412 Senior Administrative jobs in Saudi Arabia

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

Team & Contractor Coordination

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

Travel & Visit Support

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

Launch Assistance

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

What Our Ideal Candidate Should Look Like

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitality

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In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We have got what you are looking for

Parsons is looking for an amazingly talented **Senior Administrative Support**

join our team. Parsons is providing Project Management Consultancy (PMC) services for the development of Infrastructure in the Kingdom of Saudi Arabia. The project is a planned cross-border city in the Tabuk Province of northwestern Saudi Arabia. The site is near the Red Sea and the borders of Egypt, Israel, and Jordan. It will cover a total area of 26,500 km2 (10,200 sq mi) and will extend 460 km along the coast of the Red Sea.

Together we are delivering the world’s largest project, imagining a new way of living, and leaving behind an unmatched legacy.

**What You'll Be Doing**:

- Senior Administrative Support will provide leadership support and keep the office running smoothly and efficiently.
- will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.
- Completes a variety of administrative, clerical, data collection, and report writing tasks specific to the group to which assigned. Computer literacy in Company standard software is required in many assignments.
- Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing.
- May be responsible for verifying data gathered such as matching supplier invoices against file copies.
- May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports.
- Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services
- Completes additional duties as assigned.

**What Required Skills You'll Bring**:

- Degree in business administration or a relevant field is preferred.
- At least 5 years’ experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.

**What Desired Skills You'll Bring**:
Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, paid time off, flexible work schedules, and holidays to fit your busy lifestyle!

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

Title:
Administrative Assistant

Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simply administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent

Overview

إدارة وتنسيق جدول أعمال الإدارة التنفيذية، واجتماعاتها، وترتيبات سفرها، واتصالاتها.

إعداد وتنسيق الوثائق السرية، بما في ذلك عقود العقارات، والاتفاقيات القانونية، والعروض التقديمية، والتقارير.

الاحتفاظ بسجلات دقيقة للمعاملات، والمراسلات، والوثائق المالية المتعلقة بمبيعات العقارات، وعقود الإيجار، والتطوير العقاري.

العمل كحلقة وصل بين الإدارة التنفيذية، والعملاء، والوكلاء، والفرق القانونية، وأصحاب المصلحة الخارجيين.

المساعدة في تحضير الاجتماعات، بما في ذلك جداول الأعمال، والمحاضر، واتصالات المتابعة.

تنسيق مشاريع العقار على مستوى الإدارة التنفيذية والجداول الزمنية، وضمان الالتزام بالمواعيد النهائية.

إجراء أبحاث حول اتجاهات السوق، والمنافسين، وبيانات العقارات لمراجعتها من قبل الإدارة التنفيذية.

Responsibilities

Skills

• مستوى متقدم في استخدام الحاسب الآلي
• إجادة مجموعة الاوفيس إجادة تامة
• إجادة اللغة الإنجليزية (تحدث - قراءة - كتابة)
• العمل على أنظمة ERP

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Overview

Department: College of Business
Division: College of Business
Job Family: Administrative Support
Reports to: Undergraduate Business Admin Programme Supervisor
Location: Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams. Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students’ behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business’s objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student’s data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator’s duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings.
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

• Bachelor’s degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

Professional Experience

• Minimum of two (2) years’ experience in an educational institution or other related fields.

Please upload CV in ENGLISH ONLY

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Administrative Assistant vacancy in Medina, Saudi Arabia

Administrative Assistant - Medina, Saudi Arabia. We are hiring a detail-oriented and organized Administrative Assistant to join our team in Medina, Saudi Arabia. As an Administrative Assistant, you will provide administrative support to our company and ensure efficient operation of the office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements for staff
• Submit expense reports

Qualifications

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Attention to detail with strong time management skills
• Ability to multi-task and prioritize daily workload
• Discretion with confidential information

Salary

$900 per month

Location

Medina, Saudi Arabia

Note: This position is open to all nationalities. However, preference will be given to Indian candidates with valid residency/work permit in Saudi Arabia.

Join our team

Join our team today as an Administrative Assistant and help us keep our office running smoothly!

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Overview

Administrative Assistant role at Gallup in Riyadh, supporting the MENA team with operational, logistical and client service responsibilities to keep the office running efficiently.

Responsibilities

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events, wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Scan accounting-related documents.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaison with agents and Gallup’s legal team.
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls.
• Manage translations through vendors, proofreading or editing translations, and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

What We Expect (Qualifications)

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

What You’ll Experience

• Mission-driven work: Make a meaningful difference in the world with your contributions and outcomes.
• An empowering culture: Collaborate with smart, passionate people who value your ideas and perspectives.
• Learning and development: Opportunity to grow as we invest in your strengths and encourage curiosity.
• Brand strength and startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Work in our office in the Al Faisaliah Tower.

Learn more about life at Gallup.

Gallup offers a robust benefits package including competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and other wellbeing reimbursements.

To review Gallup’s Privacy Statement, please note that your application and information provided will be processed and stored in the United States.

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Overview

We are seeking an experienced Administrative Assistant with a strong background in managing beauty centers. The ideal candidate will have a deep understanding of operational processes, customer service excellence, and staff coordination. This role requires exceptional organizational skills, attention to detail, and the ability to ensure smooth daily operations.

Preferred Candidate: Proven experience in administration within a beauty center or spa environment.

Responsibilities

1. Strong organizational skills with the ability to multitask effectively.
2. Excellent written and verbal communication skills IN ARABIC & English
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to work independently and collaboratively in a team environment.
5. Attention to detail and a commitment to producing high-quality work.
6. Strong problem-solving skills and the ability to adapt to changing priorities.
7. Familiarity with office management procedures and basic accounting principles.
8. Positive attitude and a professional demeanor.
9. Willingness to learn and take on new challenges.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• Ability to handle confidential information with discretion
• Familiarity with office equipment and technology
• Basic knowledge of bookkeeping and accounting principles
• Effective problem-solving and decision-making skills
• Ability to work under pressure and meet deadlines

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Administrative assistant vacancy in Medina Saudi Arabia

Administrative Assistant in Medina

We are hiring a detail-oriented and organized Administrative Assistant to join our team in Medina. In this role, you will provide administrative support to our office and assist with day-to-day tasks such as answering phones, scheduling appointments, and organizing documents. The ideal candidate for this position is fluent in English and has excellent communication skills. Prior experience in an office setting is preferred. This is a full-time position with a salary of 1800$, and we are open to hiring Nepali candidates who have a valid work visa or are currently living in Medina. If you are a proactive individual with strong multitasking abilities, please apply for this exciting opportunity to join our team!

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