1 265 Team Coordinator jobs in Saudi Arabia

We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.

Key Responsibilities:

• Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
• Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
• Maintain accurate vehicle and driver records.
• Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
• Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
• Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
• Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
• Assist with compliance and audit preparations by gathering documentation and maintaining records.
• Identify process improvement opportunities and help implement administrative best practices.
• Provide occasional support for ad hoc projects and cross-functional team tasks.

Minimum requirements of the role:

• 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
• Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
• Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
• Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
• Excellent interpersonal and communication skills.
• Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
• Demonstrates the ability to work independently and collaborates in team environment.
• High level of discretion and ability to handle confidential information.
• Reliable, punctual and adaptable to changing business needs.

Location: Riyadh, Saudi Arabia

Employment Type: Full-time

About the Role:

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team in Riyadh. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and coordinating between different departments to enhance organizational efficiency.

Key Responsibilities:

• Manage daily office operations and provide administrative support to management and staff.

• Coordinate schedules, meetings, and appointments.

• Prepare, review, and manage documents, reports, and correspondence.

• Maintain and update records, databases, and filing systems.

• Handle inquiries and provide information to clients, partners, and employees in a professional manner.

• Support procurement and office supply management.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.

• Previous experience in an administrative or coordination role (1–3 years preferred).

• Excellent organizational and multitasking skills.

• Strong written and verbal communication in English

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with solid Excel skills.

• Strong English skills for professional communication with suppliers and drafting/handling business emails.

• Ability to work independently and as part of a team.

Job Type: Full-time

Application Question(s):

• are you female ?

نبذة عن الشركة

تأسست شركة الماجد للعود عام 1956 لتنشئ سوق واعد في مجال تجارة العود من خلال قطاع جملة الجملة لتتوج أكثر من 60 عاماً من الخبرة في صناعة العود والعطور ومستحضراتها عبر السوق الخليجي، بإنشاء وابتكار خطوط عطرية جديدة ساهمت بتوسيع قاعدة العملاء والتوجه إلى تجارة التجزئة لتصل إلى أكثر من 300 منصة مبيعات في المملكة العربية السعودية ودولة الكويت ودولة الإمارات ودولة البحرين ودولة عمان ودولة قطر.

الهدف الوظيفي

دعم وتنسيق جميع الأنشطة المتعلقة بالامتثال للأنظمة والمعايير القانونية والتنظيمية التي تلتزم بها الشركة , سيتولى هذا الدور مساعدة الفرق المختلفة في تطبيق سياسات وإجراءات الامتثال، مع ضمان تحقيق الالتزام الكامل بالقوانين المحلية والدولية ذات الصلة.

الشروط الرئيسية

. لديه خبرة في العمل لدى الشركات المساهمة والمدرجة في السوق السعودي كا منسق أداري أو مساعد أداري أو سكرتير

. لديه خبرة في التعامل مع أعضاء مجلس الادارة

. لديه خبرة في التعامل مع أمناء السر

. لديه خبرة في أعداد وتدوين المحضار

. متابعة الأقسام للمهام اليومية

. العمل على التقارير اليومية والاسبوعية و الشهرية

. تحليل البيانات ونسبة الانجاز وأعداد التقارير

. مهارات تنظيمية وادارة الوقت

. مهارات تواصل فعالة

المهام الرئيسية

• تنسيق وتنظيم مواعيد الاجتماعات الخاصة بفريق الامتثال مع الأقسام الأخرى داخل الشركة.

• تنظيم الاجتماعات الدورية والندوات المتعلقة بالامتثال، وضمان ترتيب كافة التفاصيل اللوجستية (مثل قاعات الاجتماعات، دعوات الحضور، وغيرها).

• العمل مع الفرق المختلفة لضمان توفير الوثائق المطلوبة بشكل كامل ووفقًا للمعايير القانونية.

• إعداد تقارير الامتثال الشهرية والسنوية، وتنظيم البيانات والوثائق المتعلقة بالامتثال.

• المشاركة في تحديث الإجراءات المتعلقة بالامتثال بما يتماشى مع التغييرات في القوانين والأنظمة .

• تنظيم وتحديث ملفات الوثائق القانونية الخاصة بالامتثال والالتزام، وضمان حفظ الملفات بطريقة منسقة وآمنة.

المؤهل الدارسي

بكالوريوس في القانون

الخبرة

من سنتين الى 3 سنوات

نطاق الراتب

بنآء على الخبرات

Company Description

Music Sound صوت الموسيقى is a Saudi Arabian company based in Jeddah, specialising in audio and visual production with over 25 years of extensive experience. The company is a leader in music and media production, having produced numerous projects in the music sector. Music Sound is known for its strong relationships within the Arab and international music industries.

Role Description

This is a contract, remote role for an Coordinator Assistant Project Coordinator based in Riyadh, Saudi Arabia. The Administrative Assistant Project Coordinator will be responsible for daily project coordination, providing administrative support, managing project schedules, and ensuring effective communication within the team. The candidate will also assist with analytical tasks related to project management.

Qualifications

• Project coordination and project management skills
• Strong communication and analytical skills (in عربي and English)
• Experience in administrative assistance
• Excellent organisational skills and attention to detail
• Proficiency in Microsoft Office Suite
• A bachelor's degree in Business Administration or a related field is a plus
• Ability to work independently and as part of a team
• Experience in the music/media industry is advantageous.

We are seeking a highly experienced Administrative Coordinator to join our team and ensure efficient management of administrative operations.

Responsibilities:

• Coordinate and oversee daily administrative operations across departments.
• Manage schedules, meetings, and prepare executive reports.
• Handle official correspondence and maintain records.
• Support senior management in planning and decision implementation.
• Follow up on contracts and communications with partners and vendors.
• Supervise office tasks and ensure compliance with company policies.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Minimum 5 years of proven experience in administrative coordination or executive assistance.
• Strong organizational, planning, and time-management skills.
• Proficiency in MS Office and modern office systems.
• Excellent communication skills in both Arabic and English.
• Leadership personality with problem-solving and decision-making abilities.

Job Type: Full-time

Responsibilities:

• Assist in planning and coordinating tourism programs, trips, and events.

• Generate creative ideas for new tourism products and experiences.

• Support in preparing proposals, quotations, and presentations for clients.

• Monitor tourism market trends and competitors to suggest improvements.

• Collaborate with the marketing team to develop simple campaigns and materials.

• Handle routine administrative tasks (emails, schedules, document preparation) as needed.

Qualifications:

• Bachelor's degree in Business Administration, Marketing, or related field (preferred, not mandatory).

• Strong communication skills in Arabic and English (written and verbal).

• Creative mindset with ability to suggest new ideas.

• Organized, detail-oriented, and able to manage multiple tasks.

• Passion for tourism, travel, and events is a plus.

What We Offer:

• Opportunity to be part of a growing tourism company.

• Room for personal and professional growth.

• Collaborative and creative work environment.

Job Title:

Purchasing and Administrative Project Coordinator

Introduction:

We are hiring on behalf of one of our global events agency clients based in the Kingdom of Saudi Arabia. This role is ideal for a proactive and detail-oriented professional who can support purchasing and administrative operations within a fast-paced, dynamic project environment. The successful candidate will play a key role in supporting production, finance, and vendor coordination for large-scale event projects.

Key Responsibilities:

• Manage purchasing data entries and issue purchase orders.
• Collaborate with the production team to finalize purchase terms and conditions.
• Maintain up-to-date purchasing reports and documentation.
• Track and update vendor payment records.
• Prepare and finalize payment lists for suppliers.
• Serve as the main point of contact for suppliers regarding purchasing, invoices, and payments.
• Support the budgeting team with updates and related documentation.
• Assist the finance team in preparing required financial reports.
• Coordinate expense claims, reimbursement processes, and related reporting.
• Handle petty cash management and reporting.
• Perform general administrative duties as assigned by the line manager.

Requirements:

• 1–2 years of experience in administration, accounting, procurement, or finance.
• Strong verbal and written communication skills in English.
• Ability to make quick and informed decisions.
• Excellent organizational and time-management abilities with strong attention to detail.
• Capability to work well under pressure, independently, and manage multiple tasks.
• Proficiency in Microsoft Office applications.
• Team-oriented with a collaborative approach in a fast-paced work environment.

Project Coordinator

Location: ROSEN Dammam

What you can expect

Responsibilities include, but are not limited to, the following:

• Executing the role “Schedule Lead” within assigned projects.
• Creating the initial time schedule considering the contractual obligations and the available resources.
• Getting agreement to baseline time schedule by all involved parties.
• Identifying and providing visibility to critical tasks.
• Continuously monitoring the project execution progress against valid time schedule, and providing timeline scenarios to support decision making.
• Updating the schedule on a regular basis and on request by the Project Manager, taking into account also approved change requests.
• Checking on impact on project's timeline of events occurring during project execution and proposing realistic countermeasures.
• Providing to and requesting from team members the required information.
• Pro-active communication and coordination with other lead roles, and other stakeholders at an early stage (i.e. status updates, changes, …).
• Escalate deviations of the project’s progress based on the timeline.
• Documenting lessons learned and share valuable information.

What you will bring

• Bachelor degree in Mechanical/Electronics Engineering.
• Excellent English and communication skills, both verbal and written.
• Proven experience in Project Coordination & Document Control and utilization of such relevant softwares or portals.
• Time Management and meeting the agreed-upon deadlines.
• Experience in Oil & Gas sector is an added advantage.

What we offer

The ROSEN Group is a leading global provider of cutting-edge solutions in all areas of the integrity process chain.

• Inspection of critical industrial assets to ensure reliable operations of the highest standards and effectiveness.
• Customized engineering consultancy providing efficient asset integrity management.
• Production and supply of customized novel products and systems.
• Market-driven, topical state-of-the-art research and development providing “added-value” products and services.

For more information about the ROSEN Group, go to

• Entry level.

• Full-time.

• Product Management.
• Industries: Industrial Machinery Manufacturing and Oil and Gas.

Direct message the job poster from JAL International Co. Ltd.

• Diploma or Bachelor’s degree in Management Information Systems (MIS) or Business Administration .

• Bachelor’s degree holders: 0–2 years of relevant experience.
• Diploma holders: 2+ years of relevant experience.

• Strong English communication skills (written and verbal).
• Proficiency in Microsoft Applications (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and perform effectively within a team environment .
• Flexible and dynamic personality with readiness to handle tasks proactively.
• Must be available to respond to calls 24/7 from our SMP or clients when required.

• Provide administrative and MIS support to the Jubail operations team.
• Manage documentation, reports, and data entry in line with client and internal requirements.
• Ensure timely response and support to client and SMP inquiries.
• Coordinate with project teams to track, update, and maintain records.
• Assist in preparing reports, presentations, and client communications.
• Uphold compliance with company standards, policies, and client requirements.

• Entry level

• Full-time

• Project Management, Administrative, and Human Resources

• Oil and Gas and Human Resources Services