20 Administrative Assistants jobs in Dammam

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Administrative Assistant

Saudi Arabia – Dammam

Full-time

• Provide general administrative and clerical support to the department.
• Prepare, organize, and maintain records, reports, and correspondence.
• Coordinate meetings, appointments, and travel arrangements when required.
• Support the procurement and logistics functions for office and facility supplies.
• Conduct frequent visits to company facilities, such as accommodations and other locations, to ensure cleanliness, maintenance, and compliance with company standards.
• Prepare visit reports and follow up on any required corrective actions.
• Liaise with internal departments and external service providers to ensure timely completion of tasks.
• Assist in handling employee requests related to accommodation and facility services.

• Diploma or Bachelor's degree in Business Administration or a related field.
• 2–4 years of experience in administrative or facility coordination roles.
• Strong organizational and multitasking skills.
• Good communication skills in English (Arabic is an advantage).
• Proficient in MS Office (Word, Excel, Outlook).

Apply now and take the first step towards an exciting career with ABYAT!

Eram Talent, a reputable talent acquisition consultancy, is currently seeking an Administrative Assistant to join their team. As an Administrative Assistant at Eram Talent, you will be an essential part of the organization, providing valuable support to ensure the smooth functioning of day-to-day operations.

In this role, you will handle various administrative tasks, including managing schedules, organizing files, preparing reports, coordinating meetings, and supporting the team with any additional administrative needs. Your strong organizational and multitasking skills, along with your attention to detail, will contribute to the efficiency and success of the company.

Coordinate with the relevant departments in the company about receiving corporate guests / visitors, delegates.

Receive, classify, consolidate and / or summaries documents and information, maintaining records of documents processed according to standard procedure for use by management.

Compile a variety of regular reports in accordance with standard operating procedures for use by management.

Contact customers, suppliers, or Marafiq employees both inside and outside the immediate work area to exchange information.

Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.

Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety of others is not jeopardized and a minimum level of product / service quality and environmental impact can be guaranteed

• Minimum Qualification
• Bachelor or Diploma in business administration or office management
• Minimum Experience
• Minimum relevant 2 years’ experience of documents processing, record keeping, compilation of reports, plans and other type of administrate work
• Experience in working with high-ranking officials will be considered as an advantage.

Overview

We are looking for a motivated and detail-oriented Administrative Assistant to provide administrative support and ensure efficient daily operations. The candidate will handle office tasks, manage documentation, assist with scheduling, and coordinate communication between departments. This role requires excellent organizational skills, strong communication abilities, and the capacity to multitask in a fast-paced environment.

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Problem-solving and proactive attitude.
• Previous administrative experience is a plus.
• Bachelor’s degree in Business Administration or related field (preferred).

Administrative Affairs Officer

Dammam Saudi Arabia

Location: Dammam

Job Type: Fulltime

Job Summary: The Administrative Affairs Officer is responsible for managing and overseeing all administrative operations related to office functions, company facilities, and employee needs. This includes supervising housing and transportation, managing bills, overseeing cleanliness, hospitality, office supplies, and handling the onboarding and offboarding processes. The role requires collaboration with various departments to ensure efficient daily operations and support senior management in executing administrative tasks.

• Bachelors Degree in Business Administration Management or a related field.
• 3 to 5 years of experience in an administrative or office support role.
• Fluent in English both written and verbal communication is essential.
• Strong organizational and timemanagement skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to work independently and as part of a team in a fastpaced environment.

• Supervise the cleanliness and maintenance of company facilities (offices restrooms meeting rooms etc.).
• Ensure meeting rooms are ready for meetings or events.
• Monitor maintenance contracts and service providers.
• Ensure compliance with occupational health and safety standards for all facilities.
• Manage utility bills (electricity water internet mobile phones etc.) to ensure seamless operations.
• Coordinate facility rental payments with the finance department.

• Oversee the provision of suitable housing for employees ensuring it meets required standards.
• Handle maintenance issues and resolve infrastructure problems in employee housing.
• Organize transportation for employees between their accommodation and work sites.
• Coordinate airport pickup and dropoff for new hires and departing employees.
• Review company vehicle maintenance coordinating service schedules with the fleet management team.
• Ensure proper documentation for vehicle receipt and condition for employees.
• Manage authorizations on the Tam platform in collaboration with the operations officer.

• Monitor the supply and stock of office tools stationery and cleaning materials.
• Oversee regular inventory checks and ensure all items are replenished.
• Supervise the cleaning staff and ensure the cleanliness of all company facilities.

• Coordinate flight bookings for new employees and those leaving the company in collaboration with the finance department.
• Organize travel arrangements including transport to and from airports.

• Human Resources: Assist HR with preparing office spaces for new employees. Coordinate office workspaces and equipment setup for new hires. Assist with the offboarding process related to office equipment housing and transportation.
• Government Relations: Monitor residency permits and visa processes for employees. Ensure compliance with local regulations concerning company facilities and properties.
• Hospitality Duties: Oversee daily hospitality services (coffee tea water) for employees. Ensure the availability of kitchen and buffet supplies. Supervise hospitality arrangements for guests and visiting delegations.
• Reception Duties: Oversee receptionist duties and ensure proper visitor management. Ensure visitors are registered and their schedules are properly tracked. Direct visitors to relevant company departments as required.
• Supplier Management: Negotiate with suppliers to obtain the best prices and quality. Monitor and renew supplier and service contracts. Prepare purchase requests related to administrative needs and track deliveries.

• Monitor attendance and ensure daily tasks are executed efficiently.
• Generate periodic reports regarding administrative operations and company needs.
• Support senior management and the Administrative Affairs Manager in special administrative assignments.

• Address and resolve any issues or complaints related to administrative services housing or hospitality.
• Provide quick and effective solutions to ensure smooth operations.

• High organizational and administrative skills.
• Strong timemanagement and prioritization abilities.
• Excellent written and verbal communication skills.
• Negotiation skills with suppliers and service providers.
• Knowledge of labor laws and occupational health and safety regulations.
• Proficiency in basic computer programs and facility management software.

• Directly reports to the Administrative Affairs Manager.
• Interaction with HR Government Relations Finance and other relevant departments for smooth operations.

• Officebased work with occasional field visits when necessary.
• Continuous communication with suppliers and service providers to ensure efficient administrative operations.

• Quality and efficiency of administrative services provided.
• Accuracy and speed in resolving facility or servicerelated issues.
• Employee satisfaction with the work environment and services.
• Adherence to maintenance and renewal timelines.
• Effectiveness in managing contracts and supplier relations.
• High standards of cleanliness and hospitality within the company.

Required Experience: Unclear Seniority

Fiscal Management, Microsoft Access, Employee Evaluation, Military Experience, Business Management, Strategic Planning, Project Management Software, Administrative Experience, Budgeting, Human Resources, Financial Management, Word Processing

Employment Type: Full Time

Experience: years

Vacancy: 1

Administrative Assistant Jobs in Khobar

2 jobs found

• Adminstration — Aspire Khobar · Saudi Arabia. Summary: Administration tasks will be handled by a female candidate in Khobar, Saudi Arabia. Responsibilities include coordinating with students and managing various administrative duties. Strong communication and MS Word skills are required for this role. Mid career 2 days ago Easy Apply
• Administrative Assistant — Tamdeed Almostagbal Khobar · Saudi Arabia. Summary: An enthusiastic Administrative Assistant is needed to support daily operations in Khobar, Saudi Arabia. Office tasks will be managed, documentation will be handled, and communication between departments will be coordinated. Excellent organizational and communication skills are required to thrive in this fast-paced environment. 24 days ago Easy Apply

Job Opportunities in Dammam, Saudi Arabia

We are seeking highly skilled and experienced professionals to fill various administrative and operational roles in Dammam, Saudi Arabia. The available positions include:

• Administrative Assistant: Manage daily administrative tasks, coordinate meetings, and ensure effective communication within the organization. Candidates must possess strong organizational skills and experience in administrative roles, preferably in the hospitality sector. Proficiency in Microsoft Office and excellent communication abilities are essential for success in this dynamic position.
• Admin Support Officer: Manage administrative tasks, coordinate facilities, and support team operations in a dynamic environment at Hitachi Energy, a global leader in sustainable energy solutions. The position requires organizational skills, attention to detail, and the ability to assist in daily office functions, contributing to the company's mission of advancing a sustainable energy future.
• Operations Executive: Oversee fast delivery and store operations at Amazon Now UFG in Dammam. Lead daily activities, ensure safety and quality, motivate teams, and improve processes through performance management and audits. The role requires strong communication, problem-solving skills, and experience in logistics or warehousing. Travel within KSA is expected to support continuous operational excellence in a dynamic environment.

Candidates for these roles should possess excellent communication and organizational skills, with relevant experience in their respective fields. We offer a dynamic work environment and opportunities for professional growth and development.

Job Opportunities in Dammam, Saudi Arabia

We are seeking highly skilled and experienced professionals to fill various administrative and operational roles in Dammam, Saudi Arabia. The available positions include:

• Administrative Assistant: Manage daily administrative tasks, coordinate meetings, and ensure effective communication within the organization. Candidates must possess strong organizational skills and experience in administrative roles, preferably in the hospitality sector. Proficiency in Microsoft Office and excellent communication abilities are essential for success in this dynamic position.
• Admin Support Officer: Manage administrative tasks, coordinate facilities, and support team operations in a dynamic environment at Hitachi Energy, a global leader in sustainable energy solutions. The position requires organizational skills, attention to detail, and the ability to assist in daily office functions, contributing to the company's mission of advancing a sustainable energy future.
• Operations Executive: Oversee fast delivery and store operations at Amazon Now UFG in Dammam. Lead daily activities, ensure safety and quality, motivate teams, and improve processes through performance management and audits. The role requires strong communication, problem-solving skills, and experience in logistics or warehousing. Travel within KSA is expected to support continuous operational excellence in a dynamic environment.

Candidates for these roles should possess excellent communication and organizational skills, with relevant experience in their respective fields. We offer a dynamic work environment and opportunities for professional growth and development.

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

We are recruiting on behalf of a prestigious educational institution in the Eastern Province of Saudi Arabia seeking an experienced and highly organized Executive Assistant to support the Chairman and Senior Management team. This role is crucial in ensuring seamless executive operations and contributing to the institutions mission of academic excellence

The Executive Assistant will perform a wide range of administrative duties to support the Chairman including calendar management travel arrangements expense reports and information flow. Success in this role requires outstanding time management skills meticulous organization and the ability to work autonomously. The selected candidate will be integral to enhancing the effectiveness of executive operations through prompt personalized support.

• Serve as the main point of contact among executives employees and external stakeholders.
• Ensure efficient and accurate information flow within the organization.
• Schedule and manage executives calendars and meetings.
• Arrange travel and accommodations.
• Oversee office management tasks including inventory and office supplies.
• Prepare and format communication materials such as memos emails reports and presentations.
• Take minutes during meetings and manage the Chairmans filing system.
• Conduct research related to gastronomy.
• Coordinate events and handle VIP gifts.

• Proficiency in MS Office Suite.
• Strong organizational and time management skills.
• Familiarity with office technology and applications (e.g. e-calendars copy machines).
• Excellent verbal and written communication skills in both English and Arabic.
• High degree of discretion and confidentiality.

If you have a proactive approach enjoy providing executive support and are looking to make an impact within a growing organization we encourage you to apply for this rewarding role.

Arabic Speaking,Economics,Academics,E Learning,Client Services,Corporate Attorney

Employment Type: Full Time

Experience: years

Vacancy: 1