to confidentiality, while demonstrating exceptional problem-solving abilities and adaptability to rapidly changing circumstances.

Job Requirements:

• A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or governmental environment.
• Proven ability to manage and prioritize multiple tasks and deadlines effectively, demonstrating strong organizational and time management skills.
• Excellent verbal and written communication skills in both Arabic and English, with a strong proficiency in preparing reports and presentations.
• Familiarity with office management procedures, administrative protocols, and decision-making processes at an executive level.
• Strong proficiency in office software applications (e.g., Microsoft Office Suite, project management tools) and communication platforms.
• Experience in handling confidential or sensitive information with integrity and discretion.
• Ability to operate independently with minimal supervision while functioning collaboratively within a team environment.
• Strong interpersonal skills with the ability to engage and interact with a variety of stakeholders at all organizational levels.
• A proactive approach to problem-solving and the ability to think critically about situations as they arise.

• Manage and optimize the executive's calendar by scheduling appointments, coordinating meetings, and ensuring timely follow-ups on action items.
• Prepare and organize documents, reports, and presentations for meetings, ensuring high standards of accuracy and professionalism.
• Coordinate travel arrangements, including transportation and accommodation, while adhering to budgetary constraints and organizational policies.
• Communicate effectively with internal and external stakeholders on behalf of the executive, maintaining professionalism in all correspondence.
• Handle incoming calls, emails, and other communications, prioritizing and responding with discretion and efficiency.
• Assist in the development and implementation of administrative processes and systems to enhance operational efficiency.
• Maintain and manage filing systems, both electronic and physical, ensuring appropriate document retention and adherence to confidentiality protocols.
• Support the planning and execution of corporate events and meetings, including logistics, materials preparation, and attendee communication.
• Monitor and track deadlines for projects and administrative tasks, providing timely reminders and updates on progress.

• Exceptional organizational and multitasking abilities to manage competing priorities efficiently.
• Strong attention to detail and accuracy in documentation and reporting.
• Advanced communication skills, with the capacity to articulate ideas clearly and persuasively in both written and spoken formats.
• Proficiency in using productivity tools and software for scheduling, document management, and communication.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Adaptability and resilience in a dynamic work environment, responding swiftly to changing priorities.
• Strong critical thinking and problem-solving skills, with the ability to make informed decisions under pressure.
• Collaborative mindset with the ability to work effectively in diverse team settings, contributing positively to team dynamics.
• Initiative and a proactive attitude in suggesting improvements to administrative processes and workflows.

• Director

• Full-time

• Administrative
• Industries: Human Resources Services and Government Administration

Join to apply for the Executive Assistant role at Veeam Software .

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

• Proactively coordinate and engage with leadership in planning and organizing events and activities
• Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion
• Organize, prioritize, and appropriately handle time-sensitive and confidential information
• Organize, execute, and assist with team activities and meetings
• Keep travel logistics, expense reports, and administrative needs well organized and up to date
• Partner with the EA team to manage onsite meals, events, and employee activities
• Prioritize inclusion, diversity, and equity initiatives for executives
• Foster a positive work environment and encourage colleagues to do the same

• Experience supporting high-level executives in a dynamic environment
• Proficiency in Microsoft Office applications
• Excellent interpersonal and time management skills
• Strong problem-solving abilities and attention to detail
• Growth mindset and willingness to learn and adapt
• Ability to organize events and manage office operations

• Comprehensive benefits package, including private health insurance and access to wellness resources
• Support for families, such as assistance with childcare and parental leave
• Retirement plans and financial well-being programs
• Opportunities for professional growth and learning
• Flexible work arrangements and a supportive, inclusive work environment

Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

• Mid-Senior level

• Full-time

• Administrative

• IT Services and IT Consulting