231 Senior Administrative Assistant jobs in Saudi Arabia

Administrative Assistant vacancy in Medina, Saudi Arabia

Administrative Assistant - Medina, Saudi Arabia. We are hiring a detail-oriented and organized Administrative Assistant to join our team in Medina, Saudi Arabia. As an Administrative Assistant, you will provide administrative support to our company and ensure efficient operation of the office.

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements for staff
• Submit expense reports

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Attention to detail with strong time management skills
• Ability to multi-task and prioritize daily workload
• Discretion with confidential information

$900 per month

Medina, Saudi Arabia

Note: This position is open to all nationalities. However, preference will be given to Indian candidates with valid residency/work permit in Saudi Arabia.

Join our team today as an Administrative Assistant and help us keep our office running smoothly!

Overview

Administrative Assistant role at Gallup in Riyadh, supporting the MENA team with operational, logistical and client service responsibilities to keep the office running efficiently.

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events, wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Scan accounting-related documents.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaison with agents and Gallup’s legal team.
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls.
• Manage translations through vendors, proofreading or editing translations, and handle smaller English and Arabic translation tasks internally.
• Register Gallup on vendor and supplier platforms.
• Update contact information in the CRM system.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas.
• Experience processing government billing and transactions.
• Proficiency in Microsoft Word, Outlook and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Mission-driven work: Make a meaningful difference in the world with your contributions and outcomes.
• An empowering culture: Collaborate with smart, passionate people who value your ideas and perspectives.
• Learning and development: Opportunity to grow as we invest in your strengths and encourage curiosity.
• Brand strength and startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Work in our office in the Al Faisaliah Tower.

Learn more about life at Gallup.

Gallup offers a robust benefits package including competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and other wellbeing reimbursements.

To review Gallup’s Privacy Statement, please note that your application and information provided will be processed and stored in the United States.

Overview

We are seeking an experienced Administrative Assistant with a strong background in managing beauty centers. The ideal candidate will have a deep understanding of operational processes, customer service excellence, and staff coordination. This role requires exceptional organizational skills, attention to detail, and the ability to ensure smooth daily operations.

Preferred Candidate: Proven experience in administration within a beauty center or spa environment.

1. Strong organizational skills with the ability to multitask effectively.
2. Excellent written and verbal communication skills IN ARABIC & English
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to work independently and collaboratively in a team environment.
5. Attention to detail and a commitment to producing high-quality work.
6. Strong problem-solving skills and the ability to adapt to changing priorities.
7. Familiarity with office management procedures and basic accounting principles.
8. Positive attitude and a professional demeanor.
9. Willingness to learn and take on new challenges.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• Ability to handle confidential information with discretion
• Familiarity with office equipment and technology
• Basic knowledge of bookkeeping and accounting principles
• Effective problem-solving and decision-making skills
• Ability to work under pressure and meet deadlines

Administrative Assistant in Medina

We are hiring a detail-oriented and organized Administrative Assistant to join our team in Medina. In this role, you will provide administrative support to our office and assist with day-to-day tasks such as answering phones, scheduling appointments, and organizing documents. The ideal candidate for this position is fluent in English and has excellent communication skills. Prior experience in an office setting is preferred. This is a full-time position with a salary of 1800$, and we are open to hiring Nepali candidates who have a valid work visa or are currently living in Medina. If you are a proactive individual with strong multitasking abilities, please apply for this exciting opportunity to join our team!

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MACHINSER is committed to offering excellent IT solutions and services, aiming for complete customer satisfaction. We specialize in website designing and development, mobile application development, online marketing, website maintenance, business applications, and other IT services. Our innovative and cost-effective services help clients’ visions become a reality, using the most recent tools and technologies. We prioritize maximizing business productivity and providing top-quality customer support and problem-solving services. Located in Dammam, our services ensure that your business stays current with the latest technology in this competitive world.

This is a full-time on-site role for an Administrative Assistant located in Dammam. The Administrative Assistant will be responsible for handling administrative tasks, executive administrative assistance, phone etiquette, and clerical duties. They will support the day-to-day operations of the company, ensuring efficient and smooth business processes.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and time-management abilities
• Ability to work independently and as part of a team
• Relevant experience in administrative support is a plus
• Proficiency in Microsoft Office Suite or similar software
• Bachelor's degree in Business Administration

• Entry level

• Full-time

• Administrative

• Software Development

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Overview

Administrative Assistant. Provide administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under close supervision, works to complete defined tasks in accordance with standard procedures. Supports general business operations by providing simple administrative support activities. Basic oral and written communication skills are required. Entry level job which requires a high school diploma or equivalent.

• Provide administrative or secretarial support to a department and/or Manager
• Perform general clerical, receptionist and project-based tasks
• Support various functions such as Procurement or Engineering as needed
• Work under close supervision to complete defined tasks according to standard procedures
• Assist with general business operations through basic administrative activities

• Entry-level position
• High school diploma or equivalent required
• Basic oral and written communication skills

Job ID: R

Overview

Talent Acquisition | Onboarding | HR Operations

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Handle walk-in customers
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Entry level

• Full-time

• Administrative and Customer Service

• E-Learning Providers

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests. If you are a proactive problem-solver with strong multitasking and organizational skills, we encourage you to apply.

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.

• Proven experience in an administrative, document control, or coordination role.
• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
• Experience with office management or asset tracking software is a plus.
• Excellent English verbal and written communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.

• Entry level

• Full-time

• Administrative

• Oil and Gas

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team, The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.,

• Reporting: Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
  

• Document Control: Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
  

• Management Support: Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
  

• Meeting Room Management: Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
  

• ZOHO System Records: Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.
  

• Proven experience in an administrative, document control, or coordination role.
  

• Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
  

• Experience with office management or asset tracking software is a plus.
  

• Excellent English verbal and written communication abilities.
  

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
  

• Discretion and professionalism when handling confidential information.