173 Technical Administration jobs in Saudi Arabia

Office Management

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Maintain a clean, safe, and organised office environment.
• Manage office schedules and coordinate meetings and events.
• Ensure proper maintenance of office facilities and equipment.
• Liaise with service providers for repairs and maintenance.

Supplies Management

• Maintain an accurate inventory of office supplies and equipment.
• Ensure timely replenishment of supplies to avoid shortages.
• Conduct regular assessments of supplier performance.

Support Services

• Provide administrative support to the office team.
• Manage correspondence, phone calls, meeting agendas, document controlling, filing, record-keeping and petty cash management.
• Assist with a wide variety of ad-hoc projects or tasks as needed that serves the wider interests of the office and family.
• Coordinate closely with the executive leadership and other department heads to support the company wide operational needs.
• Organise and maintain digital and physical data management. (KSA and International)

Travel Logistics Support

• Assist in travel itineraries, including flights, accommodation, transportation, experiences, events and concierge services.
• Ensure travel arrangements align with the family's preferences and requirements.
• Handle any travel-related issues or changes promptly.
• Assist in compliance with departmental operational budgetary guidelines.

Visa Management Support

• Assist and oversee visa applications and track visa renewals for the family and staff.
• Maintain accurate records of visa status and expiration dates.
• Oversee and track all staff and family travel movement comply with immigration regulations in all relevant jurisdictions.
• Keep a track on changes in visa policies and procedures.

Academic / Professional Qualifications

• Bachelor's degree in business administration, Management, or a related field.

Relevant Experience

• Proven experience in a senior office administration role, preferably within a high-net-worth family office or similar environment.
• Strong organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in Oracle NetSuite and office management software and tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving, analytical and decision-making skills.
• Fluent in English.

Competencies

Job Competencies:

• Problem solving
• Multi-tasking skills
• Planning skills

Personal Competencies:

• Integrity
• Dependability
• Communication skills

About us

Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit

The role

BTG Pactual is seeking to hire an Office & Administration Manager based in Riyad (Saudi Arabia) .

The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

Administrative:

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
• Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
• Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.

Office Management:

• Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
• Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
• Office Maintenance & Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
• Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.

Logistics:

• Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
• Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
• Expense Management: Submit and track travel expenses and claims on behalf of executives.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach to office management.
• Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
• Attention to Detail: Strong focus on accuracy and detail in all tasks.
• Organized & Methodical: Highly organized with a structured and systematic approach to work.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
• IT Proficiency: Strong proficiency in office software and IT systems.
• Organizational Skills: Exceptional ability to organize tasks, schedules, and resources efficiently.
• Management Skills: Strong leadership and team management skills to oversee office staff and operations.

Our offer

BTG Pactual is a global financial institution that retains the culture, pace, and agility of a young company. As an expanding firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow including:

• Professional, international working environment
• Challenging, rewarding career
• Collaborative environment
• Competitive compensation package, including performance-based annual bonus
• 25 working days vacation
• Health Insurance

BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.

Role Summary:-

Administrative Assistant will be working in Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Essential Responsibilities:-

• She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes

• Assisting with special projects, company events, and other assigned duties to support the organization's goals.

• Greet visitors, act as a receptionist, and provide customer service to clients.

• Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism

• Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.

• Supervising other clerical staff members and provide support to other team members

• Developing and managing spreadsheets, prepare slides using power point.

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Maintain professionalism and strict confidentiality with all materials

• Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.

• Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.

• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.

• Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.

• Contributes to effective department and company operations by performing other related duties as assigned.

E
ssential Requirements of the role (Experience / Skills / Competencies):-

• Years of experience: Minimum of 3 additional years of experience.

• Field of experience: Administration – Corporate experience

• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace

• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.

• Tools or Software (Required / Preferred): Microsoft Office or Google Workspace

• Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)

•Desirable attributes of the worker (Experience / Skills / Competencies):-

• Ability to prioritize work assignments and organize workflow to meet deadlines.

• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments, as necessary.

• Proven experience driving complex projects while successfully executing and implementing concepts, plans, and initiatives.

• Ability to quickly learn new software applications effectively and efficiently.

• Understand, model, and represent company core values.

• Proficiency in use of Microsoft Office applications, and Adobe Acrobat Professional required.

• Proven analytical and organizational ability.

• Strong oral and written communication skills.

• Effective problem identification and solution skills

• Lead initiatives of moderate scope and impact.

• Ability to coordinate several projects simultaneously.

• Strong interpersonal and leadership skills.

• Ability to influence others and lead small teams.

Other Requirements:-

• Rotation / Work Schedule: Sunday to Thursday

The
Administrative Assistant
will be responsible for supporting Maison Pyramide's administrative operations, managing daily office tasks, and maintaining organized and efficient procedures. In addition, the role involves providing personalized assistance to upper management and handling certain personal tasks as required.

This position plays a vital role in ensuring seamless administrative processes, enhancing office efficiency, and contributing to the overall smooth functioning of the organization.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Assist with the visa application process for employees, partners as well as third parties as needed, ensuring all documentation is accurate.
• Maintain company's Nitaq as targeted to ensure full utilization of government support and to avoid any penalties.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers

KNOWLEDGE & EXPERIENCE

• Recent graduate
  of a degree program in Business Administration, Management, or a related field
  .
• Fluent in
  English & Arabic

SKILLS & ABILITIES

• Strong
  written
  and
  verbal
  communication skills.
• Excellent
  organizational
  skills and excellent attention to detail.
• Excellent
  time management
  skills
• Excellent knowledge of Microsoft office
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude and willingness to learn.

Send your CV to mentioning the title in the subject line.

Work with persistence, precision and purpose as an administrative anchor of our MENA team.
As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup's office required

What You'll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.

Learn more about
life at Gallup
.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

To review Gallup's Privacy Statement, please click this link: This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

Agencies:
We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.

To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.

Role tasks and responsibilities:

• Schedule appointments and coordinate meetings as per request.

• Prepare and draft official correspondence and administrative reports.

• Monitor and manage incoming and outgoing emails and communications.

• Support the team in daily administrative tasks.

• Ensure confidentiality and compliance with internal policies and procedures.

• Assist colleagues and managers with any other day-to-day administrative needs.

Requirements

• Bachelor's degree in administration or related field is preferred).

• Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong organizational and communication skills.

• Attention to detail and ability to complete tasks on time.

• Team-oriented and committed to working in an inclusive environment

Company Description

Faba Commercial Services is the GCC's leading material-handling company specializing in installing, repairing, and maintaining steel, fabric, and PVC conveyor systems. Our services cover the GCC region, and for projects in Qatar, we operate through Gentech Faba. To learn more, please visit our websites.

Job Title: Administrative Assistant – Multi-plan operations

Location: Yanbu, Saudi Arabia

Role Description

We are seeking a highly organized and proactive Administrative Assistant to join our team in Yanbu. Based within the Royal Commission, you will provide comprehensive administrative support across key business functions including accounting, purchasing, sales support, and HR administration. This role is crucial for ensuring the efficient operation of our office, supporting our technical teams, and contributing to excellent client service delivery within the industrial maintenance sector. The ideal candidate will be adept at multitasking, possess strong software skills, and demonstrate exceptional attention to detail in a fast-paced environment.

Principle Accountabilities

-Manage end-to-end client quotation and invoicing processes, including preparation, submission, follow-up, and record-keeping.

-Execute core accounts receivable and payable tasks, including invoice processing, payment tracking, supplier statement reconciliation, and assisting with expense reports.

-Accurately maintain financial records through data entry into accounting software and management of petty cash.

-Administer the purchasing process for parts, tools, and supplies, including generating POs, liaising with suppliers, and coordinating deliveries.

-Provide essential sales support by assisting with quotation preparation, maintaining CRM/customer databases, and coordinating client appointments.

-Deliver HR administrative support, including maintaining employee records, assisting with onboarding, tracking time/attendance/leave, and supporting recruitment logistics.

-Ensure smooth office operations through effective communication handling, scheduling, mail management, and maintaining organized filing systems.

-Manage customer registration and compliance documentation processes accurately and efficiently.

-Uphold confidentiality and professional standards in all interactions and record management.

-Provide proactive administrative support to management and technical teams to enhance operational efficiency.

Prequalification and Experience:

• Education: High School with 3 years of relevant experience OR a Associate Diploma with 1 year of relevant experience. Business Administration or related field qualification/certification is a plus.

• Business Administration Experience: Proven track record in an Administrative Assistant, Office Assistant, or comparable administrative role is essential.

• Industry Exposure: Basic understanding of working within an industrial, engineering, maintenance, or service-focused company environment is essential for understanding context, although exceptional candidates from other sectors with transferable skills will be considered.

Knowledge:

• Solid understanding of standard office administration procedures and best practices.

• Working knowledge of basic accounting principles (accounts payable/receivable, invoicing, reconciliation).

• Familiarity with standard purchasing processes (quotes, POs, goods receipt).

• Knowledge of document control and record-keeping principles (both physical and digital).

• Understanding of data confidentiality requirements.

• Awareness of basic HR administrative functions (onboarding support, record management).

Skills:

• IT Proficiency: High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.

• Accounting Software: Demonstrable skill in using common accounting software (e.g., QuickBooks, Xero, Sage, or similar ERP systems).

• Communication: Excellent written and verbal communication skills in English are essential

• Organizational Skills: Superior organizational and time-management skills are essential.

• Attention to Detail: Meticulous attention to detail and accuracy in all tasks (data entry, document preparation) is critical.

• Numeracy: Strong numeracy skills for handling financial data and reconciliations.

• Typing/Data Entry: Efficient and accurate typing and data entry skills.

Abilities:

• Ability to multitask effectively and prioritize demanding workloads in a fast-paced environment.

• Ability to work independently with minimal supervision and demonstrate initiative.

• Ability to handle sensitive and confidential information with discretion and integrity.

• Ability to learn new software and procedures quickly.

• Ability to troubleshoot and solve administrative problems effectively.

• Ability to build positive working relationships with colleagues, suppliers, and clients.

• Ability to follow instructions accurately and adhere to company policies and procedures.

We are hiring an "Administrative Assistant"

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• At least 1 year of related experience in the field.
• Excellent computer skills, especially in Microsoft Office.
• Excellent Phone Etiquette and Communication Skills
• Excellent language Skills in both Arabic and English.
• Excellent organizational and time management skills

Key Responsibilities:

• Regulatory Liaison:

• Serves as the primary point of contact with relevant authorities and government agencies.
• Assists with applications and renewals for business permits and licenses, ensuring ongoing compliance.
• Monitors regulatory updates and communicates required changes to management.

• Contract Management:

• Collects, organizes, and maintains all client and third-party service contracts in a central system.
• Tracks contract timelines and manage renewal schedules.
• Ensures all contractual documentation is current and accessible.

• Logistics & Client Coordination:

• Assists in planning logistics to support efficient routing for collections and deliveries.
• Coordinates with clients, including hospitals and specialized facilities, to align services with their needs.
• Schedules pickups and services based on volume and compliance requirements.

• Tender & Procurement Management:

• Supports the preparation and submission of tenders, ensuring accuracy and timely delivery.
• Maintains detailed records of tender documentation, submissions, and outcomes.

• Reporting & Invoicing:

• Prepares monthly treatment certifications for clients to confirm compliance.
• Manages invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications:

• Education:
  Degree in Business Administration, Office Management, or a related field.
• Experience:
  2–4 years in an administrative, compliance, or client coordination.
• Skills:
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills (English & Arabic)
• Attention to detail and a high level of accuracy
• Ability to handle confidential information with discretion