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About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

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About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Overview

SHAFONS Recruitment Services is a leading Human Resource consultancy based in Dubai, providing top-notch employment services, including job placements, recruitment, employment visas, and job counseling. We are seeking an experienced Administrative Manager with a minimum of 5 years of experience to join our dynamic team and contribute to our continued success.

• Oversee daily operations of the administrative department.
• Develop and implement efficient administrative processes.
• Manage schedules, budgets, and resources for smooth office functioning.
• Coordinate recruitment activities and support HR functions.
• Ensure compliance with company policies and procedures.
• Assist in training and mentoring administrative staff.
• Foster a positive work environment and enhance team productivity.

• Proven experience in administrative management within the HR industry.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in office software and databases.
• Ability to handle confidential information responsibly.
• Strong problem-solving skills and attention to detail.

• Communication
• Health Insurance
• Incentive Bonus
• Leaves
• Life Insurance

SHAFONS Recruitment Services is a leading Human Resource consultancy based in Dubai, providing top-notch employment services, including job placements, recruitment, employment visas, and job counseling. We are seeking an experienced Administrative Manager with a minimum of 5 years of experience to join our dynamic team and contribute to our continued success.

• Oversee daily operations of the administrative department.
• Develop and implement efficient administrative processes.
• Manage schedules, budgets, and resources for smooth office functioning.
• Coordinate recruitment activities and support HR functions.
• Ensure compliance with company policies and procedures.
• Assist in training and mentoring administrative staff.
• Foster a positive work environment and enhance team productivity.

• Proven experience in administrative management within the HR industry.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in office software and databases.
• Ability to handle confidential information responsibly.
• Strong problem-solving skills and attention to detail.

• Communication
• Health Insurance
• Incentive Bonus
• Leaves
• Life Insurance

1 month ago Be among the first 25 applicants

Insuco is an independent international consulting firm specializing in social sciences and sustainability, with permanent offices in Africa (Guinea, Burkina Faso, Djibouti, Madagascar, Gabon, Togo, Morocco), in Latin America and Caribbean (Colombia, Peru, Ecuador, Haiti and the Dominican Republic) and in Asia (Cambodia and Saudi Arabia). Our objective: linking the stakeholders of the same territory to build sustainability.

Since 2011, we have been helping private, public and civil society stakeholders to understand and manage the social issues of their projects, support their integration in their territory, and ensure compliance with international standards for social safeguard. For this purpose, we offer our clients a wide range of services: socio-economic surveys, impact assessment, technical assistance, monitoring and evaluation on social safeguarding policies and standards, etc.

We operate in 10 sectors: mining, energy, infrastructures, agro-industry, tourism, natural resources & forestry, land use planning, basic services, oil & gas, and cooperation & development assistance.; and this in more than 90 countries in Africa, Asia, Middle East, Latin America and the Caribbean. To carry out our work, we mobilise a wide range of human sciences, from agronomy and economics to anthropology, archaeology, geography, sociology…

For more information about our Group, our activities and our teams, watch our onlinepresentationand visit ourwebsite.

Financial & Accounting Management

• Supervises daily accounting activities, including accounts payable, accounts receivable and general ledger.
• Prepares Client invoices and ensures debt collection.
• Monitors cash flow and manages bank reconciliations,
• Manages fixed assets and depreciation schedules,
• Maintains accurate and up-to-date financial records in accordance with Saudi Arabian accounting standards.
• Maintains financial policies, procedures and internal controls.
• Prepares annual Financial Statements.
• Manages relationships with third parties (clients, suppliers, tax authorities, banks, etc.).
  
  

• Ensures timely and accurate monthly financial reporting in compliance with Group instructions.
• Conducts variance analysis to monitor performance against the budget and previous year.
• Monitors project financial analysis and project margin.
• Works closely with technical department to support business decisions with financial insights.
  
  

• Management of the administrative database (administrative and legal documents of the company) and HR (contracts and administrative documents of the staff).
• Management of the relationship with the administrative authorities (tax authorities, social security, labor inspectors, etc.).
• Collaborates with the Country Director to manage relationships and ensure compliance across the governmental platforms (GOSI, Nafath, Absher, Qiwa, Mudad, Zakat, etc.) and agencies in Riyadh, including online portals and in-person interactions.
• Drawing up employment contracts and managing the relationship with employment agencies.
• Management and follow-up of visas and Iqamas.
  
  

• Reception and management of the consultants' stay (transportation, accommodation, communication, business cards, .).
• Purchase and management of office supplies.
• Ensures ownership and maintenance of office, electrical and electronic tools.
• Purchase of flight tickets.
• Fleet management and/or rental of vehicles and other transport equipment.
• More generally, the Financial and Administrative Manager carries out any task related to the position of his/her function. He/she implements the needed tools to ensure the reliability and transmission of data related to his/her activity.
  
  

• Minimum master’s degree in accounting - economics or other equivalent degree.
  
  

• Minimum five (5) years of experience in similar roles.
  
  

• Strong knowledge of Saudi Arabian financial and accounting standards.
• Excellent command of management, finance, and accounting software (Sage 100 is a plus)
• Excellent knowledge of governmental platforms
• Excellent command of excel.
• Good synthesis and writing skills.
• Excellent proficiency in Arabic and English is essential.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent oral and written communication skills.
• Excellent attention to detail and organizational skills.
  
  

• You have a sense of commitment and responsibility and an excellent ability to summarize and report on financial matters.
• You are motivated, enthusiast and able to work in a dynamic team.
• You are honest and reliable.
• You want to join a multicultural, young, dynamic and innovative team.
• Position based in Riyadh with the possibility to travel in and outside the country.
• Permanent contract under Saudi Arabian law.
• Health insurance.
• Communication package.
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Project Management and Information Technology
• Industries Non-profit Organizations

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JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Manage audits, financial reporting, and compliance with Saudi Arabia tax laws while supporting administrative functions and ensuring financial security.

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Organize files, prepare documents, support CEO, manage dashboards, and coordinate tasks; requires Bachelor's degree, strong skills, and proficiency in English.

Manage executive schedules, prepare documents, coordinate logistics, and assist in budgeting while demonstrating strong communication and problem-solving skills.

Supervise office operations, manage administrative staff, maintain records, and support HR processes; requires Bachelor's degree and strong leadership skills.

Oversee Front Office operations, ensure guest satisfaction, manage team performance, and promote hotel services while maintaining high standards and effective communication.

Organize meetings, manage office operations, supervise staff, and ensure financial objectives while possessing strong communication and organizational skills.

Assist in managing front office operations, ensuring guest satisfaction, training staff, and implementing policies while possessing strong leadership and communication skills.

Lead Front Office team to create memorable guest experiences, manage operations, oversee VIP services, and drive revenue through effective management and customer service.

Manage communications, coordinate schedules, approve contracts, and handle sensitive information while supporting executives with excellent organizational and communication skills.

Seeking a detail-oriented Office Manager to oversee daily operations, manage resources, supervise staff, and ensure compliance with procedures and regulations.

The role involves managing daily office operations, supervising staff, maintaining supplies, and supporting HR tasks with strong organizational and communication skills.

Seeking an organized Office Manager to oversee administrative operations, manage resources, support staff, and ensure compliance in a professional environment.

Coordinate with authorities and contractors for permits, prepare reports, and ensure timely document reviews; requires engineering knowledge and bilingual communication skills.

Manage technical office for road and infrastructure projects, utilizing civil 3D, with expertise in specifications, measurement methods, and bilingual communication.

Seeking a motivated Back-Office Assistant for event coordination and management, requiring strong organizational skills and confident communication in English and Arabic.

Assist Front Office team with guest services, manage VIP procedures, ensure guest satisfaction, and maintain confidentiality while speaking Arabic and English.

Provide administrative support, manage schedules, maintain documentation, and facilitate communication while possessing strong organizational and interpersonal skills.

Responsible for lease documentation, compliance monitoring, and internal coordination, requiring proficiency in lease management software and strong organizational skills.

Manage CEO's calendar and correspondence, prepare reports, maintain confidentiality, and organize events; requires advanced MS Office skills and strong communication abilities.

Lead and manage office services and workplace operations, ensuring excellence in facility management, space planning, asset control, and event execution.

Manage front-desk responsibilities, handle administrative tasks, and support communications while maintaining a professional environment with strong communication skills.

Oversee office operations, manage computer systems, and ensure administrative efficiency; requires diploma or graduate with strong communication and MS Office skills.

Ensure timely information flow, manage calendars, coordinate travel, oversee office tasks, and prepare communications; requires a Bachelor's degree and relevant experience.

Provide high-level administrative support for port projects, manage documentation, coordinate meetings, and possess strong organizational and computer skills.

Manage finance, accounts, and administration in the elevator field, requiring a degree and over five years of relevant experience.

Seeking a proactive Executive Admin to provide administrative support, manage communications, and organize events, requiring strong Arabic and English skills.

The role involves lead generation, client relationship management, and sales generation, requiring strong communication skills and a business-related degree.

Responsible for providing professional massage and spa services, ensuring guest satisfaction, maintaining cleanliness, and adhering to operational budgets.

Assist in managing operational activities, procurement, and events while ensuring effective communication and organizational skills in a dynamic environment.

Provide exceptional reception services, ensure efficient check-in/out, demonstrate customer service, and possess strong communication and IT skills.

Job Overview

Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.

• In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements
• Liaise with procurement with respect to RFPs on wider office purchases
• Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments.
• Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager while abiding by budget
• Propose cost saving solutions as appropriate
• Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function
• Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Employment type: Full-time | Seniority level: Mid-Senior level | Job function: Administrative | Industries: Wholesale