14 Team Coordination jobs in Saudi Arabia

Role Purpose:

Is responsible for answering customer inquiries face to face, over the phone and e-mail, ensuring that all calls and member requests are processed as per the company standards and provide a competent, courteous, efficient and proactive point of contact for customers and hospital staff. Follow up as needed on all inquiries to ensure resolution satisfies customer, hospital and company expectations.

Key Accountabilities:

1- High level of customer service and professionalism:

• Follow customer service procedures as outlined in the manual to comply with the department's procedures and standards.
• Maintain a thorough knowledge of all departments, our company network of hospitals, products and services so that customers are provided accurate information on its provider and proceed general queries with confidence.
• Deal competently with customer complaints and take all possible actions to resolve the issues to their fullest satisfaction with minimal intervention of team leaders.

2- Team Support:

• Work effectively both individually and as part of a team to achieve both individual and department goals and objectives.
• Strive consistently to promote a positive team spirit.
• Contribute to the team positively.

3- Providers' compliance:

• Ensure that the hospital is compliant with the agreed upon standards of service with our company and that they deliver such standards to the members.
• Ensure that the hospital is utilizing the swipe card and fingerprint machines in addition to the website and any of the technical services linked to our company.
• Play a support role for the hospital staff and enable coaching and training on BUPA services to the hospital staff

4- Complaints management:

• Solve the customer complaints without the need of further escalations
• Ensure the proper follow up of the recovery plan
• Ensure that the complaints are entered into the complaints system tracker so as to take preventive actions

5- Relationship building:

• To establish excellent relationships with the providers insurance directors
• To conduct regular visits to the front lines at the point of service & to listen to their concerns and feedback
• To co-ordinate with provider relation on a recognition mechanism for the providers
• To ensure that the image of the providers in front of the customers is strengthened giving further boost to the partnership framework

6- Professional appearance and commitment.

• To ensure the office, customer area and their personal appearance is at the highest level of cleanliness, order and professional look.

• Healthcare, customer service, front desk
• Multi-cultural with interpersonal and communication skills, excellent planning
• Commercial skills in combination with service focused mindset

Bachelor's degree in Business, Healthcare or equivalent in related medical field.

The Director City Design Coordination will play a critical role within NEOM The LINE’s City Design Integration team, supporting the overall integration of city design activities. Reporting to the Director - Design Coordination, this role focuses on managing design workflows, ensuring collaboration across various disciplines, and helping to deliver a cohesive, high-quality urban environment. You’ll work hands-on with the Architectural and Engineering design teams, ensuring that NEOM’s ambitious vision is executed effectively and to the highest standards.

• Assist the Director - Design Coordination in managing and overseeing the integration of all design efforts across NEOM The LINE, including collaboration with Urban Designers, Neighbourhood Architects and engineers, Infrastructure Engineers, and consultants for critical city assets like basements and technical floors.
• Act as a key point of contact for design teams, facilitating effective communication and coordination to ensure all design components align with NEOM’s overall vision and quality objectives.
• Coordinate the daily activities of various design teams, ensuring that timelines are met, design conflicts are resolved, and the integration process runs smoothly.
• Manage design deliverables, tracking progress, ensuring deadlines are adhered to, and providing feedback to ensure high standards of design and functionality are maintained.
• Support the Director in problem-solving complex design integration challenges, ensuring all city design elements work together both functionally and aesthetically.
• Work closely with internal teams and external consultants to gather design information, facilitate cross-team collaboration, and drive alignment between design and technical requirements.
• Ensure that design processes and outputs are aligned with NEOM’s sustainability, innovation, and quality goals.
• Provide mentorship and guidance to junior team members within City Design Coordination, contributing to a culture of collaboration and excellence.

• 25+ years of experience in architecture, urban design, or a related field, with significant experience managing design coordination on large-scale urban development projects.
• Strong communication and interpersonal skills, with the ability to work effectively across multiple teams and disciplines.
• A solid understanding of urban design principles, infrastructure integration, and public realm development.
• Proven experience managing complex design processes, including tracking deliverables, solving design conflicts, and ensuring alignment across teams.
• Ability to balance day-to-day design management with strategic problem-solving to meet project goals and standards.
• Familiarity with sustainable and innovative urban design practices, along with a commitment to driving design excellence.
• A collaborative approach and strong organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.

The Director City Design Coordination will play a critical role within NEOM The LINE’s City Design Integration team, supporting the overall integration of city design activities. Reporting to the Director - Design Coordination, this role focuses on managing design workflows, ensuring collaboration across various disciplines, and helping to deliver a cohesive, high-quality urban environment. You’ll work hands-on with the Architectural and Engineering design teams, ensuring that NEOM’s ambitious vision is executed effectively and to the highest standards.

What You'll Do:

• Assist the Director - Design Coordination in managing and overseeing the integration of all design efforts across NEOM The LINE, including collaboration with Urban Designers, Neighbourhood Architects and engineers, Infrastructure Engineers, and consultants for critical city assets like basements and technical floors.
• Act as a key point of contact for design teams, facilitating effective communication and coordination to ensure all design components align with NEOM’s overall vision and quality objectives.
• Coordinate the daily activities of various design teams, ensuring that timelines are met, design conflicts are resolved, and the integration process runs smoothly.
• Manage design deliverables, tracking progress, ensuring deadlines are adhered to, and providing feedback to ensure high standards of design and functionality are maintained.
• Support the Director in problem-solving complex design integration challenges, ensuring all city design elements work together both functionally and aesthetically.
• Work closely with internal teams and external consultants to gather design information, facilitate cross-team collaboration, and drive alignment between design and technical requirements.
• Ensure that design processes and outputs are aligned with NEOM’s sustainability, innovation, and quality goals.
• Provide mentorship and guidance to junior team members within City Design Coordination, contributing to a culture of collaboration and excellence.

What We’re Looking For:

• 25+ years of experience in architecture, urban design, or a related field, with significant experience managing design coordination on large-scale urban development projects.
• Strong communication and interpersonal skills, with the ability to work effectively across multiple teams and disciplines.
• A solid understanding of urban design principles, infrastructure integration, and public realm development.
• Proven experience managing complex design processes, including tracking deliverables, solving design conflicts, and ensuring alignment across teams.
• Ability to balance day-to-day design management with strategic problem-solving to meet project goals and standards.
• Familiarity with sustainable and innovative urban design practices, along with a commitment to driving design excellence.
• A collaborative approach and strong organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.

Job description:

Job Purpose

Ensure the successful implementation, coordination, and management of Building Information Modeling (BIM) processes, maintaining quality, accuracy, and compliance with project standards.

Key Accountability Areas

Software Expertise:

• Utilize advanced software tools such as AutoCAD, REVIT, Naviswork, and BIM 360 to automate repetitive tasks and enhance BIM workflows.

Information Management:

• Oversee the management of the Common Data Environment (CDE) to ensure proper storage, sharing, and updating of project information.

Standards and Compliance:

• Implement and enforce BIM Execution Plans (BEP) and project-specific protocols to ensure compliance with industry standards.

Collaboration:

• Facilitate regular coordination meetings, ensuring clear communication regarding changes, updates, and expectations to project teams.

Project Delivery and Performance:

• Ensure the timely and accurate delivery of BIM-related project milestones.
• Track and report on BIM performance metrics, focusing on efficiency and quality.

Coordination of BIM Models:

• Manage and integrate BIM models from various disciplines, utilizing tools like Navisworks or BIM 360 for resolution of conflicts and coordination.

Accountability Outcomes:

• Optimize BIM workflows to improve team proficiency, ensuring a smooth process and timely project delivery.

Continuous Improvement:

• Identify and implement opportunities to improve BIM processes and workflows to enhance efficiency and accuracy.

Communication and Training:

• Ensure all team members understand and follow established BIM workflows and standards, providing necessary guidance and training.

Model Coordination:

• Maintain the integrity and consistency of BIM models throughout the project lifecycle, ensuring they reflect the most accurate and updated information.

Standards Implementation:

• Enforce compliance with the BIM Execution Plan (BEP), project protocols, and industry standards to ensure consistency and quality across all project stages.

Process Optimization:

• Deliver high-quality, clash-free BIM models on time while optimizing workflows for improved team efficiency and model accuracy.

Clash Detection and Resolution:

• Perform clash detection and resolve conflicts between different systems or disciplines within the BIM models to ensure model integration is smooth and optimized.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Diploma Degree in Architectural Engineering Institue Work Experience 5 to 10 Years Technical / Functional Competencies Project Coordination Construction Design

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar's manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit

Job description:

Job Purpose

Ensure seamless coordination between design, engineering, and all technical discplines team to deliver high-quality, accurate, and fully coordinated technical outputs

Key Accountability Areas

Technical Coordination:

• Coordinate all design and construction deliverables to ensure alignment with project scope, specifications, and client requirements.
• Facilitate effective collaboration between design, engineering, BIM, and construction teams to deliver accurate and timely outputs.

Model Coordination & Quality Control:

• Oversee multidisciplinary coordination between architectural, structural, and MEP teams.
• Conduct model audits and ensure accuracy, consistency, and compliance with BIM standards, LOD, and project requirements.

Quality Assurance and Compliance:

• Review and validate technical submittals, models, and shop drawings for accuracy and compliance with project standards, regulatory codes, and quality procedures.
• Ensure adherence to sustainability, safety, and client-specific requirements where applicable.

Stakeholder Communication:

• Act as the central point of contact between consultants, contractors, and internal teams.
• Facilitate coordination meetings, document decisions, and ensure timely resolution of technical queries.

Issue Tracking and Resolution:

• Administer cloud-based collaboration platforms (e.g., BIM 360, ACC) for document control, file sharing, and version management.
• Track and resolve RFIs, clash reports, and technical issues to avoid project delays.

Documentation and Reporting:

• Maintain updated logs for RFIs, clashes, technical submittals, and coordination issues.
• Prepare dashboards, reports, and meeting minutes to support project reviews, audits, and client presentations.

Standards Development & Performance Monitoring:

• Support the development and implementation of BIM and design coordination standards.
• Monitor departmental performance and provide regular updates and recommendations to senior management.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Bachelor Degree in Electrical Engineering or Mechanical Engineering Work Experience 5 to 10 Years Technical / Functional Competencies Compliance Project Coordination

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar's manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit

Company Description

Thuraya Turnkey Projects is a trusted name with over 18 years of experience in delivering comprehensive turnkey solutions across the hospitality and corporate sectors. The company specializes in FF&E manufacturing, OS&E supplies, staff housing furnishing, interior design & fit-out, and procurement consultancy for hotels and resorts, offering end-to-end services that combine quality, efficiency, and value engineering. With in-house manufacturing facilities, a strong international vendor network, and extensive buying power, Thuraya ensures cost-effective solutions without compromising on global standards. Backed by ISO-certified systems in quality, environmental management, and occupational health & safety, the company has successfully executed projects across the UAE, Saudi Arabia, Oman, Qatar, and International markets, establishing itself as a reliable partner known for innovation, precision, and sustainable practices.

Role Description

We are looking for a dynamic
Logistics & Site Coordination Manager
to manage the complete logistics and site execution of FF&E, OS&E, and fit-out projects across multiple regions. This role requires strong coordination, problem-solving, and communication skills to ensure seamless project delivery from shipment to installation.

Key Responsibilities

• Coordinate with project teams, designers, and site supervisors to align logistics with project timelines and installation sequences.
• Attend site inspections to assess delivery access, readiness, and offloading areas.
• Plan and manage inbound/outbound shipments via sea, air, and land.
• Liaise with freight forwarders, shipping lines, and transport providers.
• Oversee warehouse operations, storage, labeling, and dispatch.
• Monitor shipment status and ensure timely, damage-free deliveries.
• Prepare and verify shipping documentation, invoices, packing lists, and clearance papers.
• Ensure compliance with customs regulations and import/export laws.
• Track inventory movement and maintain detailed shipment trackers.
• Act as the main liaison between Thuraya, vendors, freight partners, and clients.
• Resolve delays, damages, or site-specific challenges proactively.
• Negotiate with logistics partners for cost-effective and high-quality service.
• Suggest process improvements in packaging, delivery sequencing, and scheduling.
• Provide regular updates and reports to procurement, design, and project teams.
• Coordinate procurement activities for multiple projects and source new suppliers.
• Maintain strong client and supplier relationships, introducing new opportunities.
• Represent Thuraya at hospitality exhibitions, conferences, and regional markets.

Requirements

• Proven experience in logistics, site coordination, and procurement (FF&E/OS&E preferred).
• Strong knowledge of customs clearance, shipping, and warehouse operations.
• Excellent negotiation, organizational, and problem-solving skills.
• Ability to manage multiple projects simultaneously under strict deadlines.
• Willingness to travel regionally and represent the company.

Why Join Us?

1. Competitive salary package
2. Annual air ticket to your home country
3. Opportunity to work with an international portfolio of high-profile projects
4. A collaborative, multicultural, and growth-driven work environment
5. Join a company with over 18 years of proven success in
   FF&E, OS&E, procurement consultancy, staff housing furnishing, and interior design & fit-out solutions
   across the GCC and global markets.

Role Purpose:

Is responsible for answering customer inquiries face to face, over the phone and e-mail, ensuring that all calls and member requests are processed as per the company standards and provide a competent, courteous, efficient and proactive point of contact for customers and hospital staff. Follow up as needed on all inquiries to ensure resolution satisfies customer, hospital and company expectations.

Key Accountabilities:

1- High level of customer service and professionalism:

• Follow customer service procedures as outlined in the manual to comply with the department’s procedures and standards.
• Maintain a thorough knowledge of all departments, our company network of hospitals, products and services so that customers are provided accurate information on its provider and proceed general queries with confidence.
• Deal competently with customer complaints and take all possible actions to resolve the issues to their fullest satisfaction with minimal intervention of team leaders.

2- Team Support:

• Work effectively both individually and as part of a team to achieve both individual and department goals and objectives.
• Strive consistently to promote a positive team spirit.
• Contribute to the team positively.

3- Providers' compliance:

• Ensure that the hospital is compliant with the agreed upon standards of service with our company and that they deliver such standards to the members.
• Ensure that the hospital is utilizing the swipe card and fingerprint machines in addition to the website and any of the technical services linked to our company.
• Play a support role for the hospital staff and enable coaching and training on BUPA services to the hospital staff

4- Complaints management:

• Solve the customer complaints without the need of further escalations
• Ensure the proper follow up of the recovery plan
• Ensure that the complaints are entered into the complaints system tracker so as to take preventive actions

5- Relationship building:

• To establish excellent relationships with the providers insurance directors
• To conduct regular visits to the front lines at the point of service & to listen to their concerns and feedback
• To co-ordinate with provider relation on a recognition mechanism for the providers
• To ensure that the image of the providers in front of the customers is strengthened giving further boost to the partnership framework

6- Professional appearance and commitment.

• To ensure the office, customer area and their personal appearance is at the highest level of cleanliness, order and professional look.

We are seeking a detail-oriented and highly organised individual to join our dynamic real estate team as a Document Controller – Tenant Fit-out Coordination. In this pivotal role, you will play an integral part in ensuring the successful management, tracking, and distribution of fit-out and construction documents, supporting seamless communication between tenants, contractors, and project teams. This is a fantastic opportunity to be part of a growing real estate company committed to excellence in tenant coordination and project delivery.

• Maintain and administer all project documentation related to tenant fit-out works, ensuring documents are up-to-date, accurate, and easily accessible.
• Coordinate, track, and record the status of fit-out submittals, approvals, and as-built documentation in accordance with project requirements.
• Review, process, and distribute incoming and outgoing project correspondence such as drawings, specifications, permits, and technical submittals.
• Facilitate clear communication between tenants, landlords, contractors, consultants, and project stakeholders to ensure fit-out compliance and timely delivery.
• Implement standardised document management processes and maintain document control systems in line with company protocols.
• Assist in organising and scheduling site meetings, documenting minutes, and tracking action items to ensure accountability.
• Support the fit-out coordination team by providing timely updates on document status and outstanding items.
• Ensure the confidentiality, integrity, and security of all sensitive project-related documents.
• Assist with the administration of project handover documentation and the archiving of completed tenant fit-out projects.

• Bachelor’s degree or diploma in Construction Management, Engineering, Business Administration, or related field.
• At least 3 years' experience in a document control, project coordination, or administration role within the property, construction, or fit-out sector.
• Knowledge of document control practices in tenant fit-out, construction, or similar project environments.
• Proficiency with document management systems, Microsoft Office Suite, and file-sharing platforms.
• Excellent verbal and written communication skills in English; additional languages are an advantage.
• Strong attention to detail, accuracy, and organisational skills, with the ability to manage multiple priorities effectively.
• Understanding of compliance requirements and regulatory standards pertaining to tenant fit-outs and project documentation.
• Prepare & follow up on the forms belonging to process chart which are followed by team’s members i.e., TDR, shop handing over check list, work check list, TICC….etc.

• Demonstrated ability to work collaboratively with internal and external stakeholders, including tenants, contractors, service providers, and consultants.
• Proactive problem-solving skills and a continuous improvement mindset.
• Ability to work effectively under pressure and meet deadlines in a fast-paced project environment.
• High level of integrity and professionalism, ensuring confidentiality is always maintained.
• Willingness to adapt to new systems and processes to enhance document management efficiency.

• Previous experience supporting large-scale tenant fit-outs or refurbishment projects.
• Familiarity with building regulations, landlord approval processes, and health & safety documentation.
• Exposure to real estate development, leasing administration, or property management document control is a plus.
• Interest in professional development and staying abreast of best practices in document control and tenant coordination.
• Proficiency in document management systems and MS Office.
• Attention to detail and strong organizational skills.
• Knowledge of project management and construction documentation.
• Proficiency in spoken, written, and read languages: Arabic (excellent), English (good).
• Excellent typing and editing skills.
• Understanding of data security and confidentiality protocols.
• Has previous experience working with ERP (Yardi) systems.

If you are enthusiastic about developing your career within the real estate and construction sector and have a passion for supporting successful tenant fit-out delivery, we encourage you to apply and become an essential part of our motivated and collaborative team.

A Snapshot of Your Day

As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You'll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.

How You'll Make an Impact

• Facilitate communication between senior management and team members to enhance business operations.
• Manage administrative tasks, providing support to clients and dealers/agents.
• Organize and maintain diaries, schedules, and prepare managers for meetings.
• Coordinate with departments to set up meetings and ensure necessary preparations.
• Establish travel arrangements and reconcile expense reports efficiently.
• Maintain and update documentation, ensuring accuracy and completeness.

What You Bring

• Bachelor's degree or equivalent in business administration or related.
• Experience in organizing office operations and procedures for efficiency.
• Proven ability to supervise admin staff and maintain office records.
• Familiarity with multinational environments, particularly in the Gulf Region.
• Proficiency in MS Office and adept at delivering tasks within tight deadlines.

About the Team

Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Continual learning through the -Energy platform