654 Team Coordinator jobs in Saudi Arabia

Responsibilities

Maintain and organize project documentation including vendor contracts, legal paperwork, and internal records

Support in document translation and coordination related to legal, licensing, and compliance requirements in KSA

• Coordinate daily communication between COLABS teams and Saudi-based contractors and service providers
• Follow up on timelines, material deliveries, and task completion with relevant stakeholders
• Arrange meeting schedules, site visits, and progress updates for the leadership team

• Coordinate local logistics (transport, hotel bookings, office visits) for team members visiting from Pakistan
• Provide on-ground assistance for visiting leadership and expansion teams
• Act as a liaison and cultural guide where needed, especially in navigating local systems and resolving language barriers

• Be part of the initial KSA site setup and operational launch
• Ensure smooth execution of small daily tasks that help move the launch forward
• Run errands and handle small but critical daily tasks that help move the launch forward
• Assist with government office visits, submissions, and follow-ups for regulatory or licensing requirements
• Support procurement needs by liaising with local vendors, gathering quotations, and ensuring timely delivery of supplies/services

• 1–3 years of experience in administration, office coordination, or project support
• Strong organizational skills and attention to detail
• Fluent in Arabic and English (spoken and written)
• Basic understanding of Saudi legal and operational norms is a plus
• Comfortable working in a fast-paced, startup-style environment
• Valid driver’s license is a plus
• Professional, resourceful, and able to communicate clearly with internal and external teams

• Entry level

• Full-time

• Administrative

• Hospitality

Job Summary:

We're seeking a diligent, detail-oriented Project Coordinator to join our dynamic team. The successful candidate will be tasked with the preparation, implementation, and follow-up of project plans, including the coordination of timelines and detailed planning.

Responsibilities:

• Preparing and following up on the implementation plan for projects, including the creation of detailed timelines.
• Creating and maintaining project files for all project-related documents.
• Preparing and sharing project implementation plans with stakeholders.
• Documenting lessons learned from each project to improve future project planning and execution.
• Preparing regular project update reports as well as technical and financial reports.
• Conducting site visits for new customers under onboarding and evaluating their progress.
• Entering and updating all project-related data within our system, ensuring data accuracy.
• Collaborating with the Operations team and the Location Management Department to develop best practices for new project implementation.
• Completing any tasks assigned by the direct manager promptly and effectively.
• Following up on pending tasks with respective task owners for various projects.
• Assisting with office tasks such as arranging meetings, coordinating with other departments, and liaising with customers.

• Bachelor’s degree in supply chain management/logistics management/projects management or related fields.

• At least 1-3 years of experience in the field of project coordination and management.
• Must be advanced in Microsoft Excel, Word and Outlook.
• Knowledge of the principles of financial management of budgets.
• Outstanding skill in writing reports in English.
• The ability to work in difficult circumstances and work under pressure.
• Positive attitude, with the ability and desire to dive deep into issues and resolve them.
• Preferably with certificates: PMP.

The ideal candidate will be highly organized, possess strong communication skills, and have an unwavering commitment to achieving project objectives. If you thrive in a fast-paced environment and enjoy taking on a range of tasks, we’d love to hear from you.

Position Overview

We are looking for a skilled and detail-oriented Project Coordinator to join our dynamic team. The successful candidate will be responsible for overseeing the planning, coordination, and execution of audio and lighting projects across various events. This role involves close collaboration with clients, vendors, and internal teams to ensure each project is delivered on time, within budget, and to the highest quality standards.

• Liaise with clients to gather requirements and expectations for audio and lighting setups.
• Develop comprehensive project plans, timelines, and budgets in collaboration with stakeholders.
• Source, evaluate, and manage third-party suppliers for equipment and technical services.
• Supervise on-site installation, setup, and testing of audio and lighting systems.
• Monitor project execution and proactively address any issues or delays.
• Ensure all work is compliant with safety regulations and industry best practices.
• Provide clear and regular updates to clients and internal stakeholders on project status.
• Track and manage project budgets, ensuring cost efficiency and financial accuracy.
• Conduct post-event reviews to evaluate outcomes and implement continuous improvements.
• Support and mentor junior staff or assistants within the project team.

• Bachelor’s degree in Event Management, Audio Engineering, or a related field.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Practical knowledge of audio and lighting systems and technologies.
• Ability to manage multiple tasks under pressure and tight deadlines.
• Proficiency in Microsoft Office and project management tools.
• Project Management certification (PMP or equivalent) is a plus.

• Project Delivery Timeliness – Adherence to schedules and deadlines.
• Task Completion Rate – Timely execution of assigned tasks within defined scope.
• Stakeholder Communication – Quality and consistency of communication with clients and team members.
• Client Satisfaction – Measured through feedback and post-project evaluations.
• Resource Efficiency – Effective use of budget, personnel, and materials.
• Risk Mitigation – Identification and resolution of potential project risks.
• Accuracy of Documentation – Quality and completeness of all project records and reports.
• Team Collaboration – Effectiveness of coordination with internal departments and vendors.
• Cost Control – Ability to maintain or reduce costs within the allocated budget.
• Deliverable Quality – Overall success and professional standards of the final output.

• Mid-Senior level

• Full-time

• Other

• Events Services

Location: Riyadh, Riyadh, Saudi Arabia

Overview

We are seeking a proactive and detail-oriented Project Coordinator to join our Delivery Department. This role is instrumental in ensuring the smooth coordination and execution of client-facing digital platform projects—bridging internal teams and external stakeholders. The Project Coordinator will work across cross-functional delivery teams, product owners, and B2B clients to maintain alignment, track progress, and drive delivery governance. You'll support both the strategic execution of client solutions and the internal operational structure needed to scale our project delivery across phases and accounts.

• Project Coordination & Delivery Support: Coordinate across product, design, engineering, and QA teams to track timelines, dependencies, and risks
• Support Delivery Managers in executing project plans, maintaining Jira boards, and organizing team stand-ups and reviews
• Prepare and follow up on weekly status reports, risk logs, and action trackers for internal and client stakeholders
• Ensure project documentation (BRDs, meeting minutes, UAT plans) is maintained and up to date
• Client-Facing Support: Assist in preparing client-facing presentations, status updates, and decision logs
• Support in facilitating alignment sessions and workshops with B2B clients to ensure clear scope and delivery expectations
• Track client feedback and scope change requests, and ensure they are logged, reviewed, and escalated appropriately
• Delivery Governance, OKRs Monitoring & Internal Operations: Help maintain delivery frameworks, templates, and documentation standards across the department
• Track and monitor project- and department-level OKRs (Objectives & Key Results), ensuring activities and outputs remain aligned with strategic priorities
• Collaborate with Delivery and Product leadership to report on OKR progress and surface blockers tied to team-level commitments
• Monitor project health KPIs and escalate any risks to delivery timelines or scope
• Coordinate with internal departments (Product, Content, Tech, and Finance) to ensure smooth handoffs and operational readiness
• Continuous Improvement: Recommend enhancements to coordination workflows, reporting structures, and delivery practices based on observed gaps
• Contribute to internal knowledge sharing and retrospectives to improve delivery execution over time

• Strong organizational skills with attention to detail and follow-through
• Excellent verbal and written communication—able to simplify complex updates for both technical and business stakeholders
• Comfortable managing multiple workstreams and shifting priorities
• High sense of ownership, urgency, and professionalism when dealing with internal teams and clients
• Collaborative, proactive mindset with a solution-oriented attitude

• 3-5 years of experience in project coordination, delivery operations, or client services—preferably in a SaaS, consulting, or digital platform environment
• Background in strategy consulting, client solutions, or PMO is a plus
• Familiarity with tools like Jira, Confluence, Google Sheet, and/or Odoo Projects is nice-to-have
• Experience working with cross-functional product/tech teams and external clients
• Prior exposure to OKRs frameworks and working in results-driven delivery teams is strongly preferred

• Associate

• Full-time

• Project Management
• Industries IT Services and IT Consulting

International Talent Acquisition Specialist

We are looking for a motivated Project Coordinator to join our Technology Department. In this role, you will support IT teams, product development, and business units by helping coordinate requests, track progress, and ensure smooth communication. This position is ideal for recent graduates or early-career professionals looking to build a career in IT project management.

• Track, manage, and prioritize IT service requests from different departments and project teams.
• Coordinate with IT functions (infrastructure, applications, networking, etc.) to ensure timely resolution and delivery.
• Monitor the progress of IT projects, ensuring alignment with business priorities and objectives.
• Guarantee project delivery within defined scope, timelines, and quality standards.
• Measure and report on KPIs such as service quality, delivery timelines, and cost efficiency.
• Facilitate effective communication between technical staff and business stakeholders.
• Identify opportunities to streamline IT processes and enhance requester experience.
• Prepare status reports, highlight risks, and manage project dependencies.

• Bachelor’s degree in Information Technology, Computer Science, or a related field.
• Strong written and spoken English.
• Professional certifications (PMP, ITIL, Agile/Scrum) are advantageous but not mandatory.

• At least 1 year of experience in IT project coordination, IT service management, or a similar role.
• Knowledge of project management methodologies and IT service frameworks.
• Fluency in Arabic is a plus.

• Strong organizational and time management skills.
• Solid understanding of IT systems (applications, infrastructure, and networks).
• Ability to manage multiple projects and requests simultaneously.
• Excellent communication and interpersonal skills to bridge technical and non-technical teams.
• Strong problem-solving and decision-making capabilities.
• Proven ability to drive collaboration across teams and functions.

• Entry level

• Full-time

• Project Management

• IT Services and IT Consulting

We are looking for a motivated Project Coordinator to join our Technology Department. In this role, you will support IT teams, product development, and business units by helping coordinate requests, track progress, and ensure smooth communication. This position is ideal for recent graduates or early-career professionals looking to build a career in IT project management.

• Track, manage, and prioritize IT service requests from different departments and project teams.
• Coordinate with IT functions (infrastructure, applications, networking, etc.) to ensure timely resolution and delivery.
• Monitor the progress of IT projects, ensuring alignment with business priorities and objectives.
• Guarantee project delivery within defined scope, timelines, and quality standards.
• Measure and report on KPIs such as service quality, delivery timelines, and cost efficiency.
• Facilitate effective communication between technical staff and business stakeholders.
• Identify opportunities to streamline IT processes and enhance requester experience.
• Prepare status reports, highlight risks, and manage project dependencies.

• Bachelor’s degree in Information Technology, Computer Science, or a related field.
• Strong written and spoken English.
• Professional certifications (PMP, ITIL, Agile/Scrum) are advantageous but not mandatory.

• At least 1 year of experience in IT project coordination, IT service management, or a similar role.
• Knowledge of project management methodologies and IT service frameworks.
• Fluency in Arabic is a plus.

• Strong organizational and time management skills.
• Solid understanding of IT systems (applications, infrastructure, and networks).
• Ability to manage multiple projects and requests simultaneously.
• Excellent communication and interpersonal skills to bridge technical and non-technical teams.
• Strong problem-solving and decision-making capabilities.
• Proven ability to drive collaboration across teams and functions.

As a Project Coordinator , you will assist the Project Manager and project teams in the planning, coordination, and execution of various projects. Your role will involve managing administrative tasks, scheduling meetings, tracking project progress, and ensuring that team members have the tools and information they need to complete their work efficiently. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Education:
  Bachelor’s degree in business administration, project management, or a related field.
• Experience:
  2-3 years of experience in project coordination or project management support roles.