37 Administrative Assistant Job jobs in Riyadh

Overview

Administrative Assistant role at Al Rugaib Holding Company. We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.

Responsibilities

• Provide day-to-day administrative support to the management team.
• Act as a liaison and maintain effective communication between HR, Supply Chain, Finance, and other branches.
• Organize and schedule meetings, prepare agendas, and circulate minutes.
• Draft and manage correspondence, reports, and presentations.
• Assist in employee documentation, onboarding, and administrative HR tasks.
• Coordinate with Supply Chain for procurement, logistics, and inventory requirements.
• Ensure timely flow of information between the head office and branches.
• Support in planning and organizing entertainment events, shows, and internal activities.
• Maintain and update filing systems, contracts, and confidential records.
• Monitor office supplies and handle vendor coordination.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as an Administrative Assistant or similar role.
• Strong coordination and multitasking skills across multiple departments.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and in a dynamic entertainment industry environment.
• Professional, reliable, and highly organized.

Employment details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

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Black & Grey HR is recruiting for a leading avian breeding facility. Our client is seeking a detail-oriented Breeding Admin to support breeding operations with administrative and coordination tasks. The ideal candidate will be Filipino, with strong software and organizational skills, able to support reporting, scheduling, and facility operations.

Overview Responsibilities

• Maintain accurate documentation, records, and reports for breeding programs.
• Support scheduling, staff rosters, and resource allocation.
• Manage data entry, software systems, and inventory tracking.
• Assist in preparing progress reports and communication material for management.
• Act as a point of coordination between supervisors and operations teams.

Requirements

• Previous administrative experience, preferably in a breeding or veterinary facility.
• Strong computer / software proficiency (MS Office or equivalent).
• Good communication and interpersonal skills.
• Filipino nationality preferred.

Benefits

• Attractive Salary + Benefits

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Black & Grey HR is recruiting for a leading avian breeding facility. Our client is seeking a detail-oriented Breeding Admin to support breeding operations with administrative and coordination tasks. The ideal candidate will be Filipino, with strong software and organizational skills, able to support reporting, scheduling, and facility operations.

Overview Responsibilities

• Maintain accurate documentation, records, and reports for breeding programs.
• Support scheduling, staff rosters, and resource allocation.
• Manage data entry, software systems, and inventory tracking.
• Assist in preparing progress reports and communication material for management.
• Act as a point of coordination between supervisors and operations teams.

Requirements

• Previous administrative experience, preferably in a breeding or veterinary facility.
• Strong computer / software proficiency (MS Office or equivalent).
• Good communication and interpersonal skills.
• Filipino nationality preferred.

Benefits

• Attractive Salary + Benefits

Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor's representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students' behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business's objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student's data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator's duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

• Bachelor's degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

Professional Experience

• Minimum of two (2) years' experience in an educational institution or other related fields.

Provides administrative and professional support in managing the day-to-day operations of the assigned area. Performs and completes special administrative tasks as assigned. Assists and facilitates the flow of work for the in-line staff of the same area.

**Essential Responsibilities and Duties**:
1. Provides full administrative support to the Department Head/Director/Executive Director and other section specialists.

2. Communicates and coordinates with management and departments on all inquiries concerning administrative work.

3. Assists and participates in performance improvement plans for the Department.

4. Assumes primary responsibility for key administrative tasks; provides information for evaluation and revision of Internal Policies and Procedures (IPP).

6. Handles complaints and inquiries from outside the Department; researches, and responds to requests or refers complaints and requests to other staff as necessary.

7. Conducts studies, performs special projects, evaluates administrative functions and recommendsoperational involvements, as assigned.

**Education**:
Master’s ,Bachelor’s or Associate Degree/Diploma in Hospital Administration orother related discipline is required

**Experience Required**:
Four (4) years of related experience with Master’s ,six (6) years with Bachelor’s or eight (8) years with Associate Degree/Diploma is required.

**Other Requirements(Certificates)**:
Saudi National Only

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An Administrative Assistant will be responsible to support the company Manager/s on all office management coordination and activities.

Responsibilities:

Administrative Support

• Manage daily office operations and provide general administrative assistance.
• Maintain filing systems (electronic and hard copy).
• Monitor and order office supplies to ensure smooth operations.
• Ensure confidentiality of sensitive information at all times.

Communication & Documentation

• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications professionally.
• Act as the point of contact between staff, management, and external partners.

Meetings & Calendar Management

• Schedule and coordinate meetings and travel arrangements.
• Manage calendars and organize conference calls/meetings.

Logistics & Coordination

• Provide backup support for other administrative personnel when required.
• Coordinate logistics for visits and visitors’ requests.

Finance Administration

• Review and reconciliation expense reports to ensure accuracy and compliance.

Requirements:

• Bachelor’s degree in business management and administration or related discipline
• 1 year and above in administration
• Professional administrative experience

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative
• IT Services and IT Consulting

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Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

• Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
• Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative on the balcony in double-deck classes.
• Organizes and hands out class notes/case studies when and where needed.
• Helps the course instructor organize group discussions.
• Monitors the students who are taking the exam alone due to special needs or make-ups.
• Assists with the collection and distribution of class assignments/project reports.
• Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
• Updates the faculty with the students’ behaviors in the class if there is disturbance.
• Keeps record of students coming late or leaving class early or disturbing class during the lecture.
• Schedules, plans, and coordinates tasks in accordance with the college of Business’s objective and goal.
• Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student’s data, etc.
• Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
• Assists with preparing the work schedule and dynamic changes in the schedule management.
• Arranges or covers the Administrative Coordinator’s duties, including class management, in case of emergency with the Teacher Assistants.
• Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
• Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
• Performs all duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

Education & Qualifications

• Bachelor’s degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.

Professional Experience

• Minimum of two (2) years’ experience in an educational institution or other related fields.

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At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator in the Gensler Riyadh office, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your office moving forward.

What You Will Do

Office Support
- Support Managing Director and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, correspondence, etc.
- Coordinates detailed travel reservations and oversees that changes or problems are resolved and communicated; including ensuring that HR have the individuals on Gensler travel insurance policy.
- Government liaison - managing the administration of government department liaison such as Saudi Council of Engineers; Riyadh Municipality etc.
- Coordinate internal and external meetings.
- Submit vendor/supplier invoices (Rental, AC bills, Stationary, Coffee order etc.) into Coupa system.
- Compiles and submits accurate expense reports as required and reconciles credit card statements monthly.
- Addresses miscellaneous tasks as requested or designated by Managing Director or member of Office Leadership.
- Promote office culture by planning studio retreats, outings, and celebrations.
- Maintains conference rooms, pantry, sample library and front desk area.
- Manage daily communications with internal and external parties.

HR Support
- Assist and facilitate the set-up of preparations for Firmwide presentations and bonus night celebrations and other office events.
- Assist with onboarding of new employees.
- Assist with terminating leavers paperwork and returning equipment.

Additional Responsibilities
- Coordinate office moves and clean-ups.
- Coordinate seating for new hires in office.
- Work closely with Operations, Marketing, Accounting, and HR in support of office administration and report requests.
- Support Gensler sustainability goals. Especially on topics relevant to your day-to-day duties.
- Engage and collaborate with the larger team on sustainability efforts and initiatives.
- Research and implement ways to optimize our internal workflow environmental impact.

Your Qualifications
- Minimum 5 years’ experience in office administration or as an Executive. Administrative Assistant supporting Executive-Level.
- Bachelor’s degree or equivalent.
- Management in a fast-paced corporate environment.
- Demonstrates initiative and planning; capable of anticipating a manager's needs and staying "two steps ahead".
- Excellent written and verbal communications skills.
- Proficient in MS Office (Word, Excel, Outlook), knowledge of InDesign a plus.
- Must be self-motivated and capable of working under tight deadlines.
- Extreme attention to detail and the ability to multi-task and prioritize required.
- Experience handling sensitive material with discretion and confidentiality

Life at Gensler

Gensler Asia-Pacific and Middle East is committed to

Diversity, Equity and Inclusion

through our Five Strategies. In partnership with our clients, we strive to create a just and equitable future for our communities and our colleagues. We celebrate our diversity and are focused on creating an inclusive workplace environment for all.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class desig

Job Description

What We Do

We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.

As a Division, Our Strategic Objectives Include

• To be the world’s preeminent investment bank – trusted advisor, financier and risk manager for our clients on their most important transactions
• Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time
• Drive superior returns for our stakeholders
• Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
  
  

Your Impact

Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh

Duties

This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner
• Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
• Involved in client event organization
• Flexibility to support assistant colleagues and cover when necessary
  
  

Skills & Experience Required

• Fluent in both Arabic and English
• Prior experience as an assistant, or in an administrative and/or customer service role
• Solid organizational skills – ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Ability to communicate clearly, concisely and confidently
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and stay professional in a busy environment
• Discretion – ability to always handle sensitive matters confidentially
• Microsoft Office skills (Outlook, Word, Excel)
  
  

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: The Goldman Sachs Group, Inc., 2021. All rights reserved.

Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity #J-18808-Ljbffr