188 Office Management jobs in Saudi Arabia

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

Team & Contractor Coordination

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

Travel & Visit Support

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

Launch Assistance

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

What Our Ideal Candidate Should Look Like

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitality

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In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We have got what you are looking for

Parsons is looking for an amazingly talented **Senior Administrative Support**

join our team. Parsons is providing Project Management Consultancy (PMC) services for the development of Infrastructure in the Kingdom of Saudi Arabia. The project is a planned cross-border city in the Tabuk Province of northwestern Saudi Arabia. The site is near the Red Sea and the borders of Egypt, Israel, and Jordan. It will cover a total area of 26,500 km2 (10,200 sq mi) and will extend 460 km along the coast of the Red Sea.

Together we are delivering the world’s largest project, imagining a new way of living, and leaving behind an unmatched legacy.

**What You'll Be Doing**:

- Senior Administrative Support will provide leadership support and keep the office running smoothly and efficiently.
- will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.
- Completes a variety of administrative, clerical, data collection, and report writing tasks specific to the group to which assigned. Computer literacy in Company standard software is required in many assignments.
- Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing.
- May be responsible for verifying data gathered such as matching supplier invoices against file copies.
- May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports.
- Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services
- Completes additional duties as assigned.

**What Required Skills You'll Bring**:

- Degree in business administration or a relevant field is preferred.
- At least 5 years’ experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.

**What Desired Skills You'll Bring**:
Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.

Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, paid time off, flexible work schedules, and holidays to fit your busy lifestyle!

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

Overview

We have an immediate vacancy for a PMO (Project Management Office) professional with 13+ years of experience at Synechron.

Job Role: PMO (Project Management Office)

About the Company

At Synechron, we believe in the power of digital to transform businesses for the better. Our global consulting firm combines creativity and innovative technology to deliver industry-leading digital solutions. Synechron’s progressive technologies and optimization strategies span end-to-end Artificial Intelligence, Consulting, Digital, Cloud & DevOps, Data, and Software Engineering, servicing an array of noteworthy financial services and technology firms. Through research and development initiatives in our FinLabs we develop solutions for modernization, from Artificial Intelligence and Blockchain to Data Science models, Digital Underwriting, mobile-first applications and more. Over the last 20+ years, our company has been honored with multiple employer awards, recognizing our commitment to our talented teams. With top clients to boast about, Synechron has a global workforce of 14,700+, and has 58 offices in 21 countries within key global markets. For more information on the company, please visit our website or LinkedIn community.

Diversity, Equity, and Inclusion

Synechron’s Diversity, Equity, and Inclusion (DEI) program, Same Difference, was developed because we believe in a culture of listening, respect, and opportunity.

We each bring unique backgrounds, thoughts, talents, and experiences with us to work every day, and we know that by embracing them, we are creating an even greater Synechron. The best way to build a strong team is to value individual differences. So, it doesn’t matter where you’re from or what you’ve had to do to get here – if you have the skills, enthusiasm, and drive to make your mark, we’ll support you like we support each other. Choose a career with us and let’s pursue innovation, together.

Job Summary

The PMO Manager is responsible for establishing, maintaining, and evolving the project management framework across the organization. This role ensures that all projects align with strategic objectives, are executed efficiently, and deliver measurable value. The PMO serves as the central hub for governance, resource management, and performance tracking.

Key Responsibilities

• Develop and implement standardized project management methodologies, tools, and templates.
• Oversee project portfolio management, including prioritization, resource allocation, and performance monitoring.
• Ensure alignment of projects with business goals and strategic initiatives.
• Provide coaching, training, and support to project managers and teams.
• Monitor project execution and intervene when necessary to ensure timely delivery and quality outcomes.
• Facilitate cross-functional collaboration and communication among stakeholders.
• Manage project risks, issue, and change requests with structured mitigation strategies.
• Conduct post-project reviews and implement lessons learned for continuous improvement.
• Maintain centralized documentation and reporting systems for transparency and audit readiness.
• Lead PMO transformation initiatives to enhance agility, innovation, and scalability.
• Strategic thinking and business alignment.
• Strong leadership and stakeholder management.
• Expertise in project governance and portfolio management.
• Proficiency in project management tools (e.g., MS Project, JIRA, Asana).
• Analytical mindset with data-driven decision-making.
• Excellent communication and mentoring abilities.
• Risk management and change control expertise.
• Ability to balance competing priorities and interests.

Qualifications

• Bachelor’s or master’s degree in business, Engineering, or related field
• PMP, PgMP, or PMO-CP certification preferred
• 8+ years of experience in project management, with at least 3 years in a PMO leadership role

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Software Development, Banking, and Financial Services

Location

Riyadh, Saudi Arabia

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Overview

We’re looking for skilled Arabic-English interpreters to support technical training sessions, meetings, events, and bilingual administrative tasks in Riyadh.

Responsibilities

• Training Course Interpreter (As-Needed, Ongoing) : interpret during classroom-based technical courses, translate materials, and ensure clear communication between English and Arabic speakers. Assignments may run daily for 1–5 weeks, up to 8 hours/day. May be asked to assist with instructor communications outside classroom hours.
• Event & Meeting Interpreter (As-Needed, Hourly) : provide consecutive or simultaneous interpretation for meetings and events, from small private sessions to large group conferences. Note-taking may be required. Translate documents (English-Arabic), and provide short consecutive interpretation as needed to support daily communications between American and Saudi staff.

Requirements

• High school diploma (KSA or equivalent)
• Completion of professional interpreter/translator training
• Bachelors in Arabic language studies
• 3+ years’ experience in translation or interpretation (consecutive/simultaneous)
• Full professional proficiency in English (Interpretation & Translation Level 3)
• Strong written and spoken English & Arabic
• Understanding of Saudi Arabian and American cultures
• Familiarity with a broad range of terminology
• Basic computer skills (Word, Excel, PowerPoint)
• Eligible for future security clearance

Locations

• Various technical, government, and professional sites in the Riyadh area

How to apply

Please apply below and include a resume that contains details regarding your experience, education and interpreting/translation certifications.

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Our client is a private General Hospital located in Riyadh, Saudi Arabia. As an accomplishment of its commitment to excellence, our client received the "Diamond" accreditation which is the highest level of recognition for performance excellence that an organization can achieve in health care from Accreditation Canada's Qmentum International Accreditation.

About us:

Deka Minas is the world's first subscription-based professional services company. Our main lines of business are Human Capital Advisory and Recruitment Services in Sub-Saharan Africa, The Middle East, and Southeast Asia.

Description:

Please note that this position is based in The Middle East; relocation, accommodation, and additional benefits apply.

A trusted and well-established client of ours in The Middle East is seeking an experienced Project Management Office (PMO) Manager.

Overview: As the Project Management Office (PMO) Manager, you will be responsible for overseeing group-wide project management and delivery across multiple departments within the organization. You will lead a team of project managers and coordinators, ensuring projects are executed efficiently and aligned with strategic objectives. The ideal candidate will have a proven track record in project management, strong leadership skills, and the ability to collaborate effectively with diverse stakeholders.

Key Responsibilities:

• Establish and maintain the PMO function, including frameworks, processes, and tools to support project management activities across the organization.
• Lead a team of project managers and coordinators, providing guidance, coaching, and support to ensure successful project delivery.
• Collaborate with departmental heads to prioritize and align projects with strategic objectives, ensuring resource allocation and budget management are optimized.
• Develop and maintain project management standards, methodologies, and best practices to enhance project execution and delivery.
• Monitor project performance, identifying risks and issues proactively, and implementing mitigation strategies to ensure project success.
• Foster a culture of continuous improvement within the PMO, promoting knowledge sharing, lessons learned, and professional development among team members.
• Serve as a key liaison between the PMO and senior leadership, providing regular updates on project status, milestones, and performance metrics.
• Drive collaboration and communication among project teams and stakeholders to ensure alignment and transparency throughout the project lifecycle.
• Facilitate project governance processes, including project initiation, planning, execution, monitoring, and closure, adhering to organizational standards and policies.

Requirements:

• Bachelor's degree in Business Administration, Project Management, or a related field. PMP or equivalent certification preferred.
• Proven experience in project management, with a minimum of 8-10 years of experience in leading complex projects in a multi-departmental environment.
• Strong leadership and team management skills, with the ability to motivate and inspire teams to achieve project objectives.
• Excellent communication and interpersonal skills, with the ability to engage and influence stakeholders at all levels of the organization.
• Solid understanding of project management methodologies, tools, and techniques, with experience in implementing PMO frameworks and standards.
• Ability to prioritize and manage multiple projects simultaneously while maintaining attention to detail and quality.
• Proficiency in project management software and tools (e.g., Microsoft Project, JIRA, Trello, Asana, etc.).
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions and drive continuous improvement initiatives.

We offer:

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Persistence Recruitment is representing the Saudi Arabia Public Investment Fund (PIF) in their ambitious $17 billion Sovereign Fund Culture and Tourism Destination Giga Project. This visionary initiative is set to redefine the cultural and tourism landscape of Saudi Arabia, creating new opportunities and experiences for people worldwide.

**Position Overview**:
We are looking for an experienced and dedicated Senior Project Management Office (PMO) professional to lead and manage the PMO team, ensuring the successful implementation of various projects within the Giga-Project. As a Senior PMO, you will be instrumental in establishing and maintaining project management standards and methodologies while collaborating with project managers to drive successful project delivery.

**Key Responsibilities**:

- Lead, manage, and mentor a team of PMO professionals.
- Develop and maintain project management standards, tools, and methodologies for the Giga-Project.
- Collaborate with project managers to create detailed project plans, timelines, and budgets.
- Oversee and manage a central repository for project-related information, ensuring accessibility for stakeholders.
- Monitor and analyze project performance, identifying potential issues and proactively proposing solutions.
- Maintain ongoing communication with project teams and stakeholders, providing regular project status updates.
- Assess project risks, develop mitigation strategies, and ensure their effective implementation.
- Continuously evaluate and select project management software and tools.
- Provide data-driven insights and recommendations for process improvements based on project analysis

**Requirements**:

- Bachelor's degree in project management, business, or a related field. PMI or PMP certification is a strong plus.
- Extensive experience (8+ years) in a PMO or senior project management role.
- Comprehensive knowledge of project management methodologies, standards, and tools.
- Strong analytical, problem-solving, and decision-making skills.
- Excellent organizational and communication skills, with leadership experience.
- Ability to collaborate effectively in a cross-functional environment.
- Familiarity with the culture and tourism sector is advantageous.

Arabian Machinery & Heavy Equipment Company (AMHEC) is working in the field of Crane Rental, Heavy Lifting, Transportation, and Heavy Equipment Rental Services since 2008. An impressive beginning in the field of facility management has also started since 2017 in major rig sites in Kingdom in Saudi Arabia for well-known ARAMCO contractors.We have a fleet of more than 200 medium and large sized Heavy Duty Hydraulic Cranes with capacity ranging from 50 tons to 500 tons. Transportation fleet con.

Skills

Excellent analytical and problem-solving skills. Excellent written and verbal communication skills. Excellent attention to details.

Description

Job Purpose:

The main purpose of the Technician, Facility Management position is to do all repair & service works for all MEP, Electrical, Plumping, AC, etc. within Facility Management site(s).

Job Responsibilities

Duties & Responsibilities:

• Do all maintenance work required as requested by client / site coordinator(s).
• Visit sites, patrol & check all camp premises, cabinets, light equipment, generators, electric panels, cables, connections, pipes, hoses etc. at all camp/site locations are in proper working condition.
• Immediately act against any breakdown of electrical, plumbing, connections etc. Update site coordinator/maintenance supervisor on jobs done, spare parts required.
• Prepare and maintain record onsite inspection checklist, per each site visit.
• Maintain a checklist for site tools, spare parts stock at site store, and submit to maintenance supervisor.
• Observe all generators & light tower units’ performance and/or overlapping is in proper condition. Maintain record on generators & light tower units running hours and request for service/PME on timely manner.
• Check and ensure that all electrical/plumbing connections are hazard free and well secured in a safe way.
• Check all site satellite connections & decoders for VSAT & OSN are working fine & in proper condition.
• Regularly conduct site visits for each site location to perform his duties in addition to breakdown responses.
• Observe and ensure preventive maintenance / service of all generator & light tower units is completed on due date / hour age by timely manner.
• At site move, along with helpers & maintenance team dismantle & secure all Electrical/Plumbing parts, generators, electric panels, cables, pipes, hoses etc. for safe loading/offloading.
• Upon mobilization to the new site location, along with site team& helpers, erect, connect, and test all Electrical/Plumbing connections are working properly and at fine condition.
• Performs miscellaneous tasks as assigned by his/her direct manager.

HSE Responsibility:

• Identifies any Health, Safety or Environmental risks and recommends and implements measures and solutions to mitigate these risks.
• Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others.
• Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and cooperate with his/her supervisor’s instructions.

QHSE Authority:

• Contribute to the QMS: to contribute to the effectiveness of the quality management system (QMS) by implementing processes in accordance with their roles and responsibilities.
• Participate in Training and Apply Competence: to participate in training programs to develop and maintain the necessary competence for their roles, and to apply their competence to perform work activities and contribute to the effectiveness of the QMS.
• Follow Procedures and Control of Production and Service Provision: to follow documented procedures and work instructions relevant to their work.
• Report Changes and Nonconformities: to report any changes in their work environment or processes that could affect the conformity of AMHEC's products or services, report any nonconformities and suggest corrective actions to prevent their recurrence.

Qualifications:

• High school / Industrial Diploma or equivalent
• 1-3 years Maintenance technician with all around MEP experience
• Local driving license.

Life at Arabian Machinery and Heavy Equipment Company

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Arabian Machinery & Heavy Equipment Company (AMHEC) is working in the field of Crane Rental, Heavy Lifting, Transportation, and Heavy Equipment Rental Services since 2008. An impressive beginning in the field of facility management has also started since 2017 in major rig sites in Kingdom in Saudi Arabia for well-known ARAMCO contractors.We have a fleet of more than 200 medium and large sized Heavy Duty Hydraulic Cranes with capacity ranging from 50 tons to 500 tons. Transportation fleet con

Skills

Excellent analytical and problem-solving skills. Excellent written and verbal communication skills. Excellent attention to details.

Description

Job Purpose:

The main purpose of the Technician, Facility Management position is to do all repair & service works for all MEP, Electrical, Plumping, AC, etc. within Facility Management site(s).

Job Responsibilities

Duties & Responsibilities:

• Do all maintenance work required as requested by client / site coordinator(s).
• Visit sites, patrol & check all camp premises, cabinets, light equipment, generators, electric panels, cables, connections, pipes, hoses etc. at all camp/site locations are in proper working condition.
• Immediately act against any breakdown of electrical, plumbing, connections etc. Update site coordinator/maintenance supervisor on jobs done, spare parts required.
• Prepare and maintain record onsite inspection checklist, per each site visit.
• Maintain a checklist for site tools, spare parts stock at site store, and submit to maintenance supervisor.
• Observe all generators & light tower units' performance and/or overlapping is in proper condition. Maintain record on generators & light tower units running hours and request for service/PME on timely manner.
• Check and ensure that all electrical/plumbing connections are hazard free and well secured in a safe way.
• Check all site satellite connections & decoders for VSAT & OSN are working fine & in proper condition.
• Regularly conduct site visits for each site location to perform his duties in addition to breakdown responses.
• Observe and ensure preventive maintenance / service of all generator & light tower units is completed on due date / hour age by timely manner.
• At site move, along with helpers & maintenance team dismantle & secure all Electrical/Plumbing parts, generators, electric panels, cables, pipes, hoses etc. for safe loading/offloading.
• Upon mobilization to the new site location, along with site team& helpers, erect, connect, and test all Electrical/Plumbing connections are working properly and at fine condition.
• Performs miscellaneous tasks as assigned by his/her direct manager.

HSE Responsibility:

• Identifies any Health, Safety or Environmental risks and recommends and implements measures and solutions to mitigate these risks.
• Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others.
• Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and cooperate with his/her supervisor's instructions.

QHSE Authority:

• Contribute to the QMS: to contribute to the effectiveness of the quality management system (QMS) by implementing processes in accordance with their roles and responsibilities.
• Participate in Training and Apply Competence: to participate in training programs to develop and maintain the necessary competence for their roles, and to apply their competence to perform work activities and contribute to the effectiveness of the QMS.
• Follow Procedures and Control of Production and Service Provision: to follow documented procedures and work instructions relevant to their work.
• Report Changes and Nonconformities: to report any changes in their work environment or processes that could affect the conformity of AMHEC's products or services, report any nonconformities and suggest corrective actions to prevent their recurrence.

Qualifications:

• High school / Industrial Diploma or equivalent
• 1-3 years Maintenance technician with all around MEP experience
• Local driving license.

Life at Arabian Machinery and Heavy Equipment Company

Arabian Machinery & Heavy Equipment Company (AMHEC) is working in the field of Crane Rental, Heavy Lifting, Transportation, and Heavy Equipment Rental Services since 2008. An impressive beginning in the field of facility management has also started since 2017 in major rig sites in Saudi Arabia for well-known ARAMCO contractors. We have a fleet of more than 200 medium and large sized Heavy Duty Hydraulic Cranes with capacity ranging from 50 tons to 500 tons.

Skills

Excellent analytical and problem-solving skills. Excellent written and verbal communication skills. Excellent attention to details.

Description

Job Purpose: The main purpose of the Technician, AC position is to do all repair & service works for all A/C units within site(s), AMHEC yard, facilities etc.

Job Responsibilities

Duties & Responsibilities:

• Do all A/C units maintenance work required as requested by client / site coordinator(s).
• Visit sites, patrol & check all site A/C units are in proper working condition.
• Immediately act against any breakdown for A/C units. Update site coordinator / maintenance supervisor on jobs done, spare parts required.
• Prepare and maintain record onsite inspection, checklist for all A/C units per each site visit.
• Conduct preventive maintenance of all A/C units, cleaning, gas filling, etc.
• Conduct regular visits for each camp location to perform his duties in addition to breakdown responses.
• Upon mobilization to the new site location, check and verify all A/C units are working fine after mobilization.
• Performs miscellaneous tasks as assigned by his/her direct manager.

HSE Responsibility:

• Identifies any Health, Safety or Environmental risks and recommends and implements measures and solutions to mitigate these risks.
• Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others.
• Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and cooperate with his/her supervisor’s instructions.

QHSE Authority:

• Contribute to the QMS: to contribute to the effectiveness of the quality management system (QMS) by implementing processes in accordance with their roles and responsibilities.
• Participate in Training and Apply Competence: to participate in training programs to develop and maintain the necessary competence for their roles, and to apply their competence to perform work activities and contribute to the effectiveness of the QMS.
• Follow Procedures and Control of Production and Service Provision: to follow documented procedures and work instructions relevant to their work.
• Report Changes and Nonconformities: to report any changes in their work environment or processes that could affect the conformity of AMHEC's products or services, report any nonconformities and suggest corrective actions to prevent their recurrence.

Qualifications:

• High school or equivalent
• 2-3 years A/C Technician experience

Life at Arabian Machinery and Heavy Equipment Company

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