4 Administration jobs in Jeddah
Administration Manager
Posted 6 days ago
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Job Description
Administration Manager Location: Jeddah, KSA Position Overview We are seeking an experienced Administration Manager to oversee and optimize the organization’s administrative and workplace services. This role will ensure seamless day-to-day operations across facilities management, travel and logistics, hospitality services, vendor relations, and government compliance. The ideal candidate will have a strong hospitality background and a service-first mindset, delivering an exceptional workplace experience for employees, guests, and stakeholders while ensuring efficiency, compliance, and cost-effectiveness. Key Responsibilities • Strategy & Governance: Develop and implement administrative policies, strategies, and SLAs aligned with business objectives. • Facilities & Workplace Management: Oversee facility operations, space planning, preventive maintenance, and lease/rental contracts. • Hospitality & Guest Services: Supervise reception, mailroom, pantry, events, and AV services to maintain a high standard of hospitality. • Travel & Logistics: Manage travel bookings, accommodation, visas, immigration compliance, and transportation arrangements. • Fleet & Driver Management: Ensure efficient fleet allocation, maintenance scheduling, and driver safety programs. • Records & Compliance: Oversee documentation, archiving, license renewals, and compliance with regulatory requirements. • Vendor & Cost Management: Source and negotiate vendor contracts, monitor service quality, and drive cost optimization initiatives. • Employee & Guest Experience: Lead workplace experience initiatives, onboarding support, and employee services programs. • Systems & Reporting: Utilize CMMS, ticketing systems, and dashboards to monitor performance and generate insights for continuous improvement. • Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.
Requirements
• Bachelor’s degree in Business Administration, Hospitality Management, or a related field (Master’s degree preferred). • 10+ years of progressive experience in administration management, with a strong background in hospitality or corporate services. • Solid knowledge of facilities operations, vendor management, and government relations in KSA. • Proficiency in CMMS systems, asset management, and workplace technology solutions. • Exceptional leadership, communication, and stakeholder engagement skills. Core Competencies • Hospitality & Guest Service Excellence • Strategic Planning & Execution • Vendor & Contract Negotiation • Regulatory & Compliance Expertise • Facilities & Workplace Optimization • Analytical & Problem-Solving Skills • Employee Service Orientation • Leadership & Team Development
About the company
Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.
HR Specialist (Data Entry - Employee with Disabilities)
Posted today
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Job Description
We are USC – Join us and make your career future ready!
Think bigger scale. Think higher profile. Think ground-breaking. Join USC, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. Investing in the human element, enhancing its belonging and releasing its energies is one of the priorities of our company, and we seek to achieve this by following various strategies, including continuous training, applying the latest technologies and management theories, and taking courageous initiatives. USC looks to the future with an optimistic view compared to its present, and in order to advance its aspirations, it works to prepare a professional staff and is keen to develop it professionally, knowledgeably, and administratively.
Line manager:Head of Employee Relations
Job Objective:Data Entry for HR Operations
Functional tasks and duties:- Input and maintain records for new hires, promotions, terminations, and other employee lifecycle events.
- Update organizational charts and employee directories as needed.
- Prepare and process timekeeping data for accurate payroll calculations.
- Assist in preparing HR-related documents such as offer letters, termination notices, and employment verification letters.
- Organize and manage employee benefits enrollment information, especially during open enrollment periods.
- Respond to employee inquiries about their data or HR records professionally and efficiently.
- Collaborate with other HR team members to ensure timely completion of data entry tasks.
- Support HR events by managing attendance tracking, RSVPs, and follow-up documentation.
- Conduct routine system checks to ensure the integrity and security of employee data.
- Provide support for compliance audits by ensuring documentation and data are accurate and complete.
Functional relationships:
- Internal relations
- Functional relations with the Director of Human Resources Department
- Supervision ability
- Communication and reporting ability
- Ability to make decisions and assume responsibilities
- Knowledge of policies and procedures
- University degree or experience in Human Resources Management, Administrative Affairs, or it is preferable to obtain a specialized certificate in Human Resources.
Director - Transformation Management Office
Posted today
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Job Description
Role Purpose
To support the company in driving and delivering the corporate strategy and transformation initiatives by applying the necessary tools and execution frameworks to orchestrate, govern, and accelerate transformation efforts.
Key Accountabilities- Governance & Oversight
- Establish governance structures with clear roles, responsibilities, and escalation paths
- Track performance using KPIs and dashboards to monitor progress and value realization
- Enforce accountability by holding initiative owners and sponsors to their commitments
- Change Enablement
- Drive change management by supporting communication, training, and stakeholder engagement
- Foster a transformation culture that encourages agility, innovation, and ownership
- Reinforce behaviors through recognition and regular feedback loops
- Execution Support
- Coordinate interdependencies across initiatives to avoid duplication and bottlenecks
- Remove roadblocks by escalating issues and reallocating resources as needed
- Standardize processes for initiative planning, execution, and reporting
- Value Realization
- Track performance and benefits (e.g., cost savings, revenue growth, efficiency gains) to closure
- Ensure initiatives deliver measurable outcomes
- Create a single source of truth for transformation progress and impact
Remote Data Entry Agent - Work at Home
Posted today
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Job Description
Overview
Work from Home Survey Taker (Side Gig)
We are looking for people who are motivated to participate in paid research across the country and local areas. Join this Work from Home Saudi Arabia Market Research Panel today.
You have two options when it comes to paid research: you can either take part in person or online. This is a great way to make extra income at home as a data entry clerk.
Responsibilities- Take part with work from home surveys/studies by following written and oral instructions.
- Participate in research focus groups.
- Each panel receives a complete written study.
- If products or services are provided, you must actually use them.
- You must have a working camera on your smart phone or a webcam on your desktop/laptop.
- Access to reliable internet connection is essential.
- You would like to be fully involved in one or more of these topics.
- Capacity to understand and follow written and oral instructions.
- Work from home and take surveys to earn money.
- There are many payment options, including PayPal, direct checks, and online virtual gift card codes.
- Opportunities to earn rewards.
- Participation in online and in-person discussions. If you work remotely, there is no commute.
- No minimum hours. This is a work-from-home job.
- Get free samples from our partners and sponsors for feedback on their products.
- Participate in product testing and see products before the public.
- Part-time job. Work from home.
Note: Please note that this is an opportunity to earn extra money from home and should not be considered as a full-time job.
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