325 Office Management jobs in Saudi Arabia

Overview

Designer and Administrative Support (مصمم ودعم إداري) role at Emdad By Elm. The position is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that materials are adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also organize project files and documentation, prepare timelines, schedule meetings, and draft simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

• A bachelor’s degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project’s objectives and messaging.

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

• Associate

• Full-time

• Art/Creative, Education, and Administrative

• Human Resources Services, Education Administration Programs, and Broadcast Media Production and Distribution

HEAD OF ADMINISTRATIVE SUPPORT

Role Description

Role Title

Head of Administrative Support

Company

CTRD Company for Business Services (CTRD Arabia) is a company registered in the Kingdom of Saudi Arabia (CR:

Company Overview

We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges. 

People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do.

Background & Role Overview

CTRD Arabia is searching for an experienced Head of Administrative Support, capable of operating in a high paced office and assisting in the management of documentation in both English and Arabic.

The Programme Management Office (PMO) is responsible for the administration and documentary oversight of all project and programme management activities. This includes the recording of data on manpower, routine and irregular reporting, the management of Risk, and the management of a team of linguists to interpret and translate.  The office makes wide use of Microsoft Office software (including Microsoft Project and SharePoint).

The Head of Admin will oversee all administrative efforts ensuring that documents are properly controlled in both digital and electronic form and that the management of critical data is efficient and accurate.

The successful candidate will be articulate in both English and Arabic, positive and confident working in a multi-cultural defence environment.  They will be intelligent and willing to contribute as the Company develops and refines its administrative and management processes. They will be willing to manage flexible hours which sometimes require additional time and effort for success.  This role will not always be 9 – 5.

Location

Riyadh, working both from Company and Client offices, the job may require some movement each day between these locations.

Short term visits to other sites in Saudi Arabia may be required.

Hours of Work

9am – 5pm

Contract Type

Fixed Term Contract Full Time  

Role Responsibilities

1. Contribute to the development of the administrative processes that support a young and growing business – human and technical.

2. Control of the storage of all documentation, paper and digital.

3. Control of the movement of documentation in physical and electronic form between the Company and the Client.

4. Contributing towards weekly reporting to the Client. For example, extraction of data from spreadsheets.

5. Contributing to the management of the quality of documentary products in English but primarily in Arabic.

6. Contribute to the development of systems and procedures to support the wider Programme Management effort.

7. Control of hardware and software within the Programme.

8. Advice to other staff on the technical use of Company IT software and hardware – for example procedures for the use of printers.

9. Occasional delivery of documents by hand.

10. Management of Company assets: for example, control of the car fleet.

Requirements

Essential

• Advanced familiarity with MS Office (Word, Excel, PowerPoint)
• SharePoint
• Teams
• Outlook
• English and Arabic (advanced written and spoken)
• Document management skills (paper and electronic)
• Current Driving Licence

Desirable

• Power Automate
• Database solutions
• Familiarity with Project and Programme Management procedures
• Familiar with Translation procedures
• A knowledge of the defence sector
• A knowledge of Risk Management procedures

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.

A Snapshot of Your Day

In this pivotal role as PMO Manager, you will target experienced project management professionals who are passionate about driving excellence in project delivery. You will oversee meaningful projects that enhance operational efficiency and contribute to Siemens Energy's mission of sustainable energy solutions. Expect a collaborative team culture that values continuous improvement, empowering you to make a significant impact on clients, partners, and the overall success of the organization.

How You'll Make an Impact

• Develop and implement PMO policies and methodologies aligned with strategic business goals.
• Support project managers in planning, execution, and delivery while providing training and mentoring.
• Monitor project performance through metrics and dashboards for effective portfolio management.
• Conduct audits and post-implementation reviews to identify non-conformities and lessons learned.
• Manage PMO tools and prepare reports for senior leadership and stakeholders.
• Collaborate with regional PMO teams to enhance project implementation and knowledge management.

What You Bring

• Bachelor's degree or equivalent experience with 8+ years in project management.
• Knowledge of Siemens Energy combined cycle power plant project management preferred.
• Strong analytical skills to identify fleet issues through data collection.
• Effective communication and presentation skills for executive decision-making.
• Proficiency in project management tools and understanding of project lifecycle methodologies.
• Ability to work collaboratively in a structured manner.

About the Team

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits:

Competitive Salary Package

Targeted Bonus

Opportunities to work on a variety of innovative projects

#LI-AF1

Overview
NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world's most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you

Position: Head of Department - Initiatives Management Office and Business Oversight
Reporting to: MD & CEO

Roles and responsibilities:
MD-sponsored Initiatives Oversight & Governance

• Support the MD to translate the vision and priorities into actionable strategic initiatives
• Ensure all initiatives are aligned with the company's overarching strategy, goals, and KPIs
• Act as the central coordination point for cross-functional initiatives, ensuring clarity of purpose, scope, and outcomes
• Lead the planning, prioritization, and tracking of MD-sponsored initiatives, ensuring timely delivery and impact
• Establish and manage governance frameworks, reporting mechanisms, and dashboards to track initiatives progress (identified by MD) and highlight risks or delays
• Drive accountability by monitoring initiative owners, providing escalation support when needed, and ensuring resolution of bottlenecks

Performance Monitoring & Business Progress reporting to MD

• Regularly synthesize progress updates and insights for the MD and Executive Leadership Team
• Proactively identify risks, opportunities, and interdependencies across initiatives and recommend corrective actions
• Provide structured program management discipline to MD initiatives, ensuring delivery excellence and measurable outcomes

MD Stakeholder Engagement & Communication

• Serve as a key liaison between the MD and senior executives, ensuring consistent communication and alignment on initiatives
• Support MD engagements with key stakeholders (e.g., shareholders, government entities, etc,.)
• Facilitate cross-functional collaboration by breaking silos and fostering a culture of transparency and accountability

Special studies

• Lead special studies and requests from the MD including preparing the analyses, and providing the recommendations
• Prepare high-quality reports, presentations, and communications to update the MD, Executive Leadership, and Board

Job Description

Skill Area

Description

Project & Portfolio Management

Manage end-to-end project lifecycles, apply methodologies (PMBOK,

Agile, PRINCE2), and oversee portfolio prioritization and performance.

PMO Design & Governance

Establish PMO structures, define standards, KPIs, reporting lines, and

ensure alignment with business strategy.

Tools & Technology

Use project tools like MS Project, Primavera, Planview, JIRA, and

dashboards (Power BI) for planning, tracking, and reporting.

Strategic & Analytical Thinking

Align projects with strategic goals, perform ROI and business case

evaluations, and deliver data-driven decision support.

Change Management & Communication

Manage change impact, lead communications, and support stakeholder

readiness and project adoption.

Consulting & Soft Skills

Engage clients, facilitate workshops, resolve conflicts, and influence

stakeholders across all levels.

Certifications & Qualifications

12 years of experience in program/project governance, delivery, and PMO setup.

Job Type: Full-time

Pay: ﷼17, ﷼20,000.00 per month

Establish and operate the commercial governance framework (RACI, SOPs, SLAs, and quarterly reviews) while enabling the execution of the
commercial sector
roadmap (Sales, Marketing & Corporate Communications, Customer Experience, Experience Center, and Off-Plan launches).

Key Responsibilities:

• Develop and update RACI matrices, SOPs, and SLAs, and lead Quarterly Business Reviews (QBRs).
• Manage and monitor the portfolio of initiatives (Experience Center, Off-Plan GTM, CX programs) with clear timelines, milestones, owners, and risk registers.
• Build and operate unified KPI dashboards across Sales, Marketing, Customer Experience, and Brand Health, ensuring data accuracy and timeliness.
• Oversee RAID (Risks, Assumptions, Issues, Dependencies) and Change Control processes, ensuring disciplined escalation to the Commercial Director and senior management.

Qualification & Experience:

• Bachelor's degree in Business Administration or equivalent; PMP, Prince2, or PMI-PBA certification is an advantage
• 5–8 years of proven experience in PMO or program management within
  real estate,
  commercial, or large-scale B2C sectors.
• Hands-on experience with CRM/ERP systems, analytics dashboards (Power BI/Tableau), and project management tools (Jira/Asana/MS Project).

Summery:

The PMO (Project Management Office) Manager will be responsible for establishing, developing, and leading the PMO to ensure projects and programs are delivered in alignment with the organization's strategic objectives. This role requires a strong background in project and program management, governance, and stakeholder engagement. The PMO Manager will oversee project performance, implement best practices, and build the capabilities needed to deliver value across the portfolio.

1. PMO Governance & Framework

• Develop, implement, and maintain the PMO framework, methodologies, templates, and best practices.
• Establish governance processes to ensure accountability, transparency, and alignment with corporate strategy.
• Define and monitor project management KPIs, standards, and reporting mechanisms.

2. Portfolio & Program Management

• Manage the organizational project portfolio, including prioritization, resource allocation, and budget control.
• Oversee planning, execution, and monitoring of programs and projects to ensure alignment with business goals.
• Identify and mitigate risks, escalate critical issues, and ensure benefits realization across projects.

3. Project Delivery Support

• Provide guidance, tools, and coaching to project managers and cross-functional teams.
• Ensure methodologies (Agile, Waterfall, or Hybrid) are applied consistently and effectively.
• Facilitate project status reviews, post-project evaluations, and lessons learned to drive continuous improvement.

4. Corporate Excellence & Transformation Support

• Lead or support corporate excellence initiatives that enhance efficiency, effectiveness, and service quality.
• Collaborate with the Strategy department to align project outcomes with organizational priorities and strategic objectives.
• Integrate Lean, Six Sigma, or other improvement approaches into PMO practices.

5. Change Management & Stakeholder Engagement

• Develop and execute change management strategies to support the adoption of new systems, processes, and ways of working.
• Engage stakeholders across all levels through communication plans, workshops, and training.
• Act as a central point of contact for project performance reporting and senior management decision-making.

Qualifications & Experience

• Education:
  Bachelor's degree in Business Administration, Project Management, IT, Engineering, or related field (Master's preferred).
• Certifications:
  PMP, PRINCE2, or equivalent required; Lean/Six Sigma and Agile certifications desirable.
• Experience:
  6+ years in project/program management with at least 3–5 years in a PMO or managerial role.
• Proven track record in establishing/leading PMOs, managing complex portfolios, and supporting organizational transformation.
• Experience in developing Microsoft Power BI dashboards.

Key Competencies

• Strategic and analytical thinking.
• Strong leadership and people management.
• Excellent communication and stakeholder management.
• Ability to manage competing priorities and work under pressure.
• Proficiency in project management tools (MS Project, Primavera, Jira, etc.) and Microsoft Office Suite.

Overview

We are seeking a dynamic and experienced PMO Head to lead the Project Management Office of our Elevator Product Design Center in KSA. In this role, you will oversee the R&D Project Management function, ensuring seamless coordination and execution of development projects. Your strategic vision and leadership will drive efficiency and result achievement in cross-functional Project Management, fostering a collaborative environment.

• Leads the R&D Project Management Function and Project Management Team in KSA, which includes the ownership of the R&D Project Portfolio, ensuring alignment of projects with business needs, and driving clarity, transparency, and feasibility of scope, schedule, resources, and budget. Sets the structure to proactively identify, evaluate, manage and communicate project and portfolio risks.
• Ensures the right Project Management Capacity and Skills to lead cross-functionally without formal authority on the projects in the portfolio. Leads, coaches and develops the Project Management Team.
• Owns and ensures continuous improvement of the Standard Product Development Process (SPDP) and Project Development Governance, in collaboration with the cross-functional leading team.
• Defines KPIs and reports/communicates the Project and Project Portfolio performance to all impacted stakeholders, with particular focus to the Executive level.
• Ensures administration and continuous improvement of the Project and Project Portfolio Management tool.
• Supports the Head of R&D to implement R&D strategy by supporting scoping/planning and then managing the project management for Transformation initiatives.

• Experience: minimum 10 years’ experience in PMO, Program Management and/or Project Management roles, preferably within the R&D or Product Development sectors.
• Proven experience in leading/managing small teams, preferably in Project Management.
• International experience and cultural awareness with various business environments; knowledge of KSA and/or Middle East environments is valuable.
• Ability to lead initiatives without authority in a matrix organization: create plans, drive alignment across functions and hierarchy levels, and monitor implementation.
• Able to identify and resolve conflicts; ability to build strong working relationships with management and all project stakeholders from Executives to Project Team Members.
• Strong personality to influence others. Excellent communication and presentation skills, with the ability to convey complex information to executive-level stakeholders.
• Strong analytical and problem-solving skills with a data-driven approach to decision-making. Ability to tailor reports and communications for the Executive level.
• Advanced Degree such as Master’s in Business Administration, Engineering, or a related field.
• Project Management Certification: PMP, PRINCE2, or equivalent.
• Language Skills: Fluent in English, both written and spoken.

• Good knowledge of R&D processes and tools
• Industry knowledge: experience in the elevator or related industry.
• Change management and greenfield experience: change management and new organization setup.
• Demonstrated ability to drive innovation and integrate new technologies into project management practices.
• Additional languages: proficiency in Arabic or other relevant languages.
• Experience with New Product Launch/Gated Process
• Ability to operate in a matrix environment with global and local teams.

• Ability to travel internationally (up to 30%).
• Role includes a mix of office, manufacturing site, and field environment interactions.

• Director

• Full-time

• Industrial Machinery Manufacturing

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