33 General Office Management jobs in Riyadh

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.
**Responsibilities:**
+ Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
+ Assist in the preparation and distribution of project documentation, reports, and presentations.
+ Maintain accurate records and databases, including contact lists, project files, and correspondence.
+ Coordinate communication between internal teams, clients, contractors, and stakeholders.
+ Organize and facilitate meetings, workshops, and training sessions as required.
+ Assist in the coordination of project events, conferences, and site visits.
+ Handle incoming inquiries and requests in a professional and timely manner.
+ Assist with procurement activities, including preparing purchase orders and tracking deliveries.
+ Support the interface management team in tracking project milestones, deadlines, and deliverables.
+ Perform other administrative tasks and duties as assigned by management.
+ Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
+ Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
+ Excellent communication and interpersonal skills, with a professional and courteous demeanor.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
+ Ability to work effectively in a fast-paced environment and adapt to changing priorities.
+ Attention to detail and accuracy in all work activities.
+ Experience working in a multicultural environment is preferred.
+ Bachelor's degree in Business Administration, Management, or a related field is desirable.
+ Saudi national.

Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

Qualifications

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

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The Role
A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments. Key Responsibilities • Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals. • Maintain and update records of government registrations and legal certificates. • Provide comprehensive PA/secretarial support to a small team of lawyers at all levels. • Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices. • Manage Saudi Bar Association registrations for legal staff. • Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices. • Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager. • Assist in ESG initiatives and sustainability tracking/reporting for the regional office. • Act as the liaison for office landlord matters and coordinate local facilities issues. • Monitor and report any potential business continuity risks or office closures. • Ensure adherence to firm-wide health & safety and security protocols. • Manage petty cash and staff expense claims, coordinating reimbursement through finance. • Secure and log client original documents, ensuring document tracking protocols are followed. • Coordinate Arabic-English translations for official documentation and business purposes. • Support the IT team with troubleshooting, connectivity maintenance, and asset tracking. • Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding). • Maintain credentials and logins for access to government and client-related portals. • Administer vehicle registrations, maintenance schedules, and insurance renewals.

Requirements
• Minimum 3 years’ experience in an international law firm or professional services company. • Based in Riyadh with a transferable Iqama. • Excellent command of English (verbal and written); Arabic is a strong advantage. • Proven track record handling regulatory portals and government systems. • Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint. • Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure. • Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners. • A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities. Remuneration • Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted). #riyadhjobs #ksaopportunities #saudihiring #officecoordinator #executivesupport #administrationjobs #legaljobsksa #professionalsaudi #legalcareers #expatjobsksa #arabicjobs #lawfirmjobs #gulftalent #careeropportunity #riyadhroles #MENARecruitStrength

About the company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

Key Responsibilities

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

Candidate Profile

• Minimum 3 years’ experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Remuneration

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

Benefits

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

#riyadhjobs #ksaopportunities #saudihiring #officecoordinator #executivesupport #administrationjobs #legaljobsksa #professionalsaudi #legalcareers #expatjobsksa #arabicjobs #lawfirmjobs #gulftalent #careeropportunity #riyadhroles #MENARecruitStrength

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Office Coordinator - Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments.

Key Responsibilities

• Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
• Maintain and update records of government registrations and legal certificates.
• Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
• Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
• Manage Saudi Bar Association registrations for legal staff.
• Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
• Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
• Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
• Act as the liaison for office landlord matters and coordinate local facilities issues.
• Monitor and report any potential business continuity risks or office closures.
• Ensure adherence to firm-wide health & safety and security protocols.
• Manage petty cash and staff expense claims, coordinating reimbursement through finance.
• Secure and log client original documents, ensuring document tracking protocols are followed.
• Coordinate Arabic-English translations for official documentation and business purposes.
• Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
• Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
• Maintain credentials and logins for access to government and client-related portals.
• Administer vehicle registrations, maintenance schedules, and insurance renewals.

Candidate Profile

• Minimum 3 years' experience in an international law firm or professional services company.
• Based in Riyadh with a transferable Iqama.
• Excellent command of English (verbal and written); Arabic is a strong advantage.
• Proven track record handling regulatory portals and government systems.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
• Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
• A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.

Remuneration

Salary: Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted).

Benefits

• Company-sponsored Visa and Iqama (also for spouse and dependents if required).
• Comprehensive health insurance (including dependents).
• Life assurance coverage.
• 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

Engineering Office Coordinator

**What will I be doing?**
Specifically, you will be responsible for performing the following tasks to the highest standards:

- Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures
- Provide secretarial support to the Engineering team
- Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally
- Receive and distribute mail
- Ensure outgoing mail is dispatched in a timely manner
- Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary
- Maintain adequate supplies of office stationary
- Identify and build internal and external relationships
- Carry out all filing
- Comply with all key security mandates
- Report any maintenance issues or hazards
- Maintain own work area in a clean, tidy and good manner
- Report defective materials and equipment
- Assist with special projects related to the Engineering Office
- Perform other tasks as assigned by management

**What are we looking for?**
An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Excellent verbal and written communication skills in English
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations
- Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

- Previous Engineering office Coordinator experience in a fast paced environment

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

The Role
About the Role A prestigious multinational law firm with exciting regional growth plans is seeking a dynamic Office Coordinator/Personal Assistant (PA) to join their expanding Riyadh office. As the firm continues its strategic expansion across the Middle East over the next 12–18 months, this is a fantastic opportunity to be part of a world-class team delivering high-level support to a fast-paced, professional environment. The successful candidate will be responsible for overseeing day-to-day office operations, managing local administrative functions, and providing first-class PA support to senior lawyers, while assisting the Middle East Operations Manager in a wide range of projects. Key Responsibilities * Oversee all government and regulatory requirements including GOSI, QIWA, MUDAD, Muqeem, Absher, visa renewals, Saudi Bar registrations, and more. * Provide comprehensive PA support to lawyers, including diary management and secretarial tasks. * Coordinate with external service providers, landlord, vendors, and GRO. * Manage procurement of office and pantry supplies, vehicle maintenance, and IT inventory. * Support local onboarding/offboarding, BD events, ESG reporting, and office sustainability initiatives. * Maintain meticulous records for legal and client documentation. * Assist with translation requests and act as liaison for business service managers across the region. * Monitor health & safety and business continuity risks, escalating where necessary. Benefits * Competitive salary: SAR 30,000–32,000 per month * Medical insurance for employee and dependents * Iqama and visa support for employee and family * 30 days annual leave plus KSA public holidays * Life assurance * A collaborative and professional environment with regional exposure

Requirements
* Fluent in both Arabic and English (written and spoken). * Currently based in Riyadh with a transferable Iqama. * Minimum 3 years’ experience in a similar role within an international law firm or professional services environment. * Strong knowledge of Saudi regulatory portals and legal frameworks. * High-level proficiency in Microsoft Outlook, Word, Excel, PowerPoint. * Excellent organisational, communication, and relationship management skills. * Proven ability to prioritise tasks, handle pressure, and maintain high attention to detail.

About the company
Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

RMJM is seeking an experienced Riyadh-based office and general manager to lead our growing operations in the Kingdom of Saudi Arabia. This pivotal role will drive business expansion, enhance client relationships, and ensure seamless project delivery in alignment with RMJM’s global standards.

Reporting directly to the CEO, the successful candidate will:

• Oversee day-to-day office operations, ensuring efficiency and compliance with KSA regulations.
• Lead business development efforts in coordination with the Group Development Director, identifying new opportunities and fostering strategic partnerships.
• Serve as the primary interface with clients, consultants, and government authorities.
• Represent RMJM at industry events, conferences, and stakeholder meetings, reinforcing our presence in the KSA market.
• Ensure projects adhere to local standards, approval processes, and contractual requirements.

Qualifications and Skills:

• Degree-qualified Architect or related built-environment professional (Engineering, Project Management, etc.).
• 15+ years of professional experience, with at least 3 years in KSA.
• Proven track record in managing multidisciplinary teams and large-scale projects.
• Deep understanding of KSA’s construction laws, permitting processes (e.g., SCE, MoMRAH, MODON), and procurement frameworks.
• Strong business acumen with experience in tender submissions, fee proposals, and contract negotiations.
• Established a professional network with government entities, developers, and international consultancies.
• Fluent in Arabic and English (written and spoken).
• Familiarity with digital delivery tools (BIM, ISO 19650) and KSA’s local content (Saudization) requirements.
• Ability to navigate cross-cultural teams and foster collaboration across RMJM’s global studios.

We thank all applicants for their interest. However, due to the high number of applications, only shortlisted candidates will be contacted.

#J-18808-Ljbffr

RMJM is seeking an experienced Riyadh-based office and general manager to lead our growing operations in the Kingdom of Saudi Arabia. This pivotal role will drive business expansion, enhance client relationships, and ensure seamless project delivery in alignment with RMJM s global standards.

Reporting directly to the CEO, the successful candidate will:

• Oversee day-to-day office operations, ensuring efficiency and compliance with KSA regulations.
• Lead business development efforts in coordination with the Group Development Director, identifying new opportunities and fostering strategic partnerships.
• Serve as the primary interface with clients, consultants, and government authorities.
• Represent RMJM at industry events, conferences, and stakeholder meetings, reinforcing our presence in the KSA market.
• Ensure projects adhere to local standards, approval processes, and contractual requirements.

Qualifications and Skills:

• Degree-qualified Architect or related built-environment professional (Engineering, Project Management, etc.).
• 15+ years of professional experience, with at least 3 years in KSA.
• Proven track record in managing multidisciplinary teams and large-scale projects.
• Deep understanding of KSA s construction laws, permitting processes (e.g., SCE, MoMRAH, MODON), and procurement frameworks.
• Strong business acumen with experience in tender submissions, fee proposals, and contract negotiations.
• Established a professional network with government entities, developers, and international consultancies.
• Fluent in Arabic and English (written and spoken).
• Familiarity with digital delivery tools (BIM, ISO 19650) and KSA s local content (Saudization) requirements.
• Ability to navigate cross-cultural teams and foster collaboration across RMJM s global studios.

To apply, please send your CV and portfolio to (email protected) .

We thank all applicants for their interest. However, due to the high number of applications, only shortlisted candidates will be contacted.

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Business Development

Keywords

• RMJM Riyadh Office And General Manager

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