26 Administration jobs in Jeddah

The Company:

Almarai is the world’s largest vertically integrated dairy and the region’s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company ranked as #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing approximately 220,000 retail outlets across GCC, Egypt, and Jordan, with reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024.

For more details, please visit our website –

About the Role:

The Administration Officer is responsible for carrying out administrative and HR duties and liaising with internal and external stakeholders to support the daily functions for the plant’s employees.

Activities:

• Handling HR and administrative tasks for employees in the Bakery plant.
• Supporting management with various reports.
• Liaising with internal and external stakeholders to support the plant’s employees.

Requirements:

Potential candidates must meet the following requirements:

• Degree in Business Administration, Human Resources, or a related field.
• Good communication and written English skills.
• Proficiency in MS Office suite (Excel dashboards and reports, PowerPoint presentations).
• Experience in administrative and HR-related services.

Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development opportunities.

This is a great opportunity to join a successful and expanding global business, offering excellent remuneration and benefits.

• Entry level

• Full-time

• Human Resources and Administrative

• Food and Beverage Services

Get notified about new Administrative Officer jobs in Jeddah, Makkah, Saudi Arabia .

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Administration Officer (Bakery) Jeddah, Saudi Arabia

The Company:

Almarai is the world's largest vertically integrated dairy and the region's largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company ranked as FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing approximately 220,000 retail outlets across GCC, Egypt, and Jordan, with reported net income of SAR 2.31 Billion on sales of SAR 20.97 Billion in 2024.

For more details, please visit our website - .

About the Role:

The Administration Officer is responsible for carrying out administrative and HR duties and liaising with internal and external stakeholders to support the daily functions for the plant's employees.

Activities:

• Handling HR and administrative tasks for employees in the Bakery plant.
• Supporting management with various reports.
• Liaising with internal and external stakeholders to support the plant's employees.

Requirements:

The potential candidates must meet the following requirements:

• Degree in Business Administration, Human Resources, or a related field.
• Good communication and written English skills.
• Proficiency in MS Office suite (Excel dashboards and reports, PowerPoint presentations).
• Experience in administrative and HR-related services.

Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development opportunities.

This is a great opportunity to join a successful and expanding global business, offering excellent remuneration and benefits.

The Company:

Almarai is the world's largest vertically integrated dairy and the region's largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company ranked as FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing approximately 220,000 retail outlets across GCC, Egypt, and Jordan, with reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024.

For more details, please visit our website - .

About the Role:

The Administration Officer is responsible for carrying out administrative and HR duties and liaising with internal and external stakeholders to support the daily functions for the plant's employees.

Activities:

• Handling HR and administrative tasks for employees in the Bakery plant.
• Supporting management with various reports.
• Liaising with internal and external stakeholders to support the plant's employees.

Requirements:

Potential candidates must meet the following requirements:

• Degree in Business Administration, Human Resources, or a related field.
• Good communication and written English skills.
• Proficiency in MS Office suite (Excel dashboards and reports, PowerPoint presentations).
• Experience in administrative and HR-related services.

Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development opportunities.

This is a great opportunity to join a successful and expanding global business, offering excellent remuneration and benefits.

• Entry level

• Full-time

• Human Resources and Administrative

• Food and Beverage Services

Get notified about new Administrative Officer jobs in Jeddah, Makkah, Saudi Arabia .

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

The role’s primary responsibility will be to assist the Associate Manager in building the technological infrastructure and adapting new technologies to streamline and modernize funds operations. The position will be responsible for supporting the development, implementation, and management of end-to-end data analytics solutions (including data dashboards) for the funds, utilizing tools such as Microsoft Power BI, Google Sheets, and Google App Scripts. Leveraging strong data modelling, visualization, and business analysis skills. The position will also contribute to portfolio monitoring and specifically in the analysis aspect for all funds under the STF. The position will seek to automate workflows as appropriate adapting relevant technologies. The position will contribute to delivering on reporting work areas related to the funds under STF.

1. Constantly search for new technological solutions to satisfy and enhance business operations. Work closely with IT to seamlessly integrate new solutions.
2. Work on integrating Artificial Intelligence and automation tools into funds operations.
3. Contribute to the AM in the development and maintenance of the funds data architecture including data collection templates, data mapping, data flows, and data governance protocols.
4. Maintain master data repository of funds and project indicators, baselines, targets, and performance data.
5. Monitor website uptime and ensure optimal performance. Update content as required, ensuring all changes adhere to brand guidelines. Review website analytics to understand visitor behavior and optimize content accordingly.
6. Utilize the BI and design new reports or refine existing ones based on stakeholder feedback. Conduct monthly validation of data sources to ensure accuracy.
7. Collect and analyze large and complex data sets utilizing statistical methods to understand the impact of Funds projects and the overall fund on their intended goals.
8. In coordination with the Senior Specialist, develop and maintain the Funds data dashboard, reports, and visualizations that effectively communicate project and portfolio data insights to internal partners and external stakeholders.
9. Continuously monitor and evaluate the effectiveness of data analyses and processes, and support initiatives for data integrity and normalization.
10. Automate data workflows, integrations, and transformations between systems like Google Sheets, PowerBI, OMS, and project databases.
11. Conduct quality assurance checks on incoming project data.
12. Perform additional tasks as required by the Associate Manager.

Funds Performance and KPI Monitoring Responsibilities:

1. Contribute with the AM in the implementation of the results framework and systems, including associated processes/procedures and tools that will enable the collection, storage, and reporting of data related to all activities.
2. Support the monitoring of the quality and completeness of data for tracking project performance and evidence-based decision making, identifying, and solving data problems when they arise.
3. Contribute to the development of the Operational KPIs program in close coordination with the Senior Specialist ensuring alignment with Bank and Funds Strategies.
4. Regularly update KPI data and provide insights on areas that are over-performing or under-performing.
5. Maintain a repository of all performance indicators/metrics relevant to each Fund.
6. Collect and consolidate all indicators for Fund operations and performance of staff through coordination with fund staff and Fund Heads.
7. Participate in the development of a KPI management Platform and dashboard for the Funds in coordination with the supervisor.
8. Keep abreast and collect information on industry trends and analysis on data analytics relevant to KPI monitoring.
9. Keep track and report on KPIs for Funds in a timely and consistent manner (Monthly) and as needed using built systems.
10. Interpret data and analyze results in order to provide key business information and recommendations for improvement in Funds Performance.
11. Contribute to coordinating with all relevant departments to obtain necessary information on portfolio performance and construct required reports.
12. Contribute to compiling and publishing quantitative and qualitative monitoring results in visually attractive Reports for internal stakeholders.
13. Support the collection and use of evidence to track progress towards results. This includes dissemination and integration of reports, tools, lessons learned, and good practices across projects, regions, and portfolios.

Communications Responsibilities:

1. Support in preparing and managing communication and visibility media materials related to specific projects and/or funds that are technology-oriented. Assist in supervising the production of video content, ensuring quality and relevance.
2. Contribute to the development of a digital/technological infrastructure that will support all communication activities.

Reporting & Knowledge Sharing Responsibilities:

1. Work on data collection, collation, storage, analysis, and reporting, ensuring that data is of high quality.
2. Support the development and management of systems to aggregate and visualize data, including dashboards.
3. Contribute to monitoring activities of the Funds and develop a process to report progress made toward delivering expected outcomes.
4. Share knowledge within the department on technology-related aspects and train STF staff on new technological solutions.

Bachelor’s degree in computer science/information systems, Engineering, BA, or a related field. Master's degree is a plus.

Proven knowledge of Microsoft Power BI platform and SAP BI.

Understanding of AI technology.

Minimum 5 years of relevant experience.

1. Knowledge of performance metric analysis and monitoring.
2. Project Management.
3. Strong quantitative skills: ability to work with large volumes of data, apply statistical tools and models, as well as undertake research to detect trends and isolate essential relevant information for sound decision making.
4. Advanced MS Office-Word, Excel & PowerPoint Skills.
5. Strong understanding of data modeling concepts and experience in designing efficient and scalable data models for reporting and analytics.
6. Familiarity with data governance.
7. Proven experience with developing and managing information systems for projects and programs.
8. High level of confidentiality.
9. Able to work under pressure.
10. High level of dedication.

French - Preferred

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

Parsons Brinckerhoff has been appointed as a programme management consultant to work on the new Makkah Public Transport Program (MPTP), which will include a new metro line and a major bus network.

The public transport program in Makkah aims to develop an integrated system covering all means of public transport, including metro lines, express bus lines, local buses, and shuttle buses. The project features a network of four metro lines spanning 114 km with 62 stations. Additionally, it includes a comprehensive bus network with four levels: Bus Rapid Transit (BRT), Local Bus, Feeder Bus Service, and Shuttle Bus, connecting key points like parks (Park and Ride), Al-Masjid Al-Haram, train stations, and express buses.

This project is of great significance due to its location in the Holy City of Makkah, carrying cultural implications and promising to transform the travel experience for residents and visitors alike. Once completed, it will leave a lasting legacy for future generations.

We are currently seeking to recruit several Tender Production & Administration specialists to join our team in Jeddah.

Responsibilities include:

1. Compiling, formatting, editing, and managing the client’s approval process for EOIs, RFQs, and RFPs.
2. Collaborating with technical resources and third parties to ensure high-quality submissions that enable PMCMs, Contractors, and Consultants to respond accurately to RFPs.
3. Managing tender queries and documenting responses by liaising with clients, technical teams, and third parties to ensure prompt replies.

This role offers an exciting opportunity to work on a significant project, requiring a proven track record in similar roles.

Required Skills:

• Degree in Quantity Surveying, Civil Engineering, or a related field.
• Experience in tender production and administration.
• FIDIC experience is mandatory.
• At least 10 years of relevant experience, either in a client or consultancy environment.
• Major infrastructure project experience, preferably in rail, metro, or underground projects.
• Professional qualifications such as CICES, RICS, etc.
• Rail experience is preferred but not essential.
• Middle East experience is advantageous.

About the Company:

PB is a leading global organization in planning, engineering, and program and construction management, with over 125 years of experience. We serve clients across Power, Environment, Transportation, and Infrastructure sectors, contributing to some of the world's most significant public works projects. Our success is measured by the sustainable value we create for clients, communities, employees, and the profession. Join us to be part of a team that shapes the future of infrastructure worldwide.

Parsons Brinckerhoff has been appointed as a programme management consultant to work on the new Makkah Public Transport Program (MPTP), which will include a new metro line and a major bus network.

The public transport program in Makkah aims to develop an integrated system covering all means of public transport, including metro lines, express bus lines, local buses, and shuttle buses. The project features a network of four metro lines spanning 114 km with 62 stations. Additionally, it includes a comprehensive bus network with four levels: Bus Rapid Transit (BRT), Local Bus, Feeder Bus Service, and Shuttle Bus, connecting key points like parks (Park and Ride), Al-Masjid Al-Haram, train stations, and express buses.

This project is of great significance due to its location in the Holy City of Makkah, carrying cultural implications and promising to transform the travel experience for residents and visitors alike. Once completed, it will leave a lasting legacy for future generations.

We are currently seeking to recruit several Tender Production & Administration specialists to join our team in Jeddah.

Responsibilities include:

1. Compiling, formatting, editing, and managing the client's approval process for EOIs, RFQs, and RFPs.
2. Collaborating with technical resources and third parties to ensure high-quality submissions that enable PMCMs, Contractors, and Consultants to respond accurately to RFPs.
3. Managing tender queries and documenting responses by liaising with clients, technical teams, and third parties to ensure prompt replies.

This role offers an exciting opportunity to work on a significant project, requiring a proven track record in similar roles.

Required Skills:

• Degree in Quantity Surveying, Civil Engineering, or a related field.
• Experience in tender production and administration.
• FIDIC experience is mandatory.
• At least 10 years of relevant experience, either in a client or consultancy environment.
• Major infrastructure project experience, preferably in rail, metro, or underground projects.
• Professional qualifications such as CICES, RICS, etc.
• Rail experience is preferred but not essential.
• Middle East experience is advantageous.

About the Company:

PB is a leading global organization in planning, engineering, and program and construction management, with over 125 years of experience. We serve clients across Power, Environment, Transportation, and Infrastructure sectors, contributing to some of the world's most significant public works projects. Our success is measured by the sustainable value we create for clients, communities, employees, and the profession. Join us to be part of a team that shapes the future of infrastructure worldwide.

# Administration Manager – Government Affairs (Saudi National)

Full-time | Team: Administration (ADM) | Job Level: Highly experienced professional (10 - 15 years)

Having earned its reputation as a reliable and respected international contractor for more than half a century in the Engineering, Procurement, and Construction (EPC) market, the company continues to create value for its stakeholders by executing complex EPC projects worldwide, recognized for its superior standards of performance.

We have an outstanding record in completing major Energy, Marine, Infrastructure, and Defense & Security projects around the globe. We pride ourselves on delivering reliability and trust that clients expect from a major EPC contractor.

We are seeking a qualified Administration Manager – Government Affairs (Saudi National) to join our team in Jeddah, Saudi Arabia. This role involves representing the company before government authorities, managing licenses and permits, maintaining relationships with government officials, and providing administrative support to management and projects.

1. Representing the company before government authorities and liaising with relevant agencies for registration, licensing, and permits.
2. Monitoring legislative changes and reporting to regional and corporate offices.
3. Maintaining relationships with government officials and external partners.
4. Providing administrative support to regional management and project teams.
5. Handling ad hoc requests as needed.

1. Bachelor's degree in Business Administration or relevant field.
2. 15+ years of experience in Government Affairs.
3. Minimum 5 years in a similar managerial role.
4. Good command of English, both oral and written.
5. Excellent interpersonal skills.

• Problem-solving skills with a positive attitude.
• Ability to work independently and prioritize tasks.
• Reliable, organized, and detail-oriented.
• Strong teamwork and communication skills.

Competitive salary and benefits, a dynamic international work environment, and the opportunity to contribute to impactful projects globally. Join a company that values its people and fosters growth and development.

Note: Only shortlisted candidates will be contacted. Your application will be treated confidentially in accordance with data privacy regulations.

# Administration Manager - Government Affairs (Saudi National)

Full-time Team: Administration (ADM) Job Level: Highly experienced professional (10 - 15 years)

Having earned its reputation as a reliable and respected international contractor for more than half a century in the Engineering, Procurement, and Construction (EPC) market, the company continues to create value for its stakeholders by executing complex EPC projects worldwide, recognized for its superior standards of performance.

We have an outstanding record in completing major Energy, Marine, Infrastructure, and Defense & Security projects around the globe. We pride ourselves on delivering reliability and trust that clients expect from a major EPC contractor.

We are seeking a qualified Administration Manager - Government Affairs (Saudi National) to join our team in Jeddah, Saudi Arabia. This role involves representing the company before government authorities, managing licenses and permits, maintaining relationships with government officials, and providing administrative support to management and projects.

1. Representing the company before government authorities and liaising with relevant agencies for registration, licensing, and permits.
2. Monitoring legislative changes and reporting to regional and corporate offices.
3. Maintaining relationships with government officials and external partners.
4. Providing administrative support to regional management and project teams.
5. Handling ad hoc requests as needed.

1. Bachelor's degree in Business Administration or relevant field.
2. 15+ years of experience in Government Affairs.
3. Minimum 5 years in a similar managerial role.
4. Good command of English, both oral and written.
5. Excellent interpersonal skills.

• Problem-solving skills with a positive attitude.
• Ability to work independently and prioritize tasks.
• Reliable, organized, and detail-oriented.
• Strong teamwork and communication skills.

Competitive salary and benefits, a dynamic international work environment, and the opportunity to contribute to impactful projects globally. Join a company that values its people and fosters growth and development.

Note: Only shortlisted candidates will be contacted. Your application will be treated confidentially in accordance with data privacy regulations.

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