9 Administrative Assistants jobs in Dammam

Direct message the job poster from Niyazio.com

Location: Dammam, Saudi Arabia
Employment Type: Full-Time | On-Site
Company: Confidential (Posted via Niyazio.com)

About Niyazio.com:
Niyazio.com is a global platform connecting job seekers, professionals, businesses, and learners. We specialize in job placements, employee matching, CV writing, online education, and business collaborations. With a strong presence in India and the Middle East, we are dedicated to empowering individuals and companies through career and business growth.

Position Overview:
We are hiring on behalf of a reputed company for the position of Administrative Accountant in Dammam. This is a hybrid role involving accounting, administration, reporting, and team support. The ideal candidate will be experienced, reliable, and capable of managing both financial and operational tasks effectively.

Key Responsibilities:

Manage daily accounting operations and bookkeeping

Prepare accurate monthly and annual financial statements

Handle invoicing, accounts receivable/payable, and expense tracking

Assist sales and operations teams with financial data and documentation

Generate reports and support management with administrative coordination

Ensure compliance with financial regulations and internal controls

Coordinate with internal departments to streamline financial processes


Candidate Requirements:

Minimum 5+ years of accounting experience

Bachelor’s degree in Accounting, Finance, or related field

Proven expertise in financial reporting and record-keeping

Strong knowledge of bookkeeping, invoicing, and accounting software

Excellent organizational and communication skills

Previous experience in Saudi Arabia is a plus

South Indian candidates preferred

Must be available to work on-site in Dammam


Apply Now:
Interested candidates can apply directly at:

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Accounting/Auditing and Finance
• Industries Technology, Information and Internet

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• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Provide administrative assistant support to the ISG Athletics and Activities Director and School-Based Coordinators for after-school activities (ASA), clubs, and field trips, including WOW trips.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
• Prepare invoices or financial statements and provide assistance in bookkeeping, including for school clubs and ASA programs.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Make travel arrangements for staff and students participating in overnight school field trips and WOW, and other related events.
• Manage ASA, field trips, and WOW calendars and schedules.
• Conduct research and prepare presentations or reports as assigned.
• Acquire and maintain a working knowledge of ISG Support Services policies, practices, and procedures
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Assist in organizing school-hosted ASA and club events and inter-school field trips.
• Organize and prepare documents for student travel plans, such as tickets, passport, visa, etc.
• Coordinate with ISG Support Services and Transportation in supporting all ASA, club, and trip-related events.
• Work closely with the Finance department in managing student financial needs for clubs, ASAs, and trips.
• Responsible for facilities bookings related to ASAs and events.
• Be part of the safety and emergency team during field trips and events.
• Be part of the administrative assistant team for activities and academic trips.
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Respond to urgent requests and logistics changes.
• Exercise reasonable judgment in handling dynamic situations.
• Maintain communication and working relationships with all stakeholders, including parents, teachers, vendors, and school administration.
• Provide customer service and support the informational needs of ASA, trip, and WOW stakeholders (staff, students, parents, and ISG personnel).
• Maintain a safe environment for students and staff at all times.
• Maintain the Activities Director’s agenda and assist in planning meetings, briefings, and conferences when needed.
• Collaborate with the Athletics and Activities team for cross-coverage and joint initiatives.
• Perform other duties as assigned by the ISG Athletics & Activities Director.
  
  

• A minimum of a Bachelor’s degree in a relevant field.
• Strong understanding of administrative systems, budgeting, and travel logistics.
• Familiarity with experiential learning, co-curricular programming, or educational travel preferred.
  
  

• Prior administrative or executive assistant experience, especially in an educational setting.
• Experience with financial tracking, booking systems, and online platforms (e.g., SchoolBuddy preferred).
  
  

• Excellent command of English, both written and verbal.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and deadlines.
• Proactive problem-solving and decision-making skills.
• Strong interpersonal communication and collaboration abilities.

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs

We are recruiting on behalf of a prestigious educational institution in the Eastern Province of Saudi Arabia, seeking an experienced and highly organized Executive Assistant to support the Chairman and Senior Management team. This role is crucial in ensuring seamless executive operations and contributing to the institutions mission of academic excellence

The Executive Assistant will perform a wide range of administrative duties to support the Chairman, including calendar management, travel arrangements, expense reports, and information flow. Success in this role requires outstanding time management skills, meticulous organization, and the ability to work autonomously. The selected candidate will be integral to enhancing the effectiveness of executive operations through prompt, personalized support.

KEY RESPONSIBILITIES:

• Serve as the main point of contact among executives, employees, and external stakeholders.
• Ensure efficient and accurate information flow within the organization.
• Schedule and manage executives' calendars and meetings.
• Arrange travel and accommodations.
• Oversee office management tasks, including inventory and office supplies.
• Prepare and format communication materials such as memos, emails, reports, and presentations.
• Take minutes during meetings and manage the Chairman's filing system.
• Conduct research related to gastronomy.
• Coordinate events and handle VIP gifts.
  
  
  

• Proficiency in MS Office Suite.
• Strong organizational and time management skills.
• Familiarity with office technology and applications (e.g., e-calendars, copy machines).
• Excellent verbal and written communication skills in both English and Arabic.
• High degree of discretion and confidentiality.
  
  
  

Career Opportunities with Avana Companies

A great place to work.

As a people-first organization, AVANA Companies is the sum of our team members. Our team is the heart of our organization, across all our brands. Given everything they bring to the table, our goal is to enrich their lives as much as we enrich the lives of our clients and partners. At the end of the day, our passion is our people, and our purpose is to deliver Capital for a Better Tomorrow. As a united team, we passionately pursue that purpose – ultimately creating a lasting impression on our own lives and the lives of people around the world. We’re lucky that every day we get to collaborate and work together to accomplish that. It’s one of the many factors that make us afamily of companies .

Want to learn more about how you can join our family? View our openings below and be sure to check back often, as our family is constantly growing!

Company Overview:
Ezdaher Financing Company is a trusted leader in the financial services sector, offering innovative and comprehensive financing solutions. As a proud member of AVANA Companies—a group with 23 years of industry excellence—we combine stability, deep industry expertise, and a forward-thinking approach to empower our clients and partners. Join a company with a rich legacy and a strong foundation that ensures long-term success and growth.

About the Role:
The Office Assistant / Executive Assistant is a critical role designed to enable the CEO to focus on strategic objectives by efficiently handling administrative tasks, managing communications, and providing comprehensive support. This role is essential to ensuring smooth operations and enhancing the overall effectiveness of the CEO’s office, thereby contributing directly to the organization’s success.

Core Competencies:

• Fostering Communication: Facilitate clear, prompt, and effective interactions within the organization.
• Information Gathering and Processing: Efficiently collect, organize, and present relevant information.
• Planning and Organizing: Strategically manage schedules, tasks, and office operations to maximize efficiency.

Key Results:

• Positive Work Environment: Promote an inclusive and engaging workplace, with success measured by a weekly average pulse rating from employees.
• Timely Communications: Ensure that all communications, appointments, presentations, etc., on behalf of the CEO are handled within 24 hours of receipt or at least 24 hours ahead of due dates.
• Efficiency Improvement: Increase the efficiency ratio within the Saudi office by 10%.
• Diverse Workforce Onboarding: Assist in recruiting and onboarding a diverse workforce.

Responsibilities:

Executive and Personal Assistance:

• Manage all incoming communications and messages for the CEO.
• Organize and maintain the CEO’s calendar, scheduling appointments and meetings.
• Coordinate travel arrangements, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
• Attend administrative meetings as required and prepare accurate meeting minutes.
• Create PowerPoint presentations and proofread documents as directed by the CEO.
• Provide support on YPO network-related matters and assist with CEO post-graduate studies.
• Perform various executive and personal errands, including coordination of vehicle registrations/renewals and arranging doctor appointments.

Office Management:

• Oversee all aspects of office management for AVANA Saudi, including planning, purchasing, and inventory control of supplies.
• Manage office leases, utilities, and schedule maintenance, ensuring full proficiency with all conference room technology and functions.
• Assist with accounting duties such as expense management, client deposit handling, petty cash reconciliation, wire verification, and bill payments.
• Maintain and update various records and documents for the company.
• Support all administrative needs for both Avana and Ezdaher as required.

Requirements:

• Bachelor’s degree in Business, Finance, Business Management, or a related field.
• Minimum of 2 years of relevant work experience.
• Ability to work independently with minimal supervision and effectively prioritize multiple tasks in a fast-paced, multinational environment.
• Excellent written and oral communication skills in English; proficiency in Arabic is preferred.
• Familiarity with the financial services industry is a plus.

Work Schedule & Location:

• Working Hours: 8:00 AM to 5:00 PM (local time).

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and career advancement.
• A dynamic and inclusive work environment with international exposure.
• The chance to work closely with top-level leadership and contribute to the strategic success of the organization.