293 Administrative jobs in Riyadh

Responsibilities

• Manage and control all project documents and drawings in accordance with project requirements.
• Create, update, and maintain document control procedures and systems to ensure efficient document management.
• Coordinate with project team members to ensure timely and accurate documentation flow.
• Monitor and track project documentation to ensure compliance with project standards and requirements.
• Manage document revisions, version control, and distribution to appropriate parties.
• Ensure all project documents are stored and archived properly for easy retrieval and reference.
• Provide support to project teams in accessing and retrieving project documents as needed.
• Conduct regular audits to ensure document control processes are being followed correctly.
• Collaborate with external stakeholders to exchange project-related documents.
• Utilize Aconex or similar document control software effectively to manage project documentation.
• Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
• Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
• Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
• Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
• Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
• Support quality assurance processes by maintaining accurate records of all project-related documents.
• Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
• Provide training and guidance to project team members on document control procedures and systems.
• Participate in project meetings to provide updates on document control activities and address any related queries.
• Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.

• Bachelor's degree in a relevant field.
• Proven experience as a Document Controller in construction projects for at least 08 years.
• Proficiency in document control procedures, systems, and standards.
• Experience working with Aconex or similar document control software.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced construction environment.
• Knowledge of construction project management processes.
• Strong problem-solving skills and ability to work independently.
• Certification in document control or related field is a plus.

Overview

Our Culture: At Hulool Zaintech for Information Technology we are proud of our culture and how it drives everything we do. We are looking for individuals who share our values and want to be part of a unique and engaging culture that revolves around collaboration and innovation. If you are looking for a role where you can drive engagement and excellence across teams through commitment and collaboration, and are someone who is customer-centric and appreciates an organization with uncompromised integrity that focuses on employee engagement then read on to learn more about how you can become part of the Hulool Zaintech family.

Our Code of Conduct

At Hulool Zaintech for Information Technology we strictly adhere to our code of conduct, which is there to serve as a moral compass, offering a framework for responsible behaviours and enabling ethical choices that cultivate positive relationships and a better future. It also outlines policies, standards, and procedures for our global operations, promoting integrity and ethical excellence across the countries we engage with.

Every year, all employees are required to review, comprehend, confirm, and adhere to the code of conduct. Additionally, all newly hired employees are subject to the same as part of their onboarding process.

We are seeking a highly skilled Database Administrator (DBA) with strong expertise in Oracle and Microsoft SQL Server technologies. The DBA will be responsible for managing, maintaining, and optimizing mission-critical database environments, ensuring performance, availability, security, and compliance. The role will involve day-to-day operations as well as strategic initiatives such as migrations, upgrades, and high availability/disaster recovery planning.

• Database Administration & Maintenance.
• Administer and maintain Oracle (including RAC, ASM, Data Guard) and MS SQL Server environments.
• Perform regular health checks, patching, upgrades, and backup/restore operations.
• Ensure database environments are stable, secure, and performing optimally.
• Performance Tuning & Optimization.
• Monitor database performance, identify bottlenecks, and recommend optimizations.
• Apply best practices for indexing, partitioning, and SQL query optimization.
• Security & Compliance
• Implement user access controls, encryption, and auditing in line with compliance requirements.
• Support security reviews and ensure database policy enforcement.
• High Availability & Disaster Recovery.
• Configure and maintain Oracle Data Guard, MS SQL AlwaysOn, clustering, and replication.
• Develop, test, and document DR strategies for both Oracle and SQL Server environments.
• Capacity Planning & Monitoring.
• Track and analyze database growth trends to anticipate capacity requirements.
• Use monitoring tools to proactively manage database health and performance.
• Incident & Problem Management.
• Troubleshoot and resolve database-related incidents in a timely manner.
• Conduct root cause analysis and recommend preventive measures.
• Documentation & Knowledge Transfer.
• Maintain up-to-date runbooks, architecture diagrams, and change records.
• Provide training and knowledge transfer to internal teams as needed.

• 7+ years of experience as a Database Administrator with expertise in both Oracle and MS SQL Server.
• Strong hands-on experience with:
• Oracle: RAC, ASM, RMAN, Data Guard, Oracle Enterprise Manager, WebLogic Server.
• MS SQL Server: Clustering, Replication, AlwaysOn, SSIS/SSRS.
• Proven track record in backup/recovery, disaster recovery, and high availability design.
• Solid understanding of database security and user access control.
• Expertise in performance tuning and SQL query optimization.
• Excellent troubleshooting and analytical skills.
• Strong communication skills with the ability to work collaboratively in cross-functional teams.
• Fluent in English; Arabic proficiency is an advantage.
• # Preferred Certifications
• Oracle Certified Professional (OCP) or equivalent advanced database certifications.
• Microsoft SQL Server certifications are a plus.

Key Responsibilities:

Government Relations Officer:

• Act as the company’s primary point of contact for government-related tasks, including the processing and renewal of visas, work permits, Iqamas, and licenses.
• Manage the timely submission and renewal of government documentation for employees, ensuring compliance with Saudi regulations.
• Maintain up-to-date knowledge of Saudi labor laws, ensuring that the company adheres to all legal requirements.
• Handle interactions with GOSI, the Chamber of Commerce, Zakat, tax authorities, and other government bodies.
• Facilitate the legalization, attestation, and approval processes for business-related documentation.

HR Administrator:

• Support the recruitment process, including posting job openings, coordinating interviews, and onboarding new employees.
• Maintain and update employee records, manage HR databases, and oversee leave management, attendance, and contract renewals.
• Assist with payroll preparation, ensuring accurate and timely salary disbursements.
• Administer employee benefits, handle grievances, and ensure compliance with company HR policies and Saudi labor laws.
• Address employee inquiries related to policies, regulations, and employment conditions.

Office Manager:

• Office Operations: Oversee day-to-day office management, ensuring the office runs smoothly and efficiently.
• Manage office supplies, vendor relationships, and ensure prompt replenishment of materials.
• Coordinate with building management for office maintenance and facility-related concerns.
• Plan and organize company events, meetings, and employee engagement activities.
• Handle correspondence, manage official documents, and maintain an organized filing system.

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. Webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. Webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

We are seeking an ambitious and detail-oriented Project Manager to work closely with the CPO in managing strategic initiatives and driving key projects across the company. This role is ideal for someone with +4 years of experience in project management who is looking to take the next step in their career by working at an executive level.

• Assist the CPO in defining projects objectives, scope, and deliverables aligned with the company's vision and goals.
• Create and maintain project plans, timelines, minutes, action points, dashboards and budgets, ensuring timely execution and delivery of projects.
• Track and report projects progress, identifying potential risks and issues, and recommending solutions.
• Coordinate cross-functional teams to ensure smooth collaboration and resource allocation.
• Provide regular updates, dashboards, reports to the CPO and other stakeholders on project status, key metrics, and potential challenges.
• Organize and lead meetings to ensure project milestones are met, and actions are clearly defined.
• Support the CPO with high-priority tasks, ensuring alignment with broader business goals.
• Maintain all project documentation and perform post-project analysis to identify improvements.

• Bachelors degree in Business Administration, Project Management, or a related field.
• +4 years of experience in project management, preferably in a fast-paced environment.
• Strong knowledge of project management tools and methodologies.
• Excellent communication, organizational, and problem-solving skills.
• Ability to manage multiple projects simultaneously and adapt to shifting priorities.
• Strong attention to detail and a proactive attitude.
• Proficiency in project management software (e.g., Microsoft Project, Asana, Trello).
• PMP certification is a mandatory requirement for this position.

Stakeholder / Office Manager at Mace

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

This is an opportunity to be involved in the delivery of major sports stadiums and associated projects in Saudi Arabia. Mace is currently delivering the programme which will require high‑calibre and experienced people to lead teams throughout each phase of the project.

• Delivers function‑specific performance activities on assigned commissions under the supervision and mentorship of senior management or designated Project/Programme Management professionals.
• Implements specialist functional frameworks and strategies effectively across assigned commissions, ensuring alignment with project goals.
• Builds and maintains strong working relationships with internal teams, external stakeholders, and client representatives to support successful project delivery.
• Monitors and executes responsibilities outlined in Stakeholder & Communications management plans, including performance reporting and review facilitation.
• Develops and refines methodologies within the Stakeholder & Communications function to enhance service delivery and consistency.
• Promotes integration across functional disciplines, such as Stakeholder Management, Communications, Consents, and Interface Management, to improve collaboration and outcomes.
• Ensures alignment of service activities with the Mace Control Centre, client requirements, and relevant legislation and standards.
• Identifies and pursues opportunities for continuous improvement, contributing to the enhancement of working processes and strategic delivery.

• Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience on high‑valued projects/programmes for a project management consultancy business.
• Professional qualification (or equivalent).
• At least 6 years of experience or equivalent.

• Safety first – We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
• Client focus – We own the quality of deliverables, strategic outcomes and build long‑term relationships with our clients.
• Integrity – We influence positive outcomes within our industry while always aligning with compliance obligations.
• Create opportunity – We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part‑time, flexible, and hybrid working options if suitable with‑in the role.

Office Management Assistant – Mace

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day‑to‑day delivery of front‑of‑house, Office Management and Mobilisation Logistics functional support for Mace Arabia and the RHQ. A fast‑paced role with multiple areas of responsibility, a strong organisational mindset and attention to detail is required. Customer‑ and employee‑facing, the role holder will need good written and spoken English and Arabic and be experienced in communicating effectively with a wide range of people. The role-holder will cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence. The role has day‑to‑day financial responsibilities.

• Delivering high‑quality front‑of‑house service.
• Conducting office walkthroughs for maintenance purposes.
• Supporting the day‑to‑day organisation of office management staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Managing office suppliers, invoicing and recharges, and reconciling petty cash.
• Supporting the delivery of RHQ and other team events and providing day‑to‑day admin and supplier support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the return of company assets.
• Administering the RHQ/Mace carpool.
• Providing Mobilisation Logistics Services for new joiners to Mace Arabia.

• Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience on high‑value projects/programmes for a project‑management consultancy.
• Experience in systematic data and supplier management.
• Experience in managing purchase orders, payments, petty cash and recharging.
• Excellent written and spoken English; conversational Arabic is an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web‑based applications/software.

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

We own the quality of deliverables, strategic outcomes and build long‑term relationships with our clients.

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible and hybrid working options if suitable within the role.

Not Applicable

Full‑time

Administrative

Construction

Referrals increase your chances of interviewing at Mace by 2x

About the Company:

We are a leading technology company in the field of infrastructure and digital transformation, committed to driving innovation and efficiency through advanced technological solutions. We believe in building a strong team that supports sustainable growth and achieves excellence in the fast-paced tech market. If you're looking for an opportunity to join a dynamic and inspiring work environment, this role is for you!

Job Title: CEO Assistant

General Description:

We are seeking a proactive and organized assistant to support the CEO and executive directors in managing daily and strategic tasks. This role will be pivotal in facilitating internal operations, ensuring smooth communication, and supporting decision-making in a rapidly evolving tech environment. If you possess strong organizational skills and the ability to handle pressure, you are the ideal candidate!

Key Responsibilities:

• Provide general administrative support to the CEO and executive directors, including managing daily schedules, arranging travel, and handling urgent requests.
• Organize periodic and executive meetings, including scheduling appointments, preparing agendas, and coordinating participants.
• Draft accurate and comprehensive meeting minutes, and follow up on the implementation of actions and recommendations with relevant parties.
• Prepare management and analytical reports through the ERP system based on the needs of senior management.
• Manage official correspondence and internal/external communications, including responding to inquiries and coordinating virtual meetings.
• Support strategic projects by gathering data, conducting preliminary analysis, and preparing presentations.
• Perform other diverse administrative tasks as required by the position, such as managing confidential files and ensuring compliance with internal policies.

Requirements and Qualifications:

• Bachelor's degree in Business Administration, Executive Management, or a related field (preference for experience in technology or digital transformation).
• At least 3-5 years of experience in an executive or administrative assistant role, with knowledge of ERP systems (e.g., Odoo or SAP).
• Excellent communication skills in both Arabic and English (written and spoken).
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint) and collaboration tools like Microsoft Teams or Zoom.
• High ability to organize, maintain confidentiality, and work under pressure while meeting deadlines.
• Good analytical skills and ability to handle basic technical data.

Not Applicable

Full-time

Administrative and Public Relations

IT Services and IT Consulting, IT System Operations and Maintenance, and Technology, Information and Media

Position Overview

We are seeking an ambitious and detail-oriented Project Manager to work closely with the CEO in managing strategic initiatives and driving key projects across the company. This role is ideal for someone with +4 years of experience in project management who is looking to take the next step in their career by working at an executive level.

• Assist the CEO in defining projects objectives, scope, and deliverables aligned with the company's vision and goals.


• Create and maintain project plans, timelines,minutes ,action points, dashboards and budgets, ensuring timely execution and delivery of projects.


• Track and report projects progress, identifying potential risks and issues, and recommending solutions.


• Coordinate cross-functional teams to ensure smooth collaboration and resource allocation.


• Provide regular updates, dashboards, reports to the CEO and other stakeholders on project status, key metrics, and potential challenges.


• Organize and lead meetings to ensure project milestones are met, and actions are clearly defined.


• Support the CEO with high-priority tasks, ensuring alignment with broader business goals.


• Maintain all project documentation and perform post-project analysis to identify improvements.

• Bachelors degree in Business Administration, Project Management, or a related field.


• +4 years of experience in project management, preferably in a fast-paced environment.


• Strong knowledge of project management tools and methodologies.


• Excellent communication, organizational, and problem-solving skills.


• Ability to manage multiple projects simultaneously and adapt to shifting priorities.


• Strong attention to detail and a proactive attitude.


• Proficiency in project management software (e.g., Microsoft Project, Asana, Trello).

Job Openings Project Management Office Manager // Philanthropic Entity

Role Overview:

Our client in Riyadh is seeking an experienced and highly organized PMO Manager to oversee the successful delivery of key projects, including high-profile national and giga projects.

The ideal candidate will play a pivotal role in establishing and managing the project management office (PMO), ensuring projects are executed efficiently, aligned with the Foundation’s strategic objectives, and in accordance with best practices.

Key Responsibilities:

• Establish and lead the PMO framework, tools, and governance processes for the Foundation’s strategic initiatives.
• Oversee the portfolio of programs and projects ensuring alignment with organizational goals and vision.
• Develop and implement project management methodologies, standards, and performance metrics.
• Monitor project progress, manage risks, and ensure timely reporting to senior leadership.
• Facilitate cross-functional coordination and stakeholder management to ensure successful project delivery.
• Provide guidance, mentorship, and support to project managers and teams.
• Drive continuous improvement by identifying process gaps and implementing effective solutions.
• Manage resource allocation and budget oversight across multiple concurrent projects.
• Prepare executive dashboards, presentations, and reports for leadership and board-level updates.

Candidate Profile:

• Bachelor’s degree in Business Administration, Project Management, Engineering, or related field (Master’s preferred).
• PMP, Prince2, or equivalent project management certification is a plus
• Minimum of 7 years of experience in project management, with at least 3-5 years in a PMO leadership role.
• Experience in managing complex and large-scale programs, preferably with exposure to giga projects in Saudi Arabia or the wider GCC region.
• Strong understanding of Saudi Arabia’s Vision 2030 and experience in non-profit or foundation environments is a plus.
• Exceptional leadership, communication, and stakeholder management skills.

What They Offer:

• A unique opportunity to contribute to impactful national initiatives within a prestigious organization.
• Exposure to landmark programs and giga projects.
• A collaborative environment committed to national development and social impact.