112 Office Manager Job jobs in Saudi Arabia

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

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Welcome to Preciosa Lighting, where we don't just illuminate spaces—we craft captivating experiences that transcend the ordinary. As a global powerhouse in lighting design, we pride ourselves on being more than just a B2B company—we're the architects of ambiance, the curators of emotion, and the pioneers of unexpected brilliance. We collaborate with visionary designers and architects to transform their projects into radiant masterpieces, leaving a luminous imprint on the world.

Join Our Team as a Sales Coordinator/Office Manager in Riyadh!

Are you organized, detail-oriented, and passionate about supporting sales and operations? We're looking for a Sales Coordinator to be an integral part of our team, ensuring the seamless operation of our office in Riyadh.

Responsibilities

• Provide administrative and operational support to the sales team to achieve targets.
• Assist in developing and implementing effective sales strategies.
• Manage customer inquiries and provide detailed product information to ensure satisfaction.
• Prepare and manage sales documents, proposals, and contracts.
• Oversee order processing, shipment tracking, and logistics to ensure timely delivery.
• Coordinate with clients and internal teams to ensure seamless product and service delivery.
• Liaise with sales, project management, and marketing to streamline processes and resolve issues.
• Prepare price quotations and assist with internal demands, including PQA.
• Handle documentation required by banks, including Letters of Credit and guarantees.
• Prepare tender submissions and organize factory visits during project acquisition.
• Save and manage correspondence and documentation in internal systems.
• Prepare and archive minutes of meetings.
• Create PowerPoint presentation and assist with design selection for projects.

Qualifications

• A bachelor's degree in business or a related field.
• Fluency in Arabic and English, with the ability to conduct business in both languages.
• Exceptional communication skills, both verbal and written.
• Proven experience in sales coordination, administrative support, or a similar role.

Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Technology, Information and Internet

Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

Overview

A leading Real Estate Company in Riyadh is seeking an Office Manager to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.

• Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
• Handle day-to-day administrative matters, documents, and visitor interactions independently.
• Manage CEO’s travel arrangements, meeting schedules, and incoming communications.
• Prepare information, reports, and data required for the CEO’s internal and external meetings.
• Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
• Maintain secure and effective filing and data management systems for the CEO office.
• Ensure office equipment, resources, and logistics are available and well-maintained.
• Ensure compliance with company policies, standards, and reporting requirements.
• Contribute to continuous improvement of office systems and practices.

• Diploma or Bachelor’s degree in a relevant field.
• 3–5 years of experience in a similar Office Manager or Executive Assistant role.
• Advanced proficiency in Arabic & English (spoken and written).
• Strong organizational, communication, and multitasking skills.
• High sense of urgency, professionalism, and confidentiality.
• Ability to adapt to a dynamic executive schedule and travel requirements.

• Associate

• Full-time

• Management and Administrative

• Human Resources Services and Real Estate

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

• Associate

• Full-time

• Administrative

• IT Services and IT Consulting

Office Manager role at Al Tamimi & Company

Reporting Line: Director of Administration & Head of Office

Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, the Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while monitoring, evaluating and implementing the Firm’s strategic objectives and vision.

The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form a fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with responsibility of dealing with clients (internal & external), staff, suppliers and consultants.

The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.

• At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider.
• Demonstrated experience in planning creative solutions to handle or manage complex administrative issues.
• Demonstrated IT skills, including working with document management systems.
• Strong interpersonal and communication skills, including impeccable oral and written communication skills.
• Outstanding skills in organisation, research, analysis, problem solving and time management.
• Demonstrated ability to work under pressure and meet deadlines.
• Leadership skills and ability to work autonomously and as part of a team.
• High level observance of confidentiality, judgment and discretion.
• Arabic desirable, not essential.
• Previous experience in Riyadh, KSA.
• Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm.

• Oversee daily office operations, manage workstations, parking allocation, security access cards and general office supplies and equipment.
• Prepare key messages and draft communications for office staff and stakeholders.
• Collaborate with the Head of Office on changes to procedures and services to improve efficiency and operations.
• Adhere to the company policy on green and sustainable environment by reducing paper use, electricity, and single-use plastics.
• Coordinate day-to-day activities with the HOO and Director of Administration; act as liaison between vendors, clients, support and business functions when required.
• Ensure all SLAs are compliant with Data Protection and saved in DMS (Epona).
• Manage Reception and Administration team shifts to ensure adequate cover and excellent customer service.
• Assist in pre-event preparation with Marketing, including travel arrangements and registrations in coordination with Travel Help Desk.
• Assist in administrative and training matters during the Life Cycle of Employment in coordination with HR Manager/Senior Manager.
• Identify and propose Business Development opportunities in collaboration with the HOO (Marketing).
• Supervise, train and monitor the Office Administration and Professional Service staff to ensure excellent service to clients.
• Improve IT resource usage in the office and ensure staff compliance with IT policies.
• Coordinate with Facilities Manager on office maintenance requirements.
• Support budgeting processes with the HOO and Director of Administration; ensure resources are included in the office budget.
• Coordinate time recording and billing deadlines with various departments and HOO (Finance).
• Ensure matter-related documents are filed in the Document Management System.
• Prompt lawyers to contribute to the Knowledge Bank.
• Supervise and train Secretaries with the Secretarial Services Manager to provide reliable support to Fee Earners.
• Monitor compliance and regulatory changes impacting office operations; ensure adherence to firm policies.
• Escalate complaints, data breaches and non-compliance to the Chief Risk & Compliance Officer; ensure annual compliance declarations are completed.
• Maintain training records and ensure mandatory training completion for all staff.
• Coordinate with Group Compliance on office insurance renewals and vendor due diligence.
• Maintain up-to-date office information including licenses and certificates within Group Compliance records.
• Coordinate Cross-Selling and Cross-Training meetings to support knowledge sharing between lawyers and office practices.
• Safeguard and manage office valuables; administer petty cash and related reimbursements as per Finance policies.
• Manage recruitment, onboarding, performance reviews, and staff engagement for secretarial and admin teams in coordination with HR.
• Oversee secretarial teams, ensure KPIs compliance, and coordinate administrative and financial responsibilities.
• Assist in organizing internal staff events, client-facing events and gifting activities.
• Contribute to collections efforts and actions to meet targets.
• Coordinate CSR events and volunteer programs as outlined by the CSR Committee.
• Ensure adherence to sustainability policies and ISO audit requirements, including First Aid and Fire Warden training.

• Director of Administration
• Head of Office
• Chief Operating Officer
• Business Services Chiefs
• Heads of Departments
• Fee Earners
• Internal Clients
• External Clients
• Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)

Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Note: This is a refined excerpt of the job description and excludes external job board postings and unrelated content.

• Interacts effectively and courteously with the Division's Directors and Staff in response to their inquiries and requests.
• Carries out all duties with a high degree of accuracy and attention to deadlines.
• Acts as a first point of contact for the Director.
• Assists the Director in resolving the Division's related issues and complaints and makes the necessary follow-ups.
• Assists in the development of the Division's policies and procedures.
• Communicates with division departments to answer questions, obtain information and resolve issues; provides information concerning related functions including assistance with questions, reports and budget issues.
• Trains, supervises and evaluates the performance of the Administrative Assistants and support staff.
• Ensures that staff in the office are working properly and efficiently.
• Ensure that the office meets deadlines.

Minimum of 5 years' experience in the field.

We are seeking a detail-oriented, organized, and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office resources, supervise administrative staff, coordinate office procedures, and support overall company productivity and efficiency.

• Manage the day-to-day operations of the office environment.
• Supervise administrative and clerical staff; delegate tasks and monitor performance.
• Maintain office supplies inventory; order new materials as needed.
• Ensure proper maintenance and functioning of office equipment and facilities.
• Oversee scheduling of meetings, appointments, and company events.
• Support HR tasks such as onboarding, timekeeping, and employee records.
• Serve as the point of contact for vendors, service providers, and landlord.
• Develop and implement office policies and procedures.
• Ensure compliance with health and safety regulations.
• Assist in budget preparation and expense reporting.
• Support executive management with administrative tasks as needed.

• 0-1 years of experience
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools.
• Familiarity with office systems and procedures.

• Mid-Senior level

• Full-time

• Other

• IT Services and IT Consulting

Location: Riyadh, Saudi Arabia

Salary: SAR 4,000.00 per month

We are seeking a detail-oriented, organized, and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office resources, supervise administrative staff, coordinate office procedures, and support overall company productivity and efficiency.

Key Responsibilities:

• Manage the day-to-day operations of the office environment
• Supervise administrative and clerical staff; delegate tasks and monitor performance
• Maintain office supplies inventory; order new materials as needed
• Ensure proper maintenance and functioning of office equipment and facilities
• Oversee scheduling of meetings, appointments, and company events
• Support HR tasks such as onboarding, timekeeping, and employee records
• Serve as the point of contact for vendors, service providers, and landlord
• Develop and implement office policies and procedures
• Ensure compliance with health and safety regulations
• Assist in budget preparation and expense reporting
• Support executive management with administrative tasks as needed
  
  

• 2-3 years of experience
• Proven experience as an Office Manager, Administrative Manager, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools
• Familiarity with office systems and procedures

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries IT Services and IT Consulting

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JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment