13 Administrative Assistants jobs in Dammam

Chief Human Resources Officer at Dr.Tooth Clinic | SHRM-ACHRM | Strategic HR Leadership | Talent Acquisition & Workforce Planning | Organizational…

Position: Administrative Assistant

Location: Al-Khobar

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• At least 1 year of experience in administrative support, preferably within healthcare or dental clinics.

• Provide administrative and clerical support to ensure efficient daily operations of the branch.
• Assist in coordinating between reception, medical, and nursing departments to maintain smooth workflow.
• Organize schedules, appointments, and meetings, and prepare related reports and documentation.
• Support the implementation of clinic programs and services by maintaining accurate records and follow-ups.
• Assist in monitoring clinic performance and preparing periodic reports for management review.
• Maintain communication with clients to ensure excellent service and support the enhancement of client satisfaction.
• Ensure proper application of office procedures, quality standards, and compliance with policies.
• Manage filing systems, documentation, and correspondence efficiently (both electronic and paper-based).
• Provide direct support to the branch manager and team in handling day-to-day administrative tasks.
• Ability to multitask, work under pressure, and maintain a high level of professionalism.

Overview

We are Hiring for #AdministrativeAssistant. Interested candidates please share updated CV to

Job Title: Administrative Assistant

Duration: 1 Year

Location: Dammam, Saudi Arabia

Experience: 3+ Years

Role Summary: Administrative Assistant will be working in IET Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

• Manages diaries, schedules appointments and meetings, organizes meeting rooms, and prepares agendas and meeting minutes.
• Assists with special projects, company events, and other assigned duties to support the organization's goals.
• Greet visitors, act as a receptionist, and provide customer service to clients.
• Assists with handling sensitive information with discretion and professionalism.
• Orders and manages office supplies, maintains inventory, and ensures equipment is functioning correctly.
• Supervises other clerical staff members and provides support to other team members.
• Develops and manages spreadsheets, prepares slides using PowerPoint.
• Coordinates complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Maintains professionalism and strict confidentiality with all materials.
• Maintains executive records, minutes, corporate files, and reports for easy retrieval upon request.
• Demonstrates emotional intelligence in a fast-paced environment, balancing agility, tact, and escalation as needed.
• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.
• Maintains confidentiality and projects professionalism in appearance, demeanor, and reliability.
• Contributes to effective department and company operations by performing other related duties as assigned.

• Experience : Minimum of 3 years of experience in Administration – Corporate experience.
• Field of experience : Administration – Corporate experience
• Technical Skills : Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace
• Soft Skills : Excellent communication, time management, problem-solving, adaptability, and confidentiality.
• Tools or Software : Microsoft Office or Google Workspace
• Education Qualifications : Bachelor's degree from an accredited university or college (or a high school diploma / GED)
• Desirable attributes :
• Ability to prioritize work assignments and organize workflow to meet deadlines.
• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments as necessary.
• Proven experience driving complex projects while successfully executing concepts, plans, and initiatives.
• Ability to quickly learn new software applications effectively and efficiently.
• Understand, model, and represent company core values.
• Proficiency in Microsoft Office applications and Adobe Acrobat Professional.
• Proven analytical and organizational ability.
• Strong oral and written communication skills.
• Effective problem identification and solution skills.
• Lead initiatives of moderate scope and impact.
• Ability to coordinate several projects simultaneously.
• Strong interpersonal and leadership skills.
• Ability to influence others and lead small teams.

Overview

We are looking for a motivated and detail-oriented Administrative Assistant to provide administrative support and ensure efficient daily operations. The candidate will handle office tasks, manage documentation, assist with scheduling, and coordinate communication between departments. This role requires excellent organizational skills, strong communication abilities, and the capacity to multitask in a fast-paced environment.

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Problem-solving and proactive attitude.
• Previous administrative experience is a plus.
• Bachelor’s degree in Business Administration or related field (preferred).

Overview

We are Hiring in Dammam, Saudi Arabia.

Position - Administration Executive (GCC REGION)

Job Location: Dammam, Saudi Arabia.

• Must own a car with a valid driving license
• Should be fluent in Hindi and English
• Knowledge of Arabic is an added advantage (not mandatory)
• Degree BS in business administration with 03 to 07 years experience

• Arranging and maintaining complete documentation of candidates
• Keeping accurate records of all operations-related activities
• Coordinating employee transportation and accommodation arrangements
• Assisting in scheduling and coordinating interviews and onboarding
• Preparing daily, weekly, and monthly administrative reports
• Supporting client-side teams with documentation and logistics
• Acting as a liaison between operations, and external clients
• Ensuring compliance with company policies and local regulations

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Administrative Assistant Jobs in Dammam

• Executive Assistant To Director Confidential Company Dammam · Saudi Arabia
  An Executive Assistant is needed to provide support to the Sales & Marketing Director in Dammam, Saudi Arabia. Responsibilities include managing schedules, coordinating communications, and assisting with daily operations across various projects. Strong organizational skills and proficiency in CRM tools are required to ensure effective management of client relationships and internal communications. $1,500 - $,000 Entry level 30+ days ago Easy Apply
• مساعد اداري مطاعم رد كاب لتقديم الوجبات Dammam · Saudi Arabia
  Administrative Assistant position available in Dammam, Saudi Arabia. Manage daily administrative tasks, coordinate meetings, and ensure effective communication within the organization. Candidates must possess strong organizational skills and experience in administrative roles, preferably in the hospitality sector. Proficiency in Microsoft Office and excellent communication abilities are essential for success in this dynamic position. 7 days ago Easy Apply
• مساعد اداري enma Dammam · Saudi Arabia
  An administrative assistant position is available in Dammam, Saudi Arabia, focusing on managing utility data and improving operational efficiency. Responsibilities include monitoring utility transfers, ensuring data accuracy, and generating performance reports. Strong analytical skills and experience in utility management are required for effective teamwork and problem resolution. Saudi nationals
• Admin Assistant Canalization And Fit Out Trading Company Dammam · Saudi Arabia
  Seeking a skilled female Admin Assistant for our Dammam office, proficient in MS Office and fluent in English. This role involves managing office tasks and supporting daily operations. Ideal candidates are Saudi or Philippine nationals with strong communication skills. Submit your CV via WhatsApp or email for consideration. $500 - $1,000 Mid career · 1-3 Years of Experi nce 19 days ago Easy Apply
• Admin Support Officer Hitachi ABB Power Grids Dammam · Saudi Arabia
  Seeking an Admin Support Officer in Dammam to manage administrative tasks, coordinate facilities, and support team operations. This full-time role offers an opportunity to work within a dynamic environment at Hitachi Energy, a global leader in sustainable energy solutions. The position requires organizational skills, attention to detail, and the ability to assist in daily office functions, contributing to the company's mission of advancing a sustainable energy future. 5 days ago
• Operations Executive, Amazon Now, UFG Afaq - Warehouse Branch - J02 Dammam · Saudi Arabia
  Amazon Now UFG in Dammam seeks an Operations Executive to oversee fast delivery and store operations. Lead daily activities, ensure safety and quality, motivate teams, and improve processes through performance management and audits. The role requires strong communication, problem-solving skills, and experience in logistics or warehousing. Travel within KSA is expected to support continuous operational excellence in a dynamic environment. 5 days ago

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• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

Career Opportunities with Avana Companies

A great place to work.

As a people-first organization, AVANA Companies is the sum of our team members. Our team is the heart of our organization, across all our brands. Given everything they bring to the table, our goal is to enrich their lives as much as we enrich the lives of our clients and partners. At the end of the day, our passion is our people, and our purpose is to deliver Capital for a Better Tomorrow. As a united team, we passionately pursue that purpose – ultimately creating a lasting impression on our own lives and the lives of people around the world. We’re lucky that every day we get to collaborate and work together to accomplish that. It’s one of the many factors that make us afamily of companies .

Want to learn more about how you can join our family? View our openings below and be sure to check back often, as our family is constantly growing!

Company Overview:
Ezdaher Financing Company is a trusted leader in the financial services sector, offering innovative and comprehensive financing solutions. As a proud member of AVANA Companies—a group with 23 years of industry excellence—we combine stability, deep industry expertise, and a forward-thinking approach to empower our clients and partners. Join a company with a rich legacy and a strong foundation that ensures long-term success and growth.

About the Role:
The Office Assistant / Executive Assistant is a critical role designed to enable the CEO to focus on strategic objectives by efficiently handling administrative tasks, managing communications, and providing comprehensive support. This role is essential to ensuring smooth operations and enhancing the overall effectiveness of the CEO’s office, thereby contributing directly to the organization’s success.

Core Competencies:

• Fostering Communication: Facilitate clear, prompt, and effective interactions within the organization.
• Information Gathering and Processing: Efficiently collect, organize, and present relevant information.
• Planning and Organizing: Strategically manage schedules, tasks, and office operations to maximize efficiency.

Key Results:

• Positive Work Environment: Promote an inclusive and engaging workplace, with success measured by a weekly average pulse rating from employees.
• Timely Communications: Ensure that all communications, appointments, presentations, etc., on behalf of the CEO are handled within 24 hours of receipt or at least 24 hours ahead of due dates.
• Efficiency Improvement: Increase the efficiency ratio within the Saudi office by 10%.
• Diverse Workforce Onboarding: Assist in recruiting and onboarding a diverse workforce.

Responsibilities:

Executive and Personal Assistance:

• Manage all incoming communications and messages for the CEO.
• Organize and maintain the CEO’s calendar, scheduling appointments and meetings.
• Coordinate travel arrangements, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
• Attend administrative meetings as required and prepare accurate meeting minutes.
• Create PowerPoint presentations and proofread documents as directed by the CEO.
• Provide support on YPO network-related matters and assist with CEO post-graduate studies.
• Perform various executive and personal errands, including coordination of vehicle registrations/renewals and arranging doctor appointments.

Office Management:

• Oversee all aspects of office management for AVANA Saudi, including planning, purchasing, and inventory control of supplies.
• Manage office leases, utilities, and schedule maintenance, ensuring full proficiency with all conference room technology and functions.
• Assist with accounting duties such as expense management, client deposit handling, petty cash reconciliation, wire verification, and bill payments.
• Maintain and update various records and documents for the company.
• Support all administrative needs for both Avana and Ezdaher as required.

Requirements:

• Bachelor’s degree in Business, Finance, Business Management, or a related field.
• Minimum of 2 years of relevant work experience.
• Ability to work independently with minimal supervision and effectively prioritize multiple tasks in a fast-paced, multinational environment.
• Excellent written and oral communication skills in English; proficiency in Arabic is preferred.
• Familiarity with the financial services industry is a plus.

Work Schedule & Location:

• Working Hours: 8:00 AM to 5:00 PM (local time).

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and career advancement.
• A dynamic and inclusive work environment with international exposure.
• The chance to work closely with top-level leadership and contribute to the strategic success of the organization.

Executive Assistant Jobs in Dammam

• Executive Assistant To Director Confidential Company Dammam · Saudi Arabia
  An Executive Assistant is needed to provide support to the Sales & Marketing Director in Dammam, Saudi Arabia. Responsibilities include managing schedules, coordinating communications, and assisting with daily operations across various projects. Strong organizational skills and proficiency in CRM tools are required to ensure effective management of client relationships and internal communications. $1,500 - $,000
• Executive Secretary sraco Dammam · Saudi Arabia
  An Executive Secretary position is available in Dammam, Saudi Arabia, where administrative and clerical duties will be performed to support the Chief Legal Officer. Responsibilities include coordinating communications, organizing meetings, and managing correspondence while ensuring confidentiality and efficiency. A Bachelor's degree and at least 5 years of relevant experience are required, along with proficiency in Arabic and English. Strong organizational skills and a commitment to professionalism are essential. 1-3 Years of Experience
• سكرتيرة تنفيذية شركة اكفا المتحدة المحدودة Dammam · Saudi Arabia
  Administrative support and organizational assistance will be provided for the General Manager or senior management to ensure smooth operations and achieve organizational goals. Responsibilities include managing communications, organizing schedules, and maintaining confidentiality of sensitive information. A minimum of 2-5 years of relevant experience is required along with proficiency in Microsoft Office programs. Featured
• مساعد اداري enma Dammam · Saudi Arabia
  An administrative assistant position is available in Dammam, Saudi Arabia, focusing on managing utility data and improving operational efficiency. Responsibilities include monitoring utility transfers, ensuring data accuracy, and generating performance reports. Strong analytical skills and experience in utility management are required for effective teamwork and problem resolution. Saudi nationals
• Admin Assistant Canalization And Fit Out Trading Company Dammam · Saudi Arabia
  Seeking a skilled female Admin Assistant for our Dammam office, proficient in MS Office and fluent in English. This role involves managing office tasks and supporting daily operations. Ideal candidates are Saudi or Philippine nationals with strong communication skills. Submit your CV via WhatsApp or email for consideration. $500 - $1,000
• Female Of ice Assistant Arabian Mate Dammam · Saudi Arabia
  Seeking a dedicated Female Office Assistant in Dammam, Saudi Arabia to provide administrative support and enhance office efficiency. Manage correspondence, assist with sales and marketing tasks, and facilitate translation services in multiple languages. Build strong client relationships and ensure smooth daily office operations. $ 00 - 1,000
• Administrative Assistant Business Tribune Global Company Ltd Dammam · Saudi Arabia
  We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations in Dammam, Saudi Arabia. The role involves managing reports, controlling documents, coordinating management requests, and overseeing meeting room bookings. The ideal candidate will have proven experience in administration, strong MS Office skills, and excellent communication abilities. If you are proactive and efficient, this opportunity offers a vital role within our team.
• Executive Secretarial Support Hitachi ABB Power Grids Dammam · Saudi Arabia
  Provide professional secretarial support in a dynamic environment at Hitachi Energy in Dammam, Saudi Arabia. The role involves managing schedules, coordinating communications, and assisting with administrative tasks to ensure smooth office operations. Candidates should possess strong organizational skills and attention to detail to contribute effectively to our diverse team and support our mission of advancing sustainable energy solutions.

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