582 Senior Administrative jobs in Saudi Arabia

Key Responsibilities:

• Effectively participate in stakeholder meetings and provide assistance to program director as needed.

• Prepare and format presentations, reports, and official documents for internal and external use.

• Support the team with day-to-day office tasks using Microsoft Office tools.

• Organize and maintain shared documentation and templates.

• Assist in scheduling meetings and coordinating materials for project reviews.

• Ensure consistency, clarity, and professionalism in all presentation outputs.

• Experience: Minimum 4-5 years experience in administrative support roles, preferably in technical or project-based environments.

• Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.

• Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.

• Professional fluency in English & Arabic

Key Responsibilities:

• Draft, prepare, and follow up on correspondence to clients.
• Organize and manage schedules, calendars, and appointments.
• Register and follow up on activities in client platforms as well as governmental and related authority portals.
• Renew governmental certificates in a timely manner.
• Prepare periodic reports and executive summaries.
• Create and format templates for official correspondence.
• Respond to client inquiries on behalf of the manager, ensuring professional communication at all times.
• Prioritize tasks and proactively follow up on critical matters.
• Coordinate regularly with HR and Finance teams.
• Arrange and coordinate meetings, including bookings, invitations, agendas, and follow-up actions.
• Prepare and deliver presentations for meetings with executive management or internal/external parties.
• Maintain and archive files and correspondence in an organized and accessible manner.
• Support daily operations to ensure smooth workflow.
• Perform any other administrative or coordination tasks as assigned by the direct manager.

Required Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong knowledge of governmental platforms and related authorities in Saudi Arabia.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage time effectively.
• Professionalism and tact when dealing with different management levels and clients.
• Fluency in English (spoken and written).

Experience Required:

• 4–6 years of experience in administrative or operational roles, preferably with work experience inside the Kingdom.

Education:

• Bachelor's degree in Business Administration or a related field.

Location Preference:

• Candidates must be currently based in Saudi Arabia with proven knowledge and experience in dealing with all relevant governmental platforms, authorities, and agencies.

Nationality:

• Saudi (Male/Female)

Executive Administrative Assistant

الوصف الوظيفي:

تقديم الدعم الإداري والتنفيذي لمكتب الرئيس التنفيذي من خلال إعداد التقارير، متابعة مهام الإدارات، التنسيق الداخلي والخارجي، وضمان سير العمل بانسيابية وكفاءة عالية.

المهام والمسؤوليات:

• إعداد تقارير أسبوعية وشهرية تلخص أعمال الإدارات (نسب إنجاز، تحديات، قرارات مطلوبة).
• متابعة تنفيذ التوجيهات والقرارات الصادرة من مكتب الرئيس التنفيذي مع الإدارات المعنية.
• جمع وتحليل البيانات وتقديم ملخصات تنفيذية واضحة ودقيقة.
• تجهيز العروض التقديمية والملفات اللازمة للاجتماعات ومجالس الإدارة.
• تنظيم جدول أعمال الرئيس التنفيذي (اجتماعات، زيارات، مواعيد).
• كتابة محاضر الاجتماعات ومتابعة تنفيذ التوصيات.
• إدارة المراسلات الرسمية بسرية واحترافية عالية.
• التنسيق بين مكتب الرئيس التنفيذي وبقية الإدارات لضمان الالتزام بالمواعيد النهائية.
• استقبال وتنظيم زيارات وضيوف الرئيس التنفيذي.
• إنجاز المهام الخاصة أو الاستثنائية الموكلة من الرئيس التنفيذي.

المؤهلات والخبرة:

• درجة البكالوريوس في إدارة الأعمال أو تخصص ذي صلة.
• خبرة عملية من سنة إلى 3 سنوات في مجال مشابه (إدارة مكاتب، سكرتارية تنفيذية، متابعة إدارية).
• إجادة استخدام برامج مايكروسوفت أوفيس (Word, Excel, PowerPoint, Outlook).
• إلمام جيد باللغة الإنجليزية (تحدثًا وكتابة).

المهارات المطلوبة:

• إعداد وصياغة تقارير احترافية وتحليل البيانات.
• مهارات تنظيم عالية وإدارة فعّالة للوقت والأولويات.
• دقة وانتباه للتفاصيل مع متابعة تنفيذ المهام.
• مهارات تواصل قوية باللغتين العربية والإنجليزية.
• القدرة على التعامل بسرية تامة واحترافية.
• المبادرة والمرونة في التعامل مع ضغط العمل وتغير الأولويات.
• إجادة استخدام الأدوات التقنية الحديثة (البريد الإلكتروني، أنظمة المتابعة، Teams).

Job Description:

The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.

Key Responsibilities:

• Effectively participate in stakeholder meetings and provide assistance to program director as needed.

• Prepare and format presentations, reports, and official documents for internal and external use.

• Support the team with day-to-day office tasks using Microsoft Office tools.

• Organize and maintain shared documentation and templates.

• Assist in scheduling meetings and coordinating materials for project reviews.

• Ensure consistency, clarity, and professionalism in all presentation outputs.

Candidate Profile:

• Experience: Minimum 4-5 years' experience in administrative support roles, preferably in technical or project-based environments.

• Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.

• Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.

• Professional fluency in English & Arabic

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will demonstrate high standards, exceptional communication skills, and the ability to take initiative while effectively prioritizing daily tasks.

Key Responsibilities:

• Manage and coordinate active calendars with efficiency and accuracy

• Schedule, confirm, and follow up on meetings and appointments

• Maintain organized filing systems in accordance with office protocols

• Provide general administrative and operational support as needed across departments

Qualifications:

• Bachelor's degree or equivalent practical experience

• Excellent interpersonal and communication skills, both written and verbal

• Strong customer service orientation and professional demeanor

• Ability to multitask and prioritize tasks in a fast-paced environment

• • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

The Administrative Assistant to the CFO provides high-level administrative and clerical support to the Chief Financial Officer of BMC. This role ensures smooth coordination of daily operations, manages communications, maintains records, and supports financial reporting and meetings. The position requires a high level of confidentiality, discretion, and organizational skills.

• Manage and maintain the CFO’s schedule, including meetings, appointments, and travel arrangements.
• Prepare correspondence, memos, reports, and presentations as requested by the CFO.
• Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
• Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
• Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
• Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
• Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
• Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
• Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
• Handle confidential information with discretion and ensure secure data management practices.

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• 13 years of administrative or executive assistant experience, preferably in finance or academic settings.
• Fluency in Arabic and English (written and spoken).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (e.g., Oracle, SAP) is a plus.
• Strong organizational, time management, and multitasking skills.
• High attention to detail and accuracy in documentation.
• Ability to work independently and handle sensitive information with integrity.

Full Time

1

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah Saudi Arabia. As an Administrative Assistant you will play a crucial role in supporting our organizations daily operations and ensuring smooth workflow across departments. This position requires a detailoriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives including calendar management meeting coordination and travel arrangements
• Prepare and edit correspondence reports and presentations using Microsoft Office Suite
• Manage incoming phone calls emails and visitors directing them to appropriate personnel
• Organize and maintain filing systems both digital and physical ensuring easy access to important documents
• Coordinate and schedule meetings conferences and other events including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned

• Bachelors degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role preferably in a fastpaced corporate environment
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problemsolving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus

Remote Work: No

Employment Type: Fulltime

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Manage transportation, accommodations, visa issuing, and other travel services.
• Answer and direct phone calls.
• Cooperate with employees to determine their needs and advise them appropriate destinations, modes of transport, travel dates, costs, and accommodations aligned with company policy.
• Book transportation, make hotel reservations, and confirm payment/fees.
• Follow and update promotional travel packages.
• Deal with travel problems, complaints or refunds.
• Apply for visas for the employees.
• Enter data into our software and maintain employees' travel expenses files.
• Network with tour operators.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

• Bachelor's degree or equivalent experience.
• A tourism background is preferred.
• Fluent in English.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.