25 Warehouse Admin jobs in Saudi Arabia

Position Overview: Master-Works is seeking a Sr. Data Warehouse Administrator to lead our data warehousing efforts. In this role, you will design and maintain our data warehouse infrastructure, ensuring that data is accessible, reliable, and aligned with our business objectives. You will optimize data loading processes and data retrieval performance while collaborating closely with data analysts and business units to deliver actionable insights.

Requirements

Power BI Design Expertise

• Proficiency in designing creative and user-friendly Power BI dashboards and templates.
• Strong understanding of Power BI visualization best practices (color, layout, accessibility, storytelling with data).
• Experience in customizing themes, layouts, and branding within Power BI.

Presentation Design

• Advanced skills in PowerPoint (PPT) design, including use of templates, animations, icons, and branding guidelines.
• Ability to create visually engaging slides tailored for executive presentations, storytelling, and impactful communication.
• Knowledge of modern presentation design trends (minimalist, infographic-style, data-driven slides).

Design Tools & Multimedia

• Familiarity with graphic design tools (Adobe Illustrator, Photoshop, or Canva) for supporting visual assets.
• Basic knowledge of vector graphics, icons, and infographic creation.

Data Visualization Principles

• Strong grasp of information design and data visualization best practices.
• Ability to translate complex datasets into intuitive and clear visuals.
• Understanding of chart selection, data hierarchy, and visual flow.

Overview

The Admin and Logistics Manager is responsible for overseeing all phases of mobilization and logistics operations within the PMC Division. This includes both the pre-contract/commencement strategy phase and ongoing project support during the delivery phase.

While the role primarily supports the KSA PMC Division, it may also extend to other business units within the Project Management portfolio as required.

Responsibilities

• Support PDS team with all administrative requirements,
• Support PDS / HR teams with Saudization activities,
• Liaise with KF PDS & support services team regarding expenses, training, meetings,
• Organize and manage drivers for all PM PDS activities,
• Maintain PDS Holiday tracker and manage all approvals,
• Support Reporting Director with all-time recording and reporting activities.
• Support the PDS team with bid-related activity, liaising with the Tender Unit and marketing teams to support the technical bid writing team.
• Organize interviews and follow up with the PDS Talent Acquisition team regarding approved candidates being passed to mobilization team
• Support PM resources with HR and TA department for Visa and on time resource mobilization.
• Support Employees to obtain required Letter from the Company (Salary Certificate, Pay Slip, NOC, etc.).
• Support employees with any issues with their medical insurance at the point of query with local entities,
• Support the employees with housing and lease arrangements,
• Support the employees with vehicles negotiations and agreements,
• Support the PMC team with the development and management of a portfolio wide online tracker for all PM projects resourcing, contracts ending, demobilization, vacancies, forecasts etc.
• Support as required senior employees with Travel, Tickets, Accommodation, Transportation, etc. as well as supporting business travel arrangements for all employee e.g. NEOM camp bookings,
• Liaise with HO for onboarding process for all new PMC hires, including engineers, consultants, and support staff.
• Support with obtaining Iqamas, driving licenses, Saudi Council for Engineers accreditation, and the like
• When required search Project office for rent, arrange necessary transportations for employee.
• Arrange Project Vehicle when required.
• Support Project Team to establish new office with all required equipment
• Support with the Finance for Employee Payment and Claims.
• As required, assist the Project team in coordinating with private and government stakeholders, as well as the relevant government ministries and authorities.
• Organize meetings with stakeholders and government ministries and authorities, as directed by the Project team.
• Support the PMC teams with Office Supplies.
• Liaise with IT for any IT equipment related issues,
• Ensure all new senior employees are fully onboarded and have all required equipment,
• Establish and maintain strong relationships with local suppliers and vendors in KSA.
• Negotiate contracts and agreements for logistics services, equipment rentals, and materials procurement specifically for any PM contracts,
• Evaluate vendor performance and take corrective actions when necessary.
• Arrange PPE for Project Teams
• Support the PMC Leadership team as directed in support of any local issues

Skills and Qualifications

• Bachelor's degree in a related field
• Minimum 3+ years of relevant experience.
• Identify cost-saving opportunities and implement strategies to optimize expenses.
• Support Team to tracker accurate records and documentation related to mobilization, onboarding, and logistics activities.
• Intermediate knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Outlook, SharePoint)
• Ability to work independently, multi-task, prioritize and meet deadlines required to accomplish duties and responsibilities of the job,
• Ability to interact in a professional and respectful manner,
• Experience in dealing with confidential and highly sensitive materials and deadlines,
• Excellent communication skills

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

Principal Accountabilities:

• Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.
• Comply with APQ and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.
• Manage the Site Leadership's calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.
• Assist with daily, weekly, monthly, and yearly reports as required.
• Develop Excel, Power Point, and Word Documents for meetings and correspondence.
• Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.
• Utilize Project Management skills to perform the tasks for the role.
• Prepare and control support of monthly expenses.
• Organize team events.
• Assist with booking reservations for new arrivals and visitors to the office and sites.
• Manage the contracts for support services, including reviewing the monthly invoices.
• Arrange and plan transportation for new employees and visitors.
• Supervise all company cars needs and activities:
• Car Needs: Fuelling, cleaning, maintenance & contracts.
• Process gate passes per the individual site's work processes for the Operations and Maintenance Organization, visitors, and contractors.
• Coordinate with the Government Relations Office to insure site employee government documents are current.
• Managing and tracking of site consumable items.
• Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.

Minimum Requirements and Qualifications

• A 2-year diploma or higher in Business Administration or in a Technical Field.
• A minimum of 5 years' working knowledge in an Administration Assistant function or equivalent in a manufacturing facility.
• Awareness of Quality, Occupational Health & Safety and Environment Management system principles.
• Demonstration in Project and Time Management skills for the function.
• Self-starter who is achievement orientated, customer service focused, while paying attention to the details.
• Demonstrated practical problem-solving skills with a good business sense in the planning and scheduling.
• Demonstrated leadership, interpersonal and teamwork skills, and decision-making skills with the ability to communicate clearly and effectively.
• Strong oral and written skills with the ability to communicate front end office issues to the ASU management team daily.
• Knowledge of computer-based applications (Microsoft Office, SAP a plus) and a working knowledge of Scheduling and Planning tools.
• Proficiency in English speaking and writing.
• Knowledge and understanding of local environmental and health and safety requirements.

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.

We are seeking a highly motivated and detail-oriented
Administrative Assistant
to join our growing team and provide essential support to the day-to-day operations of our office. This role is an excellent opportunity for a
fresh graduate
who is eager to begin a professional career and gain hands-on experience in administrative and business operations. The Administrative Assistant will play a key role in ensuring the smooth functioning of office activities, assisting various departments, and maintaining an organized, efficient, and professional work environment.

Requirements

• Bachelor's degree in Business Administration or Diploma in a related field.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and time management skills.
• Willingness to learn and work in a fast-paced environment
• English Language proficiency

• Graduate/Diploma in office Management, Administration or related field
• Having minimum 03 years related experience

Job Type: Full-time (6 days/week - 8 hours/day)

Location: Riyadh

Responsibilities:

• Conduct research as needed for the job.
• Be assigned to carry out some administrative and accounting tasks as required by the job requirements.
• Adhere to operational and administrative standards and procedures.
• Receive visitors, customers, and senior management reviewers.
• Answer the phone, document calls, and direct internal and external calls, emails, and faxes to the appropriate departments.
• Maintain the confidentiality of information in the files and records they use.
• Coordinate and follow up on meeting preparations.
• Review incoming and outgoing correspondence, both paper and electronic.
• Secure office supplies and equipment for the company premises.
• Perform any other duties assigned by their direct supervisor within the scope of the job.
• Collaborate and communicate with colleagues and different departments to provide assistance and technical support.
• Track work and achievements on projects and deadlines.

Qualifications:

• Proficiency in English language
• Excellent communication skills
• High degree of organization
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Experience in laboratory, hospital equipment, and related projects (preferred)

Education and Experience:

• Diploma or higher
• Experience in administration work

Additional Notes:

• Fluency in Arabic and English language is a must.
• Experience in the medical field is a plus.

Job Type: Full-time

Experience:

• Administration: 3 years (Required)

Language:

• English (Required)

Role: Bilingual Admin Assistant / Secretary

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion :

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Role:
Bilingual Admin Assistant / Secretary

Reporting line:
Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion
:

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Administrative Assistant

In some circumstance contacting various Ministries such as Ministry of Labor, LMRA, GOSI, CPR and Immigration.

• Answer phones and greet visitors in a pleasant manner and directs them to concerned individuals in the office

• Organize, maintain and update the office file system and reference library ensuring easy extraction of documents and up-to-date references.

• Receive, distribute and send out mail.

• Types purchase & job orders, invoices, travel authorization, travel reports and expense claims etc.

• Maintains and updates mailing lists (Supplier & Customers).

• To provide effective administrative support to all staff and assist supervisors on administrative procedures.

• To provide effective support and assist sales team in different procedures.

• Provide effective support and assist accounts in different procedures

• Conduct research and related competitive intelligence activities for key clients, prospects, associations, industries, and monitor the marketing and business development strategies and related activities of key competitors.

• Develop and manage marketing and business development budgets for each practice, consistent with the goals and objectives of each marketing plan.

• Implement Marketing strategies, monitor market trends, create advertising campaigns, develop pricing strategies and targeting strategies based on demographic data and work with the company to develop more awareness of what we offer. Cover digital media, printed and non-printed material according to company needs, conduct research and analyse data to identify and define audiences, devise and present ideas and strategies', compile and distribute financial and statistical information, write and proofread creative copy.

• Plan and develop training plans through Tamkeen or directly with training institutions

• Perform any other miscellaneous job-related duties as assigned.

• Any other ad-hoc duties may be assigned.

Requirements

4 years experience

English language Excellent

bachelors degree

microsoft Office programs Excellent

Job Type: Full-time