45 Office Managers jobs in Riyadh

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance

We are looking for a highly capable candidate who can serve as a key resource in both HR and logistics, with hands-on experience in ERP systems and business operations development.

Role Overview:

We are looking for a proactive and experienced Administrative Manager to take full ownership of the company's HR, logistics, and business support operations. The candidate will report directly to the CEO and play a vital role in streamlining administrative processes, implementing effective HR structures, and managing logistics operations across departments. Experience in ERP systems implementation and improvement is essential.

Key Responsibilities:

• Human Resources:
• Review and redesign the organization structure
• Establish and implement HR policies, procedures, and employee KPIs
• Align HR practices with business goals and ensure compliance
• Provide guidance on performance management and employee development
• Logistics Operations:
• Oversee logistics functions and shipment coordination
• Manage day-to-day logistics operations across departments
• Streamline logistics processes to support operational efficiency
• ERP & Business Process Development:
• Lead ERP system implementation and ensure cross-departmental alignment
• Collaborate with departments to identify process gaps and automate workflows
• Support digital transformation and system adoption initiatives
• General Administration & IT Oversight:
• Supervise administrative services across the company
• Provide oversight on basic IT needs and support the enhancement of internal systems
  
  

• Proven experience in HR and administrative leadership roles
• Strong background in logistics coordination and operational support
• Previous experience in implementing ERP systems (preferred in mid to large companies)
• Hands-on and adaptable, with the ability to manage multiple tasks
• Arabic-speaking is preferred. Bilingual (Arabic/English) is an advantage
  
  

We are looking for a highly capable candidate who can serve as a key resource in both HR and logistics, with hands-on experience in ERP systems and business operations development.

Role Overview:

We are looking for a proactive and experienced Administrative Manager to take full ownership of the company's HR, logistics, and business support operations. The candidate will report directly to the CEO and play a vital role in streamlining administrative processes, implementing effective HR structures, and managing logistics operations across departments. Experience in ERP systems implementation and improvement is essential.

Key Responsibilities:

• Human Resources:
• Review and redesign the organization structure
• Establish and implement HR policies, procedures, and employee KPIs
• Align HR practices with business goals and ensure compliance
• Provide guidance on performance management and employee development
• Logistics Operations:
• Oversee logistics functions and shipment coordination
• Manage day-to-day logistics operations across departments
• Streamline logistics processes to support operational efficiency
• ERP & Business Process Development:
• Lead ERP system implementation and ensure cross-departmental alignment
• Collaborate with departments to identify process gaps and automate workflows
• Support digital transformation and system adoption initiatives
• General Administration & IT Oversight:
• Supervise administrative services across the company
• Provide oversight on basic IT needs and support the enhancement of internal systems
  
  

• Proven experience in HR and administrative leadership roles
• Strong background in logistics coordination and operational support
• Previous experience in implementing ERP systems (preferred in mid to large companies)
• Hands-on and adaptable, with the ability to manage multiple tasks
• Arabic-speaking is preferred. Bilingual (Arabic/English) is an advantage
  
  

We are looking for a highly capable candidate who can serve as a key resource in both HR and logistics, with hands-on experience in ERP systems and business operations development.

Role Overview:

We are looking for a proactive and experienced Administrative Manager to take full ownership of the company's HR, logistics, and business support operations. The candidate will report directly to the CEO and play a vital role in streamlining administrative processes, implementing effective HR structures, and managing logistics operations across departments. Experience in ERP systems implementation and improvement is essential.

Key Responsibilities:

1. Human Resources:

• Review and redesign the organization structure.
• Establish and implement HR policies, procedures, and employee KPIs.
• Align HR practices with business goals and ensure compliance.
• Provide guidance on performance management and employee development.

2. Logistics Operations:

• Oversee logistics functions and shipment coordination.
• Manage day-to-day logistics operations across departments.
• Streamline logistics processes to support operational efficiency.

3. ERP & Business Process Development:

• Lead ERP system implementation and ensure cross-departmental alignment.
• Collaborate with departments to identify process gaps and automate workflows.
• Support digital transformation and system adoption initiatives.

4. General Administration & IT Oversight:

• Supervise administrative services across the company.
• Provide oversight on basic IT needs and support the enhancement of internal systems.

• Proven experience in HR and administrative leadership roles.
• Strong background in logistics coordination and operational support.
• Previous experience in implementing ERP systems (preferred in mid to large companies).
• Hands-on and adaptable, with the ability to manage multiple tasks.
• Arabic-speaking is preferred. Bilingual (Arabic/English) is an advantage.

We are looking for someone with a strategic mindset and strong execution capabilities-someone who can grow with the company and add long-term value across support functions.

1 month ago Be among the first 25 applicants

Insuco is an independent international consulting firm specializing in social sciences and sustainability, with permanent offices in Africa (Guinea, Burkina Faso, Djibouti, Madagascar, Gabon, Togo, Morocco), in Latin America and Caribbean (Colombia, Peru, Ecuador, Haiti and the Dominican Republic) and in Asia (Cambodia and Saudi Arabia). Our objective: linking the stakeholders of the same territory to build sustainability.

Since 2011, we have been helping private, public and civil society stakeholders to understand and manage the social issues of their projects, support their integration in their territory, and ensure compliance with international standards for social safeguard. For this purpose, we offer our clients a wide range of services: socio-economic surveys, impact assessment, technical assistance, monitoring and evaluation on social safeguarding policies and standards, etc.

We operate in 10 sectors: mining, energy, infrastructures, agro-industry, tourism, natural resources & forestry, land use planning, basic services, oil & gas, and cooperation & development assistance.; and this in more than 90 countries in Africa, Asia, Middle East, Latin America and the Caribbean. To carry out our work, we mobilise a wide range of human sciences, from agronomy and economics to anthropology, archaeology, geography, sociology

For more information about our Group, our activities and our teams, watch our onlinepresentationand visit ourwebsite.

Financial & Accounting Management

• Supervises daily accounting activities, including accounts payable, accounts receivable and general ledger.
• Prepares Client invoices and ensures debt collection.
• Monitors cash flow and manages bank reconciliations,
• Manages fixed assets and depreciation schedules,
• Maintains accurate and up-to-date financial records in accordance with Saudi Arabian accounting standards.
• Maintains financial policies, procedures and internal controls.
• Prepares annual Financial Statements.
• Manages relationships with third parties (clients, suppliers, tax authorities, banks, etc.).
  
  

• Ensures timely and accurate monthly financial reporting in compliance with Group instructions.
• Conducts variance analysis to monitor performance against the budget and previous year.
• Monitors project financial analysis and project margin.
• Works closely with technical department to support business decisions with financial insights.
  
  

• Management of the administrative database (administrative and legal documents of the company) and HR (contracts and administrative documents of the staff).
• Management of the relationship with the administrative authorities (tax authorities, social security, labor inspectors, etc.).
• Collaborates with the Country Director to manage relationships and ensure compliance across the governmental platforms (GOSI, Nafath, Absher, Qiwa, Mudad, Zakat, etc.) and agencies in Riyadh, including online portals and in-person interactions.
• Drawing up employment contracts and managing the relationship with employment agencies.
• Management and follow-up of visas and Iqamas.
  
  

• Reception and management of the consultants' stay (transportation, accommodation, communication, business cards, ).
• Purchase and management of office supplies.
• Ensures ownership and maintenance of office, electrical and electronic tools.
• Purchase of flight tickets.
• Fleet management and/or rental of vehicles and other transport equipment.
• More generally, the Financial and Administrative Manager carries out any task related to the position of his/her function. He/she implements the needed tools to ensure the reliability and transmission of data related to his/her activity.
  
  

• Minimum master's degree in accounting - economics or other equivalent degree.
  
  

• Minimum five (5) years of experience in similar roles.
  
  

• Strong knowledge of Saudi Arabian financial and accounting standards.
• Excellent command of management, finance, and accounting software (Sage 100 is a plus)
• Excellent knowledge of governmental platforms
• Excellent command of excel.
• Good synthesis and writing skills.
• Excellent proficiency in Arabic and English is essential.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent oral and written communication skills.
• Excellent attention to detail and organizational skills.
  
  

• You have a sense of commitment and responsibility and an excellent ability to summarize and report on financial matters.
• You are motivated, enthusiast and able to work in a dynamic team.
• You are honest and reliable.
• You want to join a multicultural, young, dynamic and innovative team.
• Position based in Riyadh with the possibility to travel in and outside the country.
• Permanent contract under Saudi Arabian law.
• Health insurance.
• Communication package.
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Project Management and Information Technology
• Industries Non-profit Organizations

Referrals increase your chances of interviewing at Jobs for Humanity by 2x

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Welcome to Preciosa Lighting, where we don't just illuminate spaces—we craft captivating experiences that transcend the ordinary. As a global powerhouse in lighting design, we pride ourselves on being more than just a B2B company—we're the architects of ambiance, the curators of emotion, and the pioneers of unexpected brilliance. We collaborate with visionary designers and architects to transform their projects into radiant masterpieces, leaving a luminous imprint on the world.

Join Our Team as a Sales Coordinator/Office Manager in Riyadh!

Are you organized, detail-oriented, and passionate about supporting sales and operations? We're looking for a Sales Coordinator to be an integral part of our team, ensuring the seamless operation of our office in Riyadh.

Responsibilities

Provide administrative and operational support to the sales team to achieve targets.

Assist in developing and implementing effective sales strategies.

Manage customer inquiries and provide detailed product information to ensure satisfaction.

Prepare and manage sales documents, proposals, and contracts.

Oversee order processing, shipment tracking, and logistics to ensure timely delivery.

Coordinate with clients and internal teams to ensure seamless product and service delivery.

Liaise with sales, project management, and marketing to streamline processes and resolve issues.

Prepare price quotations and assist with internal demands, including PQA.

Handle documentation required by banks, including Letters of Credit and guarantees.

Prepare tender submissions and organize factory visits during project acquisition.

Save and manage correspondence and documentation in internal systems.

Prepare and archive minutes of meetings.

Create PowerPoint presentation and assist with design selection for projects.

A bachelor's degree in business or a related field.

Fluency in Arabic and English, with the ability to conduct business in both languages.

Exceptional communication skills, both verbal and written.

Proven experience in sales coordination, administrative support, or a similar role.

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.

1. Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
2. Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
3. Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
4. Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
5. Support meeting and travel coordination, basic reporting, expense management, and onboarding activities.
6. Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.

1. Proven experience in office or operations management, ideally within a professional services environment.
2. Strong leadership and interpersonal skills with the ability to manage a diverse team.
3. Fluency in Arabic (mandatory) and English (essential) .
4. Experience in legal or professional services firms is a plus.
5. Organised, proactive, and confident in managing multiple priorities simultaneously.