Administrative Assistant

Riyadh, Riyadh 51Talk Headquarters

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities
  • Handle walk-in customers
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed
Qualifications
  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative and Customer Service
Industries
  • E-Learning Providers

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Riyadh, Riyadh 51Talk Headquarters

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Overview

Talent Acquisition Onboarding HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities
  • Handle walk-in customers
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed
Qualifications
  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative and Customer Service
Industries
  • E-Learning Providers
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Riyadh, Riyadh MACNA

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from MACNA

Human Resources Management PHRI . Recruiting. Sourcing. HR Operations. OD. Onboarding. HR…

JOB SUMMARY

The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.

DUTIES & RESPONSIBILITIES

CEO Related Responsibilities (70%):

  • Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
  • Handle confidential correspondence, emails, and phone calls.
  • Prepare reports, presentations, agendas, and briefing materials for the CEO.
  • Arrange business travel, accommodations, and visa documentation for the CEO.
  • Facilitate follow-ups on the CEO’s action items and maintain task trackers.
  • Liaise between the CEO and internal/external stakeholders.
  • Support the preparation and logistics of board and executive meetings.
  • Draft high-level communications and consolidate business updates.
  • Track documents and approvals requiring the CEO's signature or review.
  • Manage confidential files and maintain secure records.

Cross-Functional & Administrative Support (30%):

  • Support other departments with administrative tasks when assigned directly by the CEO.
  • Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
  • Participate in internal project coordination or research assignments.
  • Help prepare and update internal policies, procedures, and templates.
  • Act as a backup for executive office administrative needs.
  • Support internal events, workshops, or visits hosted at the executive level.
  • Maintain supplies and oversee vendors related to the executive office or boardroom.

QUALIFICATIONS & REQUIMENTS

  • Bachelor’s degree in business administration, Management, or a related field
  • Minimum 3–5 years of experience in executive support roles
  • Prior exposure to supporting C-level or senior executives preferred
  • Bilingual preferred (English & Arabic mandatory)
  • Familiarity with Saudi corporate work culture is beneficial
  • Ability to work independently and as part of a team
Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at MACNA by 2x

Get notified about new Assistant to Chief Executive Officer jobs in Riyadh, Saudi Arabia .

Riyadh, Riyadh, Saudi Arabia SAR4,000.00-SAR4,000.00 1 month ago

Executive Assistant to CEO – Saudi National

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Riyadh, Riyadh COPA-DATA

Posted today

Job Viewed

Tap Again To Close

Job Description

The Role

**Requirements**:
**Required skills**: - 2 to 3 years of clerical, secretarial or office experience - Very good command of the English language - Strong verbal and written communication skills - Interest in software and technologies - Proficiency in MS-Office

About the company
COPA-DATA is an independent manufacturer of software for industrial and energy automation. Its products are used in the manufacturing and energy industries for the automated control, monitoring, and optimization of machines, equipment, and power supplies. COPA-DATA combines a wealth of experience in automation with new opportunities for digital transformation, and helps customers to put their strategies into practice in an easier, faster, and more purposeful way. There is always an easier way!
This advertiser has chosen not to accept applicants from your region.

GM Administrative Assistant

Riyadh, Riyadh Amazon

Posted 1 day ago

Job Viewed

Tap Again To Close

Job Description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, and able to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.

Responsibilities
  • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
  • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff.
  • Own and manage conference room coordination and room calendar management.
  • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
  • Typing meeting notes, creating conference agendas and minor content curriculum creation.
  • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
  • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
  • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
  • Run work-related errands as needed.
  • Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
  • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
  • Management of complex calendars and scheduling with diplomacy and discretion.
  • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
  • Serve as representative on department team-building activities and peer recognition.

PLEASE NOTE: This role is onsite only. You must be able to work in Acheson, AB.

BASIC QUALIFICATIONS
  • 2+ years of professional or military experience.
  • Experience with Microsoft Office products and applications.
PREFERRED QUALIFICATIONS
  • Associate’s or Bachelor’s Degree
  • Strong analytical skills
  • Excellent written and verbal communication skills
  • Ability to learn organizational structure and the objectives of the team
  • Strong organizational and communication skills and problem solving skills
  • Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. If you would like to request an accommodation, please notify your Recruiter.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Female

Riyadh, Riyadh Jobs for Humanity

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

AL TAQAH Kitchen offers a wide range of commercial equipment for Hotels, Restaurants, Hospitals, Food Courts, Bakeries, Educational institutions, Military establishments, and Oil companies, along with planning, designing CAD layouts, maintenance, and after-sales service.

Our main showroom is strategically located in Sharjah; we also have two warehouses in Sharjah Industrial Area and Abu Dhabi to ensure prompt delivery. We have a maintenance department in Sharjah, Dubai, and Abu Dhabi with highly experienced and qualified technicians to guarantee after-sales service.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, manage petty cash, handle receivables, and assist with purchasing activities. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities
  • Manage and organize daily office operations and procedures.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and distribute meeting agendas, minutes, and other relevant documentation.
  • Maintain and update filing systems, databases, and records.
  • Assist in the preparation and formatting of reports, presentations, and other documents.
  • Monitor and order office supplies, ensuring adequate inventory levels.
  • Support the HR team with administrative tasks such as onboarding, record-keeping, and employee communications.
  • Manage petty cash transactions, ensuring accurate recording and reconciliation.
  • Process receivables, including invoicing, payment collection, and record-keeping.
  • Assist with purchasing activities, including vendor communication, order placement, and inventory management.
  • Contribute to team efforts by accomplishing related tasks and projects as needed.

Minimum qualifications include a high school diploma or equivalent; a degree in business administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role is required. Fluency in English, both spoken and written, is essential. Experience with petty cash, receivables, and purchasing is highly desirable.

Skills and Abilities
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Proficient in English communication, both written and verbal.
  • Meticulous in ensuring accuracy and quality.
  • Skilled in MS Word, Excel, PowerPoint, and Outlook.
  • Ability to manage petty cash and process receivables accurately.
  • Problem-solving skills and adaptability to new technologies and responsibilities.
  • Ability to work collaboratively and handle sensitive information with integrity.
Preferred Qualities
  • Proactive in anticipating needs and improving processes.
  • Focus on providing a positive stakeholder experience.
  • Effective multitasking and prioritization skills.
  • Reliability, punctuality, and a strong work ethic.
Additional Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Non-profit Organizations

This job posting is active. No indication that it is expired.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant (NAC)

Riyadh, Riyadh Dar Al-Hekma

Posted 12 days ago

Job Viewed

Tap Again To Close

Job Description

Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

  • Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
  • Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor's representative on the balcony in double-deck classes.
  • Organizes and hands out class notes/case studies when and where needed.
  • Helps the course instructor organize group discussions.
  • Monitors the students who are taking the exam alone due to special needs or make-ups.
  • Assists with the collection and distribution of class assignments/project reports.
  • Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
  • Updates the faculty with the students' behaviors in the class if there is disturbance.
  • Keeps record of students coming late or leaving class early or disturbing class during the lecture.
  • Schedules, plans, and coordinates tasks in accordance with the college of Business's objective and goal.
  • Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student's data, etc.
  • Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
  • Assists with preparing the work schedule and dynamic changes in the schedule management.
  • Arranges or covers the Administrative Coordinator's duties, including class management, in case of emergency with the Teacher Assistants.
  • Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
  • Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
  • Performs all duties in a professional, effective, and confidential manner.
  • Performs all other related duties as required or assigned by the manager.
Education & Qualifications
  • Bachelor's degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.
Professional Experience
  • Minimum of two (2) years' experience in an educational institution or other related fields.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know

About the latest Administrative assistant job Jobs in Riyadh !

Administrative Assistant (NAC#210525)

Riyadh, Riyadh Dar Al-Hekma

Posted 24 days ago

Job Viewed

Tap Again To Close

Job Description

Reports to Undergraduate Business Admin Programme Supervisor

Location Alfaisal University - Riyadh

Job Summary

Administrative Assistants are responsible for assisting the Undergraduate office in day-to-day task management within the College of Business. This role requires multitasking across a range of responsibilities, administration, coordination, and supervision of Administrative Coordinator and students, including attendance, behavior, managing and proctoring exams). Administrative officers may also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.

Primary Duties & Responsibilities

  • Coordinates between the teaching administrative coordinators and undergraduate office to ensure smooth operations while managing different aspects of class management such as assessment dates.
  • Attends assigned classes from start till the end and assist with delivery of the classes; be the instructor’s representative on the balcony in double-deck classes.
  • Organizes and hands out class notes/case studies when and where needed.
  • Helps the course instructor organize group discussions.
  • Monitors the students who are taking the exam alone due to special needs or make-ups.
  • Assists with the collection and distribution of class assignments/project reports.
  • Communicates with IT & Facility departments during the class if need it and ensures the class is ready for lecture (e.g., make sure the partition is installed if it is a one-floor class, AC is working etc.).
  • Updates the faculty with the students’ behaviors in the class if there is disturbance.
  • Keeps record of students coming late or leaving class early or disturbing class during the lecture.
  • Schedules, plans, and coordinates tasks in accordance with the college of Business’s objective and goal.
  • Oversees and administers the office's day-to-day activities such as responding to e-mails, giving orientation to new members of COB, processing all forms, writing memos, and student’s data, etc.
  • Communicates with faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
  • Assists with preparing the work schedule and dynamic changes in the schedule management.
  • Arranges or covers the Administrative Coordinator’s duties, including class management, in case of emergency with the Teacher Assistants.
  • Assists with managing the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.
  • Assists in organizing and implementing policies, regulations, and procedures pertaining to student attendance monitoring including the low attendance reminder and issuance of DN warnings
  • Performs all duties in a professional, effective, and confidential manner.
  • Performs all other related duties as required or assigned by the manager.
Education & Qualifications
  • Bachelor’s degree in Business Administration, Finance and Budget, Human Resources, or equivalent from an accredited institute.
Professional Experience
  • Minimum of two (2) years’ experience in an educational institution or other related fields.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant / Personal Assistant

Riyadh, Riyadh Markat ماركات

Posted today

Job Viewed

Tap Again To Close

Job Description

main duty:
Provide professional secretarial support to managers, including business and personal matters.
Perform administrative duties, update reports and prepare internal and external communications.
Handles department manager's schedule and arranges travel itinerary and accommodation.
Arrange travel cash advances, expense reimbursement and reimbursement.
Organize appointments/meetings, prepare agendas, minute notes and other follow-ups.
Prepare materials for meetings, presentations and proposals.
Coordinate and liaise with internal and external parties to ensure effective communication.
Support company events, etc.
Take on ad hoc projects/tasks assigned by other directors/managers.
Require:
Business Administration or related discipline degree and above
At least 2 years of relevant work experience as a personal assistant/secretary, preferably in a small to medium-sized company
Excellent oral and written English skills
Independent, with strong analytical skills, business acumen and attention to detail
Effective planning and organizational skills to be able to work in a fast-paced environment
Dignified, good communication and interpersonal skills, able to deal with people at different levels, with a strong sense of responsibility and integrity
Ability to work under pressure

**Salary**: ﷼10,000.00 - ﷼15,000.00 per month

**Language**:

- English (preferred)
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant Level 2

Riyadh, Riyadh Amentum

Posted today

Job Viewed

Tap Again To Close

Job Description

**Principal Accountabilities**:

- The DMA shall report directly to the Program Management Officer (PMO).
- Shall perform all office administration functions as required to include using a Computer, Printer, Fax, Copier, book binding equipment, and other equipment as needed.
- Shall prepare requirements for ordering, and maintain office supplies as required.
- Shall administer assigned contracts and handle administrative duties and follow up as required.
- Shall coordinate with others throughout the Headquarters and Command as necessary to accomplish mission requirements assigned.
- Shall perform filing, boxing, storage, and other functions as needed.
- Shall perform other qualified duties as assigned by his functional supervisor.

**Knowledge & Skills**:

- Experience with human resource management is desired.
- Shall be fluent in Arabic, oral and written, and shall be able communicate in the English language.
- All technical requirements may be waived by the RSLFAC Commander, but must be learned within a 24 month period on the job.

**Experience & Education**:

- High School Diploma is required or equivalent.
- Bachelor degree in business management or related field is desired.
- Specialized training with computers, database management, and personnel records handling is required.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans
This advertiser has chosen not to accept applicants from your region.
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Assistant Job Jobs View All Jobs in Riyadh