119 Administrative Roles jobs in Saudi Arabia

• Government Relations: Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
  
  

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
  
  

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.
  
  

• Bilingual:Fluent in both English and Arabic.
• Education:Bachelor's degree or Diploma in a relevant field.
• Experience:Robust experience in a similar role.
• Self-Motivation:Proactive and self-driven approach to office management.
• Multitasking & Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail:Strong focus on accuracy and detail in all tasks.
• Organized & Methodical:Highly organized with a structured and systematic approach to work.
• Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency:Strong proficiency in office software and IT systems.
• Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.
  
  

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance based annual bonus
• 25 working days vacation
• Health Insurance
  
  

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Overview

Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations. Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.

• Manage daily administrative tasks such as scheduling meetings, handling correspondence, maintaining records, and organizing files to ensure smooth office operations.


• Draft, edit, and distribute emails, reports, and other documents while serving as a point of contact between staff, management, and external stakeholders.

Skills

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

• Entry level

• Full-time

• Administrative

• Hospitality

Overview

We’re looking for skilled Arabic-English interpreters to support technical training sessions, meetings, events, and bilingual administrative tasks in Riyadh.

• Training Course Interpreter (As-Needed, Ongoing) : interpret during classroom-based technical courses, translate materials, and ensure clear communication between English and Arabic speakers. Assignments may run daily for 1–5 weeks, up to 8 hours/day. May be asked to assist with instructor communications outside classroom hours.
• Event & Meeting Interpreter (As-Needed, Hourly) : provide consecutive or simultaneous interpretation for meetings and events, from small private sessions to large group conferences. Note-taking may be required. Translate documents (English-Arabic), and provide short consecutive interpretation as needed to support daily communications between American and Saudi staff.

• High school diploma (KSA or equivalent)
• Completion of professional interpreter/translator training
• Bachelors in Arabic language studies
• 3+ years’ experience in translation or interpretation (consecutive/simultaneous)
• Full professional proficiency in English (Interpretation & Translation Level 3)
• Strong written and spoken English & Arabic
• Understanding of Saudi Arabian and American cultures
• Familiarity with a broad range of terminology
• Basic computer skills (Word, Excel, PowerPoint)
• Eligible for future security clearance

• Various technical, government, and professional sites in the Riyadh area

Please apply below and include a resume that contains details regarding your experience, education and interpreting/translation certifications.

Office Assistant for Women in Medina, Saudi Arabia

We are seeking a highly organized and efficient Office Assistant to join our team in Medina, Saudi Arabia. As an Office Assistant, you will primarily be responsible for providing administrative support to our female employees.

Responsibilities:
- Perform general office duties such as answering phone calls, responding to emails, and maintaining office supplies.
- Schedule and coordinate appointments and meetings for female employees.
- Assist with preparing documents, presentations, and reports.
- Manage filing systems and maintain electronic records.
- Greet visitors and clients in a professional and friendly manner.
- Help with organizing events or special projects as needed.
- Ensure that the office is well-maintained and clean at all times.

Requirements:
- High school diploma or equivalent qualification.
- Proven experience as an office assistant or in a similar role.
- Excellent communication skills in Arabic (English proficiency is a plus).
- Strong computer skills, including knowledge of MS Office.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- Must be comfortable working in an all-female environment.

Preferences:
We welcome applications from individuals of all nationalities who are legally allowed to work in Saudi Arabia. Preference will be given to African or Malayalee candidates. This is a non-accommodation position.

If you are a hard-working individual with excellent organizational skills and a passion for supporting others, then we encourage you to apply for this position. Join our team of dedicated professionals today!

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The most in-demand professions in Medina:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

1200 $

We need workers in our home and office, kindly text me if you’re interested to joining

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Office Assistant - Indian Nationals (Contract)

We are seeking a reliable and efficient Office Assistant to join our team in Medina, Saudi Arabia on a contract basis. As an Indian national, you will have the opportunity to work in a diverse and multicultural environment while utilizing your English language skills.

As our ideal candidate, you will have prior experience working as an office assistant and possess strong organizational and communication skills. You will be responsible for providing administrative support to ensure the smooth and efficient operations of our office.

Key Responsibilities:
- Greet and assist visitors, answer phone calls, and respond to emails in a professional manner
- Maintain office supplies inventory by checking stock levels and placing orders when needed
- Schedule appointments and meetings, make travel arrangements, and manage calendars for senior staff members
- Prepare documents, reports, and presentations as requested by management
- Assist with basic accounting tasks such as data entry and invoice processing
- Manage incoming and outgoing mail, including sorting, distributing, and filing documents
- Handle general office upkeep including ordering maintenance services when needed

Requirements:
- Must be an Indian national with proficiency in English (both written and verbal)
- Prior experience working as an office assistant or in a similar role is preferred
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills with a professional demeanor
- Basic knowledge of accounting principles is desirable
- Must hold a valid visa for employment in Saudi Arabia

If you are self-motivated, detail-oriented, and able to work independently as well as part of a team, we would love to hear from you. This is an excellent opportunity for those looking for contract work in Medina. Apply now to join our dynamic team!

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The most in-demand professions in Medina:

MEAT SLAUGHTERHOUSE WORKER | PACKERS, SORTERS | UKRAINE | without work experience

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We are seeking an enthusiastic and organized Office Assistant to join our team in Medina, Saudi Arabia. The successful candidate will have the opportunity to work in a fast-paced professional environment and gain valuable experience.

Responsibilities include:

1. Providing administrative support to team members
2. Answering and routing phone calls
3. Data entry, filing, and organizing documents
4. Managing office supplies inventory
5. Organizing the office layout and ensuring it is clean and tidy at all times
6. Assisting with other miscellaneous tasks as needed

Qualifications:

• High school diploma or equivalent
• Strong organizational skills
• Previous office experience preferred but not required
• Ability to speak Arabic or other local languages is a plus

Additional details:

• Visa sponsorship provided; a valid visa is not required
• Full-time role; no accommodation provided
• Students are encouraged to apply

This job is active .