117 Temporary Admin jobs in Saudi Arabia

Additional Information

Job Number

Job CategoryAdministrative

LocationBab Samhan a Luxury Collection Hotel Diriyah, 7628 King Faisal Ibn Abd Al Aziz Road, Diriyah, Riyadh, Saudi Arabia, Saudi Arabia, 13712

ScheduleFull Time

Located Remotely?N

Position Type Non-Management

POSITION SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand – a collection of Europe's most celebrated and iconic properties – serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.

From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale – a portal to the destination's cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

Principal Accountabilities:

• Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.
• Comply with APQ and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.
• Manage the Site Leadership's calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.
• Assist with daily, weekly, monthly, and yearly reports as required.
• Develop Excel, Power Point, and Word Documents for meetings and correspondence.
• Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.
• Utilize Project Management skills to perform the tasks for the role.
• Prepare and control support of monthly expenses.
• Organize team events.
• Assist with booking reservations for new arrivals and visitors to the office and sites.
• Manage the contracts for support services, including reviewing the monthly invoices.
• Arrange and plan transportation for new employees and visitors.
• Supervise all company cars needs and activities:
• Car Needs: Fuelling, cleaning, maintenance & contracts.
• Process gate passes per the individual site's work processes for the Operations and Maintenance Organization, visitors, and contractors.
• Coordinate with the Government Relations Office to insure site employee government documents are current.
• Managing and tracking of site consumable items.
• Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.

Minimum Requirements and Qualifications

• A 2-year diploma or higher in Business Administration or in a Technical Field.
• A minimum of 5 years' working knowledge in an Administration Assistant function or equivalent in a manufacturing facility.
• Awareness of Quality, Occupational Health & Safety and Environment Management system principles.
• Demonstration in Project and Time Management skills for the function.
• Self-starter who is achievement orientated, customer service focused, while paying attention to the details.
• Demonstrated practical problem-solving skills with a good business sense in the planning and scheduling.
• Demonstrated leadership, interpersonal and teamwork skills, and decision-making skills with the ability to communicate clearly and effectively.
• Strong oral and written skills with the ability to communicate front end office issues to the ASU management team daily.
• Knowledge of computer-based applications (Microsoft Office, SAP a plus) and a working knowledge of Scheduling and Planning tools.
• Proficiency in English speaking and writing.
• Knowledge and understanding of local environmental and health and safety requirements.

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.

We are seeking a highly motivated and detail-oriented
Administrative Assistant
to join our growing team and provide essential support to the day-to-day operations of our office. This role is an excellent opportunity for a
fresh graduate
who is eager to begin a professional career and gain hands-on experience in administrative and business operations. The Administrative Assistant will play a key role in ensuring the smooth functioning of office activities, assisting various departments, and maintaining an organized, efficient, and professional work environment.

Requirements

• Bachelor's degree in Business Administration or Diploma in a related field.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and time management skills.
• Willingness to learn and work in a fast-paced environment
• English Language proficiency

• Graduate/Diploma in office Management, Administration or related field
• Having minimum 03 years related experience

Job Type: Full-time (6 days/week - 8 hours/day)

Location: Riyadh

Responsibilities:

• Conduct research as needed for the job.
• Be assigned to carry out some administrative and accounting tasks as required by the job requirements.
• Adhere to operational and administrative standards and procedures.
• Receive visitors, customers, and senior management reviewers.
• Answer the phone, document calls, and direct internal and external calls, emails, and faxes to the appropriate departments.
• Maintain the confidentiality of information in the files and records they use.
• Coordinate and follow up on meeting preparations.
• Review incoming and outgoing correspondence, both paper and electronic.
• Secure office supplies and equipment for the company premises.
• Perform any other duties assigned by their direct supervisor within the scope of the job.
• Collaborate and communicate with colleagues and different departments to provide assistance and technical support.
• Track work and achievements on projects and deadlines.

Qualifications:

• Proficiency in English language
• Excellent communication skills
• High degree of organization
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Experience in laboratory, hospital equipment, and related projects (preferred)

Education and Experience:

• Diploma or higher
• Experience in administration work

Additional Notes:

• Fluency in Arabic and English language is a must.
• Experience in the medical field is a plus.

Job Type: Full-time

Experience:

• Administration: 3 years (Required)

Language:

• English (Required)

Role: Bilingual Admin Assistant / Secretary

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion :

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Role:
Bilingual Admin Assistant / Secretary

Reporting line:
Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm's policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion
:

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Administrative Assistant

In some circumstance contacting various Ministries such as Ministry of Labor, LMRA, GOSI, CPR and Immigration.

• Answer phones and greet visitors in a pleasant manner and directs them to concerned individuals in the office

• Organize, maintain and update the office file system and reference library ensuring easy extraction of documents and up-to-date references.

• Receive, distribute and send out mail.

• Types purchase & job orders, invoices, travel authorization, travel reports and expense claims etc.

• Maintains and updates mailing lists (Supplier & Customers).

• To provide effective administrative support to all staff and assist supervisors on administrative procedures.

• To provide effective support and assist sales team in different procedures.

• Provide effective support and assist accounts in different procedures

• Conduct research and related competitive intelligence activities for key clients, prospects, associations, industries, and monitor the marketing and business development strategies and related activities of key competitors.

• Develop and manage marketing and business development budgets for each practice, consistent with the goals and objectives of each marketing plan.

• Implement Marketing strategies, monitor market trends, create advertising campaigns, develop pricing strategies and targeting strategies based on demographic data and work with the company to develop more awareness of what we offer. Cover digital media, printed and non-printed material according to company needs, conduct research and analyse data to identify and define audiences, devise and present ideas and strategies', compile and distribute financial and statistical information, write and proofread creative copy.

• Plan and develop training plans through Tamkeen or directly with training institutions

• Perform any other miscellaneous job-related duties as assigned.

• Any other ad-hoc duties may be assigned.

Requirements

4 years experience

English language Excellent

bachelors degree

microsoft Office programs Excellent

Job Type: Full-time

Administrative Assistant – Audio Visual Company | Riyadh, Saudi Arabia

A reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized Administrative Assistant to support our office operations and project teams.

Key Responsibilities:

• Manage day-to-day administrative duties and ensure smooth office operations
• Prepare and maintain documents, reports, and filing systems
• Handle internal and external correspondence (emails, calls, courier, etc.)
• Assist in coordinating meetings, appointments, and travel arrangements
• Communicate with clients, vendors, and team members for project-related support
• Monitor office supplies and handle procurement as needed
• Support HR and finance teams with basic administrative tasks

Requirements:

• Minimum 1 year's experience in a similar administrative role
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent communication skills in English (Arabic is a plus)
• Strong organizational and multitasking skills
• Driving License is required
• Ability to work independently and within a team
• Knowledge of basic accounting or logistics is an advantage
• Transferable Iqama will get preference.

Location: Riyadh, Saudi Arabia

Job Types: Full-time, Permanent

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driving License (Required)

Location:

• Riyadh (Preferred)