140 Executive Assistance jobs in Saudi Arabia

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you’ll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor’s degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R0100751

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

#J-18808-Ljbffr

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You’ll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

Your background

• A bachelor’s degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

Sign in to set job alerts for “Executive Secretary” roles.

Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You’ll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

Your background

• A bachelor’s degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Technical Coordinator Cum Admin Secretary #J-18808-Ljbffr

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor's degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You'll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

Your background

• A bachelor's degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

Sign in to set job alerts for "Executive Secretary" roles.

Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You'll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
  
  

Your background

• A bachelor's degree in business administration or anything similar.
• 5+ Years of experience.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.
  
  

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Technical Coordinator Cum Admin Secretary

JOB PURPOSE
The job holder is responsible for updating policy records in the internal system to ensure the group policy is showing the correct status and level in order for the members to have access to care. He/She will be responsible for the end-to-end Account Installation process including setting up of benefits, group details, contacts, rates, pricing, member records and card requirements.
2. RESPOSIBILITIES AND DUTIES
- Interacts with different internal departments and partners in the coordination and implementation of our new and renewing accounts to effectively setup benefit plan, group and member information.
- Establishes and complies with a client specific service plan.
- Ensures that the documentation received is complete and logical as per system requirements.
- Reviews the Table of Benefits for acceptability / consistency from system requirements.
- Reviews the member census received for new policies as per regulatory compliance and system requirements.
- Reconciles census against system active list for renewal policies.
- Request for additional information based on system and compliance requirements.
- Set up benefits in the system and all its other linkages.
- Set up system with group and member details.
- Responsible for releasing member welcome pack for newly installed policy and renewed policies.
- Ensure that the group policy setup has successfully been created from partner’s system.
- Reconcile accuracy between internal and partner’s system before releasing member cards.
- Reviews mid-year policy changes and updates system as required.
- Ensure that the output required for the mid-year policy change has been coordinated within teams and released as required.
- Acts as an intermediary between internal departments and business partners in resolving daily service issues related to newly incepted/renewed group.
- Acts as Subject Matter Expert for any system related query for policies.
- Researches and resolves issues in day-to-day operations.
- Performs daily, weekly, monthly reconciliation between systems.
- Performs routine maintenance, report preparation and issue resolution with efficient book of business management through timely and proper utilization of internal tools.
- Performs other duties as assigned and maintains high quality of work.
- Provides the highest levels of services in Policy Administration.
- Monitors and manage team queue, workflow and quality of work.
- Build relationships with internal departments and partners to ensure smooth processing of client requests.
- Identifies potential process improvements and make recommendations to the organization.
- Actively support team members and provides resource to enable all team goals to be achieved.
- Responsibility and accountability for service levels, turnaround times and quality.

3. QUALIFICATIONS
- Bachelor’s degree
- 2 to 3 years of experience with data entry, preferably in Medical Insurance
- Analytical skills - must be able to review data and identify any potential issues or discrepancies
- High attention to details.
- Must be able to conduct computer data entry.
- Must be able to make recommendations which are supported by various data pulls
- Intermediate proficiency in Microsoft Office Suite specifically in Excel.
- Excellent written and oral communication skills.
- Proven ability to work independently as well as a productive member of a team.
- Exceptional organization and time-management focus.

4. COMPETENCIES
- Conflict Management - Sees opportunities within conflicts arising; reads situation quickly; engages in focused listening; can hammer out tough agreements and settle disputes equitability; can find common ground and get cooperation with minimum disruption.
- Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; Gets first-hand customer information and uses it for improvements in products and services; Acts with customers in mind; Establishes and maintains effective relationships with customers and gains their trust and respect

About Cigna Healthcare
Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

POSITION OVERVIEW

We are seeking a highly professional and resourceful Senior Consultant – Executive Recruitment Support to play a key role in delivering high-quality, end-to-end executive search services. This individual will partner closely with internal stakeholders and external clients to identify, attract, and assess top executive talent across diverse industries. This role requires expertise in executive search processes, talent market research, candidate engagement, and stakeholder management. The ideal candidate brings strong communication skills, business acumen, and a passion for supporting leadership-level hiring.

KEY RESPONSIBILITIES

• Support and manage executive search engagements from kickoff through candidate placement.
• Collaborate with hiring executives and stakeholders to define role requirements, search strategies, and ideal candidate profiles.
• Conduct market mapping, candidate sourcing, and targeted outreach using a variety of tools and platforms.
• Evaluate candidate fit through resume screening, interviews, and behavioral assessments.
• Coordinate and participate in interviews, assessments, and reference checks.
• Draft compelling candidate profiles, reports, and progress updates for client and leadership review.
• Maintain accurate documentation and candidate records in tracking systems (e.g., ATS, CRM).
• Support onboarding and transition planning for executive-level hires.
• Stay informed on industry talent trends, market dynamics, and executive compensation benchmarks.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business, or related field.
• 5+ years of experience in executive recruitment, executive search, or senior-level talent acquisition.
• Proven experience supporting or leading searches for director-level and above positions.
• Strong ability to evaluate leadership competencies, experience, and cultural fit.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and client service orientation.
• Proficiency with applicant tracking systems (ATS), CRM tools, and sourcing platforms (e.g., LinkedIn Recruiter).

#J-18808-Ljbffr

POSITION OVERVIEW

We are seeking a highly professional and resourceful Senior Consultant – Executive Recruitment Support to play a key role in delivering high-quality, end-to-end executive search services. This individual will partner closely with internal stakeholders and external clients to identify, attract, and assess top executive talent across diverse industries. This role requires expertise in executive search processes, talent market research, candidate engagement, and stakeholder management. The ideal candidate brings strong communication skills, business acumen, and a passion for supporting leadership-level hiring.

KEY RESPONSIBILITIES

• Support and manage executive search engagements from kickoff through candidate placement.
• Collaborate with hiring executives and stakeholders to define role requirements, search strategies, and ideal candidate profiles.
• Conduct market mapping, candidate sourcing, and targeted outreach using a variety of tools and platforms.
• Evaluate candidate fit through resume screening, interviews, and behavioral assessments.
• Coordinate and participate in interviews, assessments, and reference checks.
• Draft compelling candidate profiles, reports, and progress updates for client and leadership review.
• Maintain accurate documentation and candidate records in tracking systems (e.g., ATS, CRM).
• Support onboarding and transition planning for executive-level hires.
• Stay informed on industry talent trends, market dynamics, and executive compensation benchmarks.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business, or related field.
• 5+ years of experience in executive recruitment, executive search, or senior-level talent acquisition.
• Proven experience supporting or leading searches for director-level and above positions.
• Strong ability to evaluate leadership competencies, experience, and cultural fit.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and client service orientation.
• Proficiency with applicant tracking systems (ATS), CRM tools, and sourcing platforms (e.g., LinkedIn Recruiter).

#J-18808-Ljbffr