30 Administration jobs in Jeddah

The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.

Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
• Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
• Assist and follow up on office and accommodation's management, requests and maintenance issues.
• Maintain accurate company address list.
• Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions and check availability of items with suggested suppliers.
• Receive purchased items and check quality, quantity and specifications.
• Assist in sustaining proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Assist in forecasting requirements and order products to meet office demands.
• Handle an effective physical and electronic archiving and filing system.

• Bachelor's Degree in Business Administration or equivalent.
• At least 1 year of experience in Administration.
• Proficiency in English and/or Arabic is a must.

Administration Manager Location : Jeddah, KSA Position Overview We are seeking an experienced Administration Manager to oversee and optimize the organization's administrative and workplace services. This role will ensure seamless day-to-day operations across facilities management, travel and logistics, hospitality services, vendor relations, and government compliance. The ideal candidate will have a strong hospitality background and a service-first mindset, delivering an exceptional workplace experience for employees, guests, and stakeholders while ensuring efficiency, compliance, and cost-effectiveness.

• Strategy & Governance: Develop and implement administrative policies, strategies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, preventive maintenance, and lease / rental contracts.
• Hospitality & Guest Services: Supervise reception, mailroom, pantry, events, and AV services to maintain a high standard of hospitality.
• Travel & Logistics: Manage travel bookings, accommodation, visas, immigration compliance, and transportation arrangements.
• Fleet & Driver Management: Ensure efficient fleet allocation, maintenance scheduling, and driver safety programs.
• Records & Compliance: Oversee documentation, archiving, license renewals, and compliance with regulatory requirements.
• Vendor & Cost Management: Source and negotiate vendor contracts, monitor service quality, and drive cost optimization initiatives.
• Employee & Guest Experience: Lead workplace experience initiatives, onboarding support, and employee services programs.
• Systems & Reporting: Utilize CMMS, ticketing systems, and dashboards to monitor performance and generate insights for continuous improvement.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

• Bachelor's degree in Business Administration, Hospitality Management, or a related field (Master's degree preferred).
• 10+ years of progressive experience in administration management, with a strong background in hospitality or corporate services.
• Solid knowledge of facilities operations, vendor management, and government relations in KSA.
• Proficiency in CMMS systems, asset management, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Overview

Position: Administration Manager

Location: Jeddah, KSA

About the Role

Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced Administration Manager to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

• Strategy & Governance: Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services: Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics: Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management: Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance: Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
• Vendor & Cost Management: Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience: Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting: Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

• 10+ years of progressive experience in administration management, preferably within large-scale hospitality-driven environments.
• Strong hospitality background, ideally from hotels, resorts, airline catering, or corporate hospitality services.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor’s degree in Business Administration, Hospitality Management, or related field (Master’s degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Position: Administration Manager

Location: Jeddah, KSA

About the Role

Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced Administration Manager to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

• Strategy & Governance: Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services: Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics: Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management: Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance: Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
• Vendor & Cost Management: Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience: Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting: Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

• 10+ years of progressive experience in administration management, preferably within large-scale hospitality-driven environments.
• Strong hospitality background, ideally from hotels, resorts, airline catering, or corporate hospitality services.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor's degree in Business Administration, Hospitality Management, or related field (Master's degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Archirodon , having earned its reputation as a reliable and respected international contractor for more than half a century in the Engineering, Procurement, and Construction (EPC) market, continues to create value for its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.

We have an outstanding record in completing major Energy, Marine, Infrastructure, and Defense & Security projects around the globe, and we pride ourselves on delivering reliability and trust that clients expect from a major EPC contractor.

We are currently seeking one (1) Administration Manager – Government Affairs (Saudi National) to join our qualified and knowledgeable team at the Jeddah Office, Saudi Arabia.

If you want to be part of a dynamic EPC leader with a global presence, we’d like to meet you.

Responsibilities include:

1. Representing the company before government authorities as per business needs.
2. liaising with relevant authorities for registration and renewal of companies, branches, and offices.
3. Managing company classification and licenses for Marine and Land equipment.
4. Handling permits for company premises (permanent & temporary).
5. Monitoring country legislation changes and reporting them to the Regional Office / Corporate ADM Department.
6. Cultivating and maintaining relationships with government officials and external partners.
7. Providing administrative support to Regional Management and the Corporate ADM Department.
8. Supporting projects during mobilization and demobilization phases.
9. Handling ad hoc requests from Regional Management.

Qualifications:

• Bachelor's degree in Business Administration or relevant field.
• 15+ years’ experience in Government Affairs.
• At least 5 years in a managerial role with similar responsibilities.
• Proficiency in English, both oral and written.
• Excellent interpersonal skills.

Ideal Candidate Traits:

• Experience in administration roles, preferably in construction.
• Problem-solving skills with a positive attitude.
• Ability to work independently and prioritize tasks.
• Reliable, organized, with attention to detail.
• Confident, team-oriented, and communicative.

What We Offer:

Competitive salary and benefits, along with the opportunity to work on impactful projects globally within a passionate, human-centric culture focused on employee development.

Please note that only shortlisted candidates will be contacted. You can stay updated by monitoring our open vacancies and LinkedIn page. Your application will be kept confidential and handled according to data privacy regulations.

Archirodon , having earned its reputation as a reliable and respected international contractor for more than half a century in the Engineering, Procurement, and Construction (EPC) market, continues to create value for its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.

We have an outstanding record in completing major Energy, Marine, Infrastructure, and Defense & Security projects around the globe, and we pride ourselves on delivering reliability and trust that clients expect from a major EPC contractor.

We are currently seeking one (1) Administration Manager - Government Affairs (Saudi National) to join our qualified and knowledgeable team at the Jeddah Office, Saudi Arabia.

If you want to be part of a dynamic EPC leader with a global presence, we'd like to meet you.

Responsibilities include:

1. Representing the company before government authorities as per business needs.
2. liaising with relevant authorities for registration and renewal of companies, branches, and offices.
3. Managing company classification and licenses for Marine and Land equipment.
4. Handling permits for company premises (permanent & temporary).
5. Monitoring country legislation changes and reporting them to the Regional Office / Corporate ADM Department.
6. Cultivating and maintaining relationships with government officials and external partners.
7. Providing administrative support to Regional Management and the Corporate ADM Department.
8. Supporting projects during mobilization and demobilization phases.
9. Handling ad hoc requests from Regional Management.

Qualifications:

• Bachelor's degree in Business Administration or relevant field.
• 15+ years' experience in Government Affairs.
• At least 5 years in a managerial role with similar responsibilities.
• Proficiency in English, both oral and written.
• Excellent interpersonal skills.

Ideal Candidate Traits:

• Experience in administration roles, preferably in construction.
• Problem-solving skills with a positive attitude.
• Ability to work independently and prioritize tasks.
• Reliable, organized, with attention to detail.
• Confident, team-oriented, and communicative.

What We Offer:

Competitive salary and benefits, along with the opportunity to work on impactful projects globally within a passionate, human-centric culture focused on employee development.

Please note that only shortlisted candidates will be contacted. You can stay updated by monitoring our open vacancies and LinkedIn page. Your application will be kept confidential and handled according to data privacy regulations.

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The Operations Manager in Jeddah oversees food and beverage services, ensuring efficiency and customer satisfaction. This strategic role requires leadership and operational expertise to drive performance and maintain high-quality standards. Responsibilities include managing daily operations, inventory, financial performance, and team development while ensuring compliance with health regulations. Strong communication and analytical skills are essential for success in this dynamic environment.

An Operations Manager position is available in Jeddah, focusing on managing multi-functional operations to achieve business goals. Effective resource management and compliance with company standards are required. Leadership and team development are emphasized to ensure service excellence and operational performance. Experience in people management and continuous improvement is preferred.

Lead operations in Jeddah, Saudi Arabia, driving efficiency and quality through lean manufacturing principles. Oversee production and supply chain management, ensuring timely delivery and continuous improvement. Utilize advanced technology to enhance operational performance while managing costs and resources effectively.

AbbVie seeks a Medical Advisor specialized in oncology solid tumors to support our teams in Jeddah or Riyadh. This role involves providing expert medical guidance, building relationships with healthcare professionals and external experts, and contributing to clinical research and medical strategies. Candidates should have at least two years of experience in Medical Affairs, particularly in solid tumors and companion diagnostics, along with strong communication skills and a collaborative approach. The position requires up to 50% travel and a deep understanding of the pharmaceutical environment.

Submitting more applications increases your chances of landing a job.

Here’s how busy the average job seeker was last month:

Opportunities viewed

Applications submitted

Keep exploring and applying to maximize your chances!

Looking for employers with a proven track record of hiring women?

Click here to explore opportunities now!

You are invited to participate in a survey designed to help researchers understand how best to match workers to the types of jobs they are searching for

Would You Be Likely to Participate?

If selected, we will contact you via email with further instructions and details about your participation.

You will receive a $7 payout for answering the survey.

4 jobs found

• Operations Manager

  Da bao Jeddah · Saudi Arabia The Operations Manager in Jeddah oversees food and beverage services, ensuring efficiency and customer satisfaction. This strategic role requires leadership and operational expertise to drive performance and maintain high-quality standards. Responsibilities include managing daily operations, inventory, financial performance, and team development while ensuring compliance with health regulations. Strong communication and analytical skills are essential for success in this dynamic environment. 3 days ago Easy Apply

• Operations Manager - Jeddah

  Abdul Latif Jameel Enterprises Ar-Rawdha · Jeddah · Saudi Arabia An Operations Manager position is available in Jeddah, focusing on managing multi-functional operations to achieve business goals. Effective resource management and compliance with company standards are required. Leadership and team development are emphasized to ensure service excellence and operational performance. Experience in people management and continuous improvement is preferred. Management 16 days ago Easy Apply

• Head of Operations

  عناية الطاقة Energy Care Jeddah · Saudi Arabia Lead operations in Jeddah, Saudi Arabia, driving efficiency and quality through lean manufacturing principles. Oversee production and supply chain management, ensuring timely delivery and continuous improvement. Utilize advanced technology to enhance operational performance while managing costs and resources effectively. Saudi nationals Director/Head 17 days ago Easy Apply

• Medical Advisor - Oncology Solid Tumors (Based in Jeddah or Riyadh)

  Abbvie Jeddah · Saudi Arabia AbbVie seeks a Medical Advisor specialized in oncology solid tumors to support our teams in Jeddah or Riyadh. This role involves providing expert medical guidance, building relationships with healthcare professionals and external experts, and contributing to clinical research and medical strategies. Candidates should have at least two years of experience in Medical Affairs, particularly in solid tumors and companion diagnostics, along with strong communication skills and a collaborative approach. The position requires up to 50% travel and a deep understanding of the pharmaceutical environment. 2 days ago

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Submitting more applications increases your chances of landing a job.

Here's how busy the average job seeker was last month:

Applications submitted

Keep exploring and applying to maximize your chances!

Looking for employers with a proven track record of hiring women?

You are invited to participate in a survey designed to help researchers understand how best to match workers to the types of jobs they are searching for

Would You Be Likely to Participate?

If selected, we will contact you via email with further instructions and details about your participation.

You will receive a $7 payout for answering the survey.

Create a job alert for similar positions

The Operations Manager in Jeddah oversees food and beverage services, ensuring efficiency and customer satisfaction. This strategic role requires leadership and operational expertise to drive performance and maintain high-quality standards. Responsibilities include managing daily operations, inventory, financial performance, and team development while ensuring compliance with health regulations. Strong communication and analytical skills are essential for success in this dynamic environment.

An Operations Manager position is available in Jeddah, focusing on managing multi-functional operations to achieve business goals. Effective resource management and compliance with company standards are required. Leadership and team development are emphasized to ensure service excellence and operational performance. Experience in people management and continuous improvement is preferred.

Lead operations in Jeddah, Saudi Arabia, driving efficiency and quality through lean manufacturing principles. Oversee production and supply chain management, ensuring timely delivery and continuous improvement. Utilize advanced technology to enhance operational performance while managing costs and resources effectively.

AbbVie seeks a Medical Advisor specialized in oncology solid tumors to support our teams in Jeddah or Riyadh. This role involves providing expert medical guidance, building relationships with healthcare professionals and external experts, and contributing to clinical research and medical strategies. Candidates should have at least two years of experience in Medical Affairs, particularly in solid tumors and companion diagnostics, along with strong communication skills and a collaborative approach. The position requires up to 50% travel and a deep understanding of the pharmaceutical environment.

Submitting more applications increases your chances of landing a job.

Here's how busy the average job seeker was last month:

Opportunities viewed

Applications submitted

Keep exploring and applying to maximize your chances!

Looking for employers with a proven track record of hiring women?

Click here to explore opportunities now!

You are invited to participate in a survey designed to help researchers understand how best to match workers to the types of jobs they are searching for

Would You Be Likely to Participate?

If selected, we will contact you via email with further instructions and details about your participation.

You will receive a $7 payout for answering the survey.

4 jobs found

• Operations Manager

  Da bao Jeddah Saudi Arabia The Operations Manager in Jeddah oversees food and beverage services, ensuring efficiency and customer satisfaction. This strategic role requires leadership and operational expertise to drive performance and maintain high-quality standards. Responsibilities include managing daily operations, inventory, financial performance, and team development while ensuring compliance with health regulations. Strong communication and analytical skills are essential for success in this dynamic environment. 3 days ago Easy Apply

• Operations Manager - Jeddah

  Abdul Latif Jameel Enterprises Ar-Rawdha Jeddah Saudi Arabia An Operations Manager position is available in Jeddah, focusing on managing multi-functional operations to achieve business goals. Effective resource management and compliance with company standards are required. Leadership and team development are emphasized to ensure service excellence and operational performance. Experience in people management and continuous improvement is preferred. Management 16 days ago Easy Apply

• Head of Operations

  عناية الطاقة Energy Care Jeddah Saudi Arabia Lead operations in Jeddah, Saudi Arabia, driving efficiency and quality through lean manufacturing principles. Oversee production and supply chain management, ensuring timely delivery and continuous improvement. Utilize advanced technology to enhance operational performance while managing costs and resources effectively. Saudi nationals Director/Head 17 days ago Easy Apply

• Medical Advisor - Oncology Solid Tumors (Based in Jeddah or Riyadh)

  Abbvie Jeddah Saudi Arabia AbbVie seeks a Medical Advisor specialized in oncology solid tumors to support our teams in Jeddah or Riyadh. This role involves providing expert medical guidance, building relationships with healthcare professionals and external experts, and contributing to clinical research and medical strategies. Candidates should have at least two years of experience in Medical Affairs, particularly in solid tumors and companion diagnostics, along with strong communication skills and a collaborative approach. The position requires up to 50% travel and a deep understanding of the pharmaceutical environment. 2 days ago

Open this page in app Open website Continue Filters

• Work from home jobs
• Easy Apply only
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• Jobs with fewer applicants
• Recommended jobs
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• Similar jobs

• Merchandiser Jobs in Jeddah
• CAD Designer Jobs in Jeddah
• Merchandising Manager Jobs in Jeddah
• Artwork And Packaging Specialist Jobs in Jeddah

• Engineering Professionals Jobs in Jeddah
• Healthcare Professionals And Technicians Jobs in Jeddah
• Transport Professionals Jobs in Jeddah
• Skilled Workers Jobs in Jeddah
• Science Professionals Jobs in Jeddah
• IT Professionals Jobs in Jeddah

MANAGE The job is now saved to your saved jobs successfully Manage Similar jobs alert created successfully. You can manage alerts in settings. MANAGE You have reached your limit of 15 Job Alerts. To create a new Job Alert, delete one of your existing Job Alerts first. MANAGE Similar jobs alert disabled successfully. You can manage alerts in settings. MANAGE