26 Administrative Professionals jobs in Riyadh

Black & Grey HR is recruiting for a leading avian breeding facility. Our client is seeking a detail-oriented Breeding Admin to support breeding operations with administrative and coordination tasks. The ideal candidate will be Filipino, with strong software and organizational skills, able to support reporting, scheduling, and facility operations.

Overview Responsibilities

• Maintain accurate documentation, records, and reports for breeding programs.
• Support scheduling, staff rosters, and resource allocation.
• Manage data entry, software systems, and inventory tracking.
• Assist in preparing progress reports and communication material for management.
• Act as a point of coordination between supervisors and operations teams.

Requirements

• Previous administrative experience, preferably in a breeding or veterinary facility.
• Strong computer / software proficiency (MS Office or equivalent).
• Good communication and interpersonal skills.
• Filipino nationality preferred.

Benefits

• Attractive Salary + Benefits

#J-18808-Ljbffr

Overview

An Administrative Assistant is sought to support the administrative team by organizing daily operations, providing direct support to management through data management, reporting, and accurate analysis. The ideal candidate will have high standards, excellent communication, take initiative, and prioritize daily tasks. This role offers a professional work environment with development opportunities and opportunities to contribute to cross-departmental communication.

Responsibilities

• Manage and organize administrative correspondence.
• Prepare meeting schedules, follow up on appointments, and coordinate tasks across departments.
• Accurately enter data into approved systems and databases.
• Prepare periodic analytical reports (administrative, financial, and operational) for management review.
• Develop and design dashboards to monitor performance and results.
• Extract and analyze data from multiple sources to support performance improvement.
• Follow up on the implementation of decisions and recommendations issued by management.
• Support electronic archiving processes and organize files and documents.
• Contribute to enhancing the efficiency of administrative workflows by providing development proposals.

Requirements

• Bachelor’s degree in business administration, Information Systems, or a related field.
• Minimum of 3 years of proven experience in administrative roles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Practical experience in designing and analyzing reports using Excel, Power BI, Google Data Studio, or similar tools.
• Strong time management, follow-up, and attention to detail.
• Effective communication and collaboration within a team.
• Ability to prepare data-driven presentations for senior management.
• Provide analytical reports and statistics to support Sales, Finance, and Operations teams.
• Contribute to the development of electronic archiving systems and implement more efficient digital solutions.
• Manage and continuously update administrative databases to ensure they remain a reliable reference.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting
• Real Estate
• Construction

Note: This description excludes extraneous boilerplate and non-role-related content and focuses on core responsibilities and qualifications.

#J-18808-Ljbffr

AL TAQAH Kitchen offers a wide range of commercial equipment for Hotels, Restaurants, Hospitals, Food Courts, Bakeries, Educational institutions, Military establishments, and Oil companies, along with planning, designing CAD layouts, maintenance, and after-sales service.

Our main showroom is strategically located in Sharjah; we also have two warehouses in Sharjah Industrial Area and Abu Dhabi to ensure prompt delivery. We have a maintenance department in Sharjah, Dubai, and Abu Dhabi with highly experienced and qualified technicians to guarantee after-sales service.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, manage petty cash, handle receivables, and assist with purchasing activities. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities

• Manage and organize daily office operations and procedures.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation.
• Maintain and update filing systems, databases, and records.
• Assist in the preparation and formatting of reports, presentations, and other documents.
• Monitor and order office supplies, ensuring adequate inventory levels.
• Support the HR team with administrative tasks such as onboarding, record-keeping, and employee communications.
• Manage petty cash transactions, ensuring accurate recording and reconciliation.
• Process receivables, including invoicing, payment collection, and record-keeping.
• Assist with purchasing activities, including vendor communication, order placement, and inventory management.
• Contribute to team efforts by accomplishing related tasks and projects as needed.

Minimum qualifications include a high school diploma or equivalent; a degree in business administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role is required. Fluency in English, both spoken and written, is essential. Experience with petty cash, receivables, and purchasing is highly desirable.

Skills and Abilities

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in English communication, both written and verbal.
• Meticulous in ensuring accuracy and quality.
• Skilled in MS Word, Excel, PowerPoint, and Outlook.
• Ability to manage petty cash and process receivables accurately.
• Problem-solving skills and adaptability to new technologies and responsibilities.
• Ability to work collaboratively and handle sensitive information with integrity.

Preferred Qualities

• Proactive in anticipating needs and improving processes.
• Focus on providing a positive stakeholder experience.
• Effective multitasking and prioritization skills.
• Reliability, punctuality, and a strong work ethic.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Non-profit Organizations

This job posting is active. No indication that it is expired.

#J-18808-Ljbffr

Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students’ behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business’s objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student’s data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator’s duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

• Bachelor’s degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

Professional Experience

• Minimum of two (2) years’ experience in an educational institution or other related fields.

#J-18808-Ljbffr

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented Administrative Assistant (Saudi National) to join our team!
What You'll Be Doing:
Operational Support to Parsons Team:
+ Provide hands-on administrative support to Parsons' project managers, engineers, and site personnel.
+ Coordinate and manage Parsons' internal communications, scheduling meetings, and tracking action items to support project delivery.
+ Assist Parsons' team in logistics coordination, including travel arrangements, site access permits, and resource mobilization.
Document and Communication Management:
+ Manage Parsons' project documentation flow on-site, including receiving, logging, and distributing technical documents, correspondence, and reports.
+ Ensure effective communication between Parsons' staff, contractors, consultants, and client representatives on-site.
+ Assist in preparing meeting agendas, minutes, and follow-up on Parsons' project activities.
On-site Office Operations:
+ Maintain Parsons' site office supplies, equipment, and facilities to support operational efficiency.
+ Support Parsons' procurement and administration processes related to site activities.
+ Assist in onboarding Parsons' new team members, including coordination of inductions, site orientations, and compliance with site safety protocols.
Health, Safety & Compliance:
+ Support Parsons' compliance with site health, safety, and environmental policies by facilitating documentation and reporting requirements.
+ Participate in site safety meetings and ensure Parsons' administrative requirements align with project HSE standards.
What Required Skills You'll Bring:
Education:
+ Diploma or Bachelor's degree in Business Administration, Project Management, or related field.
Experience:
+ Minimum 2 years of experience in an administrative or operations support role within construction or infrastructure projects.
+ Prior experience working directly with or supporting international contractors or engineering firms (preferably Parsons or similar) on site.
Skills & Knowledge:
+ Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
+ Strong organizational, multitasking, and communication skills.
+ Ability to work proactively and support multiple stakeholders under tight timelines.
+ Familiarity with project documentation systems (Aconex, SharePoint, etc.) is a plus.
What Desired Skills You'll Bring:
+ Experience supporting operations in airport, airfield, or large infrastructure projects.
+ Understanding of Parsons' project delivery methodologies and site operations.
+ Fluency in Arabic is an advantage.
+ Basic knowledge of HSE requirements in construction environments.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Responsibilities

• Provides daily administrative support to the department, and photocopy service when necessary.
• Delivers urgent correspondences within and outside the department, as well as records and tracks daily incoming and outgoing communication in the department.
• Prepares weekly, monthly, quarterly and annual data analysis reports as required.
• Manages and maintains executive schedules and ensures that logistical arrangements are made for meetings, site visits, assists and welcomes visitors, arranges conference calls, and schedules meetings.
• Acts as the primary contact of the department and ensures all calls, appointments, booked meetings, inquiries are properly delegated or relayed to immediate personnel.
• Enters and reviews data from source documents into prescribed computer database, files and forms, or re-enter data in verification format to detect errors.
• Prepares back-ups of all data information ensuring archival of the data entered, as well as locates and corrects data entry errors or reports them to supervisors.
• Presents data in graphs and charts for the best utilization of the information.
• Prepares requisition of office supplies, equipment maintenance and follows up requests.
• Performs other job-related duties as required.

#J-18808-Ljbffr

Job Title: Admin Manager

Department: Administration

Notice Period: Immediate

Overview

The Admin Manager will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.

Key Responsibilities

• Office Management & Administration
• Oversee daily office operations to ensure a well-organized and efficient work environment.
• Manage office facilities, utilities, supplies, and vendor relationships.
• Implement and maintain effective administrative policies and procedures.
• Ensure all licenses, permits, and legal documents are up to date.

• HR & Employee Support (Coordination Role)
• Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
• Support employee engagement initiatives and address administrative-related staff concerns.
• Manage employee records, attendance, and leave documentation.

• Compliance & Government Relations (GRO)
• Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
• Ensure full compliance with Saudi regulations and corporate governance standards.
• Manage relationships with external legal and governmental bodies.

• Budgeting & Cost Control
• Prepare and manage the administration department’s budget.
• Monitor costs related to office operations, procurement, and facilities management.
• Identify cost-saving opportunities without compromising operational efficiency.
• Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
• Foster a culture of teamwork, accountability, and continuous improvement.
• Act as a bridge between employees and senior management for administrative issues.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
• Experience: Minimum 7–10 years of experience in administration, including at least 3 years in a managerial role in Saudi Arabia.
• Languages: Proficiency in English – required. Mandarin Chinese – an added advantage.
• Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
• Excellent leadership, problem-solving, and decision-making skills.
• Proficiency in MS Office Suite and ERP systems.
• Strong organizational and planning skills.
• Effective communication and negotiation abilities.
• Attention to detail with a focus on compliance.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.

Seniorities & Employment

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and Management
• Industries: Machinery Manufacturing and Industrial Machinery Manufacturing

#J-18808-Ljbffr

Major Responsibilities and Target Accomplishments: Expected of the position including the typical problems encountered in carrying out the responsibilities.

1. Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.
   • Main Activities: Type correspondence, reports and other documents.
   • Maintain office files.
   • Open and distribute the mail.
   • Take minutes at meetings and distribute minutes.
   • Coordinate repairs to office equipment.
2. Provide support to Council to ensure that Council is provided with the resources to make effective decisions.
   • Main Activities: Maintain confidential records and files.
   • Maintain records of decisions.
   • Arrange for payment of honorariums.
   • Research and assist with the preparation of motions, policies and procedures.
   • Review and edit reports to the Board.
   • Prepare correspondence for Board members.
   • Prepare documents and reports on the computer.
   • Schedule Board meetings.
   • Prepare agendas for Board meetings.
3. Prepare packages for Board meetings and attend board meetings to record minutes and submit minutes for approval.
4. Provide receptionist services . Main Activities: Greet and assist visitors, answer phones, direct calls and respond to inquiries.
5. Perform other related duties as required.

Job Specification

Information Technology and Services - Rawalpindi, Pakistan

#J-18808-Ljbffr

Job Description

What We Do

We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.

As a Division, Our Strategic Objectives Include

• To be the world’s preeminent investment bank – trusted advisor, financier and risk manager for our clients on their most important transactions
• Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time
• Drive superior returns for our stakeholders
• Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
  
  

Your Impact

Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh

Duties

This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner
• Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
• Involved in client event organization
• Flexibility to support assistant colleagues and cover when necessary
  
  

Skills & Experience Required

• Fluent in both Arabic and English
• Prior experience as an assistant, or in an administrative and/or customer service role
• Solid organizational skills – ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Ability to communicate clearly, concisely and confidently
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and stay professional in a busy environment
• Discretion – ability to always handle sensitive matters confidentially
• Microsoft Office skills (Outlook, Word, Excel)
  
  

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: The Goldman Sachs Group, Inc., 2021. All rights reserved.

Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity #J-18808-Ljbffr