Office & Administration Manager

Riyadh, Riyadh SupportFinity™

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy. #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager

Riyadh, Riyadh BTG Pactual

Posted 17 days ago

Job Viewed

Tap Again To Close

Job Description

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Sign in to set job alerts for “Office Administration Manager” roles.

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager

Riyadh, Riyadh SupportFinity

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager

Riyadh, Riyadh BTG Pactual

Posted 18 days ago

Job Viewed

Tap Again To Close

Job Description

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Sign in to set job alerts for "Office Administration Manager" roles.

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager

Riyadh, Riyadh SupportFinity™

Posted today

Job Viewed

Tap Again To Close

Job Description

About Us Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit The role BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) . The successful candidate will be responsible for administration, office management and executive assistance. Responsibilities Administrative:
  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
Office Management
  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
Logistics
  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.
Skills & Experience
  • Bilingual:Fluent in both English and Arabic.
  • Education:Bachelor's degree or Diploma in a relevant field.
  • Experience:Robust experience in a similar role.
  • Self-Motivation:Proactive and self-driven approach to office management.
  • Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail:Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical:Highly organized with a structured and systematic approach to work.
  • Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency:Strong proficiency in office software and IT systems.
  • Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.
Our offer BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance based annual bonus
  • 25 working days vacation
  • Health Insurance
BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity. By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy. #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager Riyadh

Riyadh, Riyadh BTG Pactual Europe SA

Posted 19 days ago

Job Viewed

Tap Again To Close

Job Description

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual: Fluent in both English and Arabic.
  • Education: Bachelor's degree or Diploma in a relevant field.
  • Experience: Robust experience in a similar role.
  • Self-Motivation: Proactive and self-driven approach to office management.
  • Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail: Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical: Highly organized with a structured and systematic approach to work.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency: Strong proficiency in office software and IT systems.
  • Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance-based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Office & Administration Manager Riyadh

Riyadh, Riyadh BTG Pactual Europe SA

Posted today

Job Viewed

Tap Again To Close

Job Description

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
  • Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
  • Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

  • Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
  • Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
  • Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
  • Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

  • Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
  • Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
  • Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

  • Bilingual: Fluent in both English and Arabic.
  • Education: Bachelor's degree or Diploma in a relevant field.
  • Experience: Robust experience in a similar role.
  • Self-Motivation: Proactive and self-driven approach to office management.
  • Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
  • Attention to Detail: Strong focus on accuracy and detail in all tasks.
  • Organized & Methodical: Highly organized with a structured and systematic approach to work.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
  • IT Proficiency: Strong proficiency in office software and IT systems.
  • Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
  • Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

  • Professional, international working environment
  • Challenging, rewarding career
  • Collaborative environment
  • Competitive compensation package, including performance-based annual bonus
  • 25 working days vacation
  • Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
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Office Manager

Riyadh, Riyadh ACCIONA

Posted 3 days ago

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Job Description

Somos una compañía global, líder en el desarrollo de infraestructuras regenerativas que generan un impacto positivo en la sociedad. Nuestra plantilla, formada por más de 65.000 profesionales y presente en más de 40 países de los cinco continentes, contribuye a nuestra misión de diseñar un planeta mejor. Buscamos personas que quieran marcar la diferencia, promover el desarrollo sostenible y encontrar soluciones a los mayores desafíos globales, incluidos el cambio climático, la sobrepoblación y la escasez hídrica. Únete a nosotros en la búsqueda de soluciones para lograr un futuro sostenible.


Descripción del puesto


Job Purpose

This position is responsible for ensuring the smooth and efficient day-to-day operation of the office. This role oversees administrative processes and supports internal teams to maintain an organized and productive work environment.


Key Responsibilities

  • Oversee general administrative functions and office operations.
  • Help with office supplies, vendor relationships, and service contracts.
  • Monitor and control office-related budgets and expenditures.
  • Organize team meetings, and company-wide logistics.
  • Support executive teams with travel arrangements, scheduling, and meeting coordination when needed.
  • Collaborate with HR on onboarding, employee services, and administrative support.

Requisitos del candidato

  • Minimum of 3 years' experience in a similar role
  • A high level of proficiency in English, including excellent verbal and written communication skills, is essential
  • Proactivity and autonomy
  • Experience working closely with multidisciplinary teams
  • Excellent written and verbal communication skills
  • Proficiency in MS Office applications, including Word, Excel, and PowerPoint
  • Experience working in the Kingdom of Saudi Arabia (KSA) preferred, with a good understanding of local practices and regulations

Somos una compañía que valora la diversidad como fuente de talento y por ello trabajamos para impulsar un entorno inclusivo en el que se promueve el respeto, la pertenencia y el compromiso de forma que todas las personas puedan participar en igualdad de oportunidades. Invitamos a todas las personas a inscribirse con independencia del origen, circunstancias, bagaje o condición. ACCIONA ha recibido la certificación Top Employer 2021, 2022, 2023, 2024 y 2025, que reconoce a la Compañía como una de las mejores empresas para trabajar en España.

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Office Manager

Riyadh, Riyadh Omanyp

Posted 5 days ago

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Job Description

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.


Responsibilities:
  1. Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
  2. Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
  3. Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
  4. Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
  5. Support meeting and travel coordination, basic reporting, expense management, and onboarding activities.
  6. Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.
Minimum Requirements:
  1. Proven experience in office or operations management, ideally within a professional services environment.
  2. Strong leadership and interpersonal skills with the ability to manage a diverse team.
  3. Fluency in Arabic (mandatory) and English (essential) .
  4. Experience in legal or professional services firms is a plus.
  5. Organised, proactive, and confident in managing multiple priorities simultaneously.
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Office Manager

Riyadh, Riyadh Client of AreebHR

Posted 5 days ago

Job Viewed

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Job Description

The Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring
efficiency and smooth workflow. Reporting directly to the Director, the Office Manager coordinates office
activities, manages support staff, maintains office systems, and acts as a liaison between departments. This role
requires strong organizational skills, excellent communication, and the ability to handle multiple tasks to
support the overall goals of the organization.

Responsibilities :

  • Oversee daily office operations to ensure a productive work environment.

  • Manage and supervise administrative staff, including task delegation, performance monitoring, and training.

  • Coordinate communication between the Director, staff, and external stakeholders.

  • Maintain office supplies, equipment, and facilities to ensure operational efficiency.

  • Implement and improve office procedures and policies in alignment with organizational goals.

  • Manage scheduling, meetings, and correspondence for the Director and office team.

  • Assist in budgeting, expense tracking, and financial reporting related to office administration.
  • Ensure compliance with health and safety regulations within the office environment.

  • Handle confidential information with discretion and professionalism.

  • Support special projects and other tasks as assigned by the Director.
Job Summary : The Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring
efficiency and smooth workflow. Reporting directly to the Director, the Office Manager coordinates office
activities, manages support staff, maintains office systems, and acts as a liaison between departments. This role
requires strong organizational skills, excellent communication, and the ability to handle multiple tasks to
support the overall goals of the organization. Responsibilities :
  • Oversee daily office operations to ensure a productive work environment.

  • Manage and supervise administrative staff, including task delegation, performance monitoring, and training.

  • Coordinate communication between the Director, staff, and external stakeholders.

  • Maintain office supplies, equipment, and facilities to ensure operational efficiency.

  • Implement and improve office procedures and policies in alignment with organizational goals.

  • Manage scheduling, meetings, and correspondence for the Director and office team.

  • Assist in budgeting, expense tracking, and financial reporting related to office administration.
  • Ensure compliance with health and safety regulations within the office environment.

  • Handle confidential information with discretion and professionalism.

  • Support special projects and other tasks as assigned by the Director.

Requirements
  • Bachelor s degree in Business Administration, Management, or a related field is preferred.
  • Relevant certifications (e.g., Office Management, Project Management) are a plus.
  • Minimum of 3-5 years experience in office administration or management.
  • Proven track record in supervising office staff and managing administrative functions.

Company Industry

  • Recruitment
  • Placement Firm
  • Executive Search

Department / Functional Area

  • Administration

Keywords

  • Office Manager

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