146 Administrative Assistant jobs in Saudi Arabia

The Administrative Assistant manager plays a key role in representing the company and building long-term strategic relationships with its merchant partners. This role is responsible for overseeing the entire merchant journey—from registration to contract signing—ensuring a seamless, professional experience that reflects the company's values and fosters customer loyalty, all within a fast-growing environment focused on quality and innovation.

Job Title:

Administrative Assistant

Key Responsibilities:

• Communicate with newly registered merchants through the platform and professionally present the company’s services in an appealing manner.
• Coordinate and schedule merchant visits to the company’s headquarters to build trust and strengthen direct relationships.
• Oversee all stages of the merchant onboarding process from registration to contract signing, ensuring smooth procedures.

Operational Oversight:

• Prepare and review contracts, follow up on transfers, and ensure all regulatory requirements are completed.
• Ensure that merchant registration processes are executed in accordance with approved policies and with the highest quality.
• Monitor merchant satisfaction post-contract and respond promptly to any inquiries or issues.
• Work on contract renewals and ensure the continuity of commercial relationships and timely payments.

Internal Coordination:

• Coordinate with internal departments (e.g., Finance, Technical Support, Operations) to enhance the merchant experience.
• Contribute to the improvement of merchant service policies and procedures based on feedback and best practices.

Qualifications Required:

• Previous experience in sales or customer service (even if limited).
• Strong communication skills and the ability to build long-term relationships with merchants.
• Excellent organizational and follow-up skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in basic computer tools (email, etc.).
• English proficiency is preferred.
• Ambitious, adaptable, growth-oriented personality with a team spirit.
• Employment type: Full-time (on-site).
• Salary: Determined after the interview, based on qualifications and experience.

3000531

Performs clerical and administrative support to the organization s/he is assigned to.

The Administrative Assistant performs general clerical and administrative duties for the team and its members. Responsibilities include handling correspondence, records and filing, responding to telephone calls, reception duties, and any other clerical responsibilities deemed necessary for the efficient running of the reporting area.

Internal: With all levels of personnel, clinical and non-clinical. With organizations within JHAH.

External: With patientsand visitors where applicable.

Performs the following duties:

• Receives, sorts, logs, and distributesincoming mail as required.


• Receives, logs, and distributes outgoing mailas required.


• Types all kind of correspondence and reports.


• Drafts simple letters.


• Receives telephone calls and visitors.


• Responds to routine inquiries.


• Maintains office supplies as necessary.


• Performs Receptionistduties where applicable.


• Maintains organization's calendar and timekeeping as required.


• Operates office machines (printer, scanner, fax machines) as required.


• Performsduties specific to the organization /area assigned to as directed.

• Completion of High School Certificate (12 years schooling).


• 2 years Diploma in related field.

Minimum 2 years healthcare clerical experience is preferred.

• Ability to use office equipment.


• Good communication skills.


• Computer skills (Microsoft Word, Excel, Powerpoint, Outlook) is desired.


• Ability to work on own initiative, be a self starter with little supervision.


• Able to work in a diverse environment as part of a team.


• Good command of English. Knowledge ofArabic is desirable.

JR0125482

Administrative Assistant – Riyadh, KSA

Do you thrive in a fast-paced environment where organization and efficiency are key?

Would you like to support a global company that believes in empowering people and streamlining operations? Then it’s time to join Western Union as an Administrative Assistant.

Western Union powers your pursuit.

As an Administrative Assistant, you’ll play a vital role in ensuring the smooth operation of our Riyadh office. You’ll support the Country Director, manage daily administrative functions, and coordinate across HR, finance, and compliance. This is a dynamic role that requires discretion, attention to detail, and the ability to juggle multiple responsibilities.

Role Responsibilities

• Oversee daily clerical operations, including mail handling, filing, record keeping, and supply inventory.
• Maintain centralized documentation and ensure compliance with administrative procedures.
• Manage office equipment, service contracts, and logistics for workspace planning or relocations.
• Provide comprehensive administrative assistance to the Country Director, including calendar, travel, and meeting coordination.
• Prepare reports and presentations; serve as liaison with internal and external stakeholders.
• Handle sensitive information with discretion.
• Support onboarding, workspace setup, and orientation for new hires.
• Maintain employee records, attendance, and leave tracking.
• Coordinate with HR vendors on travel entitlements and contract renewals.
• Manage petty cash, process office-related expenses, and ensure accurate reconciliation.
• Track and renew licenses, permits, and agreements; maintain organized compliance records.
• Ensure adherence to internal financial and approval protocols.
• Supervise junior staff, providing guidance and ensuring adherence to office standards.
• Foster a collaborative and efficient work environment.
  
  

• 3–5 years of experience in administrative or office management roles.
• Strong organizational and multitasking skills.
• Familiarity with HR and financial administrative procedures.
• Proficiency in Microsoft Office Suite; HR systems experience is a plus.
• High level of discretion and professionalism.
• Excellent communication and coordination abilities.
  
  

• Short-term incentives
• Health and life insurance
• Access to best-in-class development platforms
  
  

• Comprehensive medical coverage
• Group Life Policy
• End-of-service benefits
• Global Travel Policy
  
  

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Join to apply for the Administrative Assistant role at Gallup

Join to apply for the Administrative Assistant role at Gallup

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup’s Riyadh office, you’ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You’ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you’ll help us exceed our goals and deliver exceptional experiences to our clients.

What You’ll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup’s legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup’s office required

What You’ll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it’s safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Customer Service
• Industries Business Consulting and Services and Research Services

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Company Description

Jobs for Humanity is partnering with DAR Cosnulting Engineers to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: DAR Cosnulting Engineers


Job Description

We are looking for a dedicated and meticulous Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in smooth functioning of our office by providing key administrative support.

The Admin Assistant will be instrumental in maintaining efficient office operations. They will be responsible for managing schedules, handling correspondence, organizing files, and assisting with tasks that ensure a smooth workflow. A high level of organization and attention to detail, along with excellent communication skills and proficiency in office software, are necessary to excel in this role.

• Provide administrative support to ensure efficient operation of the office
• Manage schedules to ensure all appointments and meetings are well-coordinated
• Handle correspondence, including emails and phone calls, professionally and timely
• Organize files systematically for easy retrieval and management
• Assist with various tasks to facilitate smooth workflow

• Proven experience in administrative support and schedule management
• Excellent skills in managing and handling correspondence
• Experience in systematic file organization
• Skills in workflow facilitation
• Exceptional organizational skills
• Strong communication skills
• High proficiency in office software
• Keen attention to detail

This is a full-time on-site role located in Alkhobar for an Administrative Assistant at Hikma Institute. The Administrative Assistant will handle day-to-day tasks including phone etiquette, scheduling, clerical duties, and executive administrative assistance. The role focuses on ensuring efficient and smooth office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong Phone Etiquette and Communication skills
• Proficiency with Clerical Skills
• Excellent organizational and time management abilities
• High attention to detail and problem-solving skills
• Ability to work independently and collaboratively
• Previous experience in a similar role is advantageous
• Bachelor's degree or equivalent work experience preferred
• Must have training institute experience

We are seeking a detail-oriented Administrative Assistant to support our team with various administrative tasks and project coordination.

1. Perform routine administrative tasks such as managing incoming mail and organizing physical or digital documents.
2. Prepare high-quality and visually engaging presentations using PowerPoint or Google Slides.
3. Schedule and coordinate meetings, and prepare meeting notes when needed.
4. Support teams in project execution by collecting information, following up, and tracking progress.
5. Manage internal and external communications and documentation.
6. Perform other administrative tasks as assigned.
7. Assist with special projects as requested by professionals being supported.

• Degree qualification preferably in business administration.
• Minimum of 3 years of relevant experience in a similar capacity.
• Excellent interpersonal skills, able to organize and coordinate systematically.
• 1-2 years of previous experience as an administrative assistant.
• Excellent judgment and discretion regarding sensitive and confidential information.
• Strong presentation skills, both in preparing slides and delivering content.
• Highly organized and efficient.
• High proficiency in software packages such as Microsoft Office.
• Professional proficiency in English language.