39 Office Management Software jobs in Riyadh

PMO – Subject Matter Expert (SME)

Contract Type: Project-based, 6 months (extendable)

Start Date: Mid-September 2025

About Optimus Fit

Optimus Fit is a specialized human resources and business solutions firm based in Riyadh. We support top-tier organizations in identifying, attracting, and onboarding high-caliber professionals across industries. Our recruitment model is rooted in precision, discretion, and alignment with client strategy, ensuring sustainable talent solutions.

This opportunity is with one of the largest consulting firms in Saudi Arabia , delivering a strategic project for a major government entity . The role represents a unique chance to contribute to national transformation initiatives under Saudi Vision 2030.

Role Overview

We are seeking an experienced Project Management Office (PMO) Subject Matter Expert to join a high-impact government project. The candidate will play a key role in driving project success by leading planning, ensuring quality, managing stakeholders, and providing subject-matter guidance to teams.

Given the sensitivity of the project, detailed scope, deliverables, and timelines will be shared directly by the Project Director during the interview stage.

Key Responsibilities

• Project Leadership & Planning: Own the overall workstream plan, ensuring scope, timelines, and deliverables are aligned with client expectations.
• Client Relationship Management: Act as the primary contact for key stakeholders, facilitate meetings, and manage client satisfaction.
• Quality Assurance: Review team outputs, ensuring deliverables meet the highest standards before client submission.
• Team Guidance: Provide direction to associates and analysts, delegate tasks effectively, and resolve issues proactively.
• Risk & Issue Management: Identify risks, develop mitigation strategies, and escalate issues when required.

Qualifications & Skills

• Education: Bachelor’s degree in Engineering, Business, or related field (Master’s preferred).
• Experience: 7+ years in consulting, project management, or PMO roles, with a proven record of working with government entities, mega projects, or transformation programs.
• Certifications: PMP, PRINCE2, or equivalent project management credentials are an advantage.
• Technical Skills: Advanced proficiency in MS PowerPoint, Excel, and Word; strong reporting and presentation skills.
• Core Competencies:
• Strategic thinking and structured problem-solving.
• Excellent communication and facilitation skills with client-facing experience.
• Ability to lead in ambiguous, complex environments and drive clarity.
• Leadership with demonstrated ability to coach and manage cross-functional teams.

Candidate Profile

• Availability: Immediate joining post-selection.
• Contract: 6-month engagement with possibility of extension, subject to project needs and performance.

Seniority level

• Director

Employment type

• Contract

Job function

• Consulting, Project Management, and Strategy/Planning
• Industries: Business Consulting and Services, Government Administration, and Education Administration Programs

Overview

The Project Management Associate is a dynamic and versatile role designed for individuals who are proactive, bilingual (Arabic and English), and capable of working across multiple projects. This position provides critical support to project managers—sometimes to more than one at a time—and plays a key role in ensuring the smooth execution of projects from start to finish. The role offers strong growth potential to progress to Assistant Project Manager and ultimately Project Manager positions.

• Support one or more Project Managers in planning, coordinating, and executing projects across various sectors.
• Perform a wide range of tasks that vary in complexity—from simple administrative work to complex project-related assignments.
• Conduct site visits and handle out-of-office assignments as required.
• Prepare, update, and maintain project documentation, schedules, and deliverables.
• Assist in coordinating stakeholders, arranging meetings, and following up on action items.
• Research, compile, and analyze information relevant to project needs.
• Utilize AI tools ethically to enhance productivity and quality of work.
• Manage tasks effectively under pressure and within tight deadlines.

• Bachelor's degree in Business Administration, Project Management, or related field (preferred).
• Bilingual in Arabic and English (both written and spoken).
• Proficiency in Microsoft PowerPoint and Excel.
• Familiarity with project management tools such as Zoho Projects and Microsoft Project.
• Strong research skills and ability to leverage AI tools effectively.
• Highly organized, fast-paced, and adaptable to changing project needs.
• Ability to work under pressure and manage multiple priorities.

• Previous experience in a project coordination, administration, or associate role.
• Exposure to multiple sectors, with the ability to adapt quickly to different project requirements.
• Experience in working with cross-functional teams.

• Associate

• Full-time

• Analyst

• IT Services and IT Consulting

Responsibilities

• Lead the project management activities, overseeing project planning, execution, and monitoring, and managing a team of project managers.
• Collaborate with other departments, such as operations and engineering, to develop and execute project management plans that align with overall objectives.
• Develop and maintain relationships with key stakeholders, addressing any concerns or issues they may have related to project management.
• Manage the project management budget and resources, ensuring the efficient and effective use of resources.
• Monitor and report on project status, providing regular updates to the Director of Project Management and other stakeholders.
• Ensure compliance with all legal and ethical requirements related to project management activities.
• Develop and maintain reports and dashboards to track key performance indicators (KPIs) and provide insights to senior management.
• Participate in cross-functional projects and initiatives, providing leadership and guidance on project management best practices.
• Implement and improve project management processes and methodologies.

• Bachelor's degree in construction project management, or a related field.
• +8 years of practical experience in the field of project management.
• Organizing and planning skills
• Problems-solving skills
• Decision-making skills
• Advanced level in the English language

• Director

• Full-time

• Project Management

• Government Administration

Overview

The CX Projects Sr. Specialist is responsible for leading, coordinating, and executing high-priority special projects that align with the organization’s strategic objectives. This role ensures that complex, time-sensitive initiatives are delivered on schedule, within scope, and achieve the intended business outcomes. The position works closely with cross-functional teams to maintain alignment, accountability, and clear communication throughout the project lifecycle.

• Lead end-to-end management of special projects from initiation to completion and post-implementation review.


• Define project scope, objectives, deliverables, success metrics, and timelines in collaboration with stakeholders.


• Develop detailed project and resource plans, identifying risks and mitigation strategies.


• Coordinate with various departments (e.g., Marketing, IT, Operations) to ensure integrated execution.


• Facilitate regular project meetings, workshops, and status updates.


• Maintain strong stakeholder engagement, providing progress reports and escalation summaries to leadership.


• Ensure quality standards and business expectations are met.


• Track and report KPIs to measure project effectiveness and ROI.


• Conduct post-project reviews and document lessons learned for continuous improvement.


• Strategic thinking and problem-solving ability.


• Strong project management and organizational skills.


• Excellent communication, negotiation, and presentation skills.


• High emotional intelligence and stakeholder management capability.


• Proficiency in project management tools.


• Data-driven mindset with ability to interpret and present insights.


• Adaptability and resilience in dynamic environments.

• Bachelor’s degree in Business Administration, Project Management, Strategy, or related field (Master’s degree preferred).


• Project Management certification (e.g., PMP) is strongly preferred.


• 6–8 years of professional experience, with at least 3 years in project management.

• Mid-Senior level

• Full-time

• Project Management, Customer Service, and Strategy/Planning

• Sports Teams and Clubs, Digital Accessibility Services, and Marketing Services

Join JASARA PMC as a Project Management Specialist and play a crucial role in delivering transformative infrastructure projects that align with the ambitious goals of Saudi Arabia's Vision 2030. You will be responsible for managing the full project lifecycle, from initial planning through execution, ensuring that all objectives are met and stakeholder expectations are exceeded.

• Develop and manage project scopes, objectives, timelines, and resources in coordination with project stakeholders.
• Track progress and performance against the project plan, making adjustments as needed to meet changing requirements.
• Utilize project management methodologies to enhance efficiency and effectiveness in project execution.
• Lead project meetings, ensuring clear communication of project status, challenges, and next steps.
• Identify risks and issues proactively, proposing innovative solutions to mitigate impacts.
• Maintain comprehensive project documentation, ensuring all records are accurate and up-to-date.
• Foster strong relationships with internal teams, clients, and external partners to facilitate cooperation and collaboration.

• Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 5 years of experience in project management, particularly in large-scale infrastructure or construction projects.
• Demonstrated proficiency in project management software and tools.
• Exceptional communication skills, with a knack for presenting ideas clearly and persuasively.
• Strong leadership skills, with a proven ability to inspire and work effectively with diverse teams.
• High level of organizational skills and attention to detail.
• Relevant certifications such as PMP or equivalent are highly desirable.

We are seeking a highly organized and proactive PMO Officer to support the successful execution of multiple projects by ensuring adherence to PMO guidelines, governance standards, and best practices . This role involves monitoring project progress, aligning sub-PMOs, tracking compliance, reporting statuses, and improving project management processes . The PMO Officer will act as a key liaison between EPMO, sub-PMOs, project managers, and stakeholders to facilitate smooth execution and strategic alignment.

Key Responsibilities

Project Monitoring & Compliance

• Oversee and track the progress of multiple projects , ensuring alignment with PMO policies.
• Work closely with sub-PMOs and project managers to maintain consistency in execution.
• Ensure projects adhere to governance frameworks, methodologies, and reporting structures .

Reporting & Performance Tracking

• Prepare regular status reports, dashboards, and portfolio summaries for senior management.
• Consolidate project data to provide insights on performance, risks, and deviations .
• Assist in the development of KPIs and project health metrics .

Stakeholder & Communication Management

• Act as a bridge between EPMO, sub-PMOs, project teams, and senior stakeholders .
• Facilitate status review meetings, coordination sessions, and reporting discussions .
• Ensure clear and timely communication of project updates, risks, and key decisions .

Process Improvement & Governance

• Support the development and enhancement of PMO frameworks, templates, and best practices .
• Identify areas for process optimization and contribute to standardization efforts .
• Assist in driving continuous improvement initiatives across the project lifecycle.

Qualifications & Skills

Education & Experience

• Bachelor’s degree in Business Administration, Engineering, IT, or a related field .
• 3-5 years of experience in project coordination, PMO, or portfolio management roles.
• Experience working in a multi-project environment or corporate PMO is preferred.

Technical Skills

• Strong proficiency in project management tools (MS Project, Jira, Trello, Asana, or similar).
• Advanced skills in Excel, Power BI, or Tableau for reporting and data analysis.
• Familiarity with project governance frameworks (PMI, PRINCE2, Agile, etc.) .

Soft Skills

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder engagement abilities .
• Analytical mindset with problem-solving skills .
• Ability to work in a structured and fast-paced PMO environment .

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Project Management
• Industries IT Services and IT Consulting

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Bachelor of Technology/Engineering (Civil)

Nationality: Any Nationality

Vacancy: 1 Vacancy

JASARA PMC is seeking a highly skilled Project Management Specialist to join our team. In this pivotal role, you will harness your project management expertise to drive the execution of strategic initiatives and ensure projects align with our goals and objectives. You'll be tasked with leading a variety of projects that contribute to the development of sustainable infrastructure within the Kingdom.

• Formulate and implement detailed project plans, ensuring clarity in project scope, objectives, and deliverables.
• Coordinate with various teams to facilitate the timely execution of project tasks and milestones.
• Assess project risks and issues, implementing strategies to mitigate them effectively.
• Conduct regular reviews and updates of project status with key stakeholders, ensuring transparency and accountability.
• Utilize project management software to track progress and communicate effectively with team members and executives.
• Provide guidance and mentorship to junior project management professionals.
• Ensure adherence to quality standards and best practices throughout project life cycles.

• Bachelor's degree in Civil Engineering, or related field.
• At least 5 years of project management experience, with a focus on infrastructure or construction projects.
• Strong understanding of project management methodologies and tools.
• Proficient in using project management software such as MS Project, Primavera, or equivalent.
• Excellent communication skills, both verbal and written.
• Proven leadership skills with the ability to motivate and guide teams.
• Strong analytical and problem-solving capabilities.
• PMP certification or equivalent is highly desirable.

• Consulting
• Management Consulting
• Advisory Services

• Projects

• Project Management Specialist

Join JASARA PMC as a Project Management Specialist and play a crucial role in delivering transformative infrastructure projects that align with the ambitious goals of Saudi Arabia's Vision 2030. You will be responsible for managing the full project lifecycle, from initial planning through execution, ensuring that all objectives are met and stakeholder expectations are exceeded.

• Develop and manage project scopes, objectives, timelines, and resources in coordination with project stakeholders.
• Track progress and performance against the project plan, making adjustments as needed to meet changing requirements.
• Utilize project management methodologies to enhance efficiency and effectiveness in project execution.
• Lead project meetings, ensuring clear communication of project status, challenges, and next steps.
• Identify risks and issues proactively, proposing innovative solutions to mitigate impacts.
• Maintain comprehensive project documentation, ensuring all records are accurate and up-to-date.
• Foster strong relationships with internal teams, clients, and external partners to facilitate cooperation and collaboration.

• Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 5 years of experience in project management, particularly in large-scale infrastructure or construction projects.
• Demonstrated proficiency in project management software and tools.
• Exceptional communication skills, with a knack for presenting ideas clearly and persuasively.
• Strong leadership skills, with a proven ability to inspire and work effectively with diverse teams.
• High level of organizational skills and attention to detail.
• Relevant certifications such as PMP or equivalent are highly desirable.

About Us

Businesses are complex, and so are their workflows and challenges. Off-the-shelf AI solutions often fall short of meeting unique needs. At VisionX, we bridge this gap with deep AI expertise and an understanding of your processes, pain points, and goals. Since 2017, AI has been our core, enabling us to deliver tailored systems for businesses and customers. As innovation partners to world-leading brands and Fortune 1000 companies, we specialize in product strategy and custom application development, leveraging agile methods, accelerators, and pre-trained AI assets to fast-track your AI journey while creating Intellectual Property.

Recognized among Fast Company’s Top 10 Most Innovative Companies of 2020—alongside Microsoft and Snap Inc.—VisionX delivers cutting-edge solutions across industries. Our expertise spans computer vision, 3D modeling, AR, VR, decision sciences, and IoT, solving diverse challenges with precision and innovation. By aligning technology with your objectives, we deliver transformative solutions that drive growth.

Your Role:

As a Project Management Officer at VisionX, you will play a critical role in the successful execution of IT projects and initiatives, ensuring alignment with organizational strategies and compliance with relevant standards. You will be responsible for managing project lifecycles, mitigating risks, and driving continuous improvement within the IT department.

Responsibilities:

1. Ensure alignment of project goals with organizational strategies between ITMS & IT contracts.
2. Utilize project management tools (Jira, Service Now & MS Project) to track milestones, dependencies, and timelines.
3. Set up dashboards for real-time monitoring and reporting of project status to identify potential delays, bottlenecks, or risks early.
4. Develop risk mitigation strategies and escalate critical issues to senior management when necessary.
5. Ensure that continuous improvement projects are aligned with business goals and are focused on adding measurable value.
6. Implement change management processes to manage any modifications in workflows, tools, or technology related to continuous improvement.
7. Ensure that compliance projects are delivered in adherence to legal, regulatory, and internal standards.
8. Regularly audit and review project processes to ensure they comply with required frameworks.
9. Coordinate with compliance teams to address any evolving standards or regulatory changes.

What You Need:

1. 8+ years of experience in IT project management, with a proven track record of successful project delivery.
2. Strong understanding of project management methodologies (e.g., Agile, Kanban, Scrum) and their application in a dynamic IT environment.
3. Proficiency in project management tools (e.g., Jira, MS Project, Azure DevOps) and reporting dashboards.
4. Excellent analytical and problem-solving skills with the ability to identify and mitigate risks proactively.
5. Strong communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and stakeholders at all levels.
6. Excellent organizational and time-management skills with the ability to prioritize and manage multiple projects simultaneously.
7. Strong understanding of IT service management (ITSM) frameworks and best practices.
8. Experience in a regulated industry (e.g., finance, healthcare) is a plus.
9. Relevant certifications such as PMP, PgMP, or PMI-ACP are preferred.

Why Choose Us

Our global network of industry experts and mentors helps shape your growth and future. We believe in delivering client value through our work. We build products that are not good or great, but outstanding.

You deliver! We will make your stay and journey with us worthwhile.

We are an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status.