54 Administrative Professionals jobs in Riyadh

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Customer Service

Industries

• E-Learning Providers

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Overview

Talent Acquisition Onboarding HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Customer Service

Industries

• E-Learning Providers

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Human Resources Management PHRI . Recruiting. Sourcing. HR Operations. OD. Onboarding. HR…

JOB SUMMARY

The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.

DUTIES & RESPONSIBILITIES

CEO Related Responsibilities (70%):

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Handle confidential correspondence, emails, and phone calls.
• Prepare reports, presentations, agendas, and briefing materials for the CEO.
• Arrange business travel, accommodations, and visa documentation for the CEO.
• Facilitate follow-ups on the CEO’s action items and maintain task trackers.
• Liaise between the CEO and internal/external stakeholders.
• Support the preparation and logistics of board and executive meetings.
• Draft high-level communications and consolidate business updates.
• Track documents and approvals requiring the CEO's signature or review.
• Manage confidential files and maintain secure records.

Cross-Functional & Administrative Support (30%):

• Support other departments with administrative tasks when assigned directly by the CEO.
• Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
• Participate in internal project coordination or research assignments.
• Help prepare and update internal policies, procedures, and templates.
• Act as a backup for executive office administrative needs.
• Support internal events, workshops, or visits hosted at the executive level.
• Maintain supplies and oversee vendors related to the executive office or boardroom.

QUALIFICATIONS & REQUIMENTS

• Bachelor’s degree in business administration, Management, or a related field
• Minimum 3–5 years of experience in executive support roles
• Prior exposure to supporting C-level or senior executives preferred
• Bilingual preferred (English & Arabic mandatory)
• Familiarity with Saudi corporate work culture is beneficial
• Ability to work independently and as part of a team

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

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Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

Executive Assistant to CEO – Saudi National

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**Requisition ID**: **
- ** Relocation Authorized**:National - Single**:

- ** Telework Type**:Full-Time Office/Project**:

- ** Work Location**:Riyadh**

**About Bechtel**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Bechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top Engineering, Procurement and Construction companies in the world. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security.

Saudi Arabian Military Industries (SAMI) is a national holding company owned 100% by the Public Investment Fund (PIF), a sovereign wealth fund owned by the Kingdom of Saudi Arabia (KSA). SAMI was established in May 2017 to develop the military industrial infrastructure necessary to help the Saudi Vision 2030 aim of localizing military spending to at least 50% by the end of the decade. It commenced operations in January 2018. Bechtel was contracted in August 2020 to provide a Facility Management Team (FMT) to develop and implement a Facility Masterplan to help align SAMI's programs. This has led to the opportunity to provide a Project Management/Construction Management (PM/CM) team (approximately 90 strong) to manage the design and construction of a major military industrial facility near Riyadh over the next 3-4 years.

**Role Summary**:

- This role provides administrative support on the SAMI project. Performs a variety of administrative duties in accordance with project procedures and guidelines.
- Handles matters of a highly sensitive and confidential nature.
- Duties require accuracy, a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol.
- Incumbent reports to the project Office Manager and is part of the Office and Administration Services organization led by the project Document and Information Manager. May direct the activities of others.
- Coordinates and monitors workflow and quality of work within assigned area.

**Responsibilities may include, but are not limited to the following**:

- Composes routine correspondence, answers inquiries from other departments, area offices, or outside entities.
- Interfaces with other functional managers, and external entities.
- Acts as a liaison between executive and senior management and staff in coordinating internal company business affairs.
- Cross-trains other administrative personnel in professional or discipline-specific skills, techniques, and procedures.
- Manages and maintains multiple calendars and schedules; organizes material for meetings, presentations, and training sessions.
- May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
- May assist in personnel activities, such as onboarding, employment administration, compensation administration, and employee development, by conducting specific studies, research, and analysis.
- Reviews deliverables, provides input as required, and monitors quality to ensure that all documents conform to established standards and procedures.
- Coordinates physical layout, space requirements, and personnel moves including furniture, telephones, computers, and filing equipment.
- Compiles, analyzes, and prepares reports and studies of an analytical nature, such as organization planning and workload forecasts.
- Monitors and provides input to project tools and tracking systems as required.
- Welcomes and directs visitors and clients, arranges security clearance and temporary workplace environment.
- Registers, controls, distributes, transmits, files and archives project records using project EDMS.
- Plans and coordinates general office service needs (office supplies, equipment and automation, facility, etc.)
- Operates standard office equipment and automation tools.
- Arranges mail and courier services.
- Coordinates internal and external meetings, arranging facilities, equipment, conference calling services, catering, etc.
- Prepares and distributes memorandums, notices,

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, and able to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Typing meeting notes, creating conference agendas and minor content curriculum creation.
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition.

PLEASE NOTE: This role is onsite only. You must be able to work in Acheson, AB.

BASIC QUALIFICATIONS

• 2+ years of professional or military experience.
• Experience with Microsoft Office products and applications.

PREFERRED QUALIFICATIONS

• Associate’s or Bachelor’s Degree
• Strong analytical skills
• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. If you would like to request an accommodation, please notify your Recruiter.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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AL TAQAH Kitchen offers a wide range of commercial equipment for Hotels, Restaurants, Hospitals, Food Courts, Bakeries, Educational institutions, Military establishments, and Oil companies, along with planning, designing CAD layouts, maintenance, and after-sales service.

Our main showroom is strategically located in Sharjah; we also have two warehouses in Sharjah Industrial Area and Abu Dhabi to ensure prompt delivery. We have a maintenance department in Sharjah, Dubai, and Abu Dhabi with highly experienced and qualified technicians to guarantee after-sales service.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, manage petty cash, handle receivables, and assist with purchasing activities. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities

• Manage and organize daily office operations and procedures.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation.
• Maintain and update filing systems, databases, and records.
• Assist in the preparation and formatting of reports, presentations, and other documents.
• Monitor and order office supplies, ensuring adequate inventory levels.
• Support the HR team with administrative tasks such as onboarding, record-keeping, and employee communications.
• Manage petty cash transactions, ensuring accurate recording and reconciliation.
• Process receivables, including invoicing, payment collection, and record-keeping.
• Assist with purchasing activities, including vendor communication, order placement, and inventory management.
• Contribute to team efforts by accomplishing related tasks and projects as needed.

Minimum qualifications include a high school diploma or equivalent; a degree in business administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role is required. Fluency in English, both spoken and written, is essential. Experience with petty cash, receivables, and purchasing is highly desirable.

Skills and Abilities

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in English communication, both written and verbal.
• Meticulous in ensuring accuracy and quality.
• Skilled in MS Word, Excel, PowerPoint, and Outlook.
• Ability to manage petty cash and process receivables accurately.
• Problem-solving skills and adaptability to new technologies and responsibilities.
• Ability to work collaboratively and handle sensitive information with integrity.

Preferred Qualities

• Proactive in anticipating needs and improving processes.
• Focus on providing a positive stakeholder experience.
• Effective multitasking and prioritization skills.
• Reliability, punctuality, and a strong work ethic.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Non-profit Organizations

This job posting is active. No indication that it is expired.

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Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor's representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students' behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business's objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student's data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator's duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

• Bachelor's degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

Professional Experience

• Minimum of two (2) years' experience in an educational institution or other related fields.

Provides administrative and professional support in managing the day-to-day operations of the assigned area. Performs and completes special administrative tasks as assigned. Assists and facilitates the flow of work for the in-line staff of the same area.

**Essential Responsibilities and Duties**:
1. Provides full administrative support to the executive staff of the assigned area.2
- Communicates and coordinates with senior management and departments on all inquiries concerning administrative work.

3. Assists and participates in performance improvement plans for the assigned area.

4. Assumes primary responsibility for key administrative tasks; provides information for evaluation and revision of Internal Policies and Procedures (IPP).

6. Handles complaints and inquiries from outside the assigned area; researches and responds to requests or refers complaints and requests to other staff as necessary.

**Education**:
Master’s ,Bachelor’s or Associate Degree/Diploma in HospitalAdministration or other related discipline is required.

**Experience Required**:
Six (6) years of related experience with Master’s or eight (8) years with Bachelor’s or ten (10) years with Associate Degree/Diploma is required.

**Other Requirements(Certificates)**:
Saudi National Only.

Provides administrative and professional support in managing the day-to-day operations of the assigned area. Performs and completes special administrative tasks as assigned. Assists and facilitates the flow of work for the in-line staff of the same area.

**Essential Responsibilities and Duties**:
1. Provides full administrative support to the executive staff of the assigned area.2
- Communicates and coordinates with senior management and departments on all inquiries concerning administrative work.

3. Assists and participates in performance improvement plans for the assigned area.

4. Assumes primary responsibility for key administrative tasks; provides information for evaluation and revision of Internal Policies and Procedures (IPP).

6. Handles complaints and inquiries from outside the assigned area; researches and responds to requests or refers complaints and requests to other staff as necessary.

**Education**:
Master’s ,Bachelor’s or Associate Degree/Diploma in HospitalAdministration or other related discipline is required.

**Experience Required**:
Six (6) years of related experience with Master’s or eight (8) years with Bachelor’s or ten (10) years with Associate Degree/Diploma is required.

**Other Requirements(Certificates)**:
Saudi National Only.