55 Workplace Services jobs in Saudi Arabia

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

Day to day delivery of front-of-house, Office Management and Mobilization Logistics functional support for the Mace Arabia and the RHQ. A fast-paced role with multiple different areas of responsibility, a strong organizational mindset and attention to detail is required from the successful applicant. Customer and employee facing, the role holder will require good written and spoken English & Arabic and be experienced in communicating clearly and effectively with a wide range of people. The role-holder would cover for the Office Management Assistant Manager and the PRO Senior Assistant in the event of absence.

The role has day-to-day financial responsibilities associated with it.

You'll be responsible for:

• Delivering high-quality front-of-house service.
• Conduct of Office Walkthroughs for office maintenance purposes.
• Supporting the day-to-day organization of Office Mgmt. support staff, drivers and vendors as directed.
• Supporting the execution of office moves and relocations.
• Day to day management of office suppliers, supporting payment management as required (invoicing and recharges). Management of deliveries and payment & reconciliation of petty cash.
• Supporting the delivery of RHQ and other team events & provision of day-to-day admin and supplier management support to Mace RHQ and programmes.
• Supporting the employee exit process by tracking the prompt return of company assets.
• Day to day administration of RHQ/Mace carpool.
• Supporting the provision of Mobilization Logistics Services for new joiners to Mace Arabia.

You'll need to have:

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Experience in systematic management of data & suppliers
• Experience in management of Purchase Orders, payments, petty cash and recharging.
• Very good written & spoken ability in English. Conversational Arabic an advantage.
• Strong capability in MS Office programmes including Excel, Word, Outlook and PowerPoint.
• Experience in using web-based applications/software.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role

• Plan, direct, coordinate, collaborate all activities on behalf of the CEO.
• Act as an adviser to the CEO and entire senior management team.
• Organize and prioritize critical issues and required information for the CEO to facilitate efficient decision making.
• Coordinate the execution of strategic initiatives and oversee projects of high importance.
• Participate in regular meetings with the Executive Management Team to discuss business issues, update processes, analyze issues, and challenge suggestions.
• Assess inquiries directed to the CEO, determine the proper course of action, and delegate to the appropriate individual to manage.
• Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved.
• Act as a project manager for high level, cross functional projects as assigned by the CEO.
• Help coordinate business wide procedures and work to improve existing processes for maximum clarity, efficiency and success.
• Build and maintain relationships across all departments / functions in order to influence outcomes; strengthen leadership teamwork and foster long-term partnerships that are critical to organization's success.
• Assume and supervise business operations and all day-to-day responsibilities for projects and tasks ensuring business plan is being executed within budget and given deadlines.
• Oversee all areas associated with the administration of CEO office.

Qualifications:

• A lady, representable, will be the image of the company.
• Fluent Arabic, English speaker.
• Bachelor degree holder, MBA holder is preferable.
• Excellent time management, organizational and follow-up skills.
• Excellent managerial, organizational, leadership and verbal/written communication skills.
• Analytical and strategic thinker who can plan, organize, execute and report out ideas and results.
• Experience working with an executive team to drive an organization forward in a start-up, entrepreneurial environment.
• Successful analytical experience, with ideas on how to drive the organization.

Job Type: Full-time

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform

Job Opening: Administrative Support Specialist

Location: Riyadh, Saudi Arabia

Employment Type: Full-Time

Are you a detail-oriented operations professional with a passion for creative environments? An interior design studio in Riyadh is seeking a Studio Operations Manager to lead their internal coordination and contractor communications. If you're experienced in managing people, streamlining studio workflows, and fostering accountability, you'll thrive in this role.

Key Responsibilities:

Team Coordination and HR Support

• Manage recruitment processes including job postings, candidate screening, and interviews
• Oversee onboarding and offboarding procedures
• Maintain employee records and ensure compliance with labor regulations
• Monitor attendance, punctuality, and general discipline
• Schedule and track employee vacations and leave requests

Studio Operations

• Ensure smooth daily functioning of the studio environment
• Liaise with contractors, vendors, and external partners
• Coordinate logistics for meetings, site visits, and project timelines
• Support leadership with administrative tasks and reporting

Culture and Accountability

• Foster a positive and professional studio culture
• Act as a point of contact for employee concerns and studio policies
• Implement systems to improve accountability and performance

Qualifications:

• 5+ years of experience in office management, HR coordination, or studio operations
• Fluent in English; Arabic proficiency is a plus
• Strong interpersonal and communication skills
• Experience in creative or design-driven environments preferred
• Currently residing in Saudi Arabia

Know someone who thrives in creative operations and team leadership? Tag them or send in your CV. Let's build beautiful spaces together with structure and style.

Overview
NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world's most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you

Position: Head of Department - Initiatives Management Office and Business Oversight
Reporting to: MD & CEO

Roles and responsibilities:
MD-sponsored Initiatives Oversight & Governance

• Support the MD to translate the vision and priorities into actionable strategic initiatives
• Ensure all initiatives are aligned with the company's overarching strategy, goals, and KPIs
• Act as the central coordination point for cross-functional initiatives, ensuring clarity of purpose, scope, and outcomes
• Lead the planning, prioritization, and tracking of MD-sponsored initiatives, ensuring timely delivery and impact
• Establish and manage governance frameworks, reporting mechanisms, and dashboards to track initiatives progress (identified by MD) and highlight risks or delays
• Drive accountability by monitoring initiative owners, providing escalation support when needed, and ensuring resolution of bottlenecks

Performance Monitoring & Business Progress reporting to MD

• Regularly synthesize progress updates and insights for the MD and Executive Leadership Team
• Proactively identify risks, opportunities, and interdependencies across initiatives and recommend corrective actions
• Provide structured program management discipline to MD initiatives, ensuring delivery excellence and measurable outcomes

MD Stakeholder Engagement & Communication

• Serve as a key liaison between the MD and senior executives, ensuring consistent communication and alignment on initiatives
• Support MD engagements with key stakeholders (e.g., shareholders, government entities, etc,.)
• Facilitate cross-functional collaboration by breaking silos and fostering a culture of transparency and accountability

Special studies

• Lead special studies and requests from the MD including preparing the analyses, and providing the recommendations
• Prepare high-quality reports, presentations, and communications to update the MD, Executive Leadership, and Board

Job Description

Skill Area

Description

Project & Portfolio Management

Manage end-to-end project lifecycles, apply methodologies (PMBOK,

Agile, PRINCE2), and oversee portfolio prioritization and performance.

PMO Design & Governance

Establish PMO structures, define standards, KPIs, reporting lines, and

ensure alignment with business strategy.

Tools & Technology

Use project tools like MS Project, Primavera, Planview, JIRA, and

dashboards (Power BI) for planning, tracking, and reporting.

Strategic & Analytical Thinking

Align projects with strategic goals, perform ROI and business case

evaluations, and deliver data-driven decision support.

Change Management & Communication

Manage change impact, lead communications, and support stakeholder

readiness and project adoption.

Consulting & Soft Skills

Engage clients, facilitate workshops, resolve conflicts, and influence

stakeholders across all levels.

Certifications & Qualifications

12 years of experience in program/project governance, delivery, and PMO setup.

Job Type: Full-time

Pay: ﷼17, ﷼20,000.00 per month

‏⁦

Job Title: Project Management Office

Location: Riyadh

Company: Thirty Seven Event

About 37:

At 37, we take your journey to the next level with innovative marketing and event solutions tailored to fulfill client needs. Established in 2021 in Saudi Arabia, 37 has been dedicated to delivering exceptional marketing and event services across the Kingdom.

With a highly qualified team of professionals in the events industry, we ensure efficiency, high-quality service, and seamless operational processes. We specialize in creatively transforming our clients' ideas into impactful realities.

At 37, we proudly contribute to creating a healthy, joyful, and inspiring environment

About the Role:

The Project Management Office (PMO) is responsible for organizing and standardizing project management across the company to ensure efficiency and alignment with strategic goals.

The PMO oversees project planning, monitoring, and performance evaluation, applies modern project management methodologies, and provides administrative and technical support to project managers while delivering regular reports to senior management.

Key Responsibilities:

• Monitor and track project progress to ensure alignment with timelines and budgets.

• Prepare regular performance and progress reports (KPIs) for ongoing projects.

• Coordinate with cross-functional teams to ensure smooth project execution.

• Support risk management activities and propose corrective actions when needed.

• Develop and maintain PMO tools, templates, and reporting systems.

Required Skills & Competencies

• Strong understanding of project management methodologies (Waterfall, Agile, Hybrid).

• Proven ability to manage and track multiple projects simultaneously.

• Excellent analytical skills and ability to interpret project data effectively.

• Experience in preparing performance reports and KPI dashboards.

• Skilled in identifying project risks and developing mitigation plans.

• Strong communication skills in both Arabic and English.

• Effective coordination with cross-functional teams (Finance, Procurement, HR).

• Proficient in Microsoft Project, Advanced Excel, and Power BI.

• Hands-on experience with project management tools (e.g., ).

• High attention to detail and strong organizational skills.

• Ability to work independently and manage multiple priorities.

• Problem-solving and critical thinking mindset.

• Team player with adaptability and accountability

Establish and operate the commercial governance framework (RACI, SOPs, SLAs, and quarterly reviews) while enabling the execution of the
commercial sector
roadmap (Sales, Marketing & Corporate Communications, Customer Experience, Experience Center, and Off-Plan launches).

Key Responsibilities:

• Develop and update RACI matrices, SOPs, and SLAs, and lead Quarterly Business Reviews (QBRs).
• Manage and monitor the portfolio of initiatives (Experience Center, Off-Plan GTM, CX programs) with clear timelines, milestones, owners, and risk registers.
• Build and operate unified KPI dashboards across Sales, Marketing, Customer Experience, and Brand Health, ensuring data accuracy and timeliness.
• Oversee RAID (Risks, Assumptions, Issues, Dependencies) and Change Control processes, ensuring disciplined escalation to the Commercial Director and senior management.

Qualification & Experience:

• Bachelor's degree in Business Administration or equivalent; PMP, Prince2, or PMI-PBA certification is an advantage
• 5–8 years of proven experience in PMO or program management within
  real estate,
  commercial, or large-scale B2C sectors.
• Hands-on experience with CRM/ERP systems, analytics dashboards (Power BI/Tableau), and project management tools (Jira/Asana/MS Project).

Job Description:

The position of مصمم ودعم إداري (Designer and Administrative Support) is a vital role within our organization, tasked with providing creative and operational support for various projects. The successful candidate will be responsible for designing visual materials such as reports, posters, and presentations, contributing to the daily coordination of administrative tasks to ensure project execution meets high standards of quality and efficiency. This role encompasses the preparation of all required designs in alignment with project goals and messaging, ensuring that all materials are appropriately adjusted and improved based on feedback from team members or clients. With a preference for bilingual proficiency in Arabic and English, the designer will also be responsible for organizing project files and documentation, preparing timelines, scheduling meetings, and drafting simple correspondence and reports. The ideal candidate will possess strong organizational skills, creativity, and the ability to manage multiple tasks concurrently, while facilitating effective communication and collaboration among team members.

Job Requirements:

• A bachelor's degree in a relevant field.
• Proven experience working as a graphic designer and providing administrative support.
• Strong proficiency in design software, including Photoshop, Illustrator, and PowerPoint.
• Excellent command of both Arabic and English for design execution.
• Demonstrated creativity with the ability to produce innovative design solutions.
• High organization skills with the capability to manage multiple tasks simultaneously.
• Effective communication skills and the ability to work collaboratively within a team.
• Flexibility in adapting to changing project needs and priorities.
• Familiarity with project management principles and administrative processes.
• Attention to detail in both visual and written materials.
• Ability to construct and adjust timelines and schedules for project deliverables.
• Strong problem-solving skills and initiative to suggest improvements.
• Capable of receiving and implementing feedback effectively.
• Experience in coordinating and liaising with team members to facilitate workflow.
• Commitment to upholding the project's objectives and messaging.

Job Responsibilities:

• Design and produce various visual materials such as reports, posters, presentations, and digital content required for the project.
• Ensure all designs align with the project's objectives and messaging.
• Modify and enhance visual materials based on feedback from team members or clients.
• Prepare and organize project files and documentation systematically.
• Develop timelines and keep track of project deadlines and meetings.
• Draft simple correspondence and reports related to the project.
• Coordinate workflows among team members to ensure smooth project execution.
• Collaborate with team members to facilitate effective communication and teamwork.
• Provide creative input and suggestions during project planning and execution phases.
• Maintain an organized workspace and manage multiple ongoing project tasks.
• Attend and contribute to team meetings with updates and insights on design work.
• Demonstrate flexibility in response to project changes or shifts in priorities.
• Exhibit a proactive approach in identifying potential design and administrative challenges.
• Support the overall goals of the project while ensuring high-quality deliverables.

Required Skills:

• Proficient in design software such as Adobe Photoshop, Illustrator, and Microsoft PowerPoint.
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational skills with the ability to multitask effectively.
• Creative thinking and innovation in design approaches.
• Ability to provide constructive feedback and implement changes.
• Team-oriented mindset with strong interpersonal skills.
• Capable of working under pressure and meeting deadlines.
• Understanding of project management and administrative best practices.
• Attention to detail and a commitment to producing quality work.
• Flexibility to adapt to changing project demands and priorities.
• Strong problem-solving abilities and initiative to address challenges as they arise.