9 Administrative Assistants jobs in Dammam

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests. If you are a proactive problem-solver with strong multitasking and organizational skills, we encourage you to apply.

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

• Entry level

• Full-time

• Administrative

• Oil and Gas

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests. If you are a proactive problem-solver with strong multitasking and organizational skills, we encourage you to apply.

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

• Entry level

• Full-time

• Administrative

• Oil and Gas

Jana Barnhouse, ISG Assistant Superintendent

The Superintendent's Office seeks a dynamic Executive Assistant with a passion for customer service aimed at both internal and external stakeholders. The ideal candidate will have administrative and financial support experience covering functions that would include maintaining schedules, managing email accounts, performing a variety of administrative support tasks, events management, ordering, invoicing, coordinating catering, maintaining supplies, and recordkeeping. This person should demonstrate innovation, flexibility, and organizational planning, as well as specializing in creating a friendly office environment.

The successful candidate will be expected to:

• Demonstrate a commitment to the safety and security of children and young people (child protection ).
• Ensure discretion and confidentiality for all aspects of this position in supporting these central office teams.
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the Assistant Superintendent as required, including but not limited to:
  • Receiving and screening all calls/emails.
  • Calendar organization and appointment arrangement.
  • Preparing documents, presentations, reports, meeting notes, lists, etc.
  • Manage multiple email accounts.
  • Making travel arrangements and transportation bookings.
  • Handle confidential documents ensuring that they remain secure.
  • Proofreading materials as required.
  • Drafting communications for review and editing.
  • Conduct research and prepare summaries as required.
  • Coordinate and provide support in relation to IT matters.
• Provide support for principals, parents and students in relation to your role:
  • Preparing meeting and other communication materials as required.
  • Maintain meeting schedules and follow up on action points as needed.
  • Answer queries (email/telephone calls).
  • Take initiative in prioritizing tasks to ensure deadlines are met.
  • Assist new staff with onboarding/offboarding requirements, e.g. ID, transportation, etc.
• Balance and prepare petty cash reports.
• Provide cover for other Superintendent team members, as required.
• Assist with booking staff travel arrangements, conferences and retreats, as required.
• Be the first point of contact for both the Superintendent's Office and Central Office Teams:
  • Screen all visitors and telephone calls.
  • Handle incoming and outgoing correspondence.
  • Greet all visitors and assist with enquiries by directing them to the correct persons.
  • Maintain a clean reception, guest area and meeting rooms.
  • Regularly review and process all equipment and furniture needs for guest areas.
• Provide a full range of administration and financial records support, as required (including filing, absence reports, presentation reports, invoices, purchase orders, requisitions, reconciliation reports, etc.).
• Maintain and manage room booking diaries and meeting set up requirements, as needed.
• Organize all Superintendent’s Office events and assist in the planning of ISG Board events.
• Monitor and maintain office supplies, including negotiating terms with suppliers to ensure the most cost-effective orders and receive goods.
• Maintain and monitor all budgets for the Superintendent’s Office, including the provision of monthly reports.
• Handle confidential documents ensuring they remain secure.
• Exercise reasonable judgments.
• Perform other duties, including projects, as assigned by ISG Assistant Superintendent.

The ideal candidate will have:

• Bachelor’s degree in a related field of study (is preferred).

The ideal candidate will have:

Experience

• Proven experience as an executive assistant or similar administrative role.

Skills

• Proficient in MS Office and Google Suite.
• Proficient in English (both written and verbal).
• In-depth knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

Career Opportunities with Avana Companies

A great place to work.

As a people-first organization, AVANA Companies is the sum of our team members. Our team is the heart of our organization, across all our brands. Given everything they bring to the table, our goal is to enrich their lives as much as we enrich the lives of our clients and partners. At the end of the day, our passion is our people, and our purpose is to deliver Capital for a Better Tomorrow. As a united team, we passionately pursue that purpose – ultimately creating a lasting impression on our own lives and the lives of people around the world. We’re lucky that every day we get to collaborate and work together to accomplish that. It’s one of the many factors that make us afamily of companies .

Want to learn more about how you can join our family? View our openings below and be sure to check back often, as our family is constantly growing!

Company Overview:
Ezdaher Financing Company is a trusted leader in the financial services sector, offering innovative and comprehensive financing solutions. As a proud member of AVANA Companies—a group with 23 years of industry excellence—we combine stability, deep industry expertise, and a forward-thinking approach to empower our clients and partners. Join a company with a rich legacy and a strong foundation that ensures long-term success and growth.

About the Role:
The Office Assistant / Executive Assistant is a critical role designed to enable the CEO to focus on strategic objectives by efficiently handling administrative tasks, managing communications, and providing comprehensive support. This role is essential to ensuring smooth operations and enhancing the overall effectiveness of the CEO’s office, thereby contributing directly to the organization’s success.

Core Competencies:

• Fostering Communication: Facilitate clear, prompt, and effective interactions within the organization.
• Information Gathering and Processing: Efficiently collect, organize, and present relevant information.
• Planning and Organizing: Strategically manage schedules, tasks, and office operations to maximize efficiency.

Key Results:

• Positive Work Environment: Promote an inclusive and engaging workplace, with success measured by a weekly average pulse rating from employees.
• Timely Communications: Ensure that all communications, appointments, presentations, etc., on behalf of the CEO are handled within 24 hours of receipt or at least 24 hours ahead of due dates.
• Efficiency Improvement: Increase the efficiency ratio within the Saudi office by 10%.
• Diverse Workforce Onboarding: Assist in recruiting and onboarding a diverse workforce.

Responsibilities:

Executive and Personal Assistance:

• Manage all incoming communications and messages for the CEO.
• Organize and maintain the CEO’s calendar, scheduling appointments and meetings.
• Coordinate travel arrangements, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
• Attend administrative meetings as required and prepare accurate meeting minutes.
• Create PowerPoint presentations and proofread documents as directed by the CEO.
• Provide support on YPO network-related matters and assist with CEO post-graduate studies.
• Perform various executive and personal errands, including coordination of vehicle registrations/renewals and arranging doctor appointments.

Office Management:

• Oversee all aspects of office management for AVANA Saudi, including planning, purchasing, and inventory control of supplies.
• Manage office leases, utilities, and schedule maintenance, ensuring full proficiency with all conference room technology and functions.
• Assist with accounting duties such as expense management, client deposit handling, petty cash reconciliation, wire verification, and bill payments.
• Maintain and update various records and documents for the company.
• Support all administrative needs for both Avana and Ezdaher as required.

Requirements:

• Bachelor’s degree in Business, Finance, Business Management, or a related field.
• Minimum of 2 years of relevant work experience.
• Ability to work independently with minimal supervision and effectively prioritize multiple tasks in a fast-paced, multinational environment.
• Excellent written and oral communication skills in English; proficiency in Arabic is preferred.
• Familiarity with the financial services industry is a plus.

Work Schedule & Location:

• Working Hours: 8:00 AM to 5:00 PM (local time).

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and career advancement.
• A dynamic and inclusive work environment with international exposure.
• The chance to work closely with top-level leadership and contribute to the strategic success of the organization.