19 Administrative Roles jobs in Jeddah

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

• Prepare tea, coffee, and other beverages for employees and visitors; Employees will receive the prepared beverage by themselves.
• Ensure beverages are served promptly to the clients and to the correct specifications.

• Keep the kitchen, pantry areas clean and organised;
• Wash and store all kitchen utensils, dishes, and equipment after use;
• Ensure that all kitchen appliances and equipment are clean and in good working order.

• Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;
• Inform the supervisor when supplies need to be reordered;
• Ensure all consumables are stored properly and hygienically.

• Assist with setting up meeting rooms, including arranging refreshments;
• Provide support during company events, such as preparing and serving refreshments;
• Handle any special requests for beverages or snacks courteously and efficiently.

• Adhere to all health and safety regulations as stipulated by the company;
• Follow company policies and procedures regarding hygiene and cleanliness practices.

• Maintain a neat and clean appearance at all times;
• Wear appropriate and clean attire as per company standards;
• Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

• Basic English skills.

• Previous experience in a similar role is preferred but not required.

• Basic knowledge of beverage preparation.

• High-performing and fast-paced work environment.
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Overview

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of the Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As the Office Assistant, you are responsible for preparing and serving beverages to employees and visitors, maintaining the cleanliness of the kitchen and pantry areas, and assisting with various hospitality tasks to ensure a comfortable and efficient office environment. You will promote a positive and welcoming atmosphere within the office, adhering to the standards and regulations of the Kingdom of Saudi Arabia.

Beverage Preparation

• Prepare tea, coffee, and other beverages for employees and visitors; employees will receive the prepared beverage by themselves.
• Ensure beverages are served promptly to the clients and to the correct specifications.

Kitchen and Pantry Maintenance

• Keep the kitchen, pantry areas clean and organised;
• Wash and store all kitchen utensils, dishes, and equipment after use;
• Ensure that all kitchen appliances and equipment are clean and in good working order.

Supply Management

• Monitor stock levels of tea, coffee, sugar, milk, and other kitchen supplies;
• Inform the supervisor when supplies need to be reordered;
• Ensure all consumables are stored properly and hygienically.

Hospitality Support

• Assist with setting up meeting rooms, including arranging refreshments;
• Provide support during company events, such as preparing and serving refreshments;
• Handle any special requests for beverages or snacks courteously and efficiently.

Compliance

• Adhere to all health and safety regulations as stipulated by the company;
• Follow company policies and procedures regarding hygiene and cleanliness practices.

Clean Attire and Personal Hygiene

• Maintain a neat and clean appearance at all times;
• Wear appropriate and clean attire as per company standards;
• Practice good personal hygiene, including regular hand washing, grooming, and maintaining clean nails.

• Basic English skills.

• Previous experience in a similar role is preferred but not required.

• Basic knowledge of beverage preparation.

• High-performing and fast-paced work environment.
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

#BayutKSA

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

DB Engineering & Consulting (DB E&C) is part of the DB group, a world-leading global railway company with an extensive organization in Germany and projects worldwide. Our company offers technically sophisticated and customized infrastructure, mobility, and transport solutions. With our sustainable concepts and experience gained from decades of project work, we shape the future of transportation, connect continents, and promote environmental stewardship.

We are currently seeking an Office Assistant to join our team at the Saudi Arabia Branch . In this role, you will support the team through administrative and clerical duties, help ensure smooth communication within and outside the organization and assist in coordinating daily operations.

• Provide high-level administrative support to the office team.
• Maintain filing systems and ensure data accuracy and confidentiality.
• Perform other duties as assigned to support the team and project needs.

• Fluency in Arabic is mandatory
• Proven experience in a secretarial or administrative support role.
• Strong organizational and communication skills.
• Professional demeanour and ability to work in a multicultural environment.

We offer you attractive working conditions and a competitive compensation package based on country conditions.

With more than 5,000 employees from over 80 countries across all engineering disciplines worldwide, we are shaping railways for the world of tomorrow. A strong team spirit, intercultural mindset and engagement are essential parts of our success.

Intercultural teams With more than 5,000 employees from over 80 countries across all engineering disciplines worldwide, we are shaping railways for the world of tomorrow. A strong team spirit, intercultural mindset and engagement are essential parts of our success.

We offer attractive career opportunities - worldwide. With a work environment that encourages growth and creativity, you will work on complex and innovative projects in international teams on all continents and bring markets and people together.

To ensure a smooth and successful start for your international employment, we assist you with relocation and immigration.

Mobilization & relocation support To ensure a smooth and successful start for your international employment, we assist you with relocation and immigration.

We invest in the development of our employees. To ensure the best start for you, we provide a global onboarding program and intercultural training andsupport you in preparing for the next career step.

Professional onboarding and development We invest in the development of our employees. To ensure the best start for you, we provide a global onboarding program and intercultural training andsupport you in preparing for the next career step.

Our international security support ensures safe working conditions worldwide and provides you with relevant information for a safe living around theglobe.

In case you match the profile and are interested in a complex task within the transport sector, we are looking forward to receiving your application.

Please state your earliest possible availability as well as your salary expectations.

Please note that your application will be saved and used in electronic form as a part of the application process for this position.

Thank you for considering DB Engineering & Consulting as prospective employer!

Job Description

Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
• Greeting visitors and clients
• Managing security and telecommunications systems.
• Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
• Taking and ensuring messages are passed to the appropriate staff member in time.
• Managing meeting room availability.
• Prepares general correspondence and maintains general files.
• May establish and maintain records of equipment, including a log of equipment service dates.
• Performs other responsibilities associated with this position as may be appropriate.

• Bachelors or Diploma in any related field.
• Minimum 2 years of experience in a similar role.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Good communication and interpersonal skills.
• Ability to multitask.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to

Lucas Oil Company announces a job vacancy

Job Title: Administrative Assistant

Working Hours: Full-time

Key Responsibilities:

Monitoring and documenting employee attendance and departures.

Preparing official letters and reports.

Using Excel and Word programs to complete daily tasks.

Coordinating work schedules and meetings.

Responding to emails and administrative inquiries.

Archiving and organizing files and documents.

Requirements:

At least one year of experience in the administrative field.

Proficiency in using Microsoft Office programs (especially Word and Excel).

Strong organizational and written communication skills.

Ability to work under pressure and as part of a team.

Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
• Greeting visitors and clients
• Managing security and telecommunications systems.
• Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
• Taking and ensuring messages are passed to the appropriate staff member in time.
• Managing meeting room availability.
• Prepares general correspondence and maintains general files.
• May establish and maintain records of equipment, including a log of equipment service dates.
• Performs other responsibilities associated with this position as may be appropriate.

• Bachelors or Diploma in any related field.
• Minimum 2 years of experience in a similar role.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment
• Good communication and interpersonal skills.
• Ability to multitask.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to

Company Description

Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.

This is a full-time internship position for an Administrative Assistant , based in Jeddah.

• Supporting project management activities, including timeline development and milestone tracking
• Coordinating project activities across internal and external teams
• Maintaining, organizing, and updating project documentation and reports
• Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
• Ensuring the timely completion of project deliverables
• Liaising with team members and clients to ensure smooth project execution
• Assisting team members with various administrative and operational tasks

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Arabic and English is a must
• Proficiency in project management tools and software
• Experience in coordinating project activities and maintaining project documentation
• Bachelor's degree in a relevant field (preferred)
• Previous experience in the entertainment industry (a plus)

• Detail-oriented with strong problem-solving abilities
• Comfortable in a fast-paced, creative environment
• Able to handle multiple tasks and prioritize effectively
• Strong interpersonal skills and a team-oriented mindset
• Flexible and adaptable to shifting priorities
• Proactive and eager to learn

Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.

This is a full-time internship position for an Administrative Assistant , based in Jeddah.

• Supporting project management activities, including timeline development and milestone tracking
• Coordinating project activities across internal and external teams
• Maintaining, organizing, and updating project documentation and reports
• Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
• Ensuring the timely completion of project deliverables
• Liaising with team members and clients to ensure smooth project execution
• Assisting team members with various administrative and operational tasks

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Arabic and English is a must
• Proficiency in project management tools and software
• Experience in coordinating project activities and maintaining project documentation
• Bachelor's degree in a relevant field (preferred)
• Previous experience in the entertainment industry (a plus)

• Detail-oriented with strong problem-solving abilities
• Comfortable in a fast-paced, creative environment
• Able to handle multiple tasks and prioritize effectively
• Strong interpersonal skills and a team-oriented mindset
• Flexible and adaptable to shifting priorities
• Proactive and eager to learn

Available Positions in Jeddah, Saudi Arabia

• Executive Assistant — Confidential Company, Jeddah, Saudi Arabia. The Executive Assistant is crucial for the efficient operation of the Corporate Management Office. Responsibilities include managing executives' schedules, facilitating communication, and maintaining office systems to boost productivity.
• Executive Assistant — Confidential Company, Jeddah, Saudi Arabia. An Executive Assistant role for the CEO focusing on high-level administrative support and strategic coordination. Responsibilities include managing the CEO's calendar, facilitating communications with stakeholders, and providing data-driven insights. Requirements: Bachelor’s degree and 5-8 years of C-suite support experience; strong analytical skills; proficiency in Excel and Power BI; bilingual Arabic and English.
• Administrative Assistant — Jeddah, Saudi Arabia. Competitive salary and supportive work environment. Responsibilities include monitoring security cameras, data entry, and supporting various departments. Requirement: high school diploma; female applicants preferred.
• Administrative Development Specialist — Jeddah, Saudi Arabia. Contributes to the development of organizational structures and policies, improves operational processes, and aligns with strategic objectives.
• Administrative Assistant — Jeddah, Saudi Arabia. Handles administrative tasks and assists in marketing products on social media; emphasizes inclusive, collaborative environment. Flexible arrangements and accessible technology provided.
• Administrative Assistant — Jeddah, Saudi Arabia. Scheduling, documentation, and financial records; coordinates meetings, manages contracts, and ensures accurate records. Proficiency in computer systems and English required.
• Office Manager — Jeddah, Saudi Arabia. Supervises administrative staff and manages daily operations; oversees records, correspondence, office supplies; supports VP activities; enhances efficiency and productivity. Saudi nationals; management level.
• Admin Supervisor - Saudi National — Jeddah. Links project management with field teams; responsibilities include transportation, housing, utility expense tracking, invoices, and supervising an administrative team.
• Administrative Specialist - Jeddah — Jeddah. Supports HR documentation, employee data management, asset handling, and compliance tasks; maintains accurate records and coordinates logistics. Requires organized, detail-oriented candidates with good communication skills.