189 Senior Administrative Roles jobs in Saudi Arabia

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.

• Financial: Adhere to budget.
• Customer: Diary management — extensive management of online diaries, book appointments and arrange meetings, updates as required; Ensure Executives get to meetings on time with appropriate documentation; Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available.
• Call management: Handle and screen calls for Executives; Take and pass messages to Executives in a timely manner.
• Email management: Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary.
• Client relationships: Maintain and build good working relationships with Executives’ clients and their assistants via phone and email communication; Assist other EAs during busy periods.
• Internal Process: Meetings — Proactive planning for meetings and follow up actions (documents, papers needed); Organise local internal and external meetings, including catering, IT requirements, etc.; Meet and greet visitors; Partner and Executive general admin; Proofread and finalize documents when required (i.e., presentations, proposals, letters); General filing; Keep Executive’s own contacts databases/business card storage up to date.
• Learning and Growth: Exercise confidentiality, discretion and personal sensitivity in all aspects of the role; Comply with PwC policies and procedures in all aspects of the role; Build network of strong working relationships both internally and externally; Assist with the organisation of PwC events as needed including dinners and outside events; Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

• Minimum Years Experience Required: Not specified
• Education: Not specified
• Degrees/Field Of Study Required: Degrees/Field Of Study preferred
• Certifications: Not specified
• Optional Skills: Optional Skills include 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement (plus 24 more)
• Travel Requirements: Not Specified
• Available for Work Visa Sponsorship: No
• Government Clearance Required: No

Overview

Join to apply for the Executive Assistant role at SAUR .

SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.

Currently we are looking for an Executive Assistant , for our office in Riyadh, KSA.

Maintaining official departmental records and executing administrative responsibilities in line with the organizational operating policies and procedures to attain corporate goals and objectives.

• Reporting to the GCC Chief Executive Officer, and working in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia. Based in Riyadh. The responsibilities of the role will be:
• Ensures all administrative activities are handled efficiently, including calls, correspondence, communications, appointments, weekly schedules, and itineraries.
• Co-ordinating complex travel and accommodation arrangements for all GCC team.
• Co-ordinating logistics and onboarding including medical insurance enrollments, access, desk, business cards, office orientation, travel and accommodation arrangements for all employees.
• Performs all other business-related tasks as assigned by the CEO, the Managing Director, and the HR Director.
• Support to onboarding & Employee Integration: design, lead and maintain processes important for new employees (housing, school subscriptions, IQAMA process, etc.).
• External Partnerships & Vendor Management: lead and manage negotiations with service providers that support employee and office daily needs (real estate contracts, travel agencies, hotels, and other partners within the GCC region).

• Experience background: minimum 5 years in a similar position.
• Educational background: University Degree or equivalent.
• Certifications: Bachelor Degree.
• Location: Riyadh.
• Geographic scope: Saudi Arabia and GCC.
• Languages: Arabic, English.
• Travel requirements: sometimes.
• Saudi citizenship.

• Competitive salary package.
• Opportunities for career advancement within the company.
• Friendly and dynamic work environment.

“SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law”.

• Mid-Senior level

• Contract

• Administrative

Leading the future in luxury electric and mobility

At Lucid, we set out to introduce the most captivating, luxury electric vehicles that elevate the human experience and transcend the perceived limitations of space, performance, and intelligence. Vehicles that are intuitive, liberating, and designed for the future of mobility.

We plan to lead in this new era of luxury electric by returning to the fundamentals of great design – where every decision we make is in service of the individual and environment. Because when you are no longer bound by convention, you are free to define your own experience.

Come work alongside some of the most accomplished minds in the industry. Beyond providing competitive salaries, we’re providing a community for innovators who want to make an immediate and significant impact. If you are driven to create a better, more sustainable future, then this is the right place for you.

We are seeking a highly organized and proactive Administrative Assistant to support the Senior Director, Operations in a fast-paced automotive manufacturing environment. This role plays a key part in ensuring the smooth execution of administrative, coordination, and communication tasks across the operations leadership team. The ideal candidate will be detail-oriented, reliable, and capable of handling confidential information with discretion.

• Manage the Senior Director’s calendar, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including visas, flights, accommodation, and transportation.
• Prepare agendas, take meeting minutes, and follow up on action items for key meetings.

• Serve as a point of contact between the Senior Director and internal/external stakeholders.
• Draft and proofread professional communications, reports, presentations, and memos.
• Coordinate communication and follow-up with departmental leaders to ensure timely updates and task completions.

• Maintain organized electronic and physical filing systems for operational documents, contracts, and confidential files.
• Prepare and manage correspondence, reports, and documentation as requested.
• Ensure accurate and timely submission of reports, KPIs, and project updates.

• Organize team meetings, leadership reviews, workshops, and plant visits.
• Manage logistics for internal events, such as catering, venue bookings, and visitor arrangements.
• Track and follow up on meeting deliverables with cross-functional teams.

• Assist in tracking operational milestones, project plans, and department KPIs.
• Support onboarding of new employees in the Operations department (workspace setup, document processing, system access).
• Monitor office supplies and ensure equipment and services are functioning smoothly.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management tools.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion with sensitive information.
• Ability to work independently and collaboratively in a dynamic environment.

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 3 years of experience in an administrative or executive assistant role, preferably in a manufacturing setting.

Additional Compensation and Benefits : Lucid offers a wide range of competitive benefits, including medical, dental, vision, life insurance, disability insurance, vacation, and 401k. The successful candidate may also be eligible to participate in Lucid’s equity program and/or a discretionary annual incentive program, subject to the rules governing such programs. (Cash or equity incentive awards, if any, will depend on various factors, including, without limitation, individual and company performance.)

Job Description

We are seeking a highly organized and efficient Executive Assistant to join our team in Riyadh, Saudi Arabia. As an Executive Assistant, you will play a crucial role in supporting senior executives and ensuring smooth day-to-day operations of our office.

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential information and correspondence with utmost discretion
• Prepare and edit reports, presentations, and other documents
• Act as a liaison between executives and internal / external stakeholders
• Organize and maintain filing systems, both digital and physical
• Manage incoming calls, emails, and other communications
• Assist in planning and coordinating company events and meetings
• Perform administrative tasks such as expense reporting and office supply management
• Prioritize and manage multiple projects simultaneously
• Provide general support to visitors and guests

• Bachelor's degree in Business Administration or related field
• Minimum of 3 years of experience as an Executive Assistant, preferably in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational and time management skills
• Ability to maintain a high level of confidentiality and discretion
• Exceptional attention to detail and accuracy
• Proactive problem-solving abilities and critical thinking skills
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and ability to interact with senior executives and stakeholders
• Knowledge of office management systems and procedures
• Familiarity with Saudi Arabian business culture and etiquette is a plus

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. You should be smart in terms of gathering information from different resources. Maintaining an ironclad database for the documents received addressed to the CEO office. Punctuality and detail-oriented are the top attributes that best define an Executive Assistant. You will play a pivotal role in maintaining a smooth workflow and enabling the CEO to focus on their strategic responsibilities. Your contributions will directly impact on the success of the organization and its leadership team.

• Preparing and maintaining personal expense report for CEO, memos, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help in preparing for all CEO meetings, sharing the invite with relevant stakeholders.
• Making sure all necessary items are available prior to meetings
• Accurately recording minutes from meetings, preparing the action plan, and sharing it with the relevant stakeholders
• Greeting visitors and guiding them as per the confirmed meeting schedule.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Scanning through all incoming memos, submissions, and distributing them as needed.
• Handling all travel arrangements for the CEO (applying for Visa, flight & hotel arrangements)
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting, and distributing incoming mail, emails, and other correspondence.
• Provide general administrative support.

High school diploma required, Bachelor's degree in Business Administration or related field preferred

Minimum 4 years adequate experience in relevant fields

Fluency in English & Arabic languages

Overview

Kanz is partnering with Faden Media to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Job location: Riyadh, Saudi Arabia. We are seeking a highly organized and efficient Executive Assistant to join our team. The Executive Assistant will play a crucial role in supporting senior executives and ensuring smooth day-to-day operations of our office.

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential information and correspondence with utmost discretion
• Prepare and edit reports, presentations, and other documents
• Act as a liaison between executives and internal/external stakeholders
• Organize and maintain filing systems, both digital and physical
• Manage incoming calls, emails, and other communications
• Assist in planning and coordinating company events and meetings
• Perform administrative tasks such as expense reporting and office supply management
• Prioritize and manage multiple projects simultaneously
• Provide general support to visitors and guests

• Bachelor's degree in Business Administration or related field
• Minimum of 3 years of experience as an Executive Assistant, preferably in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational and time management skills
• Ability to maintain a high level of confidentiality and discretion
• Exceptional attention to detail and accuracy
• Proactive problem-solving abilities and critical thinking skills
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and ability to interact with senior executives and stakeholders
• Knowledge of office management systems and procedures
• Familiarity with Saudi Arabian business culture and etiquette is a plus

Overview

الغرض الوظيفي
تقديم دعم مباشر للرئيس التنفيذي من خلال إدارة الأولويات اليومية، متابعة المشاركين الداخلية، تنظيم الاجتماعات والموارد، والإشراف على المحتوى المنشور عبر منصات التواصل الاجتماعي، بما يسهم في تقليل الأعباء التشغيلية والإدارية وتمكين الرئيس التنفيذي من التركيز على الجوانب الاستراتيجية وتطوير أعمال الشركة.

• إدارة جدول أعمال الرئيس التنفيذي وتنظيم الاجتماعات والرحلات.
• حضور الاجتماعات وتوثيقها وضمان متابعة المخرجات.
• إعداد المراسلات والتقارير والملخصات التنفيذية باحترافية.
• العمل كحلقة وصل بين الرئيس التنفيذي وأصحاب المصلحة داخليًا وخارجيًا.
• متابعة المشاريع وإعداد ملخصات الإنجاز بشكل دوري.
• التعامل بسرية تامة مع المعلومات الحساسة.
• تطوير عروض تقديمية مؤثرة (PowerPoint) وتقارير تنفيذية.
• تحويل البيانات والتقارير المعقدة إلى رسائل واضحة وجذابة.
• دعم إعداد الخطابات والملاحظات والرسائل الخاصة بمبادرات الرئيس التنفيذي.
• التعاون مع فرق التصميم والمحتوى لضمان انسجام الرسائل مع هوية الشركة.

• درجة البكالوريوس في إدارة الأعمال أو الاتصالات أو التسويق أو أي مجال ذي صلة.
• خبرة مهنية من 2 إلى 5 سنوات كمساعد تنفيذي أو متخصص اتصالات أو دور مشابه.
• إجادة استخدام MS Office (Word, Excel, PowerPoint) وأدوات العروض المرئية.
• مهارات قوية في الاتصال الكتابي والشفهي باللغتين العربية والإنجليزية .
• قدرة عالية على التنظيم وإدارة الأولويات في بيئة ديناميكية.
• خبرة في إعداد أو تحرير العروض والتقارير الموجهة للإدارة العليا.
• شخصية مهنية، تتسم بالسرية، والقدرة على التكيف مع ضغوط العمل.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Business Consulting and Services

Overview

الغرض الوظيفي: تقديم دعم مباشر للرئيس التنفيذي من خلال إدارة الأولويات اليومية، متابعة المشاركات الداخلية، تنظيم الاجتماعات والمواعيد، والإشراف على المحتوى المنشور عبر منصات التواصل الاجتماعي، بما يسهم في تقليل الأعباء التشغيلية والإدارية وتمكين الرئيس التنفيذي من التركيز على الجوانب الاستراتيجية وتطوير أعمال الشركة.

• إدارة جدول أعمال الرئيس التنفيذي وتنظيم الاجتماعات والرحلات.
• حضور الاجتماعات وتوثيقها وضمان متابعة المخرجات.
• إعداد المراسلات والتقارير والملخصات التنفيذية باحترافية.
• العمل كحلقة وصل بين الرئيس التنفيذي وأصحاب المصلحة داخليًا وخارجيًا.
• متابعة المشاريع وإعداد ملخصات الإنجاز بشكل دوري.
• التعامل بسرية تامة مع المعلومات الحساسة.
• تطوير عروض تقديمية مؤثرة (PowerPoint) وتقارير تنفيذية.
• تحويل البيانات والتقارير المعقدة إلى رسائل واضحة وجذابة.
• دعم إعداد الخطابات والملاحظات والرسائل الخاصة بمبادرات الرئيس التنفيذي.
• التعاون مع فرق التصميم والمحتوى لضمان انسجام الرسائل مع هوية الشركة.

• درجة البكالوريوس في إدارة الأعمال أو الاتصال أو التسويق أو أي مجال ذي صلة.
• خبرة مهنية من 2 إلى 5 سنوات كمساعد تنفيذي أو متخصص اتصالات أو دور مشابه.
• إجادة استخدام MS Office (Word, Excel, PowerPoint) وأدوات العروض المرئية.
• مهارات قوية في الاتصال الكتابي والشفهي باللغتين العربية والإنجليزية.
• قدرة عالية على التنظيم وإدارة الأولويات في بيئة ديناميكية.
• خبرة في إعداد أو تحرير العروض والتقارير الموجهة للإدارة العليا.
• شخصية مهنية، تتسم بالسرية، والقدرة على التكيف مع ضغوط العمل.

• Familiarity with change management, consulting environments, or strategy / communications projects.
• Knowledge of data visualization tools (Power BI, Tableau, Qlik Sense).
• Exposure to storytelling in a corporate or consulting setting (structuring narratives, adapting content for different audiences).

Overview

Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role is essential for supporting the executive team through a variety of administrative tasks that ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will significantly contribute to our mission of creating a world-class entertainment destination.

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality.
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office.
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions.
• Handle sensitive information with discretion and maintain the confidentiality of executive communications.
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties.
• Assist with organizing company events and initiatives to foster a productive workplace culture.
• Support special projects and initiatives as needed by the executive team.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3-5 years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
• Strong organizational and multitasking skills to manage competing priorities.
• Excellent verbal and written communication skills.
• High level of professionalism and attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Experience in the entertainment or real estate sectors is a plus.

Offering a comprehensive compensation and benefits package.