87 Office Manager Job jobs in Riyadh

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Join to apply for the Office & Administration Manager role at BTG Pactual

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About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

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Riyadh, Riyadh, Saudi Arabia 16 hours ago

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About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Manage audits, financial reporting, and compliance with Saudi Arabia tax laws while supporting administrative functions and ensuring financial security.

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Organize files, prepare documents, support CEO, manage dashboards, and coordinate tasks; requires Bachelor's degree, strong skills, and proficiency in English.

Manage executive schedules, prepare documents, coordinate logistics, and assist in budgeting while demonstrating strong communication and problem-solving skills.

Supervise office operations, manage administrative staff, maintain records, and support HR processes; requires Bachelor's degree and strong leadership skills.

Oversee Front Office operations, ensure guest satisfaction, manage team performance, and promote hotel services while maintaining high standards and effective communication.

Organize meetings, manage office operations, supervise staff, and ensure financial objectives while possessing strong communication and organizational skills.

Assist in managing front office operations, ensuring guest satisfaction, training staff, and implementing policies while possessing strong leadership and communication skills.

Lead Front Office team to create memorable guest experiences, manage operations, oversee VIP services, and drive revenue through effective management and customer service.

Manage communications, coordinate schedules, approve contracts, and handle sensitive information while supporting executives with excellent organizational and communication skills.

Seeking a detail-oriented Office Manager to oversee daily operations, manage resources, supervise staff, and ensure compliance with procedures and regulations.

The role involves managing daily office operations, supervising staff, maintaining supplies, and supporting HR tasks with strong organizational and communication skills.

Seeking an organized Office Manager to oversee administrative operations, manage resources, support staff, and ensure compliance in a professional environment.

Coordinate with authorities and contractors for permits, prepare reports, and ensure timely document reviews; requires engineering knowledge and bilingual communication skills.

Manage technical office for road and infrastructure projects, utilizing civil 3D, with expertise in specifications, measurement methods, and bilingual communication.

Seeking a motivated Back-Office Assistant for event coordination and management, requiring strong organizational skills and confident communication in English and Arabic.

Assist Front Office team with guest services, manage VIP procedures, ensure guest satisfaction, and maintain confidentiality while speaking Arabic and English.

Provide administrative support, manage schedules, maintain documentation, and facilitate communication while possessing strong organizational and interpersonal skills.

Responsible for lease documentation, compliance monitoring, and internal coordination, requiring proficiency in lease management software and strong organizational skills.

Manage CEO's calendar and correspondence, prepare reports, maintain confidentiality, and organize events; requires advanced MS Office skills and strong communication abilities.

Lead and manage office services and workplace operations, ensuring excellence in facility management, space planning, asset control, and event execution.

Manage front-desk responsibilities, handle administrative tasks, and support communications while maintaining a professional environment with strong communication skills.

Oversee office operations, manage computer systems, and ensure administrative efficiency; requires diploma or graduate with strong communication and MS Office skills.

Ensure timely information flow, manage calendars, coordinate travel, oversee office tasks, and prepare communications; requires a Bachelor's degree and relevant experience.

Provide high-level administrative support for port projects, manage documentation, coordinate meetings, and possess strong organizational and computer skills.

Manage finance, accounts, and administration in the elevator field, requiring a degree and over five years of relevant experience.

Seeking a proactive Executive Admin to provide administrative support, manage communications, and organize events, requiring strong Arabic and English skills.

The role involves lead generation, client relationship management, and sales generation, requiring strong communication skills and a business-related degree.

Responsible for providing professional massage and spa services, ensuring guest satisfaction, maintaining cleanliness, and adhering to operational budgets.

Assist in managing operational activities, procurement, and events while ensuring effective communication and organizational skills in a dynamic environment.

Provide exceptional reception services, ensure efficient check-in/out, demonstrate customer service, and possess strong communication and IT skills.

Job Overview

Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.

• In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements
• Liaise with procurement with respect to RFPs on wider office purchases
• Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments.
• Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager while abiding by budget
• Propose cost saving solutions as appropriate
• Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function
• Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Employment type: Full-time | Seniority level: Mid-Senior level | Job function: Administrative | Industries: Wholesale

Office Manager / Executive Administrator

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We are seeking an experienced Office Manager / Executive Administrator to oversee administrative operations and provide high-level support to our management team. The role requires excellent organizational skills, discretion, and the ability to coordinate across departments to ensure a smooth workflow and professional office environment.

• Manage day-to-day office activities including correspondence, calendar management, meetings, presentations, profiles, and periodic reports.
• Handle all incoming and outgoing written communications with professionalism and confidentiality.
• Develop and maintain an organized filing system and archive for correspondences, circulars, contracts, and other office documents.
• Coordinate with various departments to facilitate communication and ensure efficient operational and administrative support.
• Foster synergy between departments to maintain smooth workflows and professional operations.
• Monitor and follow up on assigned tasks, ensuring deadlines and priorities are met.
• Proactively manage the team’s calendar, including appointments, meetings, and travel schedules.
• Prepare and edit complex, confidential correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and other relevant tools.
• Prepare agendas, take minutes, and coordinate logistics for internal and external meetings and events.
• Provide full personal assistance to the office as needed, maintaining confidentiality and a sense of urgency.
• Strong verbal and written communication skills in English and Arabic .
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent time management and ability to prioritize under pressure.
• Highly organized, detail-oriented, and accountable.
• Creative and innovative, with the ability to think outside the box.
• Strong team player with flexibility to adapt to changing needs.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 8–15 years of experience in administration or office management, preferably in the entertainment or media sector.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industries: Technology, Information and Media and Broadcast Media Production and Distribution

Job location: Riyadh, Saudi Arabia

Overview

The Company

My client is a diversified business and sits within the Oil & Gas sector. Due to major expansion and company development my client has grown from strength to strength and is now a leader in their field.

Based in Riyadh, Saudi, this organisation is currently recruiting for an Office Manager with a proven record in providing first class secretarial and administration support at Director level. Working for a true professional, this challenging and important position provides a vital link between management, clients and customers and will require you to utilise your first class communication and organisational skills to the fullest. Due to the level of this position, applications will only be considered from those individuals with a minimum of five years Office Management experience within the Middle East as you will be expected to understand the differing cultures and business practices across the region. There is also an element of travel with this role so flexibility is essential.

You must also have previous experience of working at Director level or above, as this is an extremely involved position, requiring someone with an exemplary professional background. Essential qualities for this position include excellent computer knowledge; the ability to prioritise and organise both your own and your managers work load; first class communication skills and the ability to use your own initiative. You will carry out a number of functions, from arranging travel itineraries and meetings, to working on specific projects where you will be able to demonstrate your ability to multitask and work autonomously. Due to the nature of the business, our client is looking for a mature, discreet individual who has complete. Candidates MUST be western educated and if not already located in Saudi, Must be able to relocate.

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

Overview

The Office Manager will assist the General Manager in leading and managing the Front Desk team while upholding Aqua-Tots Swim Schools’ Core Values and brand standards. Our mission is to provide consistent, high-quality swimming lessons that follow the Aqua-Tots Curriculum Standards, along with excellent customer service in a safe and welcoming environment.

• Full-time position
• 5 working days per week (schedule may vary based on the season)
• Working hours: 1:00 PM – 9:00 PM

• Lead & Manage the Front Desk Team — Hire, onboard, train, and schedule Front Desk staff while ensuring full coverage. Coach, mentor, and review performance while providing timely feedback. Build a collaborative team environment and promote the Aqua-Tots culture. Assist in planning and hosting monthly in-service meetings.
• Drive Customer Experience & Sales — Create a welcoming and engaging Aqua-Tots experience. Educate families about the swim journey and sell swim lesson packages. Resolve customer issues in coordination with the General Manager.
• Lead Management & Technology Systems — Manage the Front Desk staff in tracking and converting leads. Ensure accuracy and cleanliness of Pike13 profiles and customer plans. Maintain excellent customer experience with all technology platforms.
• Uphold Safety, Facility & Inventory Standards — Ensure the school’s safety and maintain brand-standard appearance inside and outside the facility. Manage inventories for customers, staff, and facility needs.
• Reporting & Goal Execution — Implement and achieve sales goals. Own and monitor school revenue targets. Analyze and present reports to support management decisions.

• High School Diploma or equivalent.
• Minimum of one year of experience in sales, customer service, or a leadership role.