151 Executive Assistance jobs in Saudi Arabia

How will you CONTRIBUTE and GROW?

The executive assistant will provide personal admin support service to the VP, including the Executive Team, optimise effectiveness and efficiency by providing key executive support, in particular in interactions with external partners and customers.

Take the initiative using personal judgement and a strong working knowledge, to resolve internal and external customer and client issues and deal appropriately with confidential or sensitive information on a daily basis.

The executive assistant will also support the administrative tasks of the office in Riyadh (as office manager)

Responsibilities

• Provides complex diary management for multiple stakeholders
• Oversees business travel for assigned stakeholders including visa coordination, flight bookings, hotel accommodations, car transfers, and itineraries
• Supports with the drafting of formal communications in English and in Arabic
• Supports senior management with expense claim processing
• Provides support for internal events and business meetings
• Creates and issues POs in the ERP; foresees and escalates problematic POs to appropriate stakeholders in a timely manner to ensure invoices are processed in line with payment terms; accurately reconciles relevant invoices
• Collaborates effectively with other administrators to ensure office support and coverage
• Governance documents management
• Act as the point of contact among executives, employees, and other external partners
• Support in event management, e.i local organization, logistics, etc

___

Are you a MATCH?

• Higher Diploma in Business Administration or a related field
• Minimum 5 years of experience in an administrative role supporting senior stakeholders within a professional environment
• Industry or MNC experience is desirable
• Fluency in English (must) and Arabic (advantage)
• Ability to network with assistants of external partners and customers
• Ability to network with assistants of external partners and customers
• Strong written and verbal communication skills
• Organised and detail-oriented with excellent time management skills
• Proven ability to prioritise conflicting demands
• Ability to build good working relationships with relevant stakeholders in order to anticipate future needs
• A flexible approach to adapt to changing business needs and priorities
• Proficiency in Google Workspace tools, with good skills in Google Sheets
• Experience in creating and following up POs in an ERP; previous exposure to NAV 2016 is a plus.
• Ability to maintain discretion and confidentiality
• Creative mind with an ability to suggest improvements

Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Secretarial and Administrative Support

• Provide high quality secretarial and organizational support service
• Word processing correspondence, memos and reports
• Prepare presentations
• Organize and maintain effective filing systems
• Keep and maintain an accurate record of papers and electronic email correspondence
• Responsible for dealing with maintenance of office equipment and ordering stationery

Administrative duties:

• Management of correspondence in a timely manner. Email management, coordination of document signing, scanning and stamping and the management of various membership renewals
• Highlight urgent correspondence and print attachments
• Prepare correspondence on behalf of the Director, including the drafting of general replies
• Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
• Develop and maintain effective electronic email filing system
• Process expenses on behalf of the Director, collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
• Book appropriate travel and hotel accommodation in line with the expense policy
• Prepare the same for direct reports of the Director

Diary and Travel Management

• Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
• Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
• Coordinating and arranging video and conference calls
• Schedule on behalf of the Director meetings between him and his direct reports
• Liaise with relevant individuals and external organizations to arrange meetings, organise schedules, prepare agendas and draft minutes
• Making travel arrangements and booking accommodation

Meeting Management

• Must have experience in Board level meeting management, able to coordinate with other departments for relevant materials, collate and distribute the Board pack, is able to document the meeting though accurate minute taking. The candidate must be able to manage and follow up on all actions taken from the meeting and ensure they are completed by the responsible Board member in a timely manner
• Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
• Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications

Bid Support

• Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
• Production of bid presentation material
• Ensure all bids are timely submitted and are of consistent quality as per client instructions
• Follow Director s instructions on any other bid tasks

Event Planning

• Planning, managing and organizing client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

HR Support

• Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc.
• Manage the Public Relations Officer

A minimum of five years PA experience in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts

• Able to establish connections with peers and high-level staff across the business
• Excellent typing skills, good computer literacy speed and accuracy essential (confident in using the complete Microsoft Office suite of applications - Excel, Word and PowerPoint, Teams etc.)
• Immaculate communication skills, both verbal and non-verbal
• Self-assured and confident, able to work independently, friendly without being overly assertive.
• Proven ability to work under pressure and to tight deadlines
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes. It is very important that the candidate is confident in taking minutes and actions during meetings.
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Demonstration of the ability to work under sustained pressure and to tight deadlines
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
• Experience of diary management, researching and booking of travel and accommodation
• Proactive and flexible in approach

Job Title:
Personal Secretary

Job Location:
Riyadh, Saudi Arabia

Years of Experience:
+3 years

Key Responsibilities:

• Act as a personal secretary, managing daily schedules, appointments, and travel arrangements.
• Handle confidential correspondence, documents, and reports with discretion.
• Assist in organizing meetings, preparing agendas, and recording minutes when required.
• Coordinate office and fieldwork activities to ensure smooth operations.
• Manage follow-ups on tasks, deadlines, and external communications.
• Provide logistical support during business errands, events, and meetings outside the office.
• Perform other administrative duties as assigned to support the executive.
• Previous experience as a secretary or personal assistant is preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage both office and fieldwork responsibilities efficiently.

Requirements:

• Bachelor's degree in business administration or any related field.
• Must possess a valid driver's license and own a car.
• English Language (essential).

Looking for a Rockstar Personal Assistant

If you're someone who's sharp, reliable, and can handle a fast-moving workday (with a smile), this might be the opportunity for you

I'm on the lookout for a Personal Assistant to join our growing family, where no two days are ever the same. You'll be working closely with me, across business operations, events, logistics, and the exciting chaos that comes with it all.

Based in: Riyadh

Start: As soon as you're ready

Fluent in: English & Arabic

You're good at: Time management, clear communication, problem-solving, and staying calm under pressure.

It's a high-trust and high-energy role.

If this sounds like you (or someone great you know), drop me a message or send your CV to -

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website:

Job Description

Secretarial and Administrative Support

• Provide high quality secretarial and organizational support service
• Word processing correspondence, memos and reports
• Prepare presentations
• Organize and maintain effective filing systems
• Keep and maintain an accurate record of papers and electronic email correspondence
• Responsible for dealing with maintenance of office equipment and ordering stationery

Administrative duties:

• Management of correspondence in a timely manner. Email management, coordination of document signing, scanning and stamping and the management of various membership renewals
• Highlight urgent correspondence and print attachments
• Prepare correspondence on behalf of the Director, including the drafting of general replies
• Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
• Develop and maintain effective electronic email filing system
• Process expenses on behalf of the Director, collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
• Book appropriate travel and hotel accommodation in line with the expense policy
• Prepare the same for direct reports of the Director

Diary and Travel Management

• Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
• Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
• Coordinating and arranging video and conference calls
• Schedule on behalf of the Director meetings between him and his direct reports
• Liaise with relevant individuals and external organizations to arrange meetings, organise schedules, prepare agendas and draft minutes
• Making travel arrangements and booking accommodation

Meeting Management

• Must have experience in Board level meeting management, able to coordinate with other departments for relevant materials, collate and distribute the Board pack, is able to document the meeting though accurate minute taking. The candidate must be able to manage and follow up on all actions taken from the meeting and ensure they are completed by the responsible Board member in a timely manner
• Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
• Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications

Bid Support

• Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
• Production of bid presentation material
• Ensure all bids are timely submitted and are of consistent quality as per client instructions
• Follow Director's instructions on any other bid tasks

Event Planning

• Planning, managing and organizing client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

HR Support

• Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc.
• Manage the Public Relations Officer

Qualifications

• A minimum of five years PA experience in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts
• Able to establish connections with peers and high-level staff across the business
• Excellent typing skills, good computer literacy speed and accuracy essential (confident in using the complete Microsoft Office suite of applications - Excel, Word and PowerPoint, Teams etc.)
• Immaculate communication skills, both verbal and non-verbal
• Self-assured and confident, able to work independently, friendly without being overly assertive.
• Proven ability to work under pressure and to tight deadlines
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes. It is very important that the candidate is confident in taking minutes and actions during meetings.
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Demonstration of the ability to work under sustained pressure and to tight deadlines
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
• Experience of diary management, researching and booking of travel and accommodation
• Proactive and flexible in approach

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV's will be treated as a direct application.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Please find out more about us at

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website:

Job Description
Secretarial and Administrative Support

• Provide high quality secretarial and organizational support service
• Word processing correspondence, memos and reports
• Prepare presentations
• Organize and maintain effective filing systems
• Keep and maintain an accurate record of papers and electronic email correspondence
• Responsible for dealing with maintenance of office equipment and ordering stationery

Administrative duties:

• Management of correspondence in a timely manner. Email management, coordination of document signing, scanning and stamping and the management of various membership renewals
• Highlight urgent correspondence and print attachments
• Prepare correspondence on behalf of the Director, including the drafting of general replies
• Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
• Develop and maintain effective electronic email filing system
• Process expenses on behalf of the Director, collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
• Book appropriate travel and hotel accommodation in line with the expense policy
• Prepare the same for direct reports of the Director

Diary and Travel Management

• Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
• Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
• Coordinating and arranging video and conference calls
• Schedule on behalf of the Director meetings between him and his direct reports
• Liaise with relevant individuals and external organizations to arrange meetings, organise schedules, prepare agendas and draft minutes
• Making travel arrangements and booking accommodation

Meeting Management

• Must have experience in Board level meeting management, able to coordinate with other departments for relevant materials, collate and distribute the Board pack, is able to document the meeting though accurate minute taking. The candidate must be able to manage and follow up on all actions taken from the meeting and ensure they are completed by the responsible Board member in a timely manner
• Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
• Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications

Bid Support

• Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
• Production of bid presentation material
• Ensure all bids are timely submitted and are of consistent quality as per client instructions
• Follow Director's instructions on any other bid tasks

Event Planning

• Planning, managing and organizing client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation

HR Support

• Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrated into the business including inductions, accommodation, flights, transport, IT and business cards etc.
• Manage the Public Relations Officer

Qualifications

• A minimum of five years PA experience in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts
• Able to establish connections with peers and high-level staff across the business
• Excellent typing skills, good computer literacy speed and accuracy essential (confident in using the complete Microsoft Office suite of applications - Excel, Word and PowerPoint, Teams etc.)
• Immaculate communication skills, both verbal and non-verbal
• Self-assured and confident, able to work independently, friendly without being overly assertive.
• Proven ability to work under pressure and to tight deadlines
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes. It is very important that the candidate is confident in taking minutes and actions during meetings.
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Demonstration of the ability to work under sustained pressure and to tight deadlines
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
• Experience of diary management, researching and booking of travel and accommodation
• Proactive and flexible in approach

Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV's will be treated as a direct application.
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Please find out more about us at

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

مساعد تنفيذي شخصي

موقع العمل متغير – السفر مستمر داخل وخارج المملكة

نمط العمل: دوام كامل – مرونة تامة في الوقت والتنقل

المهام والمسؤوليات:

مرافقة رجل أعمال في جميع رحلاته وتنقلاته.

تجهيز وتنظيم جميع التفاصيل اللوجستية قبل وأثناء وبعد السفر.

تنسيق التنقل، حجوزات الفنادق والمطاعم، إجراءات التشيك إن/أوت، وترتيب الغرف.

متابعة تفاصيل الأمتعة، ترتيب الملابس، واختيار ما يناسب طبيعة كل رحلة.

قراءة وتحضير قوائم الطعام مسبقًا، واستقبال الضيوف

التعامل مع مزودي الخدمات المختلفة بطريقة احترافية، وتقديم صورة مشرفة.

المتطلبات:-

إتقان كامل للعربية والإنجليزية.

مظهر أنيق وهندام راقٍ.

خبرة سابقة في أعمال المرافقة التنفيذية أو الضيافة الراقية أو المساعدات الشخصية.

مستوى عالٍ من ، الذكاء، وسرعة البديهة.

التقديم من خلال الرابط المرفق في الوظيفة و ايضا هنا

Job Description: Personal Executive Assistant

Location: Variable – Frequent travel within and outside the Kingdom. Work Schedule: Full-time – Completely flexible in terms of time and movement.

Roles and Responsibilities:

• Accompany a businessman on all his travels and movements.
• Prepare and organize all logistical details before, during, and after travel.
• Coordinate transportation, hotel and restaurant reservations, check-in/out procedures, and room arrangements.
• Manage luggage details, arrange clothing, and select appropriate attire for each trip.
• Read and prepare menus in advance, and receive guests.
• Deal with various service providers in a professional manner, and present a respectable image.

Requirements:

• Complete fluency in Arabic and English.
• Elegant and refined appearance.
• Previous experience in executive assistance, high-end hospitality, or personal assistance.
• High level of intelligence, and quick wit.

Please Apply using the external link in the job

نوع الوظيفة: دوام كامل

الراتب المدفوع: ﷼٥٬٠٠٠٫٠٠ لكل شهر

Key Responsibilities:

• Acting as the point of contact with external and internal parties.
• Help with daily time management.
• Schedule meetings and manage calendars.
• Handling the translation letters, agreements from Arabic to English and the vice
• Answer phone calls and emails and take messages.
• Taking accurate and comprehensive notes at meetings, assist with basic presentation, reports and research.
• Plan travel, including flights, accommodation and ground transportation.
• Coordinate events and speaking engagements.
• Draft correspondence such as emails and letters
• Managing administrative processes, such as filing claims and others.
• Run other errands as requested.

Competencies & Experience:

• Bachelor's degree in English, or Business admiration.
• Minimum of 2 years' experience on the same role.
• Proficiency in English & Arabic
• Strong interpersonal skills
• Tech savvy and experience with MS Office (especially PowerPoint).
• Excellent verbal and written communications skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to work independently and with professional discretion and confidentiality.

Company Description

Yalla Group Limited (NYSE:YALA) is headquartered in the United Arab Emirates and is the largest MENA-based online social networking and gaming company by revenue in 2022. The company provides superior online social experiences to people who share similar cultural backgrounds from the MENA region.

About the Role

We are seeking a proactive, organized, and highly professional Personal Assistant to support

our General Manager in Riyadh.

The ideal candidate will be fluent in both Arabic and English, capable of managing confidential

information, coordinating executive activities, and ensuring seamless daily operations.

This is a key role that requires excellent communication, discretion, and a strong understanding

of Saudi and GCC business culture.

Key Responsibilities

• Serve as the main point of contact between the General Manager and internal/external stakeholders.
• Manage and coordinate the GM's schedule, meetings, travel arrangements, and correspondence.
• Prepare reports, presentations, and documentation in both Arabic and English.
• Track and follow up on business projects, priorities, and deadlines.
• Handle confidential materials with the highest level of discretion.
• Organize and maintain executive files, meeting minutes, and action trackers.
• Provide administrative and logistical support for business trips, conferences, and company events.
• Facilitate communication and coordination between departments and external partners.

Qualifications & Skills

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum 3–5 years of experience as an Executive or Personal Assistant, preferably supporting C-level executives.
• Fluent Arabic and English with exceptional written and verbal communication.
• Strong organizational, multitasking, and problem-solving skills.
• High attention to detail and ability to work effectively under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor with excellent interpersonal and communication skills.

Preferred Attributes

• Familiarity with Saudi corporate culture and governmental protocols.
• Experience working in multinational or regional organizations is a plus.