23 Office Coordination jobs in Saudi Arabia

You will play a crucial role in maintaining a productive and organized work environment by overseeing office supplies, equipment maintenance, and facility management to support the efficiency of the entire team.

Responsibilities include:

1. Facilitating internal and external communication by managing channels, handling inquiries, and promoting teamwork across departments.
2. Managing and supervising the day-to-day functioning of the office, guaranteeing a streamlined workflow and optimal productivity.
3. Ensuring the office remains a productive space by managing supplies, equipment, and the overall functionality of the workspace.
4. Serving as a bridge for effective communication, overseeing information distribution, inquiries, and promoting collaboration among teams.
5. Supervising daily office activities, ensuring administrative tasks are well-coordinated and contribute to a productive atmosphere.

• Exceptional Organizational Abilities: Proficient in managing complex schedules, coordinating meetings, and optimizing office operations to ensure smooth workflow and increased productivity.
• Effective Communication: Maintains clear and effective communication with team members, clients, and vendors, both verbally and in writing, fostering a harmonious work environment.
• Leadership and Collaboration: Manages administrative personnel, delegates responsibilities, and fosters positive team dynamics, collaborating effectively with cross-functional groups to achieve corporate goals.
• Problem-Solving Skills: Proven ability to identify challenges and implement inventive solutions to optimize office processes and resolve issues.
• Resourcefulness: Recognizes obstacles and devises innovative solutions to streamline procedures, mediate disputes, and elevate office performance.
• Technical Proficiency: Capable of using various office software and tools, including project management systems, spreadsheets, and databases, to manage tasks, expenses, and inventory accurately.

Job ID: 14516

Deputy CEO’s Office

Location: NEOM, Saudi Arabia

COMPANY OVERVIEW

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

KEY ACCOUNTABILITIES & ACTIVITIES

• Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
• Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
• Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
• Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
• Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
• Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
• Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
• Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
• Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
• Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
• Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
• Monitor internal assessments of business risk and ensure risk mitigation measures are in place.

Culture and Values

• Embrace NEOM’s culture and Values
• Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
• Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
• In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
• In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
• Working knowledge of international codes and standards e.g. IBC’s, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
• Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
• Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
• Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
• Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
• Excellent communication skills, with high standard of English (oral and written).

Qualifications

• Bachelor’s degree in Engineering, Project Management, Business or related field.
• Master’s degree in Business preferred.
• Professional registration and accreditation with Engineering or Business Institute preferred

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values

• Ensure the efficient day-to-day operations of the Sector including, but not limited to, development and management of budgets, contracts, new hires, office space planning and admin staff across the organization.
• Undertaking strategy development and Sector planning, and successful execution of the strategies and plans.
• Work with Sector leadership to develop the operating strategy for the organization and work with corporate shared services (such as HR, Finance, Procurement, Legal, IT, Marketing) to ensure that the Sector has adequate and suitable resources to deliver its objectives.
• Utilize extensive Engineering/Construction knowledge, and experience, to develop and sustain excellent working relationship with Construction/Projects Sector, and to coordinate and participate in review of implementation plans and initiatives.
• Develop and manage relationships with external vendors, suppliers and service providers and provide contract management and administration services to the organization.
• Manage the Sector budgets and work with leadership and Finance to plan future budget requirements.
• Ensure that all corporate policies, communications, education and training are cascaded down through the organization as necessary, and manage all Sector-specific communication, learning and development.
• Develop and implement dashboards and reporting for the Department, to enable leadership to use data and analytics effectively in decision-making.
• Be the first point of contact for other Departments/Sectors needing to work with the Sector and for any issues/concerns involving the employees in the Sector.
• Implement and co-ordinate all corporate programs and strategic initiatives across the Sector (e.g. performance management, workforce and succession planning, Sector-specific action plans, etc.)
• Support all the functions of the Department, and wider Sector, and manage any change in line with evolving strategy.
• Monitor internal assessments of business risk and ensure risk mitigation measures are in place.

• Embrace NEOM's culture and Values
• Act with honesty and integrity by following the best practices, and upholding the robust standards and expectations set out in NEOM's Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM's Values and Code of Conduct.

• 5+ years extensive experience in, and understanding of, Engineering or Construction management of mega, multi-disciplinary projects, at least 3 of which as business or contract management.
• Proven experience in preparation and management of organization strategy, implementation plans, budget, recruitment, and operating plans.
• In-depth knowledge of Engineering & Construction project execution, including latest technologies, contract procurement, stakeholder negotiation and dispute resolution.
• In depth understanding of business/venture strategies with ability to problem-solve and make effective decisions in a fast-paced environment, with good knowledge of technology to support business management.
• Working knowledge of international codes and standards e.g. IBC's, SBC, BS Codes, Euro Code etc. and latest building and engineering materials innovations.
• Proven ability to manage and prioritize multiple, Sector-related tasks simultaneously.
• Proven ability to build professional relationships and trust, with colleagues and internal and external stakeholders alike Interpersonal skills to build effective relationships across all levels of the organization.
• Excellent communicator (verbal and written) and a good command of English and ability to present confidently to small and large audiences.
• Fully computer literate, capable of using specialist building design programs and applications in checking building design standards.
• Proficient in Microsoft packages, Outlook, Word, Excel, Power Point, etc., good knowledge of Microsoft Project, Primavera P6, AutoCad packages is desirable.
• Strong ability and rational judgement and reasoning skills, with proven ability to communicate effectively at design office, site, management, and client levels.
• Excellent communication skills, with high standard of English (oral and written).

• Bachelor's degree in Engineering, Project Management, Business or related field.
• Master's degree in Business preferred.
• Professional registration and accreditation with Engineering or Business Institute preferred

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Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East

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Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.
  
  
  

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

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We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

Join to apply for the Director Project Management Office role at Emdad Al Khebrat

Join to apply for the Director Project Management Office role at Emdad Al Khebrat

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Direct message the job poster from Emdad Al Khebrat

The PMO Director will lead the strategic vision and operational execution of the Project Management Office, driving the implementation of best practices in project management and governance across the organization. With a focus on enhancing the organization's delivery framework in an outsourcing and consulting environment, the PMO Director will be responsible for establishing standards and methodologies that ensure alignment with client expectations and business objectives. This role entails fostering collaboration among cross-functional teams, optimizing resource allocation, and managing stakeholder relationships at all levels. The PMO Director will also leverage data-driven insights to support decision-making processes, ensuring that project portfolios adhere to the enterprise's strategic goals while achieving high customer satisfaction. Through innovative leadership, the director will cultivate a culture of continuous improvement, empowering project managers to develop their competencies and achieve outstanding performance.

Job Requirements:

• A minimum of 9 to 13 years of progressive experience in project portfolio management, specifically within an outsourcing or consulting environment.
• Proven track record of successfully leading complex projects and programs with a focus on business solutions to enhance client operations and deliver measurable results.
• Demonstrated experience in establishing and managing a PMO function, including defining project management methodologies and governance frameworks.
• Strong understanding of project management tools, techniques, and industry standards (e.g., PMBOK, Agile, Scrum) that enhance delivery precision and control.
• Exceptional leadership skills with the ability to inspire and direct project management teams across various functions and geographical locations.
• Robust analytical and problem-solving capabilities to assess project performance, identify gaps, and implement corrective measures.
• Proven ability to manage multiple high-priority projects concurrently while liaising effectively with senior executives and stakeholders.
• Strong communication and interpersonal skills to foster relationships with clients and internal teams, ensuring clear understanding of project goals and expectations.
• Extensive experience in risk management and change management processes, particularly in a dynamic consultancy or service delivery environment.

Job Responsibilities:

• Develop and implement a comprehensive PMO strategy that aligns with the organization's strategic objectives, particularly focusing on outsourcing and business solutions.
• Oversee the planning, execution, and delivery of multiple projects across various client engagements, ensuring adherence to time, scope, and quality standards.
• Establish and enforce project governance structures, including key performance indicators (KPIs) to measure project success and overall PMO effectiveness.
• Lead the continuous improvement initiatives by developing best practices, tools, and templates that promote standardized project management practices across the organization.
• Mentor and coach project managers and staff to enhance their skills and competencies, promoting professional development while cultivating an environment of high performance.
• Build and maintain strong relationships with key stakeholders, ensuring effective communication and collaboration throughout the project lifecycle.
• Conduct regular project reviews, utilizing data analytics and reporting tools to provide insights and recommend actionable improvements.
• Collaborate with senior leadership to identify strategic opportunities for business growth through efficient project delivery and service optimization.
• Drive stakeholder engagement and satisfaction through consistent updates, presentations, and facilitation of project steering committee meetings.

Required Skills:

• Proficiency in project management methodologies, tools, and software, with a strong emphasis on Agile, Scrum, and traditional PMBOK practices.
• Exceptional strategic thinking and planning skills, capable of aligning projects with broader organizational goals and market needs.
• Strong financial acumen with experience managing project budgets and resources effectively to maximize ROI for clients.
• Excellent negotiation and conflict resolution skills to manage stakeholder expectations and resolve issues promptly.
• Ability to foster a culture of transparency and accountability within the PMO and across project teams.
• High-level competence in performance analysis and data-driven decision-making to inform project direction and enhancements.
• Adaptability and resilience in dynamic environments, skilled in navigating organizational change and driving transformational initiatives.
• Expertise in stakeholder management, with the capacity to influence and communicate effectively across various levels of the organization.

• Seniority level Director

• Employment type Full-time

• Job function Project Management, Strategy/Planning, and Consulting
• Industries Human Resources Services, Business Consulting and Services, and Outsourcing and Offshoring Consulting

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Role Purpose:

To support the company in driving and delivering the corporate strategy and transformation initiatives by applying the necessary tools and execution frameworks to orchestrate, govern, and accelerate transformation efforts.

Key Accountabilities:

1- Governance & Oversight;

• Establish governance structures with clear roles, responsibilities, and escalation paths
• Track performance using KPIs and dashboards to monitor progress and value realization
• Enforce accountability by holding initiative owners and sponsors to their commitments

2- Change Enablement;

• Drive change management by supporting communication, training, and stakeholder engagement
• Foster a transformation culture that encourages agility, innovation, and ownership
• Reinforce behaviors through recognition and regular feedback loops

3- Execution Support;

• Coordinate interdependencies across initiatives to avoid duplication and bottlenecks
• Remove roadblocks by escalating issues and reallocating resources as needed
• Standardize processes for initiative planning, execution, and reporting

4- Value Realization;

• Track performance and benefits (e.g., cost savings, revenue growth, efficiency gains) to closure
• Ensure initiatives deliver measurable outcomes
• Create a single source of truth for transformation progress and impact

Join to apply for the Director Project Management Office role at Emdad Al Khebrat

Join to apply for the Director Project Management Office role at Emdad Al Khebrat

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Emdad Al Khebrat

The PMO Director will lead the strategic vision and operational execution of the Project Management Office, driving the implementation of best practices in project management and governance across the organization. With a focus on enhancing the organization's delivery framework in an outsourcing and consulting environment, the PMO Director will be responsible for establishing standards and methodologies that ensure alignment with client expectations and business objectives. This role entails fostering collaboration among cross-functional teams, optimizing resource allocation, and managing stakeholder relationships at all levels. The PMO Director will also leverage data-driven insights to support decision-making processes, ensuring that project portfolios adhere to the enterprise's strategic goals while achieving high customer satisfaction. Through innovative leadership, the director will cultivate a culture of continuous improvement, empowering project managers to develop their competencies and achieve outstanding performance.

Job Requirements:

• A minimum of 9 to 13 years of progressive experience in project portfolio management, specifically within an outsourcing or consulting environment.
• Proven track record of successfully leading complex projects and programs with a focus on business solutions to enhance client operations and deliver measurable results.
• Demonstrated experience in establishing and managing a PMO function, including defining project management methodologies and governance frameworks.
• Strong understanding of project management tools, techniques, and industry standards (e.g., PMBOK, Agile, Scrum) that enhance delivery precision and control.
• Exceptional leadership skills with the ability to inspire and direct project management teams across various functions and geographical locations.
• Robust analytical and problem-solving capabilities to assess project performance, identify gaps, and implement corrective measures.
• Proven ability to manage multiple high-priority projects concurrently while liaising effectively with senior executives and stakeholders.
• Strong communication and interpersonal skills to foster relationships with clients and internal teams, ensuring clear understanding of project goals and expectations.
• Extensive experience in risk management and change management processes, particularly in a dynamic consultancy or service delivery environment.

Job Responsibilities:

• Develop and implement a comprehensive PMO strategy that aligns with the organization's strategic objectives, particularly focusing on outsourcing and business solutions.
• Oversee the planning, execution, and delivery of multiple projects across various client engagements, ensuring adherence to time, scope, and quality standards.
• Establish and enforce project governance structures, including key performance indicators (KPIs) to measure project success and overall PMO effectiveness.
• Lead the continuous improvement initiatives by developing best practices, tools, and templates that promote standardized project management practices across the organization.
• Mentor and coach project managers and staff to enhance their skills and competencies, promoting professional development while cultivating an environment of high performance.
• Build and maintain strong relationships with key stakeholders, ensuring effective communication and collaboration throughout the project lifecycle.
• Conduct regular project reviews, utilizing data analytics and reporting tools to provide insights and recommend actionable improvements.
• Collaborate with senior leadership to identify strategic opportunities for business growth through efficient project delivery and service optimization.
• Drive stakeholder engagement and satisfaction through consistent updates, presentations, and facilitation of project steering committee meetings.

Required Skills:

• Proficiency in project management methodologies, tools, and software, with a strong emphasis on Agile, Scrum, and traditional PMBOK practices.
• Exceptional strategic thinking and planning skills, capable of aligning projects with broader organizational goals and market needs.
• Strong financial acumen with experience managing project budgets and resources effectively to maximize ROI for clients.
• Excellent negotiation and conflict resolution skills to manage stakeholder expectations and resolve issues promptly.
• Ability to foster a culture of transparency and accountability within the PMO and across project teams.
• High-level competence in performance analysis and data-driven decision-making to inform project direction and enhancements.
• Adaptability and resilience in dynamic environments, skilled in navigating organizational change and driving transformational initiatives.
• Expertise in stakeholder management, with the capacity to influence and communicate effectively across various levels of the organization.

• Seniority level Director

• Employment type Full-time

• Job function Project Management, Strategy/Planning, and Consulting
• Industries Human Resources Services, Business Consulting and Services, and Outsourcing and Offshoring Consulting

Referrals increase your chances of interviewing at Emdad Al Khebrat by 2x

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.