109 Administrative Roles jobs in Saudi Arabia

Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

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About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

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Join to apply for the Office & Administration Manager role at BTG Pactual

Join to apply for the Office & Administration Manager role at BTG Pactual

Get AI-powered advice on this job and more exclusive features.

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

About Us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology

Referrals increase your chances of interviewing at BTG Pactual by 2x

Riyadh, Riyadh, Saudi Arabia 16 hours ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Assist in the preparation and distribution of project documentation, reports, and presentations.

• Maintain accurate records and databases, including contact lists, project files, and correspondence.

• Coordinate communication between internal teams, clients, contractors, and stakeholders.

• Organize and facilitate meetings, workshops, and training sessions as required.

• Assist in the coordination of project events, conferences, and site visits.

• Handle incoming inquiries and requests in a professional and timely manner.

• Assist with procurement activities, including preparing purchase orders and tracking deliveries.

• Support the interface management team in tracking project milestones, deadlines, and deliverables.

• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent communication and interpersonal skills, with a professional and courteous demeanor.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Ability to work effectively in a fast-paced environment and adapt to changing priorities.

• Attention to detail and accuracy in all work activities.

• Experience working in a multicultural environment is preferred.

• Bachelor's degree in Business Administration, Management, or a related field is desirable.

• Saudi national.

Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East

Join to apply for the Administrative Support - Saudi National role at WSP in the Middle East

Get AI-powered advice on this job and more exclusive features.

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.
  
  
  

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

Referrals increase your chances of interviewing at WSP in the Middle East by 2x

Get notified about new Administrative Support Specialist jobs in Riyadh, Riyadh, Saudi Arabia .

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Administrative Support - Saudi National WSP Riyadh, Saudi Arabia Apply now Posted 26 days ago Permanent Competitive

Job Description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the preparation and distribution of project documentation, reports, and presentations.
• Maintain accurate records and databases, including contact lists, project files, and correspondence.
• Coordinate communication between internal teams, clients, contractors, and stakeholders.
• Organize and facilitate meetings, workshops, and training sessions as required.
• Assist in the coordination of project events, conferences, and site visits.
• Handle incoming inquiries and requests in a professional and timely manner.
• Assist with procurement activities, including preparing purchase orders and tracking deliveries.
• Support the interface management team in tracking project milestones, deadlines, and deliverables.
• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Attention to detail and accuracy in all work activities.
• Experience working in a multicultural environment is preferred.
• Bachelor's degree in Business Administration, Management, or a related field is desirable.
• Saudi national.

Office Assistant - Riyadh, Saudi Arabia


We are a fast-paced and dynamic company looking for an organized and efficient Office Assistant to join our team in Riyadh, Saudi Arabia. This is a full-time contract position with a salary of 1600. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team.

Responsibilities:
- Greet visitors and direct them to the appropriate person or department
- Answer phone calls, take messages, and route them to the appropriate person
- Maintain and update physical and digital filing systems
- Monitor office supplies inventory and place orders when necessary
- Coordinate with vendors and service providers for office maintenance
- Assist with scheduling appointments and meetings for team members
- Perform general clerical duties such as photocopying, scanning, and mailing documents
- Provide administrative support to team members as needed

Requirements:
- High school diploma or equivalent qualification
- 2+ years of experience in an administrative or office assistant role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent communication skills in English (both written and verbal)
- Strong organizational skills with the ability to prioritize tasks effectively
- Attention to detail and ability to maintain confidentiality
- Ability to work independently with minimal supervision
- Indian nationality preferred

If you are a motivated individual with exceptional organizational skills and a passion for providing excellent customer service, we encourage you to apply for this exciting opportunity. This is a perfect position for someone looking for an English-speaking job in Saudi Arabia without accommodation. Please note that candidates must have their own valid visa for employment.

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We are a well-established company in Mecca, Saudi Arabia, currently seeking an Office Assistant to join our team. The successful candidate will provide administrative support and ensure smooth daily operations.

1. Greet visitors and clients, directing them to the appropriate personnel or department.
2. Answer phone calls, take messages, and respond to emails.
3. Maintain office supplies by monitoring inventory and placing orders when necessary.
4. Sort and distribute incoming mail; prepare outgoing mail.
5. Assist with scheduling appointments and managing calendars.
6. Track office expenses and prepare expense reports.
7. Perform data entry and maintain accurate records.
8. Assist with event planning and coordination as needed.

• Bachelor's degree in Business Administration or a related field (preferred).
• Proven experience as an Office Assistant or similar role.
• Excellent communication skills in English; Arabic skills are a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks with strong attention to detail.
• Friendly demeanor with excellent customer service skills.

We offer a competitive salary of $1,600 per month, along with benefits including accommodation.

If you are motivated and organized, seeking a stable job in Mecca, we encourage you to apply. This position is open to all nationalities, with a preference for Indian candidates holding a biometric passport.

This job posting is active and accepting applications.