807 Team Coordinator jobs in Saudi Arabia

Job Title:
Office Coordinator

Location:
Riyadh, Saudi Arabia

Employment Type:
Full-time

About the Role:

We are looking for a skilled and well-organized
Office Coordinator
to support daily office operations and ensure smooth communication across departments. The ideal candidate will have strong attention to detail, excellent communication skills in English, and a professional attitude.

Key Responsibilities:

• Handle daily administrative and coordination tasks.
• Manage internal and external communication.
• Organize meetings, schedules, and office logistics.
• Maintain records, files, and documentation accurately.
• Support HR and management teams with general administrative needs.

Requirements:

• Minimum
  3 years of experience
  in office coordination or administration.
• Strong command of
  English (spoken and written)
  .
• Excellent organizational and multitasking skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Currently
  based in Riyadh
  and available to join within a short notice period.

Company description
:-

MAFAD Food Industries Company, established in 1993, is a premium food manufacturer in Riyadh Saudi Arabia. Specializing in high-quality ice cream, cakes, cheesecakes, and sauces made from natural ingredients, Mafad Food Industries guarantees the highest level of freshness. The company operates in multiple segments such as HORECA, RETAIL, PRIVATE LABELING, FRANCHISE around Saudi Arabia that has strategic partnerships locally & internationally.

Brands under Mafad food industries CONEZONE - FORZA - DELIGHTFUL all are SAUDI MADE

that has strategic partnerships locally & internationally.

Role Description:-

This is a full time role for an Office Coordinator located in Riyadh, Saudi Arabia. The Office Coordinator will be responsible for administrative tasks, providing and maintaining effective communication within the office environment between team members. The Office Coordinator will be responsible for organizing & coordinating the Marketing / Operation team activities, ensuring efficient workflow, and supporting team members in achieving goals. Additionally, the team planner will collaborate with different departments & external communication to enhance productivity within the organization and deliverelables with due dates.

Qualifications:-

• Administrative Assistance & Office Equipment skills
• 3+ years experience as an assistant or office coordintor
• Customer Service & Communication skills
• Proficiency in Microsoft Office suite
• Strong organizational & time management abilities
• Ability to work independently and collaboratively in a team
• Previous experience in a similar role is a plus
• Fluency in Arabic & English

Company Description

Founded in August 2020, Alcove Interiors redefines interior design in Saudi Arabia by fusing creativity, functionality, and timeless elegance. We have delivered high-end residential and commercial projects across the Kingdom, earning a trusted reputation for quality, innovation, and efficiency. Our mission is to craft interiors that combine elite creativity with purposeful function while preserving each space's unique character. Led by Eng. Alanoud Alshaikh, whose expertise in interior design and architecture shapes our distinctive design philosophy, Alcove Interiors stands as a leading name in luxury design within the region.

Role Description

This part-time role for an Office Coordinator is based on-site in Riyadh. The Office Coordinator will handle administrative assistance, project coordination,vendor coordination, and provide excellent customer service. The role also involves ensuring smooth communication within the office, assisting with clerical tasks, and maintaining office supplies.

Qualifications

• Administrative Assistance and Office Equipment management skills
• Strong Customer Service skills
• Excellent Communication skills
• Ability to organize, multitask, and work independently
• Detail-oriented with problem-solving skills
• Relevant experience or a background in office coordination is a plus

Job Description

Office Coordinator (Riyadh, KSA)

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

WE OFFER

• A corporate culture based on our compass
• Flat hierarchies and a collegial environment
• Positive work-life balance
• Varied tasks and exciting projects

We offer you the prospects of a successful company and an extremely varied range of tasks. Are you interested? Then we look forward to receiving your detailed online application.

Job Type: Full-Time Contract: Permanent

Location: Riyadh

The globally operating Geberit Group is a European leader in the field of sanitary products and celebrated its 150th anniversary in 2024. Geberit operates with a strong local presence in most European countries, providing unique added value when it comes to sanitary technology and bathroom ceramics. The production network encompasses 26 production facilities, of which 4 are located overseas. The Group is headquartered in Rapperswil-Jona, Switzerland. With around 11,000 employees in more than 50 countries, Geberit generated net sales of CHF 3.1 billion in 2024. The Geberit shares are listed on the SIX Swiss Exchange and have been included in the SMI (Swiss Market Index) since 2012.

PURPOSE OF POSITION

Manage front desk and support Geberit Riyadh administration department.

The Office Coordinator is responsible for ensuring the smooth operation of daily office activities. This role involves administrative support, managing office supplies, coordinating meetings and events, and providing general support to the staff. The Office Coordinator acts as a point of contact for internal and external stakeholders, ensuring efficient and effective communication within the office.

MAIN TASKS

Administrative Support:

• Perform general office duties such as answering phones, managing correspondence, and handling inquiries.
• Maintain office supplies by checking inventory and ordering new supplies as needed.
• Assist with scheduling meetings, appointments, and travel arrangements (tickets, hotel bookings).
• Prepare and edit documents, reports, and presentations.
• Doing Some HR Related Activities as directed by supervisor.

Office Management:

• Ensure the office and showroom are clean, organized, and well-maintained.
• Coordinate maintenance and repair of office equipment.
• Manage office budget and expenses, keeping records of all financial transactions.
• Serve as the liaison between the office and building management for any facility-related issues.

Event Coordination:

• Plan and organize office events, meetings, and conferences.
• Coordinate catering, venue, and logistics for events.
• Prepare materials and set up rooms for meetings, trainings and events.

Communication:

• Act as the first point of contact for visitors and clients.
• Ensure effective communication within the office by distributing memos and announcements.
• Handle confidential and sensitive information with discretion.

Support to Staff:

• Assist with onboarding new employees, including preparing workstations and conducting orientation sessions.
• Provide support to various departments as needed.
• Handle special projects and assignments as directed by management.

EDUCATION AND QUALIFICATION

• University degree in Business studies, economics (or equivalent).
• Administration support experience
• Exposure to Gulf Region countries and culture.

SKILLS AND KNOWLEDGE

• English and Arabic fluent, every other language an asset.
• MS Office (PowerPoint, Excel, Word), strong IT knowledge.

Job Summary

The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.

The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
• To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
• Arrange and organize departmental meetings as requested by the designated/assigned Department head.

• To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.

• Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.

• Receives, logs, and distributes all incoming and outgoing correspondences.
• Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
• Accomplishes basic studies and special projects as assigned by the Head of Department.
• Assist the Head of department for day to day work schedule.
• Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
• Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion.
• Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
• Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
• Operates office machines such as fax, copy machine and computer.
• Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.

Qualifications
:

Education:

• Required:

Diploma in secretarial studies

• Desirable:

Bachelor's Degree/Diploma in Medical Secretarial Course.

Experience:

• Required:

Required (2) years experience as Secretary

• Plan, direct, coordinate, collaborate all activities on behalf of the CEO.
• Act as an adviser to the CEO and entire senior management team.
• Organize and prioritize critical issues and required information for the CEO to facilitate efficient decision making.
• Coordinate the execution of strategic initiatives and oversee projects of high importance.
• Participate in regular meetings with the Executive Management Team to discuss business issues, update processes, analyze issues, and challenge suggestions.
• Assess inquiries directed to the CEO, determine the proper course of action, and delegate to the appropriate individual to manage.
• Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved.
• Act as a project manager for high level, cross functional projects as assigned by the CEO.
• Help coordinate business wide procedures and work to improve existing processes for maximum clarity, efficiency and success.
• Build and maintain relationships across all departments / functions in order to influence outcomes; strengthen leadership teamwork and foster long-term partnerships that are critical to organization's success.
• Assume and supervise business operations and all day-to-day responsibilities for projects and tasks ensuring business plan is being executed within budget and given deadlines.
• Oversee all areas associated with the administration of CEO office.

Qualifications:

• A lady, representable, will be the image of the company.
• Fluent Arabic, English speaker.
• Bachelor degree holder, MBA holder is preferable.
• Excellent time management, organizational and follow-up skills.
• Excellent managerial, organizational, leadership and verbal/written communication skills.
• Analytical and strategic thinker who can plan, organize, execute and report out ideas and results.
• Experience working with an executive team to drive an organization forward in a start-up, entrepreneurial environment.
• Successful analytical experience, with ideas on how to drive the organization.

Job Type: Full-time

At
EFG (ESL FACEIT Group)
we create worlds beyond gameplay where players and fans become community. We pride ourselves in having a corporate social responsibility which is that
"IT'S NOT GG, UNTIL IT'S GG FOR ALL"
. We are passionate about the culture we foster that ultimately helps to create and shape the world of esports, gaming tournaments, leagues, events and holistic ecosystems staged for our millions of players, fans and heroes.

Role Overview
The Office & Employee Engagement Coordinator is the heart of our office operations, ensuring a seamless and welcoming experience for employees and visitors alike. This role combines office management, hospitality, and employee engagement to create a positive and productive work environment. You will play a vital part in managing day-to-day office operations and supporting engagement activities to keep our team connected and informed.

Key Responsibilities
Facilities Management and Reception:

• Full management of office facility
• Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.
• Oversee the reception area, ensuring it is tidy, functional, and reflective of EFG's brand and culture.
• Coordinate office maintenance, supplies, equipment, and services, maintaining an organized and efficient workspace.
• Manage on-site food catering for employees and executives, ensuring high-quality and timely service.
• Handle incoming and outgoing mail and deliveries as well general administrative support (booking couriers, printing documents etc).
• Co-ordination of meeting rooms and requirements for internal workshops (catering/AV etc)
• IT & infrastructure coordination (in partnership with Tech team)

Financial and Administrative Tasks:

• Manage purchase orders (POs), invoices and expense tracking for office-related needs, ensuring alignment with budget guidelines.
• Liaise with vendors and service providers, ensuring quality and cost-effective solutions.
• Provide Sustainability data to the Workplace Experience Coordinator on the office's environmental impact for reporting purposes and support broader sustainability engagement initiatives.
• Partner with the Workplace Experience Coordinator to set annual office budget for KSA

Engagement and Event Coordination:

• With support from the Workplace Experience Co-ordinator, plan and execute office events and engagement activities, fostering a sense of community and connection among employees.
• Support end-of-year celebrations, team-building activities, and other internal events that enhance workplace culture following global standards set by the Workplace Experience Coordinator.
• Support with the co-ordination and distribution of our global Recognition programmes.

Internal Communication Support:

• Assist in creating and distributing internal communication materials, including newsletters, announcements, and updates for your region.
• Collaborate with the Internal Communications team to ensure alignment and consistency in messaging.

Qualifications and Skills

• Experience in office management, hospitality, or a similar role in global multi-offices organisations
• Strong organizational and multitasking skills with an eye for detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Google Suite and familiarity with internal communication tools (e.g., Slack, confluence, intranets).
• A proactive and solutions-oriented mindset, with high customer service care and attention to detail.
• Experience with external vendors within the context of events/ venue management
• Experience in event planning or coordination is a plus but not essential for this role.

Why Join Us?
At EFG, we are committed to creating worlds beyond gameplay, where players and fans become community. As Workplace Experience Partner, you will play a pivotal role in shaping the employee experience and contributing to a positive and productive culture. If you are passionate about people and thrive in dynamic, fast-paced environments, we'd love to hear from you.

Firmly rooted in our values, EFG is an affirmative action employer that celebrates being an equal opportunity workplace. Our unwavering commitment to fair employment extends to all individuals, regardless of their race, color, ancestry, religion, sex, national origin, age, sexual orientation, disability, citizenship, marital status, gender identity, or Veteran status.