35 Records Management jobs in Riyadh

Company Description

Egis is an international player active in architecture, consulting, construction engineering, and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable, and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens worldwide.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization’s document management systems, ensuring compliance with industry standards, and optimizing document workflows.

1. Develop, implement, and maintain document control policies and procedures
2. Manage the organization’s document management system, ensuring proper storage, retrieval, and version control of all documents
3. Coordinate with various departments to ensure timely document updates and revisions
4. Conduct regular audits to ensure compliance with industry standards and regulations
5. Train staff on document control procedures and best practices
6. Implement and oversee quality control processes for all managed documents
7. Analyze document workflows and propose improvements to increase efficiency
8. Collaborate with IT department to maintain and upgrade document management software
9. Prepare reports on document control activities and metrics for management review
10. Ensure proper archiving and retention of documents in accordance with company policies and legal requirements

1. Bachelor's degree in Business Administration, Information Management, or related field
2. PMIS experience is mandatory
3. Minimum of 15 years of experience in document control, preferably rail projects experience
4. Proficiency in document management systems and Microsoft Office Suite
5. Strong knowledge of quality control processes and workflow optimization
6. Experience with database management and data analysis
7. Familiarity with industry standards and regulations related to document control
8. Knowledge of ISO 9001 or similar quality management systems
9. Excellent organizational and time management skills
10. Strong attention to detail and ability to maintain accuracy in a fast-paced environment
11. Effective communication and interpersonal skills
12. Project management experience
13. Certifications in document management or quality control (preferred)

• Mid-Senior level

• Full-time

• Project Management

• Civil Engineering

Referrals increase your chances of interviewing at Egis by 2x

JASARA PMC, a joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, is seeking a Document Control Manager to join their team. As a key member of the team, the Document Control Manager will be responsible for ensuring the timely and accurate dissemination, recording, and tracking of various project-related documents in compliance with applicable company policies, procedures, and standards. This role will require a high degree of collaboration with internal and external stakeholders, and strong attention to detail to ensure documentation accuracy and completeness.

• Develop and maintain project document control procedures and related systems to ensure project records are accurate, complete, and properly controlled.
• Manage the document control process from project initiation to close-out, including the uploading, tracking, and maintenance of project documents and correspondence in the document control system.
• Ensure compliance with all applicable project document control policies, procedures, and standards, and identify and implement improvements as needed.
• Communicate effectively with project managers and project teams to ensure project documentation is submitted on time and in accordance with project requirements.
• Facilitate communication between project stakeholders to ensure alignment on document control processes and requirements.
• Perform regular audits of the document control system to ensure data integrity and accuracy.
• Support project teams with ad hoc document control-related tasks as needed.

• Bachelor's degree in engineering, construction, or related field.
• Preferably Saudi Nationals
• At least 7 years of experience in document control management in the civil engineering industry.
• Solid understanding of document management best practices and standards.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Proficiency in document management software (e.g., Aconex, Procore, etc.) and Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

JASARA PMC, a joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, is seeking a Document Control Manager to join their team. The Document Control Manager will be responsible for ensuring the timely and accurate dissemination, recording, and tracking of project-related documents in compliance with applicable company policies, procedures, and standards. This role requires collaboration with internal and external stakeholders and strong attention to detail to ensure documentation accuracy and completeness.

• Develop and maintain project document control procedures and related systems to ensure project records are accurate, complete, and properly controlled
• Manage the document control process from project initiation to close-out, including uploading, tracking, and maintenance of project documents and correspondence in the document control system
• Ensure compliance with all applicable project document control policies, procedures, and standards, and identify and implement improvements as needed
• Communicate effectively with project managers and project teams to ensure project documentation is submitted on time and in accordance with project requirements
• Facilitate communication between project stakeholders to ensure alignment on document control processes and requirements
• Perform regular audits of the document control system to ensure data integrity and accuracy
• Support project teams with ad hoc document control-related tasks as needed

• Bachelor's degree in engineering, construction, or related field
• Preferably Saudi Nationals
• At least 7 years of experience in document control management in the civil engineering industry
• Solid understanding of document management best practices and standards
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment
• Proficiency in document management software (e.g., Aconex, Procore, etc.) and Microsoft Office
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet strict deadlines

• Seniority level: Associate
• Employment type: Full-time
• Job function: Other
• Industries: IT Services and IT Consulting
• Location: Riyadh, Saudi Arabia

JASARA PMC, a joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, is seeking a Document Control Manager to join their team. As a key member of the team, the Document Control Manager will be responsible for ensuring the timely and accurate dissemination, recording, and tracking of various project-related documents in compliance with applicable company policies, procedures, and standards. This role will require a high degree of collaboration with internal and external stakeholders, and strong attention to detail to ensure documentation accuracy and completeness.

• Develop and maintain project document control procedures and related systems to ensure project records are accurate, complete, and properly controlled.
• Manage the document control process from project initiation to close-out, including the uploading, tracking, and maintenance of project documents and correspondence in the document control system.
• Ensure compliance with all applicable project document control policies, procedures, and standards, and identify and implement improvements as needed.
• Communicate effectively with project managers and project teams to ensure project documentation is submitted on time and in accordance with project requirements.
• Facilitate communication between project stakeholders to ensure alignment on document control processes and requirements.
• Perform regular audits of the document control system to ensure data integrity and accuracy.
• Support project teams with ad hoc document control-related tasks as needed.

• Bachelor's degree in engineering, construction, or related field.
• Preferably Saudi Nationals
• At least 7 years of experience in document control management in the civil engineering industry.
• Solid understanding of document management best practices and standards.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Proficiency in document management software (e.g., Aconex, Procore, etc.) and Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.

JASARA PMC, a joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, is seeking a Document Control Manager to join their team. As a key member of the team, the Document Control Manager will be responsible for ensuring the timely and accurate dissemination, recording, and tracking of various project-related documents in compliance with applicable company policies, procedures, and standards. This role will require a high degree of collaboration with internal and external stakeholders, and strong attention to detail to ensure documentation accuracy and completeness.

• Develop and maintain project document control procedures and related systems to ensure project records are accurate, complete, and properly controlled.
• Manage the document control process from project initiation to close-out, including the uploading, tracking, and maintenance of project documents and correspondence in the document control system.
• Ensure compliance with all applicable project document control policies, procedures, and standards, and identify and implement improvements as needed.
• Communicate effectively with project managers and project teams to ensure project documentation is submitted on time and in accordance with project requirements.
• Facilitate communication between project stakeholders to ensure alignment on document control processes and requirements.
• Perform regular audits of the document control system to ensure data integrity and accuracy.
• Support project teams with ad hoc document control-related tasks as needed.

• Bachelor's degree in engineering, construction, or related field.
• Preferably Saudi Nationals
• At least 7 years of experience in document control management in the civil engineering industry.
• Solid understanding of document management best practices and standards.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Proficiency in document management software (e.g., Aconex, Procore, etc.) and Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

Key Responsibilities

• Work with Development team to develop document control procedures and workflows using standard templates and tools within prescriber parameters of the portfolio.
• Collect project performance data such as open requests for information, document status, and overdue document approvals
• Tracks potential changes and approved changes and provides visibility with the client and project management. Maintains version control and configuration management
• Flows-down document control requirements to vendors, supports integration into the document control system
• Manages Controls Data via Aconex / BIM or any other approved PMIS systems and tools

• An associate degree with minimum of five years of practitioner experience with Document Control, or any equivalent combination of education and experience.
• Expert level working knowledge of Aconex System & familiarity with other Document control products
• Must demonstrate a minimum of two years’ experience on a development project.
• Excellent knowledge of document control processes changes management and documentation practices.
• Strong attention to detail and an expert in version control and configuration management
• Experienced SharePoint and Microsoft Office (Word, Excel, Visio, PowerPoint) + Acrobat user
• Strong oral and written communication skills across all levels
• Ability to organize and analyze large volumes of information

Key Responsibilities

• Work with Development team to develop document control procedures and workflows using standard templates and tools within prescriber parameters of the portfolio.
• Collect project performance data such as open requests for information, document status, and overdue document approvals
• Tracks potential changes and approved changes and provides visibility with the client and project management. Maintains version control and configuration management
• Flows-down document control requirements to vendors, supports integration into the document control system
• Manages Controls Data via Aconex / BIM or any other approved PMIS systems and tools

• An associate degree with minimum of five years of practitioner experience with Document Control, or any equivalent combination of education and experience.
• Expert level working knowledge of Aconex System & familiarity with other Document control products
• Must demonstrate a minimum of two years’ experience on a development project.
• Excellent knowledge of document control processes changes management and documentation practices.
• Strong attention to detail and an expert in version control and configuration management
• Experienced SharePoint and Microsoft Office (Word, Excel, Visio, PowerPoint) + Acrobat user
• Strong oral and written communication skills across all levels
• Ability to organize and analyze large volumes of information