97 Office Coordination jobs in Saudi Arabia

Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Job ID: 14516

Deputy CEO’s Office

Location: NEOM, Saudi Arabia

COMPANY OVERVIEW

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

KEY ACCOUNTABILITIES & ACTIVITIES

• Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
• Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
• Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
• Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
• Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
• Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
• Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
• Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
• Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
• Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
• Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
• Monitor internal assessments of business risk and ensure risk mitigation measures are in place.

Culture and Values

• Embrace NEOM’s culture and Values
• Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
• Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
• In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
• In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
• Working knowledge of international codes and standards e.g. IBC’s, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
• Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
• Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
• Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
• Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
• Excellent communication skills, with high standard of English (oral and written).

Qualifications

• Bachelor’s degree in Engineering, Project Management, Business or related field.
• Master’s degree in Business preferred.
• Professional registration and accreditation with Engineering or Business Institute preferred

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values

• Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
• Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
• Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
• Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
• Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
• Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
• Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
• Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
• Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
• Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
• Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
• Monitor internal assessments of business risk and ensure risk mitigation measures are in place.

• Embrace NEOM's culture and Values
• Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM's Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM's Values and Code of Conduct.

• 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
• Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
• In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
• In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
• Working knowledge of international codes and standards e.g. IBC's, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
• Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
• Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
• Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
• Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
• Excellent communication skills, with high standard of English (oral and written).

• Bachelor's degree in Engineering, Project Management, Business or related field.
• Master's degree in Business preferred.
• Professional registration and accreditation with Engineering or Business Institute preferred

Description

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

Job Description & Summary

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.

Office Finance & Operations Coordinator – Layson Valley Office

To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC’s standards while delivering high-quality service experiences for internal stakeholders.

The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.

Key Responsibilities

Financial Management & Reporting

• Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
• Ensure compliance with internal policies and procedures in all financial transactions and approvals.
• Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
• Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.

Vendor Management

• Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
• Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
• Assess vendor services regularly and initiate improvements or changes when needed.
• Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.

Petty Cash Administration

• Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
• Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.

Supply Management

• Oversee office supplies including stationery, pantry items, and other daily needs.
• Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
• Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.

Invoice & Payment Processing

• Review, validate, and process vendor invoices accurately and promptly.
• Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
• Maintain an organized system for invoice tracking and documentation for audits or reporting.

Cost Control & Operational Efficiency

• Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
• Identify cost-saving opportunities and implement controls to stay within budget.
• Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.

Service Quality Oversight

• Conduct regular service reviews with vendors to ensure high service standards are maintained.
• Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
• Implement feedback mechanisms to gather input from internal users and act on improvement areas.

Cross-functional Collaboration

• Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
• Provide insights and recommendations on office support cost trends, risks, and improvements.
• Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.

Other Duties

• Coaching team members.
• Space allocation calculation.

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling {+ 61 more}

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the “Apply” button below.

Description

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

Job Description & Summary

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.

Office Finance & Operations Coordinator – Layson Valley Office

To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC’s standards while delivering high-quality service experiences for internal stakeholders.

The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.

Key Responsibilities

Financial Management & Reporting

• Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
• Ensure compliance with internal policies and procedures in all financial transactions and approvals.
• Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
• Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.

Vendor Management

• Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
• Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
• Assess vendor services regularly and initiate improvements or changes when needed.
• Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.

Petty Cash Administration

• Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
• Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.

Supply Management

• Oversee office supplies including stationery, pantry items, and other daily needs.
• Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
• Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.

Invoice & Payment Processing

• Review, validate, and process vendor invoices accurately and promptly.
• Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
• Maintain an organized system for invoice tracking and documentation for audits or reporting.

Cost Control & Operational Efficiency

• Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
• Identify cost-saving opportunities and implement controls to stay within budget.
• Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.

Service Quality Oversight

• Conduct regular service reviews with vendors to ensure high service standards are maintained.
• Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
• Implement feedback mechanisms to gather input from internal users and act on improvement areas.

Cross-functional Collaboration

• Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
• Provide insights and recommendations on office support cost trends, risks, and improvements.
• Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.

Other Duties

• Coaching team members.
• Space allocation calculation.

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Analytical Thinking, Architectural Management, AutoCAD (Drawing Software), CAD Standards, CCURE (Security Management Software), Communication, Corrective Maintenance, Correspondence Management, Cost Management, Coworking Space Management, Creativity, Cross-Functional Team Coordination, Customer Experience (CX) Strategy, Demand Management, Embracing Change, Emergency Response System Maintenance, Emotional Regulation, Empathy, Environment, Health, and Safety (EHS) Program Development, Event Execution, Facilities Engineering, Hoteling {+ 61 more}

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the “Apply” button below.

Join to apply for the Office Management Finance Lead- Senior Associate role at PwC Middle East

Join to apply for the Office Management Finance Lead- Senior Associate role at PwC Middle East

Description

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.

Description

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.

Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Senior Associate

Job Description & Summary

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In facilities and infrastructure management at PwC, you will focus on creating and maintaining efficient and effective operations of physical workspaces, including maintenance, security, and space planning. You will play a crucial role in creating a comfortable and productive environment for employees and clients.

Office Finance & Operations Coordinator – Layson Valley Office

To support the smooth financial and operational functioning of our Layson Valley office. In this role, you will take full ownership of budgeting, vendor coordination, service cost control, invoice tracking, and financial reporting for office operations. You will ensure that all Office Management financial processes are executed in alignment with PwC’s standards while delivering high-quality service experiences for internal stakeholders.

The ideal candidate is highly organized, finance-oriented, and experienced in managing cross-functional office support services in a fast-paced corporate environment. You will report directly to the Office Management Lead and work in close partnership with the central Finance and Operations teams.

Key Responsibilities

Financial Management & Reporting

• Oversee all financial operations related to Office Management, including budget planning, expense tracking, cost forecasting, and financial reporting.
• Ensure compliance with internal policies and procedures in all financial transactions and approvals.
• Prepare and present monthly operational financial reports to management, providing insights on spending patterns, service usage, and cost-saving opportunities.
• Collaborate with Finance and Operations teams to ensure financial alignment with monthly direct cost targets and broader business goals.
  
  

• Manage contracts and relationships with third-party vendors, including catering, couriers, stationery providers, and other operational support suppliers.
• Ensure vendors meet agreed performance, compliance, and contractual standards in collaboration with the team lead.
• Assess vendor services regularly and initiate improvements or changes when needed.
• Support vendor selection, negotiation, and evaluation processes in collaboration with Procurement and Finance.
  
  

• Audit office petty cash transactions (reviewing the invoices) with full accountability for disbursements and reimbursements.
• Maintain accurate records, ensure alignment with company policy, and regularly reconcile transactions.
  
  

• Oversee office supplies including stationery, pantry items, and other daily needs.
• Track inventory, place timely orders, and monitor consumption trends to avoid stockouts.
• Ensure procurement is done cost-effectively and in compliance with purchasing guidelines.
  
  

• Review, validate, and process vendor invoices accurately and promptly.
• Coordinate with the Finance team to ensure timely payments and accurate cost allocations.
• Maintain an organized system for invoice tracking and documentation for audits or reporting.
  
  

• Monitor and control operational expenditures across all service areas including catering, couriers, supplies, and office support.
• Identify cost-saving opportunities and implement controls to stay within budget.
• Evaluate service delivery models and propose process improvements to reduce waste and inefficiencies.
  
  

• Conduct regular service reviews with vendors to ensure high service standards are maintained.
• Address performance issues quickly and professionally, ensuring minimal disruption to office operations.
• Implement feedback mechanisms to gather input from internal users and act on improvement areas.
  
  

• Work closely with the Finance and Operations teams to align day-to-day office support activities with company-wide goals.
• Provide insights and recommendations on office support cost trends, risks, and improvements.
• Support office projects (e.g., events, relocations, renovations) from a financial and operational coordination perspective.
  
  

• Coaching team members.
• Space allocation calculation.
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Administrative
• Industries Business Consulting and Services

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Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Job Summary:

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.

Key Responsibilities:

• Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
• Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
• Organize and maintain office files, records, and documentation in accordance with Institute standards.
• Assist in preparing reports, presentations, and other documents as required.
• Support administrative tasks related to recruitment, onboarding, and employee documentation.
• Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
• Assist in planning and organizing Institute events, meetings, and training sessions.
• Act as the first point of contact for visitors and inquiries, providing excellent customer service.
• Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
• Collaborate with other departments to ensure the seamless execution of administrative activities.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, or a related field.
• Minimum of 3-5 years of experience in an administrative or clerical role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Fluency in English; knowledge of Arabic is an advantage.