140 Senior Administrative Roles jobs in Saudi Arabia

Infinite pl , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."

Infinite pl️- where innovation meets logistics, and the journey is Infinitely boundless!

Let's disrupt logistics together and explore infinite opportunities!

• Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.
• Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.
• Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).
• Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.
• Document & File Management: Organize and maintain digital and physical records for easy retrieval.
• Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.
• Confidentiality: Handle sensitive information with the highest level of discretion.

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an Executive Assistant or similar role (minimum 3–5 years).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• High level of professionalism, discretion, and reliability.

• Experience supporting C-level executives.
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills and a service-oriented mindset.

Overview

SAUR is a pure player in water and essential services, working to protect the environment in the heart of the territories it serves. Further details on our web site:

Currently we are looking for an Executive Assistant for our office in Riyadh, KSA.

Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.

• Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
• Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and redirected where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries. etc
• Co-ordinating complex travel and accommodation arrangements for all GCC team.
• Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
• Performs all other business related tasks as assigned by the CEO, the Managing Director & the HR Director
• Support to onboarding & Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc. IQAMA process, etc.
• Support to onboarding & Employee Integration.
• External Partnerships & Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.

• Experience Background: minimum 5 years in a similar position
• Educational background: University Degree or equivalent
• Certifications: Bachelor Degree
• Location: Riyadh
• Geographic scope: Saudi Arabia and GCC
• Languages: Arabic, English
• Travel requirements: sometimes
• Saudi citizenship

• Competitive salary package.
• Opportunities for career advancement within the company.
• Friendly and dynamic work environment.

SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law".

Overview

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates. Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

Industry/Sector

Specialism

Management Level: Associate

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects. In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.

• Financial — Adhere to budget
• Customer — Diary management: Extensive management of online diaries, book appointments and arrange meetings, updates as required. Ensure Executive/s get to meetings on time with appropriate documentation. Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available.
• Call management — Handle and screen calls for Executive/s; Take and pass messages to Executive/s in a timely manner
• Email management — Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
• Client relationships — Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication. Assist other EAs during busy periods
• Internal Process — Meetings: Proactive planning for meetings and follow up actions (documents, papers needed…). Organise local internal and external meetings, including organising catering, IT requirements etc. Meet and greet visitors. Partner and Executive general admin. Proofread and finalize documents when required (presentations, proposals, letters). General filing. Keeping Executive own contacts databases/business card storage up to date
• Learning and Growth — Exercise confidentiality, discretion and personal sensitivity in all aspects of the role. Comply with PwC policies and procedures in all aspects of the role. Build network of strong working relationships both internally and externally. Assist with the organisation of PwC events as needed including dinners and outside events. Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

(if blank, degree and/or field of study not specified)

Degrees/Field of Study preferred:

(not specified)

3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement

Not Specified

No

No

1. Calendar Management : Organizing and managing the executive's schedule, including arranging appointments, meetings, and conference calls. They must prioritize tasks and anticipate potential conflicts to ensure the executive's time is used effectively.
2. Communication : Acting as the primary point of contact for the executive, screening and managing incoming calls, emails, and other forms of communication. Drafting and responding to correspondence on behalf of the executive.
3. Travel Arrangements : Handling travel logistics, including booking flights, accommodations, transportation, and preparing travel itineraries. Ensuring that the executive's travel plans align with their schedule and business needs.
4. Meeting Support : Coordinating and preparing materials for meetings, including agendas, presentations, and meeting minutes. They may also attend meetings with the executive to take notes and follow up on action items.
5. Document Preparation : Drafting, formatting, and proofreading reports, memos, and other documents as needed. Ensuring that all documents are accurate and meet the executive's standards.
6. Database Management : Maintaining and organizing files, records, and databases, both physical and electronic, to ensure easy access to information when needed.
7. Confidentiality and Discretion : Handling sensitive and confidential information with the utmost care and discretion. Executives often entrust their Executive Secretary with confidential matters that require strict confidentiality.
8. Office Operations : Managing office supplies, equipment, and handling incoming and outgoing mail.
9. Relationship Management : Building and maintaining positive relationships with key stakeholders, both internally and externally, on behalf of the executive.
10. Problem Solving : Anticipating and addressing challenges that may arise in the executive's absence or in the course of their responsibilities, making independent decisions when necessary.
11. Special Projects : Assisting the executive with special projects, research, and other tasks that contribute to the achievement of organizational goals.
12. Time and Expense Management : Tracking and managing the executive's expenses, ensuring they adhere to company policies and procedures.

• (FLUENT) English Communication Skills Riding, Writing and Speaking.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities (ENGLISH & ARABIC).
• Proficiency in office software (e.g., Microsoft Office Suite).
• High level of professionalism and adaptability.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and ability to handle confidential information.
• Strong problem-solving and decision-making skills.
• Experience in a similar administrative role is typically required.

• Mid-Senior level

• Full-time

• Design, Project Management, and Consulting

• Design Services

Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role supports the executive team through a variety of administrative tasks to ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will contribute to our mission of creating a world-class entertainment destination.

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions
• Handle sensitive information with discretion and maintain the confidentiality of executive communications
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties
• Assist with organizing company events and initiatives to foster a productive workplace culture
• Support special projects and initiatives as needed by the executive team

• Bachelor's degree in Business Administration, Management, or a related field
• 3-5 years of experience as an executive assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software
• Strong organizational and multitasking skills to manage competing priorities
• Excellent verbal and written communication skills
• High level of professionalism and attention to detail
• Ability to work independently as well as collaboratively within a team
• Experience in the entertainment or real estate sectors is a plus

Offering a comprehensive compensation and benefits package.

PwC Middle East Enterprise Solutions is hiring for an Executive Assistant role. PwC has been established in the region for 40 years with around 12,000 people in 12 countries, and the regional team brings international experience within the context of the region and its culture.

Line of Service: Internal Firm Services. Industry/Sector: Not Applicable. Specialism: IFS - Internal Firm Services - Other. Management Level: Senior Associate.

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information. Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

• Diary Management: Extensive management of online diaries; book appointments and arrange meetings; provide updates as required; ensure Executives attend meetings on time with appropriate documentation; act as backup for managing other Executives’ and Principals’ diaries when their EAs are unavailable.
• Call Management: Take and pass messages to Executives in a timely manner.
• Email Management: Monitor Executives’ email inboxes during their absence or while in meetings; take necessary actions based on email content.
• Client Relationships: Maintain and build strong working relationships with Executives’ clients and their assistants via phone and email; assist other EAs during busy periods.
• Miscellaneous Tasks: Append signatures to documents; format slides/documents; perform other administrative tasks as needed.
• Internal Process – Meetings: Proactively plan for meetings and follow-up actions; organize local internal and external meetings, including catering and IT requirements; meet and greet visitors.
• General Administration: Proofread and finalize documents such as presentations, proposals, and letters; general filing; keep Executive’s contact databases/business card storage up to date.
• Learning and Growth: Exercise confidentiality and discretion; comply with PwC policies; build a strong internal and external network; assist with organizing PwC events; act as a liaison to other functional areas; build cross-functional relationships as needed.

• Education: Not specified in the provided text.
• Degrees/Field Of Study: Not specified
• Certifications: Not specified

• Required Skills: Administrative support, calendar management, confidential information handling, communication, customer relationship management, drafting and proofreading documents, general administrative tasks.
• Optional/Desired Skills: Broad list of administrative and interpersonal skills as indicated in the source.

• Travel Requirements: Up to 20%
• Available for Work Visa Sponsorship: No
• Government Clearance Required: No
• Employment type: Full-time
• Seniority level: Entry level
• Job function: Administrative
• Industries: IT Services and IT Consulting

Riyadh, Riyadh, Saudi Arabia

Overview

Executive Assistant role at PwC Middle East .

• Diary management: Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately.
• Ensure Executive get to meetings on time with appropriate documentation.
• Act as backup in managing other Executives' diaries when their Assistants are not available.
• Call management: Take and pass messages to Executive in a timely manner.
• Monitor Executives' email inboxes when they are out of the office or at meetings and take action as necessary.
• Assist other EAs during busy periods.
• Misc tasks like appending signature to document, formatting or slides/docs and any other administration tasks needed.
• Meetings: Pro-active planning for meetings and follow up actions (documents, papers needed…).
• Organise local internal and external meetings, including organising catering, IT requirements etc.
• Meet and greet visitors.
• Partner and Executive general admin.
• Develop understanding of PwC standards and formats.
• Proofread and edit documents when required (presentations, proposals, letters).
• General filing.
• Keeping Executive own contacts databases/business card storage up to date.
• Learning and Growth: Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
• Comply with PwC policies and procedures in all aspects of the role.
• Build network of strong working relationships both internally and externally.
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Business Consulting and Services

Riyadh, Riyadh, Saudi Arabia

Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."

Infinite pl - where innovation meets logistics, and the journey is Infinitely boundless!

Let's disrupt logistics together and explore infinite opportunities!

• Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests
• Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries
• Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable)
• Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion
• Document & File Management: Organize and maintain digital and physical records for easy retrieval
• Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met
• Confidentiality: Handle sensitive information with the highest level of discretion

• Bachelor’s degree in Business Administration or related field (preferred)
• Proven experience as an Executive Assistant or similar role (minimum 3–5 years)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other productivity tools
• High level of professionalism, discretion, and reliability

• Experience supporting C-level executives
• Ability to work under pressure and adapt to changing priorities
• Strong interpersonal skills and a service-oriented mindset

• Not Applicable

• Full-time

• Administrative

• Transportation, Logistics, Supply Chain and Storage

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

• Proactively coordinate and engage with leadership in planning and organizing events and activities


• Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion


• Organize, prioritize, and appropriately handle time-sensitive and confidential information


• Organize, execute, and assist with team activities and meetings


• Keep travel logistics, expense reports, and administrative needs well organized and up to date


• Partner with the EA team to manage onsite meals, events, and employee activities


• Prioritize inclusion, diversity, and equity initiatives for executives


• Foster a positive work environment and encourage colleagues to do the same

• Experience supporting high-level executives in a dynamic environment


• Proficiency in Microsoft Office applications


• Excellent interpersonal and time management skills


• Strong problem-solving abilities and attention to detail


• Growth mindset and willingness to learn and adapt


• Ability to organize events and manage office operations

• Comprehensive benefits package, including private health insurance and access to wellness resources


• Support for families, such as assistance with childcare and parental leave


• Retirement plans and financial well-being programs


• Opportunities for professional growth and learning


• Flexible work arrangements and a supportive, inclusive work environment

Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.