197 Senior Administrative jobs in Riyadh

Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Jobs for Humanity is partnering with Oryx Specialized Co to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: Oryx Specialized Co

The key objective of an executive secretary is to provide high-level administrative support to executives, ensuring efficient office operations. This role involves managing schedules, organizing meetings, handling correspondence, and maintaining records.

Job Purpose

The purpose of this role is to ensure that executives have the necessary administrative support to carry out their responsibilities effectively. The executive secretary is responsible for managing the day-to-day operations of the office, including scheduling and coordinating meetings, handling correspondence, and maintaining records.

Job Duties And Responsibilities

• Provide high-level administrative support to executives
• Manage schedules and coordinate meetings
• Handle correspondence and communication
• Maintain records and documentation
• Manage office operations and ensure efficiency
• Handle sensitive and confidential information with discretion
  
  

• Strong organizational abilities
• Effective communication skills
• Proficiency in office software
• Ability to prioritize tasks and manage time effectively
• Ability to handle sensitive information with discretion and maintain confidentiality

Jobs for Humanity is partnering with Oryx Specialized Co to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Company Name: Oryx Specialized Co

The key objective of an executive secretary is to provide high-level administrative support to executives, ensuring efficient office operations. This role involves managing schedules, organizing meetings, handling correspondence, and maintaining records.

Job Purpose

The purpose of this role is to ensure that executives have the necessary administrative support to carry out their responsibilities effectively. The executive secretary is responsible for managing the day-to-day operations of the office, including scheduling and coordinating meetings, handling correspondence, and maintaining records.

Job Duties And Responsibilities

• Provide high-level administrative support to executives
• Manage schedules and coordinate meetings
• Handle correspondence and communication
• Maintain records and documentation
• Manage office operations and ensure efficiency
• Handle sensitive and confidential information with discretion
  
  

• Strong organizational abilities
• Effective communication skills
• Proficiency in office software
• Ability to prioritize tasks and manage time effectively
• Ability to handle sensitive information with discretion and maintain confidentiality

Get AI-powered advice on this job and more exclusive features.

تبحث شركة مجموعة القفاري عن مساعد إداري نشيط وطموح للانضمام إلى فريق المشاريع، حيث سيكون مسؤولاً عن دعم العمليات الإدارية المتعلقة بمبيعات المشاريع، والمساهمة في تطوير قاعدة بيانات العملاء، والبحث عن فرص ومشاريع جديدة، بالإضافة إلى إعداد التقارير الدورية.

• البحث عن فرص ومشاريع مبيعات جديدة في السوق المحلي والخارجي.
• التواصل مع العملاء المحتملين وتقديم معلومات أولية عن خدمات ومنتجات الشركة.
• إنشاء وتحديث قاعدة بيانات العملاء والمشاريع.
• التنسيق مع فريق المشاريع لتتبع سير العمل وتحقيق الأهداف البيعية.
• إعداد تقارير دورية عن نشاطات المبيعات والفرص المتاحة.
• المساعدة في تنظيم الاجتماعات والزيارات الميدانية للعملاء.
• دعم العمليات الإدارية اليومية وتوثيق الإجراءات والملفات الخاصة بالمبيعات.

• حاصل على درجة البكالوريوس في إدارة الأعمال أو مجال ذي صلة.
• أن يكون المتقدم حديث التخرج (لا يُشترط وجود خبرة سابقة).
• مهارات تواصل ممتازة شفهياً وكتابياً.
• إجادة استخدام برامج الأوفيس (Word - Excel - PowerPoint).
• القدرة على العمل ضمن فريق وتحمل ضغط العمل.
• تنظيم عالي واهتمام بالتفاصيل.

• Entry level

• Full-time

• Other

• IT Services and IT Consulting

Referrals increase your chances of interviewing at ALKAFFARY GROUP by 2x

Get notified about new Administrative Assistant jobs in Riyadh, Saudi Arabia .

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• البحث عن فرص ومشاريع مبيعات جديدة في السوق المحلي والخارجي.
• التواصل مع العملاء المحتملين وتقديم معلومات أولية عن خدمات ومنتجات الشركة.
• إنشاء وتحديث قاعدة بيانات العملاء والمشاريع.
• التنسيق مع فريق المشاريع لتتبع سير العمل وتحقيق الأهداف البيعية.
• إعداد تقارير دورية عن نشاطات المبيعات والفرص المتاحة.
• المساعدة في تنظيم الاجتماعات والزيارات الميدانية للعملاء.
• دعم العمليات الإدارية اليومية وتوثيق الإجراءات والملفات الخاصة بالمبيعات.
  
  

• حاصل على درجة البكالوريوس في إدارة الأعمال أو مجال ذي صلة.
• أن يكون المتقدم حديث التخرج (لا يُشترط وجود خبرة سابقة).
• مهارات تواصل ممتازة شفهياً وكتابياً.
• إجادة استخدام برامج الأوفيس (Word - Excel - PowerPoint).
• القدرة على العمل ضمن فريق وتحمل ضغط العمل.
• تنظيم عالي واهتمام بالتفاصيل.

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup’s Riyadh office, you’ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You’ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you’ll help us exceed our goals and deliver exceptional experiences to our clients.

What You’ll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup’s legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup’s office required

What You’ll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it’s safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

Direct message the job poster from Boutique Group

About The Red Palace

A symbol of Saudi Arabia’s heritage, The Red Palace stands as an extraordinary landmark in Riyadh, now reimagined as an ultra-luxury boutique hotel. Originally built in 1943, this historic Palace has been transformed into a masterpiece of refined hospitality, blending timeless elegance with contemporary sophistication.

Nestled in the heart of the capital, The Red Palace offers an exclusive glimpse into the Kingdom’s storied past, featuring meticulously restored architecture, curated cultural experiences, and unparalleled service. Every detail has been thoughtfully designed to honor its legacy while delivering a modern interpretation of luxury. At The Red Palace, we invite guests to step into a world of history, prestige, and indulgence, where tradition and innovation seamlessly come together.

Job Title: Administrative Assistant

Reports to: General Manager

Job Purpose

The Administrative Assistant is the backbone of the Executive Office at Red Palace. You are organized, discreet, and dependable trusted to manage sensitive information, coordinate high-level communications, and support the smooth operation of the General Manager’s agenda. You bring calm, clarity, and professionalism to every interaction, ensuring guests, executives, and partners experience service that is precise, polished, and genuinely respectful. You manage priorities with grace and are always one step ahead, anticipating needs before they arise.

Responsibilities:

Executive Support

• Manage the GM’s calendar, meetings, appointments, and travel with precision and foresight.
• Coordinate internal and external engagements, ensuring all logistics are thoughtfully arranged.
• Prepare meeting agendas, minutes, presentation decks, and follow-up actions.
• Screen and prioritize incoming requests, ensuring the GM's time is used effectively and intentionally.

Communication

• Draft, edit, and format professional communications on behalf of the GM.
• Handle highly confidential documents, emails, and information with discretion and integrity.
• Liaise with internal teams and external stakeholders, maintaining professionalism at all times.
• Serve as a central point of contact for the Executive Office, ensuring clear and timely

Office Coordination

• Maintain an organized, welcoming Executive Office environment with up-to-date records, supplies, and tools.
• Coordinate small-scale events, executive visits, or VIP arrangements as needed.
• Track deadlines, manage documentation, and ensure follow-through on key deliverables.
• Support the Executive Office in vendor coordination, expense reports, and administrative tasks.

Culture

• Represent the GM’s office with discretion, tact, and consistency in tone and behavior.
• Embody Red Palace’s values in every interaction, supporting a culture of service and excellence.
• Anticipate potential conflicts or barriers and offer proactive solutions.
• Build trusted relationships with department heads, ambassadors, and key partners.

Culture and Engagement

• Champion a warm, inclusive learning culture where every ambassador feels seen, supported and stretched.
• Celebrate great service stories and make best practice easy to copy.
• Ensure learning is accessible to all colleagues, including those for whom English is a second language.

Confidentiality & Reporting

• Maintain complete confidentiality on all matters related to guests, executives, and internal operations.
• Handle sensitive documents, communications, and decisions with professionalism and discretion.
• Track key deliverables, deadlines, and meeting outcomes, ensuring timely follow-up and accurate records.
• Prepare and format executive reports, presentations, and dashboards as requested by the GM.
• Ensure documentation, filing systems, and correspondence logs are organized and audit-ready.Support pre-opening or expansion projects with readiness training plans.

Qualifications

• Bachelor’s degree or diploma in Administration, Business Support, or a related field.
• Two to four years of experience in an executive assistant or administrative support role
• Exceptional organizational and time management skills; detail-oriented under pressure.
• Strong written and verbal communication in Arabic and English.
• Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint) experience with document control or executive tools is a plus.
• Professional, calm, and service-oriented with a high level of integrity
• Fluency in English required. Arabic is an advantage.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries Hospitality

Referrals increase your chances of interviewing at Boutique Group by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup's office required

What You'll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe - and expected - to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.