22 Administrative Assistants jobs in Dammam

This is a full-time on-site role located in Alkhobar for an Administrative Assistant at Hikma Institute. The Administrative Assistant will handle day-to-day tasks including phone etiquette, scheduling, clerical duties, and executive administrative assistance. The role focuses on ensuring efficient and smooth office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong Phone Etiquette and Communication skills
• Proficiency with Clerical Skills
• Excellent organizational and time management abilities
• High attention to detail and problem-solving skills
• Ability to work independently and collaboratively
• Previous experience in a similar role is advantageous
• Bachelor's degree or equivalent work experience preferred
• Must have training institute experience

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Title:
Administrative Assistant
Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simply administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent.

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The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles
• Excellent organizational skills and attention to detail
• Excellent written and spoken Arabic/English

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Industrial Machinery Manufacturing

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Dammam, Eastern, Saudi Arabia 17 hours ago

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Job Summary

The

Location: Dammam

Job Type: Full-time

Job Summary

The Administrative Affairs Officer is responsible for managing and overseeing all administrative operations related to office functions, company facilities, and employee needs. This includes supervising housing and transportation, managing bills, overseeing cleanliness, hospitality, office supplies, and handling the onboarding and offboarding processes of employees. The role requires collaboration with various departments to ensure efficient daily operations and support senior management in executing administrative tasks.

Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field.
• 3 to 5 years of experience in an administrative or office support role.
• Fluent in English – both written and verbal communication is essential.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

Key Responsibilities

Facility and Service Management:

• Supervise the cleanliness and maintenance of company facilities (offices, restrooms, meeting rooms, etc.).
• Ensure meeting rooms are ready for meetings or events.
• Monitor maintenance contracts and service providers.
• Ensure compliance with occupational health and safety standards for all facilities.
• Manage utility bills (electricity, water, internet, mobile phones, etc.) to ensure seamless operations.
• Coordinate facility rental payments with the finance department.
  
  

Employee Housing And Transportation

• Oversee the provision of suitable housing for employees, ensuring it meets required standards.
• Handle maintenance issues and resolve infrastructure problems in employee housing.
• Organize transportation for employees between their accommodation and work sites.
• Coordinate airport pick-up and drop-off for new hires and departing employees.
• Review company vehicle maintenance, coordinating service schedules with the fleet management team.
• Ensure proper documentation for vehicle receipt and condition for employees.
• Manage authorizations on the "Tam" platform in collaboration with the operations officer.
  
  

Office Supplies And Equipment Management

• Monitor the supply and stock of office tools, stationery, and cleaning materials.
• Oversee regular inventory checks and ensure all items are replenished.
• Supervise the cleaning staff and ensure the cleanliness of all company facilities.
  
  

Travel And Booking Coordination

• Coordinate flight bookings for new employees and those leaving the company, in collaboration with the finance department.
• Organize travel arrangements including transport to and from airports.
  
  

Coordination With Other Departments

• Human Resources:
• Assist HR with preparing office spaces for new employees.
• Coordinate office workspaces and equipment setup for new hires.
• Assist with the offboarding process related to office equipment, housing, and transportation.
• Government Relations:
• Monitor residency permits and visa processes for employees.
• Ensure compliance with local regulations concerning company facilities and properties.
  

Hospitality Duties

• Oversee daily hospitality services (coffee, tea, water) for employees.
• Ensure the availability of kitchen and buffet supplies.
• Supervise hospitality arrangements for guests and visiting delegations.
  
  

Reception Duties

• Oversee receptionist duties and ensure proper visitor management.
• Ensure visitors are registered, and their schedules are properly tracked.
• Direct visitors to relevant company departments as required.
  
  

Supplier Management

• Negotiate with suppliers to obtain the best prices and quality.
• Monitor and renew supplier and service contracts.
• Prepare purchase requests related to administrative needs and track deliveries.
  
  

Daily Operations Management

• Monitor attendance and ensure daily tasks are executed efficiently.
• Generate periodic reports regarding administrative operations and company needs.
• Support senior management and the Administrative Affairs Manager in special administrative assignments.
  
  

Problem-Solving

• Address and resolve any issues or complaints related to administrative services, housing, or hospitality.
• Provide quick and effective solutions to ensure smooth operations.
  
  

Skills

• High organizational and administrative skills.
• Strong time-management and prioritization abilities.
• Excellent written and verbal communication skills.
• Negotiation skills with suppliers and service providers.
• Knowledge of labor laws and occupational health and safety regulations.
• Proficiency in basic computer programs and facility management software.
  
  

Reporting Relationships

• Directly reports to the Administrative Affairs Manager.
• Interaction with HR, Government Relations, Finance, and other relevant departments for smooth operations.
  
  

Work Environment

• Office-based work with occasional field visits when necessary.
• Continuous communication with suppliers and service providers to ensure efficient administrative operations.
  
  

Performance Metrics

• Quality and efficiency of administrative services provided.
• Accuracy and speed in resolving facility or service-related issues.
• Employee satisfaction with the work environment and services.
• Adherence to maintenance and renewal timelines.
• Effectiveness in managing contracts and supplier relations.
• High standards of cleanliness and hospitality within the company.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Contract

Job function

• Job function Administrative
• Industries Computers and Electronics Manufacturing

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Al Khobar, Eastern, Saudi Arabia 13 hours ago

Al Khobar, Eastern, Saudi Arabia 1 day ago

Technical Director's Office Administrator

Al Khobar, Eastern, Saudi Arabia 16 hours ago

Sales Assistant/ Executive (Dammam/ Riyadh/ Jeddah)

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The Administrative Affairs Officer is responsible for managing and overseeing all administrative operations related to office functions, company facilities, and employee needs. This includes supervising housing and transportation, managing bills, overseeing cleanliness, hospitality, office supplies, and handling the onboarding and offboarding processes of employees. The role requires collaboration with various departments to ensure efficient daily operations and support senior management in executing administrative tasks.

Qualifications:

• Bachelor's Degree in Business Administration, Management, or a related field.
• 3 to 5 years of experience in an administrative or office support role.
• Fluent in English – both written and verbal communication is essential.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.

Key Responsibilities:

Facility and Service Management:

• Supervise the cleanliness and maintenance of company facilities (offices, restrooms, meeting rooms, etc.).
• Ensure meeting rooms are ready for meetings or events.
• Monitor maintenance contracts and service providers.
• Ensure compliance with occupational health and safety standards for all facilities.
• Manage utility bills (electricity, water, internet, mobile phones, etc.) to ensure seamless operations.
• Coordinate facility rental payments with the finance department.

Employee Housing and Transportation:

• Oversee the provision of suitable housing for employees, ensuring it meets required standards.
• Handle maintenance issues and resolve infrastructure problems in employee housing.
• Organize transportation for employees between their accommodation and work sites.
• Coordinate airport pick-up and drop-off for new hires and departing employees.
• Review company vehicle maintenance, coordinating service schedules with the fleet management team.
• Ensure proper documentation for vehicle receipt and condition for employees.
• Manage authorizations on the "Tam" platform in collaboration with the operations officer.

Office Supplies and Equipment Management:

• Monitor the supply and stock of office tools, stationery, and cleaning materials.
• Oversee regular inventory checks and ensure all items are replenished.
• Supervise the cleaning staff and ensure the cleanliness of all company facilities.

Travel and Booking Coordination:

• Coordinate flight bookings for new employees and those leaving the company, in collaboration with the finance department.
• Organize travel arrangements including transport to and from airports.

Coordination with Other Departments:

• Human Resources:
• Assist HR with preparing office spaces for new employees.
• Coordinate office workspaces and equipment setup for new hires.
• Assist with the offboarding process related to office equipment, housing, and transportation.
• Government Relations:
• Monitor residency permits and visa processes for employees.
• Ensure compliance with local regulations concerning company facilities and properties.

Hospitality Duties:

• Oversee daily hospitality services (coffee, tea, water) for employees.
• Ensure the availability of kitchen and buffet supplies.
• Supervise hospitality arrangements for guests and visiting delegations.

Reception Duties:

• Oversee receptionist duties and ensure proper visitor management.
• Ensure visitors are registered, and their schedules are properly tracked.
• Direct visitors to relevant company departments as required.
• Negotiate with suppliers to obtain the best prices and quality.
• Monitor and renew supplier and service contracts.
• Prepare purchase requests related to administrative needs and track deliveries.

Daily Operations Management:

• Monitor attendance and ensure daily tasks are executed efficiently.
• Generate periodic reports regarding administrative operations and company needs.
• Support senior management and the Administrative Affairs Manager in special administrative assignments.

Problem-Solving:

• Address and resolve any issues or complaints related to administrative services, housing, or hospitality.
• Provide quick and effective solutions to ensure smooth operations.

Skills:

• High organizational and administrative skills.
• Strong time-management and prioritization abilities.
• Excellent written and verbal communication skills.
• Negotiation skills with suppliers and service providers.
• Knowledge of labor laws and occupational health and safety regulations.
• Proficiency in basic computer programs and facility management software.

Reporting Relationships:

• Directly reports to the Administrative Affairs Manager.
• Interaction with HR, Government Relations, Finance, and other relevant departments for smooth operations.
• Office-based work with occasional field visits when necessary.
• Continuous communication with suppliers and service providers to ensure efficient administrative operations.

Performance Metrics:

• Quality and efficiency of administrative services provided.
• Accuracy and speed in resolving facility or service-related issues.
• Employee satisfaction with the work environment and services.
• Adherence to maintenance and renewal timelines.
• Effectiveness in managing contracts and supplier relations.
• High standards of cleanliness and hospitality within the company.

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**Requisition ID**:253160**

**Requisition Posting End Date**:
**Company Overview**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logístical planning on an unprecedented scale. It the biggest civil engineering project in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail Industrial City. In June 2021, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more.

**The Work location can be either Jubail or Ras-Al-Khair.**

**Administrative Assistant, Saudi National (Male/Female)**

**Major Responsibilities**:

- Responsible for the general office work, typing, filing, collating and distribution of various reports, letters, and Inter-Office Memorandum.
- Initiates and replies to routine correspondence related to area of responsibility.
- Responsible for typing workload from all sections in the department’s area.
- Prepare responses to incoming communication as directed. Prepare schedule and record activities and make follow-up action of documents requiring action.
- Check, distribute and process internal Material Requisitions and other documents.
- Ensure copies of contractual letters and other documents are filed in the appropriate contract files.
- Oversees processing and controls of all project document types and maintains associated registers. May process documents in backup capacity.
- Liaise with other departments in connection with office equipment and furniture such as computers, lighting, and office arrangement.
- Keeps abreast of department technologies, techniques, and services that are available.
- Reports related administrative issues in the department and provide support to the department employees.
- Compiles information, analyzes and prepares routine studies and reports as directed by supervisor.
- Onboarding of new hires in the respective department
- Taking phone calls on behalf of department managers when necessary.
- Preparing logs for different administrative responsibilities.
- Managing the assignment of vehicles to employees.
- Collaborate with managers in designing effective presentations.
- Deputize for other departments clerical or administrative staff as directed.
- Perform other tasks and responsibilities as requested by the supervisor and Manager.

**Skills and Qualifications**:
**Essential Technical**:

- University degree /Diploma in office Management, Business or other related discipline.
- Knowledge of office procedures.
- PC Literate and must be familiar with latest software packages.

**Essential Behavioral**:

- Strong oral & written communication skills in English is required.
- Demonstrated knowledge of administrative skills.

**Preferred Technical**:

- Microsoft Office (High Performance Level).

**Preferred **Behavioral**:

- Demonstrated knowledge in one or more administrative function(s).
- Strong organizational skills.
- Ability to work within an integrated Bechtel/client team at multiple levels from working level to sr. management level.

**_ Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies

**Requisition ID**:244720**

**Requisition Posting End Date**:
**Comapany Overview**:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Essential **Technical**:

- Diploma / University degree in an Business, Office Management or other related discipline.
- PC Literate and must be familiar with latest software packages.
- Skilled in business (both oral and written) usage of English language.

**Essential Behavioral**:

- Excellent oral and written communication skills.
- Demonstrated knowledge of administrative skills.

**Preferred Technical**:

- Excellent oral and written communication skills.
- Knowledge of Microsoft Office.
- General experience in all areas of document control.

**Preferred Behavioral**:

- Demonstrated knowledge in one or more administrative function(s).
- Ability to work within an integrated Bechtel/client team at multiple levels from working level to Project Manager level.

**Detailed Job Description**
- Resolves daily administrative problems on the project.
- Initiates and replies to routine correspondence related to area of responsibility.
- Compiles information; analyzes and prepares routine studies and reports as directed by supervisor.
- Develops work plans and monitors progress on an ongoing basis.
- Collects and summarizes data for department and project metrics.
- Keeps abreast of department technologies, techniques, and services that are available.
- Responsible for the general office work, typing, filing, collating and distribution of various reports, letters, and Inter-Office Memorandum.
- Responsible for typing workload from all sections in the department’s area.
- Deputize for other departments clerical or administrative staff as directed.
- Prepare responses to incoming communication as directed. Prepare schedule and record activities and make follow-up action of documents requiring action.
- Check, distribute and process internal Material Requisitions, Monthly Timesheets and other documents.
- Ensure copies of contractual letters and other documents are filed in the appropriate contract files
- Liaise with other departments in connection with office equipment and furniture such as computers, lighting and office arrangement.
- Report all problems in the department and provide support to all new employees.
- Perform any other tasks assigned by the supervisor and manager.

**_
Shaping tomorrow together_**

**_ Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live._**

**_ Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law._

Administrative Manager Jobs in Saudi Arabia

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a proactive and organized Office Manager to oversee our office operations . our manufacturing facility by managing administrative tasks, coordinating office activities, and .

Administrative Manager Jobs in Saudi Arabia 105 jobs found Filters Sort by: Relevance

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• مدير إدارة المرافق والصيانة Qudrah Real Estate Company Al Muruj · Riyadh · Saudi Arabia Seeking a Facilities and Maintenance Manager with strong leadership skills to oversee daily operations and ensure service quality in Riyadh. 4 days ago Easy Apply
• مدير اداري شركة مجمع طبيب التجميل الطبي Dammam · Saudi Arabia Seeking an Administrative Manager in Dammam, Saudi Arabia. Responsibilities include overseeing meetings, developing systems, and ensuring effective decision-making. 2-4 Years of Experience 24 days ago Easy Apply
• مشرف إداري تنفيذي JEWARK Al Murabba · Riyadh · Saudi Arabia Seeking an Administrative Supervisor in Riyadh to oversee daily operations, manage schedules, and coordinate activities while ensuring compliance with policies. Mid career · 3-10 Years of Experience Yesterday Easy Apply
• مدير مالي واداري الجمعية السعودية للزراعة العضوية Riyadh · Saudi Arabia Lead financial management and administration in Riyadh. Oversee budgets, analyze performance, and ensure compliance with policies. Competitive benefits included. Saudi nationals Management 16 hours ago Easy Apply
• مدير عمليات Octa Food Jeddah · Saudi Arabia A managerial position in operations is being offered, requiring oversight of daily functions and a proven track record in multi-department management for enhanced productivity. Saudi nationals 12 days ago Easy Apply
• Commercial Operations Manager Michael Page Riyadh · Saudi Arabia Seeking a Commercial Operations Manager in Riyadh to enhance efficiency, manage KPIs, and align GTM strategies. Requires 5+ years experience and strong leadership skills. Saudi nationals Management 13 days ago
• Senior Operations Manager Michael Page Riyadh · Saudi Arabia Seeking a Senior Operations Manager in Riyadh to oversee flagship center operations, drive revenue growth, and enhance client satisfaction. 5-7 years experience required. Saudi nationals Management 20 days ago
• Operations Manager Candidzone Qatar Riyadh · Saudi Arabia Seeking an experienced Operations Manager with 10+ years in MEP and a relevant engineering degree. Competitive salary and growth opportunities await. 27 days ago Easy Apply
• Operations Manager Front End Limited Company Khobar · Saudi Arabia The Operations Manager plays a crucial role in overseeing the daily operations of the maritime and marine engineering sectors. This… 30+ days ago Easy Apply
• Financial And Administrative Manager Insuco Riyadh · Saudi Arabia , geography, sociology… MISSIONThe Financial and Administrative Manager (FAM) plays a crucial role . dynamic combination of financial acumen, administrative proficiency, and human. 30+ days ago Easy Apply
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• Administrative Assistant Shanshi Shandu alBahr alAhmar For Manufacturing Company Jeddah · Saudi Arabia Job Title: Administrative Assistantالمسمى الوظيفي: مساعد إداريLocation: Jeddah, . : الإدارة / إدارة المكتبReports To: Office Manager / General Managerالتبعية: مدير المكتب / المدير . Saudi nationals $1,000 - $,500 Hybrid Yesterday Easy Apply
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• Office Manager MEMF ELectrical Industrial Co. Riyadh · Saudi Arabia a proactive and organized Office Manager to oversee our office operations . our manufacturing facility by managing administrative tasks, coordinating office activities, and . Saudi nationals $3,000 - $4,000 5-13 Years of Experience 12 d ys ago Easy Apply

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• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

Requirements

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

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