159 Office Managers jobs in Saudi Arabia

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

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"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Front Office Manager is responsible to assist Front Office Manager in delivering the brand promise by managing the Front Office operations for the hotel, including, but not limited to, the Front Desk, Front Service (including parking and the hotel entrance), Communications Centre, Business Centre and Grand Club.

Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Assistant Front Office Manager or Front Office Manager. Good problem solving, administrative and interpersonal skills are a must.

Miraval Arizona Resort and Spa | Tucson , AZ , US

Hyatt Regency Lake Washington at Seattle's Southport | Renton , WA , US

Our family is always growing. Want to be in the know?

Overview

Join to apply for the Assistant Front Office Manager role at Grand Hyatt The Red Sea .

You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Front Office Manager is responsible to assist the Front Office Manager in delivering the brand promise by managing the Front Office operations for the hotel, including, but not limited to, the Front Desk, Front Service (including parking and the hotel entrance), Communications Centre, Business Centre and Grand Club.

Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Assistant Front Office Manager or Front Office Manager. Good problem solving, administrative and interpersonal skills are a must.

• Mid-Senior level

• Full-time

• Other

• Hospitality

Close Inclusive Collection Job Postings Notification

"Hyatt is a place of learning - similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Front Office Manager is responsible to assist Front Office Manager in delivering the brand promise by managing the Front Office operations for the hotel, including, but not limited to, the Front Desk, Front Service (including parking and the hotel entrance), Communications Centre, Business Centre and Grand Club.

Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Assistant Front Office Manager or Front Office Manager. Good problem solving, administrative and interpersonal skills are a must.

Miraval Arizona Resort and Spa Tucson , AZ , US

Hyatt Regency Lake Washington at Seattle's Southport Renton , WA , US

Our family is always growing. Want to be in the know?

Overview

Job Title: Administration Manager

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey (MENAT region). Strong networks and long-established relationships make us a powerful partner, opening doors for those who want to do business in the region.

Our businesses represent some of the world’s leading brands, earning us their trust and building long-lasting and mutually beneficial relationships. Our commitment to anticipate and support our partners’ needs has driven our success.

From our modest beginnings 75 years ago as a small trading business and then a Toyota distributorship in Jeddah, Saudi Arabia, we have established an extensive operations infrastructure, built the largest vehicle distribution network in Saudi Arabia, and, along the way, we have accumulated comprehensive automotive expertise throughout the region.

Applying our vast experience in the automotive sector, we’ve used our expertise and operations infrastructure to diversify into new sectors that contribute to the ‘infrastructure of life’ in the MENAT region.

Financial Job Dimensions

Description

Hospitality & Cleanliness, Contracts & purchasing, Security & Safety, Maintenance of Buildings and Equipment, Fixed Assets

Minimum Qualifications

Bachelor’s degree in Business or related field

Minimum Experience

Six (6) years with 4 years in management role

Job-Specific Skills

• Ability to communicate effectively
• Good managerial skills
• Project supervision/management

Languages

English / Arabic

1. Responsible for day-to-day transactions related to Purchasing, provide procurement services within the center and remote areas by detailing with all units, provide the necessary orientation for associates, to provide consolidated purchasing requisitions in a timely manner
2. Planning, organizing, and directing to meet organizational goals and objectives by analyzing and developing effective solutions of organizational problems
3. Determines whether financial and internal controls are adequate to meet management objectives and makes recommendations for improvements
4. Managing programs/ projects which require knowledge to prioritizes workload to meet work unit operations
5. Meet with the management on regular basis and recommend trainings to improve skills and direct the work of other classified associates in the area based on ability by communicating effectively with them
6. Counsels and advise department to associate on solving complex problems or issues regarding management or monitoring system
7. Supervise, monitor, and coordinate the activities of the associates by scheduling and planning the work of others based on skills, and give instructions both in verbal and written communication
8. Approves/authorizes expenditures or actions for administrative operational needs based on the manual of authority, and escalate matters requiring higher approval and signature

• The job requires advanced knowledge of higher education administrative system and related business principles

• The job holder is responsible for day-to-day transactions related to Purchasing, provide procurement services within the center

• The job holder has the freedom to approve/decline expenditures for administrative activities

• The job has a crucial role in managing administrative roles within organization unit including purchasing and travel functions

• The job holder has a strategic role in developing and monitoring the team while developing a succession plan within the department

With a truly international footprint and more than three quarters of a century of commercial success behind us, we are today, not only a leading employer across the Middle East, North Africa and Turkey (MENAT) region, but also offer exciting opportunities worldwide, from Chile to Japan, from the UK to Australia.

Our values guide the way we work with our business partners, within our communities, and with each other.

Through Respect, Innovation, a Pioneering Spirit, and Empowerment, we are proud of our culture which sees ideas blossom, people thrive and successes flourish.

We are seeking a highly organized and experienced Administrative Manager to oversee the day-to-day operations of our company in Medina, Saudi Arabia. This position is suitable for men and Indian nationals who are fluent in English.

• Manage and supervise administrative staff to ensure efficient office procedures and processes
• Develop and implement administrative policies and procedures to improve productivity and efficiency
• Oversee maintenance of office facilities and equipment, including IT systems
• Coordinate with departments for timely project and task completion
• Monitor administrative expenses and recommend cost-saving measures
• Act as the primary contact for external vendors and service providers
• Review and approve supply orders, contracts, and invoices
• Conduct performance evaluations for staff
• Plan and coordinate company events, meetings, and travel
• Maintain accurate records of assets, employee data, contracts, and documents

• Bachelor’s degree in Business Administration or related field
• At least 5 years of experience in administrative management
• Strong leadership and organizational skills
• Proficiency in Microsoft Office Suite
• Knowledge of office management systems and procedures
• Ability to multitask and meet deadlines
• Excellent communication skills in English

• Experience in multicultural environments
• Fluency in Arabic is a plus

Competitive salary based on experience. Accommodation provided if needed.

Full-time role, Sunday to Thursday, with occasional evening/weekend work. Based in Medina, with possible travel within Saudi Arabia.

We are a leading organization in the (industry/sector), committed to quality and inclusivity. We aim to create a positive work environment for all employees.

If qualified and interested, please submit your application, resume, and cover letter. We look forward to hearing from you!

Administrative Manager - Medina, Saudi Arabia



As an Administrative Manager, you will oversee the daily operations of our company's administrative department in Medina, Saudi Arabia. Your role will be crucial in ensuring the smooth and efficient functioning of our business.

Responsibilities:
- Develop and implement administrative policies and procedures to improve efficiency and productivity
- Manage and supervise administrative staff, including hiring, training, and performance evaluations
- Coordinate with other departments to ensure seamless communication and collaboration
- Maintain office supplies inventory and order as needed
- Oversee office maintenance and ensure a safe and clean working environment for employees
- Prepare budgets, track expenses, and manage financial records for the administrative department
- Handle employee inquiries regarding policies, benefits, and other HR-related matters
- Assist with event planning and coordination for company functions or meetings

Requirements:
- Bachelor's degree in Business Administration or a related field
- Minimum of 5 years experience in an administrative management role
- Fluent in Arabic (written and spoken)
- Strong leadership skills with the ability to motivate and develop a team
- Excellent organizational, time-management, and problem-solving abilities
- Proficient in MS Office (Word, Excel, PowerPoint)
- Knowledge of local labor laws is preferred

Benefits:
- Competitive salary of 1400$
- Free visa sponsorship provided by the company
- Free round-trip ticket
to/from home country annually
to visit family or friends
within one year contract period

If you are a highly organized individual with strong leadership skills looking for an exciting opportunity in Medina,Saudi Arabia,this is the perfect job for you! Don't miss out on this chance to join our dynamic team. Apply now!

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Our company in Medina, Saudi Arabia, is seeking an experienced and highly motivated Indian Administrative Manager to join our team on a part-time basis . This role is ideal for someone seeking a flexible work schedule and passionate about administrative work. The Administrative Manager will oversee daily office operations and support our team.

1. Manage and coordinate all administrative activities of the office
2. Monitor office budget and expenses
3. Develop and implement office policies and procedures
4. Maintain accurate records and files
5. Schedule appointments, meetings, and travel arrangements for executives
6. Handle incoming calls, emails, and correspondence
7. Assist with recruitment processes and onboarding new employees
8. Conduct research and prepare reports as needed

• Must be an Indian national currently residing in Medina or willing to relocate
• Previous experience in an administrative role is preferred but not required
• Excellent communication skills in English (Arabic proficiency is a plus)
• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask effectively

• Flexible work schedule (part-time)
• Free visa sponsorship and air ticket provided by the company
• Growth opportunities within the organization

If you are a detail-oriented individual with a strong work ethic, we encourage you to apply. Please submit your resume along with a cover letter highlighting your relevant experience and why you would be a great fit for this role. Only shortlisted candidates will be contacted.

This job is active and accepting applications.