175 Senior Administrative jobs in Riyadh

Overview

Department: College of Business
Division: College of Business
Job Family: Administrative Support
Reports to: Undergraduate Business Admin Programme Supervisor
Location: Alfaisal University - Riyadh

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams. Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students’ behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business’s objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student’s data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator’s duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings.
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

• Bachelor’s degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

• Minimum of two (2) years’ experience in an educational institution or other related fields.

Please upload CV in ENGLISH ONLY

Overview

Administrative Assistant role at Gallup in Riyadh, supporting the MENA team with operational, logistical and client service responsibilities to keep the office running efficiently.

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events, wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Scan accounting-related documents.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaison with agents and Gallup’s legal team.
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls.
• Manage translations through vendors, proofreading or editing translations, and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Mission-driven work: Make a meaningful difference in the world with your contributions and outcomes.
• An empowering culture: Collaborate with smart, passionate people who value your ideas and perspectives.
• Learning and development: Opportunity to grow as we invest in your strengths and encourage curiosity.
• Brand strength and startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Work in our office in the Al Faisaliah Tower.

Learn more about life at Gallup.

Gallup offers a robust benefits package including competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and other wellbeing reimbursements.

To review Gallup’s Privacy Statement, please note that your application and information provided will be processed and stored in the United States.

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Entry level

• Full-time

• Administrative and Customer Service

• E-Learning Providers

Department: College of Business
Division: College of Business
Job Family: Administrative Support
Reports to: Undergraduate Business Admin Programme Supervisor
Location: Alfaisal University - Riyadh

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams. Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor's representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students' behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business's objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student's data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator's duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings.
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

• Bachelor's degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

• Minimum of two (2) years' experience in an educational institution or other related fields.

Please upload CV in ENGLISH ONLY

Talent Acquisition Onboarding HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Entry level

• Full-time

• Administrative and Customer Service

• E-Learning Providers

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JOB SUMMARY

The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.

DUTIES & RESPONSIBILITIES

CEO Related Responsibilities (70%):

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Handle confidential correspondence, emails, and phone calls.
• Prepare reports, presentations, agendas, and briefing materials for the CEO.
• Arrange business travel, accommodations, and visa documentation for the CEO.
• Facilitate follow-ups on the CEO’s action items and maintain task trackers.
• Liaise between the CEO and internal/external stakeholders.
• Support the preparation and logistics of board and executive meetings.
• Draft high-level communications and consolidate business updates.
• Track documents and approvals requiring the CEO's signature or review.
• Manage confidential files and maintain secure records.

Cross-Functional & Administrative Support (30%):

• Support other departments with administrative tasks when assigned directly by the CEO.
• Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
• Participate in internal project coordination or research assignments.
• Help prepare and update internal policies, procedures, and templates.
• Act as a backup for executive office administrative needs.
• Support internal events, workshops, or visits hosted at the executive level.
• Maintain supplies and oversee vendors related to the executive office or boardroom.

QUALIFICATIONS & REQUIMENTS

• Bachelor’s degree in business administration, Management, or a related field
• Minimum 3–5 years of experience in executive support roles
• Prior exposure to supporting C-level or senior executives preferred
• Bilingual preferred (English & Arabic mandatory)
• Familiarity with Saudi corporate work culture is beneficial
• Ability to work independently and as part of a team

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

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