117 Office Management jobs in Saudi Arabia

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll Be Responsible For

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll Need To Have

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values
Safety first - Going home safe and well:
We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise:
We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing:
We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel:
We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

Responsible for the delivery of daily facility operations, supporting the functionality, efficiency, and compliance of the BUPA Arabia building services. This role is responsible for coordinating soft and hard services, managing vendor activities, monitoring service levels, and ensuring a positive workplace experience for employees and visitors.

Key Accountabilities:

1 - Facilities Operations Support:

• Handle day-to-day utilities, electro-mechanical equipment, and office infrastructure.
• Respond to service tickets, ensure the quality standards and escalate when it is required.
• Assist with space planning, office moves, and event setups.

2 - Vendor Coordination & Service Monitoring:

• Conduct routine walkthroughs and evaluate vendor task completion quality standards.
• Report any service gaps or deviations and track corrective actions

3 - Hard and Soft Services Supervision:

• Release weekly pm tickets and Track planned and emergency maintenance tasks.
• Keep asset records updated (tags, schedules).
• Ensure quick response during emergency breakdowns.

4 - Workplace Experience & Stakeholder Support:

• Be the point of contact for employee's facility-related concerns.
• Collect feedback on workplace services and suggest improvements.

5 - Health, Safety, and Compliance Monitoring:

• Conduct basic facility safety inspections (e.g., fire extinguishers, exit signage, sanitation).
• Support the HSE team during audits and incident reporting.
• Maintain documentation for regulatory readiness.

• Minimum 1–3 years of relevant experience in facility operations, maintenance coordination, or workplace services in a mid- to large-scale organization.
• Prior exposure to vendor management and service quality monitoring is essential.

Technical Skills

• Strong understanding of facility operations (hard and soft services)
• Basic knowledge of building systems (BMS, Access Control and HVAC)
• Proficiency in Microsoft Office Suite and digital ticketing systems

Behavioral & Interpersonal Skills

• Detail-oriented, reliable, and responsive.
• Good communication skills and coordination.
• Ability to manage vendors and resolve issues promptly.
• Problem-solving mindset with basic understanding of safety compliance

Degree in Facility Management, Engineering, Business Administration, or related field

Overview

Arthur Lawrence is urgently looking for a Facility Management Consultant for a client in Riyadh, KSA. Kindly review the Job requirements below. Your immediate application will enable us to place you successfully.

• 6+ years of demonstrated experience in facility management operations and use of digital FM tools
• Strong understanding of modern FM platforms, automation, and smart building technologies
• Ability to effectively translate operational requirements into technical solutions
• Proven success in system implementation, process optimization, and stakeholder coordination
• Excellent communication and documentation skills

Arthur Lawrence is a management and technology consulting firm providing enterprise-wide business transformation and business applications implementation services. Our in-depth technical knowledge and broad experience of working with world-class companies enables organizations to leverage our capabilities in developing winning strategies and cost-effective solutions.

We are an UN Women Empowerment Principal Signatory and are certified from National Minority Supplier Development Council.

• Winner of Entrepreneur 360 Award (2019).
• IAOP Award; Ranked in top 100 internationally.
• Arthur Lawrence ranked within the Inc 5000 twice in 2016 and 2017 as one of the fastest Growing companies of America.
• Named one of the top ten fastest growing businesses in Houston in 2016.
• Ranked 25th in the HBJ’s Fast 100 Private Companies Award in 2017.

We rely on the seven core values that we believe enable us to deliver quality for our consultants and clients: Education, Integrity, Value Creation, Collaboration, Best Client, Best People and Stewardship. Through strict adherence to these core values, we have achieved success beyond all documented forecasts and anticipation.

JOB PURPOSE

To be responsible for aspect related to facility management for the DP World Port Terminal, premises, staff. And to ensure cleanness, safety and maintenance is kept in working condition within the port premises and kept to proper engineering facility standards, contribute to the organization decision making and implementation of port improvements, projects, modifications, and operations to be in charge of the projects related to modifications, implementation within the yard. Contribute to planning and maintaining the facility management system. monitoring and tracking

performance. leading the day-to-day facility tasks and operations

To be in charge of the decision making related to building and facility layout, parking

KEY ACCOUNTABILITIES

1- Strategic planning and Management

2- Financial Management

3- Maintenance and repair

4- Building & Systems Management

5- Space allocations optimization and management

6- Compliance and Safety Management

7- Sustainability

8- Vendor and contractor Management

Maintenance and Repairs
: responsible for CM and PM management systems including the planning

structure, scheduling and execution, preparation of KPIs, monitoring and control

Related activities:

o Inspect buildings and facilities to identify issues related to structural, electrical,

plumbing, or other systems.

o Implement preventive maintenance procedures to maintain building infrastructure and

equipment.

o Coordinate with external contractors and internal teams for repair and maintenance

works.

Facility Management System:

o Over see the creation of FMS activities, process, policies in the planning phase, implementations and monitoring 3. Project Management: o Oversee project management activities related to renovations, buildings, and repairs. 4. Documentation, Dashboard and Reporting: o Document procedures, tracking the systems and ensure proper documentation is maintained o Oversee and maintain a professional dashboard view of facility o Address emergency issues promptly and coordinate swift responses.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Technical Skills: Proficiency in data analysis tools and software (e.g., SQL, Excel, Tableau, Power BI).

Analytical Skills: Strong ability to analyze complex data sets and translate findings into actionable

business insights.

Experience: Previous experience in a similar role or in data analysis, business analysis, or a related field

Communication Skills: Excellent verbal and written communication skills to effectively convey technical

information to non-technical stakeholders.

Education / Training / Qualifications

Industrial, Mechanical, Electrical Engineer or equivalent

Technical Skills / Knowledge on Legislation

· Computer operating skills and Excellent MS office knowledge

· Advanced knowledge of English written and spoken

· Communication skill

· Technical knowledge with facility aspects

· Problem solving

· Leadership

· Project management

· Budget management

· Organizational skills

Posted On: Monday, September 15th, 2025

Description

Primarily hospital-based with regular inspections of building interiors, rooftops, mechanical rooms, and utility areas.

May require working in confined spaces, at heights, or in outdoor areas.

May require flexible working hours or on-call duties to respond to facility emergencies.

Work is primarily inside hospital buildings, patient-care areas, and offices.

May require working in confined spaces or at heights when installing or repairing fixtures.

Occasional lifting and handling of timber, panels, and equipment.

May require flexible shifts or overtime to respond to urgent repair needs.

Follow all relevant policies, processes, standard operating procedures, and instructions and ensure work is carried out in a controlled and consistent manner.

Promote the implementation and adherence to relevant policies, processes, and operating procedures to others.

Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices, improvement of department processes, cost reduction, and productivity improvement.

safety, quality, and environmental management policies, procedures, and controls to ensure safety, legislative compliance, delivery of high-quality service, and a responsible environmental attitude.

Build high levels of trust and understanding with key internal and external stakeholders to promote full compliance with industry regulations and promote a broader understanding of Dallah Health's interests and practices.

Oversee the operation and maintenance of building systems, including mechanical, electrical, plumbing (MEP), HVAC, fire protection, and medical gas systems.

Develop and implement preventive and corrective maintenance plans for all building systems and equipment.

Inspect hospital premises regularly to identify maintenance needs and ensure safe and functional facilities.

Provide technical support for troubleshooting and resolving issues related to MEP systems, utilities, and general building infrastructure.

Support the planning, coordination, and supervision of repair works, renovations, or minor construction projects.

Review technical drawings, specifications, and material submittals for facility upgrades and renovations.

Ensure that all facilities operations comply with MOH standards, Saudi Building Codes, Civil Defense requirements, and environmental health & safety regulations.

Conduct routine inspections and risk assessments for facility safety, fire protection, and life safety systems.

Support periodic internal audits and external inspections to maintain compliance with CBAHI, JCI, or other accreditation standards.

Monitor and analyze energy and utility consumption and identify opportunities for energy efficiency improvements and cost savings.

Support the implementation of sustainability initiatives, such as water conservation and waste reduction measures.

Supervise and guide maintenance teams, tradesmen, and contractors carrying out facility works.

Provide technical instructions and on-the-job training to technicians and support staff.

Ensure that maintenance staff follow safety protocols and use PPE properly.

Coordinate with contractors and service providers for outsourced maintenance, specialized repairs, or technical services.

Monitor contractor performance to ensure work quality and compliance with hospital standards and schedules.

Maintain up-to-date records of maintenance activities, equipment histories, work orders, and technical manuals.

Prepare regular reports on facility conditions, maintenance KPIs, energy usage, and areas for improvement.

Support the preparation of facility management plans and documentation required for inspections and accreditation.

Ensure the reliability and readiness of backup power systems, fire protection systems, and other critical infrastructure.

Respond promptly to facility emergencies such as utility failures, leaks, or breakdowns to restore safe operations.

Requirements

Minimum 3–5 years of experience in facility management, building maintenance, or engineering services, preferably in a healthcare or large institutional environment.

Strong practical knowledge of building systems and healthcare facility requirements.

• Bachelor's degree in Mechanical, Electrical, Civil Engineering, or Facilities Management from an accredited university.
• Valid membership with the Saudi Council of Engineers.
• Health & Safety training certifications (e.g., NEBOSH, OSHA) preferred.

Knowledge of CBAHI, JCI, or other hospital accreditation standards is an advantage.

Solid technical understanding of building operations, MEP systems, HVAC, fire safety, and utilities.

Ability to read and interpret engineering drawings and specifications.

Good planning, problem-solving, and decision-making skills.

Strong teamwork and coordination abilities.

Proficiency in Microsoft Office (Word, Excel) and CMMS (Computerized Maintenance Management System) tools.

• Strong Work Ethic
• Dependability and Responsibility
• Possessing a Positive Attitude
• Adaptability
• Honesty and Integrity
• Self-Motivated
• Motivated to Grow and Learn

Strong Self-Confidence

• This job description will become effective from the date signed by the employee.

This job description shall be subject to periodic review and may be changed at any time, in consultation with the employee.

Summary

Career Level:

Mid level

Languages

Organizational accountabilities:

• Primarily hospital-based with regular inspections of building interiors, rooftops, mechanical rooms, and utility areas.
• May require working in confined spaces, at heights, or in outdoor areas.
• May require flexible working hours or on-call duties to respond to facility emergencies.
• Work is primarily inside hospital buildings, patient-care areas, and offices.
• May require working in confined spaces or at heights when installing or repairing fixtures.
• Occasional lifting and handling of timber, panels, and equipment.
• May require flexible shifts or overtime to respond to urgent repair needs.
• Follow all relevant policies, processes, standard operating procedures, and instructions and ensure work is carried out in a controlled and consistent manner.
• Promote the implementation and adherence to relevant policies, processes, and operating procedures to others.
• Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices, improvement of department processes, cost reduction, and productivity improvement.
• Apply safety, quality, and environmental management policies, procedures, and controls to ensure safety, legislative compliance, delivery of high-quality service, and a responsible environmental attitude.
• Build high levels of trust and understanding with key internal and external stakeholders to promote full compliance with industry regulations and promote a broader understanding of Dallah Health's interests and practices.

Functional Accountabilities

• :Oversee the operation and maintenance of building systems, including mechanical, electrical, plumbing (MEP), HVAC, fire protection, and medical gas systems
• .Develop and implement preventive and corrective maintenance plans for all building systems and equipment
• .Inspect hospital premises regularly to identify maintenance needs and ensure safe and functional facilities
• .Provide technical support for troubleshooting and resolving issues related to MEP systems, utilities, and general building infrastructure
• .Support the planning, coordination, and supervision of repair works, renovations, or minor construction projects
• .Review technical drawings, specifications, and material submittals for facility upgrades and renovations
• .Ensure that all facilities operations comply with MOH standards, Saudi Building Codes, Civil Defense requirements, and environmental health & safety regulations
• .Conduct routine inspections and risk assessments for facility safety, fire protection, and life safety systems
• .Support periodic internal audits and external inspections to maintain compliance with CBAHI, JCI, or other accreditation standards
• .Monitor and analyze energy and utility consumption and identify opportunities for energy efficiency improvements and cost savings
• .Support the implementation of sustainability initiatives, such as water conservation and waste reduction measures
• .Supervise and guide maintenance teams, tradesmen, and contractors carrying out facility works
• .Provide technical instructions and on-the-job training to technicians and support staff
• .Ensure that maintenance staff follow safety protocols and use PPE properly
• .Coordinate with contractors and service providers for outsourced maintenance, specialized repairs, or technical services
• .Monitor contractor performance to ensure work quality and compliance with hospital standards and schedules
• .Maintain up-to-date records of maintenance activities, equipment histories, work orders, and technical manuals
• .Prepare regular reports on facility conditions, maintenance KPIs, energy usage, and areas for improvement
• .Support the preparation of facility management plans and documentation required for inspections and accreditation
• .Ensure the reliability and readiness of backup power systems, fire protection systems, and other critical infrastructure
• .Respond promptly to facility emergencies such as utility failures, leaks, or breakdowns to restore safe operations

**.

Knowledge and Experienc**

• e:Minimum 3–5 years of experience in facility management, building maintenance, or engineering services, preferably in a healthcare or large institutional environmen

**t.

Education and Certificatio**

• ns:

Bachelor's degree in Mechanical, Electrical, Civil Engineering, or Facilities Management from an accredited univers
- ity.Valid membership with the Saudi Council of Engine

ers.

Job Description: Facility Management Officer

Position Summary

We are seeking a qualified and proactive Facility Management Officer with at least
2 years of experience
in managing and handling various facility operations. The role involves overseeing and coordinating day-to-day services including office facilities, camp/accommodation, transportation, and catering services. The ideal candidate should be detail-oriented, organized, and capable of ensuring smooth facility operations while maintaining a high standard of service delivery.

Key Responsibilities

• Manage and oversee facility services such as office operations, accommodation/camp housing, transportation, and catering.
• Monitor service providers and contractors to ensure quality and timely delivery of services.
• Handle daily facility issues, including maintenance requests and operational challenges.
• Ensure compliance with health, safety, and hygiene standards in all facility operations.
• Maintain accurate records, reports, and documentation related to facility management.
• Coordinate with internal departments and external vendors to ensure seamless service delivery.
• Plan and implement cost-effective solutions for facility operations and improvements.

Qualifications & Skills

• Bachelor's degree or diploma in Business Administration, Facility Management, or related field (preferred).
• Minimum of
  2 years of experience
  in facility management (office, camp, accommodation, transportation, catering).
• Strong
  communication skills in English
  (written and spoken).
• Proficiency in
  MS Office applications
  (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and problem-solving abilities.
• Strong interpersonal skills and ability to coordinate with diverse teams.

• Follow all relevant policies, processes, standard operating procedures, and instructions and ensure work is carried out in a controlled and consistent manner.
• Promote the implementation and adherence to relevant policies, processes, and operating procedures to others.
• Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices, improvement of department processes, cost reduction, and productivity improvement.
• Apply safety, quality, and environmental management policies, procedures, and controls to ensure safety, legislative compliance, delivery of high-quality service, and a responsible environmental attitude.

• Build high levels of trust and understanding with key internal and external stakeholders to promote full compliance with industry regulations and promote a broader understanding of Dallah Health's interests and practices.

• Align all facility management activities with the hospital's strategic objectives, patient safety goals, and MOH requirements

• .Support the Head of Facility Management in ensuring operational excellence, regulatory compliance, and continuous accreditation readiness
• .Act as a trusted partner to internal stakeholders, gathering requirements, addressing facility-related issues, and driving service improvement
• .Contribute to budgeting, resource planning, and performance monitoring to ensure cost-effective operations
• .Stakeholder Engagemen
• tServe as the main point of contact for clinical departments, nursing units, administrative areas, and support services for facility management-related needs
• .Facilitate clear, proactive communication on planned maintenance, shutdowns, renovations, or infrastructure projects
• .Gather feedback on facility services, identify gaps, and ensure timely resolution of issues
• .Work with the Facility Management leadership team to develop annual plans for preventive maintenance, renovations, upgrades, and energy-saving initiatives
• .Coordinate with Engineering & Maintenance teams to align work schedules with hospital operations, minimizing disruptions
• .Monitor service delivery KPIs and help develop improvement initiatives
• .Support compliance with MOH building regulations, Civil Defense safety codes, and CBAHI/JCI accreditation requirements
• .Assist in audits and inspections by maintaining readiness of facility documentation, plans, and reports
• .Ensure stakeholder requirements are addressed in line with infection control and patient safety standards
• .Collect and analyze data on facility service performance, response times, and user satisfaction
• .Prepare regular status reports and presentations for senior management and department heads
• .Recommend solutions for recurring issues, service delays, or resource constraints
• .Support the Facility Management leadership in managing outsourced service contracts for maintenance, cleaning, waste management, and pest control
• .Liaise with vendors to coordinate work delivery in areas affecting clinical services
• .Identify opportunities to optimize workflows, energy efficiency, and cost savings
• .Promote sustainability and green building practices where applicable
• .Participate in internal improvement projects or committees related to facility management and support services

**.

Knowledge and Experien**

• ceMinimum 7–10 years of progressive experience in facility management, engineering services, or healthcare operations, with at least 3 years in a coordination, stakeholder-facing, or supervisory rol

e.Education and Certificatio

• nsBachelor's degree in Engineering, Facilities Management, Healthcare Administration, or a related fiel

d.