138 Administrative Assistant jobs in Saudi Arabia

Administrative Assistant in Medina

We are hiring a detail-oriented and organized Administrative Assistant to join our team in Medina. In this role, you will provide administrative support to our office and assist with day-to-day tasks such as answering phones, scheduling appointments, and organizing documents. The ideal candidate for this position is fluent in English and has excellent communication skills. Prior experience in an office setting is preferred. This is a full-time position with a salary of 1800$, and we are open to hiring Nepali candidates who have a valid work visa or are currently living in Medina. If you are a proactive individual with strong multitasking abilities, please apply for this exciting opportunity to join our team!

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MACHINSER is committed to offering excellent IT solutions and services, aiming for complete customer satisfaction. We specialize in website designing and development, mobile application development, online marketing, website maintenance, business applications, and other IT services. Our innovative and cost-effective services help clients’ visions become a reality, using the most recent tools and technologies. We prioritize maximizing business productivity and providing top-quality customer support and problem-solving services. Located in Dammam, our services ensure that your business stays current with the latest technology in this competitive world.

This is a full-time on-site role for an Administrative Assistant located in Dammam. The Administrative Assistant will be responsible for handling administrative tasks, executive administrative assistance, phone etiquette, and clerical duties. They will support the day-to-day operations of the company, ensuring efficient and smooth business processes.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and time-management abilities
• Ability to work independently and as part of a team
• Relevant experience in administrative support is a plus
• Proficiency in Microsoft Office Suite or similar software
• Bachelor's degree in Business Administration

• Entry level

• Full-time

• Administrative

• Software Development

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Overview

Administrative Assistant. Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simple administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent.

• Provide administrative or secretarial support to a department and/or Manager
• Perform general clerical, receptionist and project-based tasks
• Support various functions such as Procurement or Engineering as needed
• Work under close supervision to complete defined tasks according to standard procedures
• Assist with general business operations through basic administrative activities

• Entry-level position
• High school diploma or equivalent required
• Basic oral and written communication skills

Job ID: R

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Entry level

• Full-time

• Administrative and Customer Service

• E-Learning Providers

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests. If you are a proactive problem-solver with strong multitasking and organizational skills, we encourage you to apply.

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

• Entry level

• Full-time

• Administrative

• Oil and Gas

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team, The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.,

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
  

• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
  

• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
  

• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
  

• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.
  

• Proven experience in an administrative, document control, or coordination role.
  

• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
  

• Experience with office management or asset tracking software is a plus.
  

• Excellent English verbal and written communication abilities.
  

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
  

• Discretion and professionalism when handling confidential information.
  

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

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Administrative assistant Jobs in Medina:

The most in-demand professions in Medina:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

Our company is seeking an organized and detail-oriented Administrative Assistant fluent in English and Malayalam to join our team in Medina, Saudi Arabia. The role involves supporting office operations and ensuring smooth functioning of the workplace.

1. Assist with general office tasks such as answering phones, responding to emails, and scheduling appointments.
2. Maintain and update records, files, and databases.
3. Prepare reports, memos, and other documents as needed.
4. Coordinate travel arrangements for employees.
5. Greet visitors and direct them appropriately.
6. Order office supplies and maintain inventory.
7. Organize meetings and appointments.
8. Handle incoming and outgoing mail.
9. Conduct research on assigned topics.

• Fluent in English and Malayalam (both written and verbal).
• Excellent organizational skills and ability to multitask.
• Strong communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite.
• Previous administrative experience preferred but not required.

This is a full-time position based in Medina, Saudi Arabia, from 9 AM to 5 PM, Sunday through Thursday. Overtime may occasionally be required.

We offer a competitive salary based on experience, health insurance, paid time off, and career growth opportunities.

If you are detail-oriented, communicative, and capable of working under pressure, please apply by submitting your resume and cover letter. Only candidates fluent in English and Malayalam will be considered.

We are actively seeking an organized and efficient Administrative Assistant to join our Indian company in Medina, Saudi Arabia. The ideal candidate will have a strong background in administrative support and be capable of handling multiple tasks with minimal supervision.

• Provide general administrative support such as answering phones, scheduling appointments, and managing emails
• Coordinate travel arrangements for staff members
• Maintain office supplies and inventory
• Organize and maintain physical and electronic files
• Prepare and distribute memos, letters, and other company communications
• Assist with project coordination and documentation as needed
• Perform data entry and update databases as necessary
• Prepare reports or presentations for meetings or events

• Must be an Indian national currently living in Medina, Saudi Arabia
• Minimum of 2 years of experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks
• Strong written and verbal communication skills in English
• Ability to work independently with minimal supervision

This position offers a competitive salary of $1400 per month.

If you are highly organized with excellent communication skills and seeking a new challenge in an Indian company based in Medina, Saudi Arabia, we encourage you to apply for this Administrative Assistant position. We look forward to hearing from you!