104 Records Management jobs in Saudi Arabia

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Job Description
Parsons is looking for an amazingly talented
Document Control (Saudi National)
to join our team

What You'll Be Doing

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Distributes reports as directed by immediate supervisor.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
• May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring

• 8+ years of relevant work experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional oral and written communication skills

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Document Control / Time Keeper

Location:
Riyadh, Saudi Arabia

Industry:
Construction & Contracting

We are looking for a
Document Control / Time Keeper
with 2–3 years of experience to join our construction project team. The candidate
must be based in Riyadh, ready to join immediately, and have good working knowledge of both Arabic and English.

Key Responsibilities:

• Manage and organize all site documentation, drawings, and reports.
• Track and record daily attendance, overtime, and leaves for site staff using fingerprint systems.
• Prepare and submit monthly and weekly attendance and manpower reports.
• Coordinate communication between the project site and the head office.
• Assist the Project Manager with documentation, filing, and correspondence.
• Maintain accurate records of all site-related activities and approvals.
• Support preparation of monthly project progress reports.

Qualifications:

• Diploma or Bachelor's degree (preferred).
• 2–3 years of experience
  in document control or site administration within the construction sector.
• Familiarity with
  timekeeping systems
  and fingerprint attendance devices.
• Strong organizational and communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Good working knowledge of Arabic and English.
• Must be currently in Riyadh and available for immediate joining.

Document Controllers with 1+ year of experience.

Responsibilities include organizing, archiving, and managing project documents and reports.

Must have good skills in Microsoft Office and strong attention to detail.

Job Type: Full-time

Join to apply for the Document Control Manager role at AECOM .

Company Description Work with Us. Change the World.
At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. With accelerating infrastructure investment worldwide, our services are in high demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 professionals delivering projects that create a positive and tangible impact around the world.

• Works under limited supervision.
• May take on several components of a project.
• Provides direction for team members.
• Plans and manages implementation and integration of new technologies.
• Troubleshoots problems of medium complexity and recommends appropriate action.
• Project size could range from low to medium complexity.
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

Qualifications not specified.

AECOM offers comprehensive benefits including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

• Works under limited supervision.
• May take on several components of a project.
• Provides direction for team members.
• Plans and manages implementation and integration of new technologies.
• Troubleshoots problems of medium complexity and recommends appropriate action.
• Project size could range from low to medium complexity.
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting‑edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

Company Description

Egis is an international player active in architecture, consulting, construction engineering, and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable, and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens worldwide.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization’s document management systems, ensuring compliance with industry standards, and optimizing document workflows.

1. Develop, implement, and maintain document control policies and procedures
2. Manage the organization’s document management system, ensuring proper storage, retrieval, and version control of all documents
3. Coordinate with various departments to ensure timely document updates and revisions
4. Conduct regular audits to ensure compliance with industry standards and regulations
5. Train staff on document control procedures and best practices
6. Implement and oversee quality control processes for all managed documents
7. Analyze document workflows and propose improvements to increase efficiency
8. Collaborate with IT department to maintain and upgrade document management software
9. Prepare reports on document control activities and metrics for management review
10. Ensure proper archiving and retention of documents in accordance with company policies and legal requirements

1. Bachelor's degree in Business Administration, Information Management, or related field
2. PMIS experience is mandatory
3. Minimum of 15 years of experience in document control, preferably rail projects experience
4. Proficiency in document management systems and Microsoft Office Suite
5. Strong knowledge of quality control processes and workflow optimization
6. Experience with database management and data analysis
7. Familiarity with industry standards and regulations related to document control
8. Knowledge of ISO 9001 or similar quality management systems
9. Excellent organizational and time management skills
10. Strong attention to detail and ability to maintain accuracy in a fast-paced environment
11. Effective communication and interpersonal skills
12. Project management experience
13. Certifications in document management or quality control (preferred)

• Mid-Senior level

• Full-time

• Project Management

• Civil Engineering

Referrals increase your chances of interviewing at Egis by 2x

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.

Job Title:
Document Control Manager

Location:
Riyadh, Saudi Arabia

Company:
Confidential

Role Overview:

We are seeking an experienced
Document Control Manager
to establish and lead a centralized document control function across our head office and all projects. This leadership role will be responsible for developing and enforcing company-wide document control policies, implementing advanced document management systems, and ensuring compliance with project, client, and regulatory requirements. The Document Control Manager will oversee training, auditing, and performance management of document controllers to ensure an efficient, secure, and standardized documentation framework.

Key Responsibilities:

• Develop and implement a
  company-wide Document Control Policy
  covering procedures, hierarchy, and approval workflows for corporate and project documents.
• Establish and enforce
  standardized file-saving, naming conventions, and classification structures
  (ISO 7200, PAS 1192, or company standards).
• Define and maintain standards for
  document retention, access control, archiving, and security
  .
• Lead the evaluation, selection, and implementation of
  Document Management Systems (DMS/EDMS)
  such as Aconex, Procore, or SharePoint.
• Ensure full integration with ERP, BIM, QA/QC, and other enterprise platforms.
• Manage the
  Document Control Department
  at head office and oversee site-based Document Controllers.
• Conduct onboarding, technical training, and refresher programs for document control staff.
• Enforce compliance with
  client- or project-specific documentation requirements
  .
• Coordinate with project teams (QA/QC, Planning, Engineering, Procurement, HSE) to synchronize documentation workflows.
• Interface with client and consultant documentation systems for submittals, RFIs, transmittals, and correspondence.
• Provide
  regular document control reports
  to senior management, highlighting compliance issues and risks.
• Maintain structured
  digital and physical archives
  in line with legal, project, and company requirements.

Qualifications & Experience:

• Bachelor's degree in
  Engineering, Information Systems, Business Administration
  , or related field.
• Minimum
  12 years of document control experience
  , including at least
  5 years in a senior/managerial role
  overseeing document control across multiple large-scale projects or company-wide functions.
• Strong expertise in
  DMS/EDMS platforms
  (e.g., Aconex, Procore, SharePoint).
• Familiarity with
  international standards
  (ISO 7200, PAS 1192, etc.) and best practices.
• Excellent leadership, organizational, and communication skills.