74 Front Desk Operations jobs in Saudi Arabia

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone. Run what runs the world.

This Position reports to:

Marketing & Sales Manager - Middle East

Your role and responsibilities

In this role, you will have the opportunity to provide administrative services and/or secretarial assistance at an organization or business level. Each day, you will perform complex administrative tasks and showcase your expertise by taking ownership of delivering specific business processes/programs.

This role contributes to the ELSP/ELSB in Riyadh .

You will be mainly accountable for:

• Assisting a business or business manager in all relevant administration tasks, such as conducting research, compiling, verifying information, and creating reports, presentations, organization charts, correspondence, and other documents.
• Sharing knowledge and information to keep others informed and up to date.
• Acting as the point of contact for internal/external inquiries via phone and email, assessing urgency, and initiating appropriate action.
• Arranging internal/external events, including travel, developing itineraries, booking accommodations, registering for conferences, and coordinating with visiting speakers.

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters — because the progress we make here creates real impact out there.

Qualifications for the role

• University/College Degree in Commerce/Business Administration or related field.
• Minimum of 2 years of experience.
• Fluent in English & Arabic languages required.

We empower you to take the lead, share bold ideas, and shape real outcomes. You’ll grow through hands-on experience, mentorship, and learning that fits your goals. Here, your work doesn’t just matter, it moves things forward.

Benefits

We invest in our people with benefits that go beyond the basics because your future matters.

More about us

Join us. Be part of the team where progress happens, industries transform, and your work shapes the world. Run What Runs the World.

We value people from different backgrounds. Could this be your story? Apply today or visit to read more about us and learn about the impact of our solutions across the globe.

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• Answer phone calls and redirect them when necessary
• Manage correspondence (e-mails, letters, packages etc.)
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Coordinate office activities and operations to secure efficiency and compliance to company policies

Skills

willing to visit Client offices one or twice in a week

Must Speak Arabic and Little Knowledge of English

Basic Knowledge Ms Office

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Personal Assistant Required:

Candidate must match the following criteria:

1. Must be working directly under CEO as an Assistant
2. Should know about event management
3. Should have agility on following up with events
4. Candidate must have quick cultural adaptability
5. Candidate must have excellent written and verbal communication skills
6. Candidate must be energetic and loves to travel for work purpose
7. Candidate must have driving license
8. Candidate must be presentable
9. Should have command over MS-Office and other management software

Job Specification

Salary & Benefit:

1. Basic Salary 3000 SAR (Saudi Riyal)
2. Food Allowance
3. Medical Allowance
4. Travelling Allowance
5. Overtime as per Saudi Law

If you have the above skill set, apply online now.

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The Role
Job Overview The Office Assistant plays a key role in maintaining five-star operational standards for Cloud Spaces and its clients. This role requires a proactive, detail-oriented professional who ensures seamless daily operations, delivers exceptional customer service, and contributes positively to the team culture. Key Responsibilities Daily Operations • Open boardrooms, meeting rooms, and studios by 8:15 am. • Monitor and manage room bookings via Essensys Operate system; prepare rooms with required setups and refreshments. • Ensure coffee stations and supplies are fully stocked and presented impeccably. • Maintain photocopier supplies and coordinate stationery orders when necessary. • Time-stamp and distribute incoming mail promptly; arrange outgoing postage and couriers. • Conduct daily floor walks with the Manager to identify and address maintenance needs. • Clear used cups/glasses from client desks daily and assist with client office setups. Client Support • Deliver outstanding customer service, anticipating and responding to client needs. • Handle client requests professionally, notifying the secretarial team as needed. • Maintain confidentiality and build a friendly, professional rapport with clients. • Assist in organizing Cloud Spaces and client events. Reception Support (as required) • Answer calls promptly and direct appropriately. • Greet visitors warmly and manage reception area presentation. • Organize security passes, office keys, and visitor follow-ups. • Record all leads and ensure client queries are handled efficiently. IT & Equipment Familiarity • Operate systems including Essensys / OPERATE, Cloud Spaces Online Portal/App, Cisco IP Phones & Call Manager, IMAGICLE. • Manage photocopiers, video conferencing tools, and AV equipment per Cloud Spaces guidelines. Team Contribution • Liaise with Maintenance and Cleaning teams to maintain floor standards. • Inform the Manager promptly of conflicts or uncompleted tasks. • Maintain a professional appearance and positive energy at all times. Growth Path • Performance-based growth opportunities aligned with individual strengths and contributions.

Requirements
• Attitude: Positive, enthusiastic, confident, honest, sincere, approachable, with a great smile. • Communication Skills: Clear and articulate speaker; courteous; diligent in follow-up communication. • Customer Service Orientation: Proactive in assisting clients, attentive listener, and genuinely interested in helping. • Problem-Solving Ability: Logical thinker who provides practical solutions. • Attention to Detail: Meticulous in maintaining five-star standards. • Flexibility: Comfortable adapting to varying client needs and dynamic daily tasks. • Cultural Fit: Brings positive energy, adds value, and contributes to a supportive team environment. Technical Skills • Familiarity with Essensys Operate system, Cisco IP Phones, and general office equipment. • Ability to quickly learn and use company-specific systems and manuals. Work Ethics • Professional, honest, discreet, and dependable. • Takes ownership of tasks and signs work with excellence. • Respects confidentiality and maintains professional boundaries. Personal Presentation • Well-groomed, professional attire suited to a premium workspace environment. • Friendly, approachable demeanor; a team player who supports colleagues.

About the company
Cloud Spaces, Aldar group's pioneering brand is a business and lifestyle co-working space with a lively and welcoming environment that is ideal for those looking for an inspiring place to work. It is Middle East's first coworking space located within a shopping mall, Yas Mall in Abu Dhabi ,our flagship location becoming the first shopping mall in this region to harbour such a concept within its premises. Our recent Expansion in Abu Dhabi Global Market financial centre has also given international clients a platform to conduct business and grow in the region. We offer a variety of contemporary and modern workspaces designed to deliver comfort and spark motivation. A co-working space solutions for anyone who is a creative entrepreneur, freelancer , large business entity or an SME by creating an environment to work, connect and collaborate. It is designed to offer a variety of solutions to suit work needs and unleash creativity, from fully furnished office suites, to spacious and ventilated lounges, sound-proof cubicles, open work desks and fully-equipped meeting rooms. Opportunity to work within a community and meet other professionals, and give a platform for business to grow to greater heights. The coworking zones make it easy for professionals from different companies to meet and form mutually beneficial business relationships. Considering the expansion plans, the company is looking out for professionals from various sectors who are committed and are ready to strive with the companies vision.

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview

Software Deployment - SI International

Job Description

A Project & Office Assistant is a multi-faceted administrative professional who provides high-level support to Seniors and Project personnel and also plays a significant role in managing and coordinating projects within the office environment. This role goes beyond traditional administrative tasks, requiring a strong blend of organizational skills, proactive problem-solving, project management aptitude, and excellent communication.

Core Responsibilities and Duties

Executive Support:

• Calendar Management: Meticulously managing complex executive calendars, scheduling meetings, appointments, and travel, and anticipating potential conflicts.
• Communication Hub: Acting as a primary point of contact, screening calls and emails, drafting correspondence, and managing information flow.
• Travel Coordination: Arranging domestic and international travel logistics, including flights, accommodation, ground transportation, and itineraries.
• Expense Management: Preparing and submitting expense reports, tracking budgets, and ensuring compliance.
• Meeting Preparation: Preparing agendas, compiling briefing materials, taking minutes, and following up on action items.
• Confidentiality: Handling sensitive information with the utmost discretion and maintaining strict confidentiality.
  
  

Project Management Support:

• Project Coordination: Assisting in the planning, execution, and monitoring of various projects, from small internal initiatives to larger strategic undertakings.
• Timeline and Task Tracking: Developing and maintaining project schedules, tracking deadlines, and reminding team members of upcoming tasks.
• Resource Management: Helping to allocate resources (people, budget, equipment) for projects.
• Communication Facilitation: Organizing project meetings, distributing updates, and ensuring effective communication among stakeholders.
• Documentation: Creating and maintaining project documentation, reports, and presentations.
• Problem Solving: Identifying potential roadblocks and proactively seeking solutions to keep projects on track.
  
  

Office Management/Administrative Support:

• Office Organization: Maintaining a tidy and efficient office environment.
• Supply Management: Ordering and maintaining office supplies and equipment.
• Vendor Relations: Liaising with vendors and service providers.
• Data Management: Organizing and maintaining physical and electronic files.
• Event Planning: Assisting with the planning and execution of company events, meetings, or conferences.
  
  

Basic Requirements

Key Skills and Qualifications:

• Exceptional Organizational Skills: Ability to manage multiple priorities, tasks, and deadlines simultaneously.
• Proactive and Resourceful: Anticipates needs, takes initiative, and finds solutions independently.
• Strong Communication (Written and Verbal): Clear, concise, and professional communication with internal and external stakeholders.
• Attention to Detail: Meticulous in all tasks, ensuring accuracy and precision.
• Proficiency in Office Software: Expert user of Microsoft Office & Google Suite and potentially project management software
• Problem-Solving Abilities: Identifies issues and develops effective solutions.
• Discretion and Confidentiality: Handles sensitive information with integrity.
• Adaptability and Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
• Interpersonal Skills: Builds rapport and works effectively with diverse personalities.
• Time Management: Efficiently allocates time and prioritizes tasks.
  
  

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Company

Motorola Solutions Arabia, Inc., Saudi Branch

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team. #J-18808-Ljbffr

• Perform administrative skills such as typing, filing, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and answer telephones according to Four Seasons standards.
• Prepare written correspondence on behalf of General Manager and potential other Division Heads for approval.
• Compile monthly guest comment analysis and ensure proper distribution of results.
• Handle travel arrangements and reservations for managers and VIP guests.
• Comply with Four Seasons Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office as set forth in EmPact.
• Maintain a clean, neat and organized work area and file storage system.
• Work harmoniously and professionally with co-workers and supervisors.
• Maintain master list of donations made to charities on behalf of the hotel.
• Complete all payroll records for proper signature.
• Handle complaints in the absence of the General Manager and inform as to action taken and follow up required.
• Maintain stationery supplies for Executive Office.
• Assist with Glitch follow up to guests on behalf of Executive Office.
• Maintain policy and procedure manuals; update and distribute as necessary.
• Complete accounting paperwork when handling invoices and coordinate correspondence with third parties on behalf of superiors. Assist with Annual Purchase Orders and other files requiring the General Manager s approval and signature.

Standard Duties:

• To provide a friendly and professional service that always exceeds guest s expectation.
• To co-ordinate the recruitment, training, development and evaluation of employees and managers within the department.
• To implement action plans to correct problems identified in operations surveys such as LQA and Employee Engagement Surveys.
• Requires knowledge and the ability to operate computer equipment including word processing and spreadsheet software plus other systems (i.e. Opera, Windows, Bayan payroll and analysis reports etc).
• To accept responsibility for the health safety and welfare of all areas of the department, guests and employees and to respond properly in any hotel emergency situation.
• To safeguard guests and employees with knowledge and application of health and safety, accident prevention, fire drills and first aid.
• To attend and participate in all management meetings and events as directed by the General Manager and to attend functions either social or business to develop relationships with the community and support the sales process.
• To ensure you read the hotel's employee handbook and have an understanding of and adhere to he hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
• To undertake other duties and responsibilities which, while outside the normal routine, will be within the overall scope of the position.
• To report for duty punctually wearing the correct uniform/attire and name badge. To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department personal appearance standards.
• To comply with local legislation as required.
• To maintain good working relationships with your colleagues and all other departments through working by The Golden Rule.
• To respond to any changes in the department as dictated by the needs of the industry, company or hotel.
• To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
• To deliver the very best employee experience developing all of its elements: uncompromising quality, unstinting dedication, attention to details, personal attention, outstanding service, enduring culture, shared sprit and abiding ethic.

Roles and Responsibilities from OSHAD:

• Follow appropriate standard operating procedures when performing work.
• Participate in the risk assessment activities, implement and communicate to employees under his/her supervision the result of the risk assessment process.
• Ensure that staff are wearing appropriate PPE when performing the work.
• Provide OSH information, training and supervision.
• Reporting of any OSH relevant hazards, near miss and incidents to the General Manager / Director of Security / OSH Management Representative.
• Conduct or participate in incident and outbreak investigation, follow up on remediation efforts to reduce hazards and risk if they are deemed necessary.
• Conduct daily workplace inspection to identify and correct any existing unsafe condition, co-ordinate the safety inspection activities and findings to Director of Security / OSH Management Representative.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Administration

Keywords

• Executive Office Assistant

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

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Sadaf Al-Jubail Est. for Maintenance & Cleaning

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Location

Experience

2 to 5 years

Graduate

Job Function

Administration / Commercial Operations
Marketing / MR

Skillset

Administrative support , Marketing assistance

Preferred Jobseekers

Locally available candidates only apply for this job

We're seeking a highly motivated and organized Office Assistant with marketing skills to join our team!

Requirements:

- Good communication skills in English, Hindi (Arabic an advantage)
- Marketing knowledge and experience
- Valid driving license
- Proficient in computer applications (Microsoft Office, etc.)
- Ability to multitask and prioritize tasks

Responsibilities:

- Administrative support
- Marketing assistance
- Office management
- Communication with clients and team members

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

People Looking for Office Assistant Jobs also searched

Sadaf Al-Jubail Est. for Maintenance & Cleaning

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We’re Hiring!

Sanabil Medical is looking for a motivated Office Assistant & Coordinator to join our team in Riyadh.

Key Responsibilities:

• Manage and organize internal documents and communication

• Support the office and management team in daily tasks

• Assist in procurement, HR coordination, and logistics

• Keep the workplace organized and support basic marketing work

Skills

Requirements:

• Bachelor’s degree or diploma in a relevant field

• 0–3 years of experience (Fresh grads welcome!)

• Proficiency in Microsoft Office

• Strong communication in Arabic & English

• Based in Riyadh & available for daily office work

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Join to apply for the Jeddah - Office Assistant (Teaboy) role at dubizzle

Join to apply for the Jeddah - Office Assistant (Teaboy) role at dubizzle

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

Beverage Preparation :

● Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.

● Ensure beverages are served promptly to the clients and to the correct specifications.

Kitchen and Pantry Maintenance :

● Keep the kitchen, pantry areas clean and organised;

● Wash and store all kitchen utensils, dishes, and equipment after use;

● Ensure that all kitchen appliances and equipment are clean and in good working order.

Supply Management :

● Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;

● Inform the supervisor when supplies need to be reordered;

● Ensure all consumables are stored properly and hygienically.

Hospitality Support :

● Assist with setting up meeting rooms, including arranging refreshments;

● Provide support during company events, such as preparing and serving refreshments;

● Handle any special requests for beverages or snacks courteously and efficiently.

Compliance :

● Adhere to all health and safety regulations as stipulated by the company;

● Follow company policies and procedures regarding hygiene and cleanliness practices.

Clean Attire and Personal Hygiene :

● Maintain a neat and clean appearance at all times;

● Wear appropriate and clean attire as per company standards;

● Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

Beverage Preparation :

● Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.

● Ensure beverages are served promptly to the clients and to the correct specifications.

Kitchen and Pantry Maintenance :

● Keep the kitchen, pantry areas clean and organised;

● Wash and store all kitchen utensils, dishes, and equipment after use;

● Ensure that all kitchen appliances and equipment are clean and in good working order.

Supply Management :

● Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;

● Inform the supervisor when supplies need to be reordered;

● Ensure all consumables are stored properly and hygienically.

Hospitality Support :

● Assist with setting up meeting rooms, including arranging refreshments;

● Provide support during company events, such as preparing and serving refreshments;

● Handle any special requests for beverages or snacks courteously and efficiently.

Compliance :

● Adhere to all health and safety regulations as stipulated by the company;

● Follow company policies and procedures regarding hygiene and cleanliness practices.

Clean Attire and Personal Hygiene :

● Maintain a neat and clean appearance at all times;

● Wear appropriate and clean attire as per company standards;

● Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

Requirements

Qualifications

● Basic English skills.

Experience

● Previous experience in a similar role is preferred but not required.

Knowledge

● Basic knowledge of beverage preparation.

Benefits

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

#BayutKSA

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level Associate

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Technology, Information and Internet

Referrals increase your chances of interviewing at dubizzle by 2x

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Jiddah, Makkah, Saudi Arabia 22 hours ago

Executive Assistant to the General Manager

Jiddah, Makkah, Saudi Arabia 22 hours ago

Assistant Front Office Manager - InterContinental Jeddah (Saudi Nationals only)

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