225 Executive Support jobs in Saudi Arabia

Executive Secretary - Riyadh (Nationals Only)

Riyadh, Riyadh EY

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Job Description

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

**The Opportunity**

As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.

**Your key responsibilities**
- Provide high level support to a small group of Partners and Executives
- Organise and manage comprehensive diaries, travel and accommodation
- Prepare expense claims and timesheets on a weekly basis
- Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
- Coordinate client events, internal and external, as required within MENA

**Skills and attributes for success**
- The demonstrated ability to build relationships with internal and external stakeholders
- Exceptional written and verbal communication skills
- Intermediate in the use of Microsoft Office suites
- Excellent attention to detail and ability to multi-task
- Strong communication skills including telephone manner and interpersonal skills
- A strong team member with an ability to work across multiple teams
- Experience in a professional services environment is highly regarded.

**To qualify for the role you must have**
- A minimum of 2-3 years Previous EA experience, supporting multiple executives in a corporate environment

**Ideally, you’ll also have**
- Prior working experience in global professional services organization or mid-tier firms will be highly advantageous

**What we look for**

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.

**What we offer**

We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:

- **
Continuous learning**:You’ll develop the mindset and skills to navigate whatever comes next.
- ** Success as defined by you**: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- ** Transformative leadership**: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- ** Diverse and inclusive culture**: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

**If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**

**The exceptional EY experience. It’s yours to build.**

**EY | Building a better working world**

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
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Personal Assistant

Riyadh, Riyadh The Professionals

Posted 10 days ago

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Job Description

Responsibilities :

  • Assist the CEO and VP of Sales with day-to-day tasks, ensuring smooth workflow.
  • Draft, format, and edit reports and presentations in Microsoft Excel and Word .
  • Schedule and organize meetings, ensuring proper coordination and timely communication.
  • Attend meetings, take detailed notes, and follow up on action items.
  • Act as the first point of contact for internal and external communications.
  • Draft emails, letters, and memos in both English and Arabic.
  • Handle calendar management for the CEO and VP of Sales, prioritizing tasks effectively.
  • Coordinate with various departments and external stakeholders as required.
  • Anticipate the needs of the CEO and VP of Sales and proactively address them.
  • Take initiative to identify issues and propose solutions without waiting for instructions.
  • Prepare travel itineraries, book flights, and arrange accommodations when necessary.
  • Perform other administrative and personal tasks as assigned.

Requirements :

  • previous experience as a personal assistant or executive assistant is a plus.
  • Proficient in Microsoft Excel and Word for preparing reports.
  • Fluent in English and Arabic (reading, writing, speaking, and listening).
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal skills and a "can-do" attitude.
  • Strong personality with the ability to assertively manage tasks.
  • Highly proactive with the ability to work independently.
  • Problem-solver who thrives in a fast-paced environment

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Executive Secretarial Support

Dammam Hitachi ABB Power Grids

Posted 10 days ago

Job Viewed

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Job Description

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you’ll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor’s degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R0100751

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

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Executive Secretarial Support

Dammam Hitachi Energy

Posted 15 days ago

Job Viewed

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Job Description

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You’ll Make An Impact

  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Prioritizing workloads and implementing new procedures and administrative systems.
  • Liaising with relevant organizations and clients and logging or processing bills or expenses.
  • Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
  • Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
  • Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
  • Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
  • Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
  • Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
  • Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
  • Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

  • A bachelor’s degree in business administration or anything similar.
  • 5+ Years of experience.
  • Good communication, customer service and relationship-building skills.
  • Teamworking skills and organization and time management skills.
  • Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
  • The ability to be proactive and use your initiative: to see what needs doing and to do it.
  • The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
  • Proficiency in both spoken & written English language is required.

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

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Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

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Executive Secretarial Support

New
Dammam H-E Parts

Posted today

Job Viewed

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Job Description

Location:

Dammam, Eastern Region, Saudi Arabia

Job ID:

R

Date Posted:

2025-08-04

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

  • Organizing and servicing meetings (producing agendas and taking minutes).

  • Prioritizing workloads and implementing new procedures and administrative systems.

  • Liaising with relevant organizations and clients and logging or processing bills or expenses.

  • Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

  • Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

  • Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

  • Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

  • Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

  • Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

  • Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

  • Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

  • A bachelor's degree in business administration or anything similar.

  • 5+ Years of experience.

  • Good communication, customer service and relationship-building skills.

  • Teamworking skills and organization and time management skills.

  • Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

  • The ability to be proactive and use your initiative: to see what needs doing and to do it.

  • The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

  • Proficiency in both spoken & written English language is required.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
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Executive Secretarial Support

Dammam Hitachi ABB Power Grids

Posted 12 days ago

Job Viewed

Tap Again To Close

Job Description

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor's degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2025-08-05

Reference number R

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

This advertiser has chosen not to accept applicants from your region.

Executive Secretarial Support

Dammam Hitachi Energy

Posted 15 days ago

Job Viewed

Tap Again To Close

Job Description

Join to apply for the Executive Secretarial Support role at Hitachi Energy

Join to apply for the Executive Secretarial Support role at Hitachi Energy

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

The opportunity

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How You'll Make An Impact

  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Prioritizing workloads and implementing new procedures and administrative systems.
  • Liaising with relevant organizations and clients and logging or processing bills or expenses.
  • Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
  • Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
  • Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
  • Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
  • Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
  • Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
  • Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
  • Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

  • A bachelor's degree in business administration or anything similar.
  • 5+ Years of experience.
  • Good communication, customer service and relationship-building skills.
  • Teamworking skills and organization and time management skills.
  • Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
  • The ability to be proactive and use your initiative: to see what needs doing and to do it.
  • The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
  • Proficiency in both spoken & written English language is required.

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Appliances, Electrical, and Electronics Manufacturing and IT Services and IT Consulting

Referrals increase your chances of interviewing at Hitachi Energy by 2x

Sign in to set job alerts for "Executive Secretary" roles.

Dammam, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

Al Khobar, Eastern, Saudi Arabia 1 month ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Personal Assistant - Saudi National

Jeddah, Makkah Mackenzie Jones

Posted 10 days ago

Job Viewed

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Job Description

My client is a very well-respected leading global Built Asset Consultancy that works across a wide range of market sectors helping clients make the most of their investments. They are currently looking to recruit a Saudi National Personal Assistant to assist in the corporate office of the GM.


The role supports the GM and as such, it is complex, dynamic and demands the most exacting standards. It is a busy role, requiring the candidates to be adaptable, flexible and very proactive. Key responsibilities include, but are not limited to:

  1. Devise and maintain office systems, including data management and filing
  2. Arrange travel, visas and accommodation
  3. Screen phone calls, enquiries and requests, and handle calls when appropriate
  4. Meet and greet visitors at all levels of seniority
  5. Organize and maintain Business Leader diary and make appointments on Business Leader's behalf
  6. Deal with incoming email, faxes and post
  7. Take dictation and minutes

The role will suit an enthusiastic, strategic and proactive individual who is ultimately a strong team player. The ideal candidate will be resourceful, offering creative solutions and managing day to day operations within the GM’s Office. Possessing advanced MS Office skills and open communication as well as a polished and professional approach.

To be considered for the role, candidates must possess a high school diploma and have had at least two years of administrative/PA support experience. Candidates should have excellent communication skills in both written and spoken Arabic and English.

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Personal Assistant (Arabic Speaking)

Riyadh, Riyadh Irwin & Dow

Posted today

Job Viewed

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Job Description

The Role

**Requirements**:
About the company
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Personal Assistant to Managing Director

Riyadh, Riyadh SOFITEL

Posted 10 days ago

Job Viewed

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Job Description

Personal Assistant to Managing Director SOFITEL

The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the MD and various stakeholders.

  • Manage sensitive information with discretion and integrity.
  • Acting as the first point of contact for the Executive Office.
  • Managing Director's calendar management
  • Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents
  • Managing correspondence, including negative reviews directed to the MD
  • Preparing and processing MD s monthly expenses, travel expenses, insurance reimbursement claims, MD s Travel arrangements
  • Reviewing and proofreading contracts, capex files and any other documents for accuracy before the Managing Director review
  • Keeping all ExComs/ departments on task to meet deadlines
  • Preparing the monthly business review presentation and minute taking
  • Monitor project timelines and deliverables, ensuring deadlines are met.
  • Maintain organized filing systems, both physical and digital.
  • Prepare reports for the MD.
  • Managing stationery inventory (Future log).
Qualifications

Bachelor s degree in Hospitality Management, Business Administration, or a related field preferred.

  • Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
  • Proficiency in both English & Arabic is required; additional languages are considered an assest.
  • Experience in supporting senior management is an advantage.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail.
  • Problem-solving and critical thinking skills.
  • High level of integrity and confidentiality.
  • Adaptability to changing environments and priorities.

Company Industry

  • Hotels
  • Hospitality

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Personal Assistant To Managing Director

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  • Dammam/Khobar/Eastern Province - Saudi Arabia
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Personal Assistant to General Manager

IHG

Posted 9 days ago

Job Viewed

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Job Description

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.
**Key Responsibilities:**
+ Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
+ Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
+ Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
+ Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
+ Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
+ Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
+ Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
+ Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
+ Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.
**Qualifications:**
+ Education: High school diploma required; associate's or bachelor's degree preferred.
+ Experience: 1-3 years of administrative or office support experience preferred.
**Skills:**
+ Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
+ Strong written and verbal communication skills.
+ Excellent organizational and multitasking abilities.
+ Attention to detail and high level of accuracy.
+ Ability to work independently and collaboratively in a fast-paced environment.
What you can expect from us:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a full uniform, impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing
framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
So, join us and you'll become part of our ever-growing global family.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.
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