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Join to apply for the Office & Administration Manager role at BTG Pactual

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About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

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Office Management

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Maintain a clean, safe, and organised office environment.
• Manage office schedules and coordinate meetings and events.
• Ensure proper maintenance of office facilities and equipment.
• Liaise with service providers for repairs and maintenance.

Supplies Management

• Maintain an accurate inventory of office supplies and equipment.
• Ensure timely replenishment of supplies to avoid shortages.
• Conduct regular assessments of supplier performance.

Support Services

• Provide administrative support to the office team.
• Manage correspondence, phone calls, meeting agendas, document controlling, filing, record-keeping and petty cash management.
• Assist with a wide variety of ad-hoc projects or tasks as needed that serves the wider interests of the office and family.
• Coordinate closely with the executive leadership and other department heads to support the company wide operational needs.
• Organise and maintain digital and physical data management. (KSA and International)

Travel Logistics Support

• Assist in travel itineraries, including flights, accommodation, transportation, experiences, events and concierge services.
• Ensure travel arrangements align with the family's preferences and requirements.
• Handle any travel-related issues or changes promptly.
• Assist in compliance with departmental operational budgetary guidelines.

Visa Management Support

• Assist and oversee visa applications and track visa renewals for the family and staff.
• Maintain accurate records of visa status and expiration dates.
• Oversee and track all staff and family travel movement comply with immigration regulations in all relevant jurisdictions.
• Keep a track on changes in visa policies and procedures.

Academic / Professional Qualifications

• Bachelor's degree in business administration, Management, or a related field.

Relevant Experience

• Proven experience in a senior office administration role, preferably within a high-net-worth family office or similar environment.
• Strong organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in Oracle NetSuite and office management software and tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving, analytical and decision-making skills.
• Fluent in English.

Competencies

Job Competencies:

• Problem solving
• Multi-tasking skills
• Planning skills

Personal Competencies:

• Integrity
• Dependability
• Communication skills

About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role
BTG Pactual is seeking to hire an Office & Administration Manager based in
Riyad (Saudi Arabia)
.

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities
Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer
BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support team, coordinating office procedures, and managing correspondence. This is an exciting opportunity to work for a company that is delivering on the promise of Vision 2030 by providing social infrastructure programs to the Kingdom of Saudi Arabia.

• Manage the administrative support team with clear direction, mentorship, and communication
• Ensure the office policies and procedures are implemented effectively
• Oversee the ordering of supplies and ensure inventory levels are maintained
• Manage correspondence and communication through various channels
• Manage and monitor office budgets
• Liaise with external vendors and service providers for facility management services
• Plan and coordinate office events and activities

• Bachelor's degree in Business Administration, Management, or any related field
• Proven experience as an Office Manager or a similar role
• Excellent communication and interpersonal skills
• Strong time management and organizational skills
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
• Demonstrated ability to manage a team and work collaboratively
• Knowledge of facility management and office equipment

Manage audits, financial reporting, and compliance with Saudi Arabia tax laws while supporting administrative functions and ensuring financial security.

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Organize files, prepare documents, support CEO, manage dashboards, and coordinate tasks; requires Bachelor's degree, strong skills, and proficiency in English.

Manage executive schedules, prepare documents, coordinate logistics, and assist in budgeting while demonstrating strong communication and problem-solving skills.

Supervise office operations, manage administrative staff, maintain records, and support HR processes; requires Bachelor's degree and strong leadership skills.

Oversee Front Office operations, ensure guest satisfaction, manage team performance, and promote hotel services while maintaining high standards and effective communication.

Organize meetings, manage office operations, supervise staff, and ensure financial objectives while possessing strong communication and organizational skills.

Assist in managing front office operations, ensuring guest satisfaction, training staff, and implementing policies while possessing strong leadership and communication skills.

Lead Front Office team to create memorable guest experiences, manage operations, oversee VIP services, and drive revenue through effective management and customer service.

Manage communications, coordinate schedules, approve contracts, and handle sensitive information while supporting executives with excellent organizational and communication skills.

Seeking a detail-oriented Office Manager to oversee daily operations, manage resources, supervise staff, and ensure compliance with procedures and regulations.

The role involves managing daily office operations, supervising staff, maintaining supplies, and supporting HR tasks with strong organizational and communication skills.

Seeking an organized Office Manager to oversee administrative operations, manage resources, support staff, and ensure compliance in a professional environment.

Coordinate with authorities and contractors for permits, prepare reports, and ensure timely document reviews; requires engineering knowledge and bilingual communication skills.

Manage technical office for road and infrastructure projects, utilizing civil 3D, with expertise in specifications, measurement methods, and bilingual communication.

Seeking a motivated Back-Office Assistant for event coordination and management, requiring strong organizational skills and confident communication in English and Arabic.

Assist Front Office team with guest services, manage VIP procedures, ensure guest satisfaction, and maintain confidentiality while speaking Arabic and English.

Provide administrative support, manage schedules, maintain documentation, and facilitate communication while possessing strong organizational and interpersonal skills.

Responsible for lease documentation, compliance monitoring, and internal coordination, requiring proficiency in lease management software and strong organizational skills.

Manage CEO's calendar and correspondence, prepare reports, maintain confidentiality, and organize events; requires advanced MS Office skills and strong communication abilities.

Lead and manage office services and workplace operations, ensuring excellence in facility management, space planning, asset control, and event execution.

Manage front-desk responsibilities, handle administrative tasks, and support communications while maintaining a professional environment with strong communication skills.

Oversee office operations, manage computer systems, and ensure administrative efficiency; requires diploma or graduate with strong communication and MS Office skills.

Ensure timely information flow, manage calendars, coordinate travel, oversee office tasks, and prepare communications; requires a Bachelor's degree and relevant experience.

Provide high-level administrative support for port projects, manage documentation, coordinate meetings, and possess strong organizational and computer skills.

Manage finance, accounts, and administration in the elevator field, requiring a degree and over five years of relevant experience.

Seeking a proactive Executive Admin to provide administrative support, manage communications, and organize events, requiring strong Arabic and English skills.

The role involves lead generation, client relationship management, and sales generation, requiring strong communication skills and a business-related degree.

Responsible for providing professional massage and spa services, ensuring guest satisfaction, maintaining cleanliness, and adhering to operational budgets.

Assist in managing operational activities, procurement, and events while ensuring effective communication and organizational skills in a dynamic environment.

Provide exceptional reception services, ensure efficient check-in/out, demonstrate customer service, and possess strong communication and IT skills.

Wild&Org is a healthy Grab&Go cafe committed to providing delicious, organic food for health-conscious foodies in Jeddah. Our professional nutritionists and chefs create natural, flavorful dishes inspired by local ingredients, ensuring that you never have to compromise on food quality for the sake of time. We’re dedicated to making it easy to find healthy, ready-made meals that support your effort to live your best, healthiest life. As part of an urban health movement in Saudi Arabia, Wild&Org leads with a shortcut-free approach to food choices.

This is a full‑time, on‑site role located in Jeddah for an Office Manager. The Office Manager will be responsible for overseeing office operations and ensuring that the office runs smoothly. Daily tasks include providing administrative assistance, managing office equipment and supplies, maintaining customer service standards, and supporting office administration functions. Importantly, the Office Manager will also support a welcoming and efficient environment for both staff and customers.

• Excellent communication and customer service skills
• Experience in administrative assistance and office administration
• Proficiency with office equipment
• Strong organizational and multitasking abilities
• Ability to work independently and in a team
• Previous experience in the food industry is a plus
• Bachelor’s degree in Business Administration or a related field

• Entry level

• Full‑time

• Administrative

• Food and Beverage Retail

Referrals increase your chances of interviewing at Wild&Org healthy Grab&Go cafes by 2x.

Overview

Beyond Limits is seeking a detail oriented Office Manager to maintain the office administration tasks. The ideal candidate will be responsible for overseeing the general administrative functions and any events or activities in the office. And the ability to blend a positive attitude, flexibility, discretion, and command while managing multiple priorities including supporting C-Level Executives, Calendar Management, Administrative Tasks, Meeting Setup and Travel Planning.

• Manage and maintain executive schedules, including : making appointments, managing incoming calls, emails and correspondence distribution.
• Experience with International Travel scheduling
• Monitor inventory of office supplies and initiating timely replenishment orders and handle monthly office expenses.
• Be the point person for all things office facilities, management related,filing systems and providing administrative support to the EMEA team.
• Coordination of complex schedules and logistics
• Maintain a professional, organized office environment
• Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
• Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc. including timely review of assists and elements to meet deadlines.
• Provide support to the EMEA Finance team.

• Bachelors Degree in a related field.
• Minimum 5+ years of office management experience.
• Strong knowledge in Saudi Labor Law.
• Strong experience and knowledge in working with governmental portals.
• Know-How of Visas, Work Permit and Residences.
• Demonstrating strong organization & communication skills with attention to detail
• Ability to appropriately respond to and resolve issues with little direction
• Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
• Ability to work effectively in a team environment
• Past experience in working with a highly technical organization a plus

• Event planning and execution
• Advanced MS Office experience