33 Front Desk Operations jobs in Riyadh

Office assistant vacancy in Riyadh Saudi Arabia

Office Assistant in Riyadh for Indian Nationals with Biometric Passport

We are seeking a responsible and efficient Office Assistant to join our team in Riyadh. As an Indian national with a biometric passport, you will have a preference for this role. This is an English-speaking job, so proficiency in the language is required.

• Manage and organize office operations and procedures.
• Maintain office supplies and coordinate meetings and appointments.
• Handle correspondence, maintain records and databases, and manage incoming and outgoing mail.
• Support teamwork and communicate effectively with colleagues.

• Detail-oriented, organized, and able to multitask.
• Strong communication skills and ability to work in a team.
• Previous office experience or training is preferred but not required.
• Biometric passport is necessary to apply for this position.
• English proficiency is required.

Overview

SHAFONS Recruitment Services, a leading Private Limited Company specializing in Human Resource consultancy in Dubai, is looking for an Office Assistant with at least 1 year of experience. Join our dynamic team and contribute to our mission of connecting job seekers with their ideal opportunities.

• Assist in day-to-day office operations and administrative tasks.
• Support recruitment processes, including scheduling interviews and managing candidate communications.
• Maintain organized records and databases of candidates and job placements.
• Prepare and distribute company communications and reports.
• Provide excellent customer service to clients and candidates.

• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills in English.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude and strong team player.

• Communication
• Health Insurance
• Incentive Bonus
• Leaves
• Life Insurance

Researching and conducting data to prepare documents for review and presentation by boards of directtors, committees and executives

following up and reminding direct reports ofpreparing financial statements, reports, memos, invoices letters and other documents.

Attending virtual meetings and taking dictation and minutes and writing them subsequently

Implementing and maintaining procedures/adminitrative systems

Collecting and submitting expenses.

Producing reports and presentations

Proficient in MS Office and Google suite application

We’re seeking a motivated Back-Office Assistant to join our team part-time, with the possibility to transition into a full-time role.

You will support essential business communications (verbal, written, and occasionally in-person meetings) with local authorities and service providers.

Your role will be key in helping our international company smoothly integrate into the Saudi Arabian business ecosystem, ensuring compliance with all local rules and regulations.

Ultimately, you’ll contribute to creating a comfortable and efficient working environment for our employees in the region.

• Currently residing in Riyadh (remote work is not available; onsite presence is mandatory)
• Strong interpersonal and organizational abilities
• Attention to detail and accuracy in data entry and record keeping
• Reliable, punctual, and able to handle confidential information discreetly
• Experience or familiarity with business communications, including liaising with local authorities and service providers
• Understanding of Saudi Arabian business regulations and compliance requirements is a strong plus

We offer development within a team of high-level professionals and career advancement supported by experienced mentors. Professional training and certification are funded by the company.

If you meet the criteria and are excited about this opportunity, please send your CV with your contact information.

We look forward to hearing from you!

Databorn is a leading consulting firm that specialises in machine learning, marketing technology, and data management. Our team of over 350+ professionals worldwide is dedicated to delivering best-in-class solutions to large corporations in the financial, telco, oil & gas, and retail industries. We leverage advanced analytics and big data to supercharge our clients' digital transformation and fuel their growth.

With offices in the KSA and the UAE, Databorn is a trusted partner for dozens of clients across the globe. Our expertise and experience enable us to implement solutions that drive business success and deliver measurable results. Whether you need help with data management, marketing technology, or machine learning, Databorn has the knowledge and skills to help you achieve your goals.

Our clients are major companies in the business and government sectors (main projects include fintech, retail, manufacturing, FMCG).

• Dedicated mentor
• Databorn and Partner vendor's training and certification opportunities
• Annual performance bonuses
• Annual performance review process
• Projects with the latest technologies and methodologies

Office Management Assistant – Mace

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day‑to‑day delivery of front‑of‑house, Office Management and Mobilisation Logistics functional support for Mace Arabia and the RHQ. A fast‑paced role with multiple areas of responsibility, a strong organisational mindset and attention to detail is required. Customer‑ and employee‑facing, the role holder will need good written and spoken English and Arabic and be experienced in communicating effectively with a wide range of people. The role-holder will cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence. The role has day‑to‑day financial responsibilities.

• Delivering high‑quality front‑of‑house service.
• Conducting office walkthroughs for maintenance purposes.
• Supporting the day‑to‑day organisation of office management staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Managing office suppliers, invoicing and recharges, and reconciling petty cash.
• Supporting the delivery of RHQ and other team events and providing day‑to‑day admin and supplier support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the return of company assets.
• Administering the RHQ/Mace carpool.
• Providing Mobilisation Logistics Services for new joiners to Mace Arabia.

• Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience on high‑value projects/programmes for a project‑management consultancy.
• Experience in systematic data and supplier management.
• Experience in managing purchase orders, payments, petty cash and recharging.
• Excellent written and spoken English; conversational Arabic is an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web‑based applications/software.

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

We own the quality of deliverables, strategic outcomes and build long‑term relationships with our clients.

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible and hybrid working options if suitable within the role.

Not Applicable

Full‑time

Administrative

Construction

Referrals increase your chances of interviewing at Mace by 2x

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You’ll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You’ll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

POSITION SUMMARY

Assist staff with expediting problem payments (e.g., problems processing credit card). Follow up with guest regarding satisfaction with guest-related issues. Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key. Process all payment types such as room charges, cash, checks, debit, or credit. Set up accurate accounts for each guest upon check-in (i.e., sharewiths, separate room/tax/incidentals, comp). Anticipate sold-out situations and obtain satisfactory alternative accommodations when the property cannot accommodate guests with reservations. Block rooms in the computer and identify designated requirements and requests. Contact appropriate individual or department (e.g., Bellperson, Housekeeping) as necessary to resolve guest call, request, or problem. Coordinate with Housekeeping to track readiness of rooms for check-in. Review shift logs/daily memo books and document pertinent information in logbooks. Count bank at the beginning and end of shift. Balance and drop receipts according to Accounting specifications.

Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information. Anticipate and address guests' service needs. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Ensure adherence to quality expectations and standards. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested.

• Education: High school diploma or G.E.D. equivalent.
• Related Work Experience: At least 1 year of related work experience.
• Supervisory Experience: No supervisory experience.
• License or Certification: None.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

W Hotels’ mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We’re here to open doors and open minds. We’re constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life. If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International.

Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.