79 Office Coordination jobs in Saudi Arabia

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

• Entry level

• Full-time

• Administrative

• Hospitality

Overview

We’re looking for skilled Arabic-English interpreters to support technical training sessions, meetings, events, and bilingual administrative tasks in Riyadh.

• Training Course Interpreter (As-Needed, Ongoing) : interpret during classroom-based technical courses, translate materials, and ensure clear communication between English and Arabic speakers. Assignments may run daily for 1–5 weeks, up to 8 hours/day. May be asked to assist with instructor communications outside classroom hours.
• Event & Meeting Interpreter (As-Needed, Hourly) : provide consecutive or simultaneous interpretation for meetings and events, from small private sessions to large group conferences. Note-taking may be required. Translate documents (English-Arabic), and provide short consecutive interpretation as needed to support daily communications between American and Saudi staff.

• High school diploma (KSA or equivalent)
• Completion of professional interpreter/translator training
• Bachelors in Arabic language studies
• 3+ years’ experience in translation or interpretation (consecutive/simultaneous)
• Full professional proficiency in English (Interpretation & Translation Level 3)
• Strong written and spoken English & Arabic
• Understanding of Saudi Arabian and American cultures
• Familiarity with a broad range of terminology
• Basic computer skills (Word, Excel, PowerPoint)
• Eligible for future security clearance

• Various technical, government, and professional sites in the Riyadh area

Please apply below and include a resume that contains details regarding your experience, education and interpreting/translation certifications.

Overview

Administrative Assistant • Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simply administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent.

Administrative Assistant for Malayalees in Medina, Saudi Arabia


We are seeking a highly organized and detail-oriented Administrative Assistant to provide support for our Malayalee community in Medina, Saudi Arabia. As an Administrative Assistant, you will be responsible for a variety of administrative tasks including managing schedules, organizing meetings and events, maintaining records and databases, and coordinating with various departments.

Responsibilities:
- Manage schedules and appointments for community leaders and members
- Organize meetings, events, and activities
- Maintain records and databases related to community projects and initiatives
- Coordinate with different departments to ensure smooth communication and execution of tasks
- Handle incoming calls, emails, and inquiries from community members
- Assist with the preparation of reports, presentations, and other documents as needed
- Monitor office supplies inventory and place orders when necessary
- Perform general administrative tasks such as filing, scanning, and data entry

Requirements:
- Fluency in Malayalam is required; proficiency in English is preferred but not necessary
- Proven experience as an administrative assistant or similar role
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills (both written and verbal)
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information with discretion

We welcome candidates who are passionate about serving their community and possess a strong work ethic. If you are a motivated individual with excellent administrative skills, we encourage you to apply for this position. This is a full-time role based in Medina. Preference will be given to Malayalee candidates residing in Saudi Arabia.

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Our company is seeking an organized and detail-oriented Administrative Assistant fluent in English and Malayalam to join our team in Medina, Saudi Arabia. The role involves supporting office operations and ensuring smooth functioning of the workplace.

1. Assist with general office tasks such as answering phones, responding to emails, and scheduling appointments.
2. Maintain and update records, files, and databases.
3. Prepare reports, memos, and other documents as needed.
4. Coordinate travel arrangements for employees.
5. Greet visitors and direct them appropriately.
6. Order office supplies and maintain inventory.
7. Organize meetings and appointments.
8. Handle incoming and outgoing mail.
9. Conduct research on assigned topics.

• Fluent in English and Malayalam (both written and verbal).
• Excellent organizational skills and ability to multitask.
• Strong communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite.
• Previous administrative experience preferred but not required.

This is a full-time position based in Medina, Saudi Arabia, from 9 AM to 5 PM, Sunday through Thursday. Overtime may occasionally be required.

We offer a competitive salary based on experience, health insurance, paid time off, and career growth opportunities.

If you are detail-oriented, communicative, and capable of working under pressure, please apply by submitting your resume and cover letter. Only candidates fluent in English and Malayalam will be considered.

We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to join our team in Medina, Saudi Arabia. The successful candidate will provide administrative support, manage schedules and appointments, and handle various office tasks such as answering phone calls and emails.

1. Manage daily schedules and appointments for team members
2. Answer phone calls and emails, directing inquiries appropriately
3. Prepare and edit correspondence, reports, and presentations in both English and Arabic
4. Coordinate travel arrangements for team members
5. Maintain office supplies inventory and order supplies as needed
6. Assist with organizing company events or meetings
7. Perform general clerical duties such as filing, scanning, and data entry

• Fluency in both English and Arabic (written and spoken)
• Proven experience as an administrative assistant or similar role
• Strong organizational skills with the ability to multitask effectively
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication skills (verbal and written)
• Attention to detail and problem-solving abilities

• Nationality: Egyptian
• Location: Medina, Saudi Arabia

This job is currently active and accepting applications.

Job Description

Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
• Greeting visitors and clients
• Managing security and telecommunications systems.
• Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
• Taking and ensuring messages are passed to the appropriate staff member in time.
• Managing meeting room availability.
• Prepares general correspondence and maintains general files.
• May establish and maintain records of equipment, including a log of equipment service dates.
• Performs other responsibilities associated with this position as may be appropriate.

• Bachelors or Diploma in any related field.
• Minimum 2 years of experience in a similar role.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Good communication and interpersonal skills.
• Ability to multitask.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.

If you are a proactive problem-solver with a talent for multitasking and organization, we encourage you to apply!

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.