54 Executive Assistant jobs in Riyadh

1. Calendar Management : Organizing and managing the executive's schedule, including arranging appointments, meetings, and conference calls. They must prioritize tasks and anticipate potential conflicts to ensure the executive's time is used effectively.
2. Communication : Acting as the primary point of contact for the executive, screening and managing incoming calls, emails, and other forms of communication. Drafting and responding to correspondence on behalf of the executive.
3. Travel Arrangements : Handling travel logistics, including booking flights, accommodations, transportation, and preparing travel itineraries. Ensuring that the executive's travel plans align with their schedule and business needs.
4. Meeting Support : Coordinating and preparing materials for meetings, including agendas, presentations, and meeting minutes. They may also attend meetings with the executive to take notes and follow up on action items.
5. Document Preparation : Drafting, formatting, and proofreading reports, memos, and other documents as needed. Ensuring that all documents are accurate and meet the executive's standards.
6. Database Management : Maintaining and organizing files, records, and databases, both physical and electronic, to ensure easy access to information when needed.
7. Confidentiality and Discretion : Handling sensitive and confidential information with the utmost care and discretion. Executives often entrust their Executive Secretary with confidential matters that require strict confidentiality.
8. Office Operations : Managing office supplies, equipment, and handling incoming and outgoing mail.
9. Relationship Management : Building and maintaining positive relationships with key stakeholders, both internally and externally, on behalf of the executive.
10. Problem Solving : Anticipating and addressing challenges that may arise in the executive's absence or in the course of their responsibilities, making independent decisions when necessary.
11. Special Projects : Assisting the executive with special projects, research, and other tasks that contribute to the achievement of organizational goals.
12. Time and Expense Management : Tracking and managing the executive's expenses, ensuring they adhere to company policies and procedures.

• (FLUENT) English Communication Skills Riding, Writing and Speaking.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities (ENGLISH & ARABIC).
• Proficiency in office software (e.g., Microsoft Office Suite).
• High level of professionalism and adaptability.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and ability to handle confidential information.
• Strong problem-solving and decision-making skills.
• Experience in a similar administrative role is typically required.

• Mid-Senior level

• Full-time

• Design, Project Management, and Consulting

• Design Services

Qiddiya Investment Company is on the cutting edge of entertainment and lifestyle development in Saudi Arabia, and we are looking for a motivated Executive Assistant to join our team. This role supports the executive team through a variety of administrative tasks to ensure the smooth running of operations in a fast-paced environment.

You will be responsible for managing schedules, facilitating communication between departments, and assisting with project coordination. Your attention to detail and proactive approach will contribute to our mission of creating a world-class entertainment destination.

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and proofread documents, reports, and presentations to ensure accuracy and quality
• Act as a communication liaison, managing correspondence and inquiries to and from the executive office
• Coordinate logistics for meetings, including agenda preparation and note-taking to document key discussions and actions
• Handle sensitive information with discretion and maintain the confidentiality of executive communications
• Manage office supplies and equipment, ensuring the executive team has the necessary resources to perform their duties
• Assist with organizing company events and initiatives to foster a productive workplace culture
• Support special projects and initiatives as needed by the executive team

• Bachelor's degree in Business Administration, Management, or a related field
• 3-5 years of experience as an executive assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software
• Strong organizational and multitasking skills to manage competing priorities
• Excellent verbal and written communication skills
• High level of professionalism and attention to detail
• Ability to work independently as well as collaboratively within a team
• Experience in the entertainment or real estate sectors is a plus

Offering a comprehensive compensation and benefits package.

Overview

Executive Assistant role at PwC Middle East .

• Diary management: Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately.
• Ensure Executive get to meetings on time with appropriate documentation.
• Act as backup in managing other Executives' diaries when their Assistants are not available.
• Call management: Take and pass messages to Executive in a timely manner.
• Monitor Executives' email inboxes when they are out of the office or at meetings and take action as necessary.
• Assist other EAs during busy periods.
• Misc tasks like appending signature to document, formatting or slides/docs and any other administration tasks needed.
• Meetings: Pro-active planning for meetings and follow up actions (documents, papers needed…).
• Organise local internal and external meetings, including organising catering, IT requirements etc.
• Meet and greet visitors.
• Partner and Executive general admin.
• Develop understanding of PwC standards and formats.
• Proofread and edit documents when required (presentations, proposals, letters).
• General filing.
• Keeping Executive own contacts databases/business card storage up to date.
• Learning and Growth: Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
• Comply with PwC policies and procedures in all aspects of the role.
• Build network of strong working relationships both internally and externally.
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Business Consulting and Services

Riyadh, Riyadh, Saudi Arabia

Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."

Infinite pl - where innovation meets logistics, and the journey is Infinitely boundless!

Let's disrupt logistics together and explore infinite opportunities!

• Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests
• Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries
• Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable)
• Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion
• Document & File Management: Organize and maintain digital and physical records for easy retrieval
• Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met
• Confidentiality: Handle sensitive information with the highest level of discretion

• Bachelor’s degree in Business Administration or related field (preferred)
• Proven experience as an Executive Assistant or similar role (minimum 3–5 years)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other productivity tools
• High level of professionalism, discretion, and reliability

• Experience supporting C-level executives
• Ability to work under pressure and adapt to changing priorities
• Strong interpersonal skills and a service-oriented mindset

• Not Applicable

• Full-time

• Administrative

• Transportation, Logistics, Supply Chain and Storage

Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it. Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running. Join us as we move forward together, growing, learning, and making a real impact for some of the world’s biggest brands. The future of data resilience is here - go fearlessly forward with us.

• Proactively coordinate and engage with leadership in planning and organizing events and activities


• Manage complex calendars and schedules with senior leadership while maintaining diplomacy and discretion


• Organize, prioritize, and appropriately handle time-sensitive and confidential information


• Organize, execute, and assist with team activities and meetings


• Keep travel logistics, expense reports, and administrative needs well organized and up to date


• Partner with the EA team to manage onsite meals, events, and employee activities


• Prioritize inclusion, diversity, and equity initiatives for executives


• Foster a positive work environment and encourage colleagues to do the same

• Experience supporting high-level executives in a dynamic environment


• Proficiency in Microsoft Office applications


• Excellent interpersonal and time management skills


• Strong problem-solving abilities and attention to detail


• Growth mindset and willingness to learn and adapt


• Ability to organize events and manage office operations

• Comprehensive benefits package, including private health insurance and access to wellness resources


• Support for families, such as assistance with childcare and parental leave


• Retirement plans and financial well-being programs


• Opportunities for professional growth and learning


• Flexible work arrangements and a supportive, inclusive work environment

Please note: If the applicant is permanently located outside of Kingdom of Saudi Arabia Veeam reserves the right to decline the application for the position. Remote work is only possible for employees located in Kingdom of Saudi Arabia.

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.

The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.

By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.

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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

The core responsibilities of this role will revolve around executive secretarial support, including:

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings & meeting minutes
• Responding to emails and document requests on behalf of executives
• Drafting and formatting reports, slides, meeting notes and documents for executives

Qualifications

• Excellent English communication skills (written and spoken)
• Flexible and available for frequent international business travel (Mandatory)
• Experience in projects or investment related fields is a plus
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills

• Seniority level Associate

• Employment type Full-time

• Job function Administrative

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Executive Assistant to the General Manager - MEMR

Job Summary:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and strategic support to our General Manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
  • Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
  • Prepare and process expense reports, invoices, and other financial documents.
  • Maintain highly organized digital and physical filing systems.
  • Handle confidential and sensitive information with the utmost discretion.
• Travel Management:
  • Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
  • Prepare detailed itineraries and travel packs.
  • Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:
  • Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
  • Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
  • Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
  • Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:
  • Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
  • Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

Direct message the job poster from Astek Middle East

Job Title: Executive Assistant

Location: Riyadh, KSA (Onsite)

Contract: 1 Year (Extendable)

Position Overview:

We are looking for a dynamic and proactive Assistant Coordinator to support our client’s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.

Key Responsibilities:

• Provide support to employees by addressing concerns and ensuring a positive work environment

• Review and verify invoices for accuracy and completeness

• Coordinate internally to follow up on tasks and ensure timely execution

• Manage the CTO’s calendar, schedule meetings, and arrange events

• Maintain strong relationships with vendors and ensure effective communication and follow-up

Qualifications:

• Minimum 1 year of experience in a similar administrative or coordination role

• Excellent command of English (written and verbal)

• Strong interpersonal and communication skills

• Demonstrated ability to take initiative and work effectively in a fast-paced environment

• Proficient in handling multiple tasks and setting priorities

Soft Skills:

• Outgoing and confident personality

• Ability to engage and collaborate with cross-functional teams

• Professional, proactive, and detail-oriented

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Management
• Industries Information Technology & Services and Office Administration

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Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

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Infinite pl , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."

Infinite pl️- where innovation meets logistics, and the journey is Infinitely boundless!

Let's disrupt logistics together and explore infinite opportunities!

Key Responsibilities:

- Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.

- Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.

- Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).

- Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.

- Document & File Management: Organize and maintain digital and physical records for easy retrieval.

- Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.

- Confidentiality: Handle sensitive information with the highest level of discretion.

Qualifications:

- Bachelor’s degree in Business Administration or related field (preferred).

- Proven experience as an Executive Assistant or similar role (minimum 3–5 years).

- Excellent written and verbal communication skills in English (Arabic is a plus).

- Strong organizational and multitasking abilities.

- Proficiency in Microsoft Office Suite and other productivity tools.

- High level of professionalism, discretion, and reliability.

Preferred Skills:

- Experience supporting C-level executives.

- Ability to work under pressure and adapt to changing priorities.

- Strong interpersonal skills and a service-oriented mindset.